Employees
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General Information
Current DoDEA Vacancies
HR Advisor
May Human Resources Advisor Volume 2, Issue 5

Online Employee Access

General Information

The DoDEA Human Resources Servicing Center is continually evaluating and implementing new applications designed to improve customer service and enable employees to complete a variety of actions online. Some of these applications will be directed by the Department of Defense or the Office of Personnel Management, while others will be identified by DoDEA to support the unique nature of transactions needed for our employees. Over time the list of applications will change as applications are fielded and other applications are replaced, but the goal is always to improve the way our employees are supported.

For more information on each application, you can click on any of those listed below. If you do not need more information but want to launch the application directly, you may click on the link to the left at any time.

Online Employee Access General Information
EBIS MyPay CITRIX
TOPS TSP GTS
DAPS EPD DoDEA-PIA


Employee Benefits Information System (EBIS)

EBIS is a secure web site that provides current civilian employees access to general and personal benefits information, the ability to receive retirement estimates, and enroll or make changes electronically for health and life insurance and the Thrift Savings Plan. It provides a flexible enrollment process that guides employees through benefit plan elections; thereby eliminating the need to complete an enrollment form for submission to your local Human Resources Office. The election is submitted electronically to your servicing payroll office thereby ensuring your benefits become effective and payroll deductions begin timely.

Some of the more prominent features of EBIS are:

Federal Employee Health Benefits (FEHB) Transactions
  • New Employee or Employees Who Become Eligible for FEHB Coverage May Elect or Waive FEHB Coverage
  • View Your Current Health Plan Enrollment and Premiums
  • View and/or Void FEHB Projected Actions
  • FEHB Open Season Elections/Changes in Enrollments
Federal Employees Group Life Insurance (FEGLI) Transactions
  • New Employees or Employees Who Become Eligible for FEGLI Coverage May Elect Optional Coverage
  • View Your Current FEGLI Enrollment
  • View and/or Void FEGLI Projected Action
  • Waive/Decrease Optional Coverage A, B, C
  • Waive All FEGLI Coverage
Retirement Transactions
  • Personal Statement of Benefits (system provides an annuity estimate based on the first date you are eligible to retire and uses your current annual salary as your high-3 average salary)
  • Annuity Estimates (allows you to enter your retirement effective date and high-3 average salary, and whether you wish an estimate based on voluntary or early retirement)
Thrift Savings Plan (TSP) Transactions
  • New Employees or Employees Who Become Eligible for TSP May Elect to Contribute
  • View Your Current TSP Election
  • View and/or Void TSP Projected Action
  • TSP Open Season
  • Stop Your TSP Contributions
  • Begin, change and/or stop TSP Catch Up Contributions

If you need further assistance with making your election through EBIS, please contact your local Human Resources Representative, email the Defense Logistics Agency (DLA) Benefits Branch at DHRC-DDoDHRBENEFITS@dla.mil or call the DLA Benefits Team directly at 1-866-378-1171 (toll-free) (614) 692-0233 (direct dial).

E-mail:

The feature to receive e-mail notifications is not yet available when a successful or unsuccessful attempt in a password change has occurred.

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Travel Order Processing System (TOPS)

DoDEA Employees can request and print a variety of travel orders and track the status of those orders using this automated tool. Orders can be printed from any computer connected to the Internet. Order requests are routed electronically through DoDEA.

Data in TOPS is covered by the Privacy Act of 1974.

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DoDEA Allowance Processing System (DAPS)

DoDEA Employees use to submit all overseas allowance requests. Allowance requests include: Temporary Quarters Subsistence Allowance (TQSA), Living Quarters Allowance (LQA), Advance Living Quarters Allowance (LQA), Post Allowance (PA), Post Differential (PD), Advance Pay Request, Foreign Transfer Allowance, and Miscellaneous and Subsistence Requests.

Data is cover by Privacy Act of 1974.

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MyPay (Formerly known as E/MSS)

MyPay allows you, as a DoD Military Member, Civilian Employee, Military Retiree or Annuitant to make certain changes to your pay information, as well as viewing online Leave and Earnings Statements and Travel Vouchers. Employees can also print W2 forms online.

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Thrift Saving Plan (TSP)

Implemented by Congress in the Federal Employee’s Retirement System Act of 1986, the Thrift Savings Plan (TSP) is a tax deferred retirement savings and investment plan for Federal employees covered by the Civilian Service Retirement System (CSRS) or Federal Employees Retirement System (FERS) and members of the Uniformed Services. Managed by the Federal Retirement Thrift Investment Board, the program is governed under 5 Code of Federal Regulations (5 CFR), Parts 1600-1699, and offers Federal employees the same type of savings and tax benefits that many private corporations offer their employees under “401(k)” plans.

The TSP is a defined contribution plan, which means the retirement income you receive from your TSP account will depend on how much you (and your agency, if you are a FERS employee) have contributed to your account and the earnings on those contributions. This is different from the CSRS/FERS defined benefit programs, as benefits received from your CSRS or FERS annuity are based on years of service and salary earned. By contributing to the TSP, you defer paying taxes on the money you contribute until you withdraw the funds from your TSP account. In addition, over the years, the money in your account will accrue earnings, which are also tax-deferred. Deferring the payment of taxes means that more money stays in your account working for you. The longer your money is invested, the greater will be the benefit of tax-deferred earnings.

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Executive Personnel Database (EPD)

Key data elements for selected supervisors and personnelists. Data is covered by Privacy Act of 1974. Contact Human Resources Center's FAIM Section for access requirements.

Data in EPD is covered by the Privacy Act of 1974.

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Manage Your Citrix Account

CITRIX is used by certain supervisors and Human Resources Specialists to access applications inside the DoDEA HR enclave. Built into the application is a tool that allows registered users to reset or change their own password or unlock an account that has been locked due to failed login attempts. Employees manage their own accounts. For password issues with CITRIX, employees will first go to Manage Your Citrix Account.

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Grievance Tracking System (GTS)

GTS allows grievance information to be entered into the system and provides access for selected supervisors and human resources specialist. If you have any additional questions or require access, contact Human Resources Center's GTS coordinator.

Data in GTS is covered by the Privacy Act of 1974.

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DoDEA Position Information Application (DoDEA-PIA)

DoDEA-PIA is a Department of Army application adopted by DoDEA that maintains all active position descriptions in an electronic data base and provides “read only” access to these position descriptions to all DoDEA employees. Every supervisor, manager and employee in DoDEA can use the “read only” function of DoDEA-PIA.  It’s easy to use and provides real time access to current approved position descriptions in DoDEA.

“Read only” access to DoDEA-PIA is available through the following link: https://webapps.dodea.edu/dodea-pia/inbox/default.asp

DoDEA-PIA: This is the section you will use most frequently. It provides users the ability to search for positions using a specific data field or a combination of fields.  For example, when you bring up the “search position data” page, position descriptions can be located by searching one or more of the following data fields:  PD#; Position Title; Series; Grade; or CCPO ID. By clicking on the icon next to CCPO ID, you can narrow your search to the location of the pd by choosing D1 for Headquarters; D2 for Europe; D3 for Pacific, D4 for DDESS; or D4 for Military Community & Family Policy.

PD Library:  This section provides users the ability to search for positions in the PD library.  Currently, this application has not been activated for DoDEA positions.

Lookup:  This section provides users the ability to search and view position information in a variety of different ways, using the codes and their descriptions that are used in DoDEA-PIA.  Examples of information and codes that are maintained in this section are:  position sensitivity; competitive levels; and series.

Help: If you need assistance, you can access the DoDEA-PIA tutorial and user manual by clicking the “help” button on the DoDEA-PIA main page. Or you may send your questions via email to .

Managers and HR employees needing specialized access should contact the Chief, Classification & Compensation Section at , phone number (703) 588-3826.

Data is cover by Privacy Act of 1974.

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