These procedures follow the line of authority from teacher to district superintendent and focus on resolution at the most immediate level. Parents are encouraged to seek immediate resolution of problems. Prompt action frequently prevents complications and more serious problems later on.
Parent/Teacher conferences are scheduled for all parents at the end of the first quarter grading period. Report cards are mailed to the sponsor, but for the first quarter may be picked up in the office. At third quarter, only those parents and teachers who have concerns about students will meet.
Other conferences, as needed, may be initiated by either the parent or the teacher. Conferences are valuable opportunities for parents and teachers to plan cooperative strategies to help students.
Teachers are available for after-school conferences by appointment. Parents desiring a conference should send a note to the student’s teacher or leave a message for the teacher to return their call. The teacher will either return the call or send a note home and schedule the conference.
Parents who are unable to attend a scheduled conference should notify the teacher, in advance, by note or telephone message so that the conference can be promptly rescheduled.
It is important that both the teacher and the parent work closely together in an effort to help the student. Therefore, frequent parent/teacher conferences or other communications are encouraged.
Parents who desire a conference with the principal or the assistant principal should call the school for an appointment to avoid having to wait due to other previously scheduled commitments.
If the subject of the conference concerns policies or practices of an individual teacher, a conference should first be held with the teacher involved. Problems that cannot be resolved at the most immediate level should then be brought to the attention of the school administration.
Parents who have a question, a complaint, or a concern should attempt to resolve it at the most appropriate and immediate level. For typical classroom matters, the following procedures apply, in order, as needed.
Sponsors/parents must supply the school with the name and telephone number of a person who can be called in an emergency in case a parent cannot be reached.
When the student’s sponsor/legal guardian is outside of the Sasebo commuting area, a copy of a valid “Power of Attorney” must be on file in the EJ King HS Student Affairs Office.
The telephone number provided cannot be the sponsor's home telephone number. If the sponsor's duty telephone number is listed as the emergency number, the name of a person other than the sponsor must be supplied to the school as the designated emergency contact person.
It is recommended that a "Power of Attorney" be on file at the Branch Clinic in case a student needs urgent medical attention and a parent is not available. Parents can get more information on filing a "Power of Attorney" by contacting the Branch Clinic.
If the sponsor or emergency contact is not available, Security Police will be contacted. The school may also contact the Branch Clinic and the sponsor's commanding officer as needed to cope with the emergency.
KEEP YOUR STUDENT'S EMERGENCY DATA AT SCHOOL CURRENT. Please notify the school immediately if there is a change in home, duty phone numbers, emails, and/or addresses for your family and those of the alternate emergency contact. In case of illness, accident, or other pertinent reasons, it is critical that the school is able to locate and contact parents quickly.
On some occasions, it is necessary to close or cancel school. The following procedures will be observed whenever it is necessary to cancel or close school due to inclement weather or other emergencies.
For information you can call the Command Information Line at 252-3034.
Prior to the opening of school
While school is in session
Procedures for Bus Riders
Procedures for Walkers
Delayed Closing of School