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Steps for 'Other Than Economy/Coach' Accommodations

Steps for Requesting and Approving  'Other than Economy/Coach' Accommodations or Special Economy Seating Based on a Medical Disability/Special Need:


Steps 1 through 9 below describe the process for requesting 'other than economy/coach' accommodations (e.g., business class), steps 1 through 3, 5 and 7 through 9 describe the process for requesting special economy seating (e.g., an economy class ticket requiring the payment of a premium above the economy/coach class rate, for example, for extra leg room, or for more than one contiguous economy/coach class seat) and for an attendant, if required.

 

blue arrow*Step 1:
Traveler initiates request for 'other than economy/coach' accommodations or special economy seating by submitting a request to the DoDEA OI&IR with the following documentation:

  1. Licensed Medical Practitioner's Statement completed by competent medical authority (i.e., a licensed medical practitioner serving the traveler) and dated within six months of travel.   The statement must support the diagnosis with documentation and provide the medical justification for the requested travel upgrade and attendant, if required.  The statement must also be signed, dated and imprinted with physician's stamp and contact information. 
  2. Traveler's Request for Premium-Class Travel form that includes:  Travel fare quotes to and from the home of record in $ U.S. for standard economy/coach class and 'other than economy/coach' accommodations, and/or special economy seating (rounded to the nearest dollar), and ticket issuing location (name and location of CTO).  Obtain travel quotes from your local CTO.
  3. Copy of travel orders.

If the travel is to take place during a school or work year of the traveler or attendant, the traveler is advised to ensure that the designated attendant confers with his or her respective manager before the attendant request is made, to determine the availability of the attendant to travel on the dates required by the traveler in need.


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blue arrowStep 2

  • Submit to DoDEA OI&IR via e-mail or  facsimile

blue arrowStep 3

  • Review by DoDEA Office of General Counsel

blue arrowStep 4

  • Review by DoD Office of General Counsel, if requesting 'other than economy/coach' accommodations

blue arrowStep 5

  • OI&IR prepares package for review/concurrence/approval by the DoDEA Director

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blue arrowStep 6

Package is forwarded to ASD (R&FM) for approval/disapproval

blue arrowStep 7

  • If approved, OI&IR notifies the traveler and request DLA amend the travel orders

blue arrowStep 8

  • With amended travel orders traveler request ticket from CTO

blue arrowStep 9

CTO issues ticket


 



 

 


*Emergency Circumstances for 'other than economy/coach' accommodations:

Will process without travel orders steps 3 through 5;
however, travel orders are required for steps 6 through 9.

Submit requests to DoDEA Office of Investigations and Internal Review
via facsimile: 770-268-7488 or
via e-mail: