SIS Guide Intro

The DoDEA Student Information System User Guide provides comprehensive guidance and instructions for entering, modifying, and retrieving all student data. These data include student demographic information (i.e., name, parent/sponsor, age, DOB, etc.) and educationally related information (i.e., courses, grades, transcript, attendance, discipline, etc.). This guide also provides instructions for generating required reports for analysis of longitudinal data (e.g., immunization, attendance, grades, etc.).


SIS User Guide

This virtual guide is the official guidance for the utilization of the SIS and a one-stop-shop for all instructions, training modules, etc.

The end goal of providing this guidance in a central repository is the increased validity and reliability of student educational data.

This user guide is a collaborative effort between DoDEA Headquarters Student Support Services Branch and Information Technology.

 

SIS Guide Frequently Asked Questions

Who should use this guide?

Any DoDEA employee who is responsible for recording or extracting student data will benefit from this guide. Step-by-step instructions are provided to improve the reliability of student data stored in the SIS.

How do new users gain access to the SIS?

New users should have an account established and the appropriate roles and responsibilities assigned at the request of their supervisor to their District SIS.

What if I forget my login ID or password?

1) https://sis.ds.dodea.edu/, click I forgot my password.

2) On the Password Reset pop-up shown after clicking the link, enter your Login ID and Email. Click continue.

* All login fields in Aspen are case-sensitive. Most Login IDs and Emails are all lower case so it is recommended to try that format first.

3) Answer the challenge question(s) and click Submit.

In rare instances, you may only see a black/gray screen when attempting to reset a password. This indicates that you are using Compatibility View in Internet Explorer (IE). Disable Compatibility View by either clicking on the ripped paper icon in the web address toolbar OR using, Tools > Compatibility View from the menu options.

What is the DoDEA Student Information System (SIS) User Guide?

The SIS User Guide is a comprehensive document that provides instructions for entering, modifying, and retrieving all student data. These data include student demographic information (i.e., name, DOB, gender) and educationally related information (i.e., student schedule, courses, and marks earned). This guide also provides instructions for generating reports for analysis of longitudinal data.

Can I access the guide from anywhere?

Yes. Internet access is required and the SIS Guide can be accessed from the DoDEA Webpage, subsection employee resources.

How often are data updated?

Data must be regularly reviewed and revised accordingly, to ensure accuracy.This may occur annually or more frequently at each quarter or semester during the school year (dependent upon the type of data stored).