Department of Defense Education Activity

General Information

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.

A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.


Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

  1. Proof of age;
  2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
  3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
  4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  1. Absent up to 25% of the school day = absent one-quarter of the school day
  2. Absent between 26%–50% of the school day = absent one-half of the school day
  3. Absent 51%–75% of the school day = absent three-quarters of the school day
  4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

  1. Personal illness;
  2. Medical, dental, or mental health appointment;
  3. Serious illness in the student’s immediate family;
  4. A death in the student’s immediate family or of a relative;
  5. Religious holiday;
  6. Emergency conditions such as fire, flood, or storm;
  7. Unique family circumstances warranting absence and coordinated with school administration;
  8. College visits that cannot be scheduled on non-school days; and
  9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

Report Card and Testing Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit the DoDEA SIS Gradebook for instructions.

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description


90 – 100

Excellent: Outstanding level of performance


80 – 89

Good: High level of performance


70 – 79

Average: Acceptable level of performance


60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)











For grades K–3, achievement codes rather than letter grades will be used.

Code Description


Consistently Displayed: Student exhibits the skills/behaviors independently with minimal teacher support.


Developing/Progressing: Student exhibits the skills/behaviors with teacher guidance and support.


Not Yet Evident: Student exhibits the skills/behaviors in isolated or rare instances, or with a great deal of support.  The performance is inconsistent and below the normal range of expectancy for a student at this grade level.


Not addressed: The knowledge, skills, and practices embodied in the grade-level standards were neither taught nor evaluated this marking period.

School Health Services

The DoDEA School Meals Program (SMP) supports academic achievement by providing nutritious meals to your students through the National School Lunch Program and School Breakfast Program.  

  • The School Meals Program is a budget friendly and convenient program for parents that can save time, energy, money and reduce stress.  
  • Households must reapply every school year for free and reduced-price meals, beginning no earlier than July 1st.
  • All meals must be paid for in advance or at the point of sale.
  • A best practice is to fund your child’s account every pay day through the next pay day.

Visit your school's School Meals Program page for more information and the latest school menus.

Student Rights and Responsibilities

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior;
  2. Refrain from conduct or behavior that is disruptive;
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
  7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
  8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
  9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

Student Conduct and Discipline

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

Ansbach Elementary School's basic discipline is governed by the school's "STAR Code of Conduct" which is reproduced below.

STAR CODE of Conduct

I will be safe at all times by:

Walking in the building and to and from the buses

Using the stairs one step at a time

Keeping hallways and doors free to traffic

  1. I will show respect for all others and myself in the school by:
    • Always being courteous
    • Following the directions given by any staff member
    • Using a normal voice inside the building
  2. I will act responsibly by:
    • Taking care of my property.
    • Treating school property and the property of others as if it were my own.
    • Giving consideration to the environment in and around the building.
  3. I will try my best in all I do.
    • Taking care of my property.
    • Treating school property and the property of others as if it were my own.
    • Giving consideration to the environment in and around the building.
  4. I will try my best in all I do.

Parents and teachers agree that discipline is important for learning. When teachers spend time correcting behavior, they have less time to teach. Good behavior begins at home. Here are ten ways parents can help improve discipline:

  • Know and support the school rules
  • Show your child you are interested in what he / she does in school. Ask about school activities.
  • Talk to teachers about your child's behavior in school.
  • Stress the importance of good discipline with your child.
  • If discipline problems occur, talk with your child. Ask why she / he is misbehaving and listen to the answer.

DODEA students have the Right to a discrimination-free learning environment in which no individual, on the basis of race, sex, color, national origin, disability, religion, age, sexual orientation, or status as a parent, shall be excluded from participation in, be denied the benefits of, or be subjected to, discrimination in a DoDEA-conducted or -sponsored education or training program or activity, pursuant to Executive Order 13160, DoD and DoDEA policy, and Federal law.

Students shall treat teachers, administrators, and other school staff as expected within the code of conduct, to include courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students as expected within the code of conduct in this Issuance, to include courtesy, fairness, and respect. 

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.


Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.

Student Transportation

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

School Procedures

Management of DoDEA student behavior is a responsibility shared by DoDEA students, sponsors/parents/legal guardians, teachers, and the military and school communities and consists of teaching and reinforcing positive DoDEA student attitudes and behaviors. Discipline should be progressively, equitably and fairly administered, is sequential and preplanned, and normally occurs in a hierarchy of consequences for repeated offenses of the same behavior. 

Instruction by a teacher takes place primarily in a classroom and is limited by time and location constraints. In order to extend the learning process, both in time and in place, homework is assigned. Homework is defined as work or activities assigned to students by the teacher to do outside-of-class time in order to extend the instructional program for a class or for individual students. Computer access at home is essential for your child's academic program. Assigned homework serves both the teacher and the pupils in the following ways:

  • to reinforce skills taught in class
  • to increase understanding and retention
  • to enrich classroom instruction
  • to encourage responsibility

Homework assignments are meant to be reasonable in terms of time and effort requirements placed on students, but they should give students the opportunity to stretch and grow academically. Homework should not be given before the concept or skill has been taught in class and the students have had a chance to practice.

Parents will be contacted if their child is consistently having homework difficulties. By seeing what homework your child is doing, you will be more informed about your child's curriculum at school. Please do not hesitate to contact your child's teacher if there are problems.

How much homework?

The amount of homework will of course be different depending on the age of the child. Listed below is a general guideline for the amount given by each year level. Please bear in mind that these guidelines are not absolutes. The amount will vary nightly. However, if your child seems to be spending a great deal more time doing homework, you should contact the teacher.

  • Kindergarten - First Grade 10-20 minutes of daily reading to or with someone
  • Second and Third Grade - 20-40 minutes daily
  • Fourth Grade- 30-45 minutes daily
  • Fifth Grade - 45 -60 minutes daily
  • There will be some long-range projects to be completed in 2nd to 5th Grades.

Visitors and volunteers are always welcome at the school and are actively encouraged to become involved with the school. Your support and participation provides the school and its pupils with a variety of valuable services in the classroom and throughout the school, thus enriching the programs offered to the children. All volunteers are required to be registered and gain clearance through the office before serving in the classroom or as chaperones on school sponsored trips. When visiting the school, parents may not use the parking lot during bus loading (and unloading). Such actions are extremely hazardous and unsafe for children. The parking lot is closed from 0800 until 0825 and from 1415 to 1445.

The purpose of School Advisory Committee (SAC) is to act as a liaison and provide two-way communication between the school and community to assure a positive school environment for students. The committee advises the principal on matters affecting the operation of the school. Committee concerns include school policy, instructional programs, staffing, budget, facilities, maintenance, administrative procedures, pupil personnel services, educational resources, program evaluation, student standards of conduct and other matters educationally related. This is an important vehicle for parent input into school matters. Often when a parent perspective is particularly desired, the Principal looks to SAC for guidance.

SAC meetings occur Quarterly in the school’s Information Center. Any community member is welcome to attend SAC meetings. SAC membership is comprised of parents, staff and the student body. Election procedures are outlined in the SAC Constitution and By-Laws.

All parents are urged to become active participants in the Ansbach Elementary PTSA. Your PTSA will hold general membership meetings during the school year. Your attendance at these meetings is encouraged. The PTSA program is student-oriented with the hope of providing parents insight into various school experiences.

We urge parents to be actively involved in their student’s education. Solutions to questions or concerns may be a phone call or visit. Please avail yourself of the opportunity to become involved with our school and its programs.

For any questions involving a particular class, parents are to first contact the teacher involved to arrange a conference. Conferences should be held at any time a parent or teacher feels that a student’s academic, attendance or conduct performance necessitates such a meeting. These conferences are normally scheduled after the school day at 1440. Twenty-four (24) hours’ notice is necessary to schedule a parent – teacher conference. If additional assistance is needed, contact the Counselor or Principal.

Parent conferences with the teacher; teacher and student; and teacher, student, and counselor is the most dependable way for solving problems with students before they develop into major difficulties. Parents may call the Main Office or the Guidance Counselor Office to schedule a conference with all the student’s teachers in attendance.

The remaining DoDEA chain of command from the lowest to highest, is Ansbach Elementary Administration, Community Superintendent, District Superintendent, and Director of DoDEA.

08:25 Sure Start Begins
08:05-08:20 Student Arrival Time
08:20 Students Enter Building
08:25 Classes Begin
Tardy Bell Rings
13:45 Sure Start Dismissed
14:45 PSCD Dismissed
14:45 Grades K-5 Dismissed
1:30 Thursday’s Early Release
Sure Start Kindergarten First-Second Lunch Third – Fifth Lunch
Lunch 11:00-11:30 Lunch 10:30-11:15 Lunch 11:45-11:50 (Staggered) Lunch 11:50-12:55 (Staggered)
Recess 10:15-11:00 Recess 11:15-12:00 Recess 11:05-12:10 (Staggered) Recess 11:30-12:35 (Staggered)

Parents: please notify AES of student absence NLT 0900 AES Office Hours 0730-1600

  • CIV 09802-83-2628
  • DSN 467-2628/2629

Parent or sponsor will be contacted for students who are “absent unexcused” from school beginning at 1000. Students are responsible to identify and make up all classroom activities and assignments missed as a result of an absence.

  1. Please notify the Main Office if your child(ren) will be absent or late for any reason NLT 0900. If we do not receive notification from you, we will attempt to call you at 0930. In case of chronic absences, we are expected to call command.
  2. A student who has been absent must bring to school, when he/she returns, a note containing the following information:
    1. The student's full name
    2. The date or dates of absence
    3. Reason for absence
    4. Signature of parent or guardian
  3. If a child must leave school for any reason during the school day, the parent must sign the student out in the Main Office. Please note: For the safety and security of your students, students will not be allowed to leave school grounds based on a telephone call.
  4. If a child becomes too ill to remain at school, the parent will be called by the nurse or principal and asked to accompany the child from school.

Children are not routinely excused from specific activities such as recess or physical education. If
a child is too ill to participate in all school activities, s/he should be kept at home. Under some
circumstances a physician may request in writing that a child not participate in physical education
for a specific time.

Students who walk or are brought to school by parents should arrive at school no earlier than 0805. There is no supervision prior to 0800. Supervision is the responsibility of the parent until 0805. Students will depart from school immediately after dismissal at the end of the day. With prior parent and teacher permission, students may stay after school for activities, detention and special events. Please notify teachers and the main office in writing if a student is deviating from the normal routine after school. Please be familiar with the bus policy.

Throughout the school year, we will be having assembly programs for students’ enjoyment and participation. Since an assembly means that an extra-large group of students will be together at one time, there are a few rules to follow. Students should:

  1. Move to the assembly area accompanied by their teacher.
  2. Take seats in the assembly hall as directed by their teacher.
  3. Refrain from talking, horseplay, or booing. This behavior is discourteous to those on stage and will not be tolerated.
  4. Listen carefully to dismissal instructions and leave in an orderly manner.

Office of DoDEA Policy

The Policy Team of OPLP administers and operates the DoDEA Issuance Program, the Issuance Focal Point Working Group, and facilitates DoD-level issuance coordination for DoDEA.

Policy and Legislation