Department of Defense Education Activity

Bahrain ES: Policy and Procedures

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General Information

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.

Due to COVID-19, schools are currently minimizing volunteers/visitors in the classroom.

A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.

Enrollment

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

  1. Proof of age;
  2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
  3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
  4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  1. Absent up to 25% of the school day = absent one-quarter of the school day
  2. Absent between 26%–50% of the school day = absent one-half of the school day
  3. Absent 51%–75% of the school day = absent three-quarters of the school day
  4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

  1. Personal illness;
  2. Medical, dental, or mental health appointment;
  3. Serious illness in the student’s immediate family;
  4. A death in the student’s immediate family or of a relative;
  5. Religious holiday;
  6. Emergency conditions such as fire, flood, or storm;
  7. Unique family circumstances warranting absence and coordinated with school administration;
  8. College visits that cannot be scheduled on non-school days; and
  9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/attendance)

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

The acceleration request must be initiated at least four weeks before the final school day. The Europe South District Office establishes the dates for acceleration. Students must be in attendance for the entire acceleration day.

Orders and a letter indicating the student's last day in school should be brought to the registrar. It is the student’s responsibility to take the acceleration form to teachers and complete the required work and examinations before departure.

  • Three (3) days prior to the acceleration date, students will receive a clearance form from the Registrar, which must be completed by teachers and other staff members before departure and returned to the Registrar.
  • Payment for books or other items must be made before clearance can be completed.
    • Parents must call ahead to arrange for records pick up.

Report Card and Testing Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit Gradespeed (dodea.gradespeed.net) for instructions.

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description

A

90 – 100

Excellent: Outstanding level of performance

B

80 – 89

Good: High level of performance

C

70 – 79

Average: Acceptable level of performance

D

60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)

4.0

5.0

3.0

4.0

2.0

3.0

1.0

2.0

0

0

For grades K–3, achievement codes rather than letter grades will be used.

Code Description

CD

Consistently Displayed: Student exhibits the skills/behaviors independently with minimal teacher support.

P

Developing/Progressing: Student exhibits the skills/behaviors with teacher guidance and support.

N

Not Yet Evident: Student exhibits the skills/behaviors in isolated or rare instances, or with a great deal of support.  The performance is inconsistent and below the normal range of expectancy for a student at this grade level.

X

Not addressed: The knowledge, skills, and practices embodied in the grade-level standards were neither taught nor evaluated this marking period.

Student Rights and Responsibilities

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior;
  2. Refrain from conduct or behavior that is disruptive;
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
  7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
  8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
  9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

School Security

DoDEA AI 5205.02, Volume 1, DODEA FORCE PROTECTION PROGRAM: ANTITERRORISM, February 11, 2019

3.2.c. (2) (FOUO). DoDEA does not have an organic capability for surveillance detection or counter surveillance as identified in Volume 1 of DoD Instruction O-2000.16 and DoD Instruction 2000.26. DoDEA relies upon the installation commanders to provide this function. As such, it is not practical to integrate counter-surveillance, surveillance detection, or counterintelligence (CI) in accordance with DoD Instruction 5240.26, and other intelligence capabilities at any DoDEA operating locations.

3.15.c. DoDEA Bus Security Attendants Program. Bus Security Attendants are specially- selected, task trained adults who are assigned to ride on designated buses that transport DoDEA students on daily commutes (home-to-school and return runs). Bus Security Attendants perform four (4) tasks: pre-run bus security inspections, en-route surveillance detection, pre-attack recognition, and en-route security emergency response and management.

DoDEA PROCEDURAL GUIDE 5760.01-01 SERIOUS INCIDENT REPORTING

PROCEDURES, August 24, 2016, Section 4: Serious Incident Report Matrix, Table 6. Security Incidents, Force Protection Issues: Requires reporting of Force Protection Issues such as suspected surveillance which constitutes a threat or potential threat to students, staff or operations – if in doubt – report it! See table below:

Image of security

Report: Suspected surveillance or other suspicious activity constituting a threat or potential threat to students, staff, or operations; or any incident that has the potential to compromise existing security measures and procedures.

Be alert to signs of intelligence gathering, surveillance, collecting materials for attack, and rehearsals:

  • Taking photos or videos of potential targets
  • Writing notes or sketching
  • Showing abnormal attention to details of security measures
  • People loitering in the same general area without a recognizable legitimate reason
  • Certain civilian vehicles that seem to appear repeatedly
  • Utility and construction workers that do not appear to be performing a specific job
  • Electronic audio and video devices in unusual places

Surveillance may be conducted over a long period of time and employ various methods:

  • Stationary surveillance: a common method in which operatives observe from a fixed location.
  • Moving surveillance: conducted on foot or in vehicles.
  • Technical surveillance: uses electronic means to record or gain access to security information.
  • Casual questioning: used to elicit security information from approachable personnel.

Description of personnel:

  • Gender, Race, Height, Weight, Clothing, Accent/dialect, Tattoos, Scars, Disabilities, Peculiarities

Description of Vehicle:

  • Make, model, style, color, license plate

Student Conduct and Discipline

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

It is DoDEA policy that discipline be maintained consistently and appropriately. We encourage students to grow in self-control, develop a sense of regard for fellow students, and have pride in their school community. Students have the responsibility for conducting themselves in a manner that does not violate the rights of other people. Along with staff, students share the responsibility of developing a caring climate within the school that is conducive to productive learning.

  • Show respect for the learning of others by not displaying disruptive behavior.
  • Protect others and self from danger and injury.
  • Demonstrate respect for school property.
  • Obey all school adults promptly.
  • Use appropriate language.
  • Wear appropriate attire to school.
  • Take responsibility for own actions.
  • Bring no items that could cause physical harm to oneself or others.
  • Toys and other entertainment items (electronic or otherwise) brought from home are prohibited in classrooms,common areas or on the bus or playground.

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.

DoDEA enforces a no weapons policy. Students and parents are hereby notified that possession of weapons (see 'Weapons' section below) or replicas of weapons can result in expulsion from school.

In addition to weapons, students are not allowed to bring knives, matches, lighters or other dangerous objects to school. Toys, electronic devices, trading cards, chains, (even on wallets or keys) CD's and water guns should not be brought, as they tend to distract children from their learning tasks. Possession of tobacco in any form and alcohol will not be tolerated. Gum is not allowed in school. This list is not all-inclusive. If you have any doubt about bringing an article to school, consult the school office. Nuisance items, which are dangerous to the safety of others or have the potential to cause damage to personal or school property such as fireworks, smoke & stink bombs, eggs and shaving cream will be confiscated and not returned. When appropriate these items will be given to the Security Police. Prohibited items will be confiscated and released only to the sponsor.

It should be noted that possession or use of a weapon or prohibited items on DoD property is a crime and will be reported to security officials. Disciplinary action may include suspension or expulsion. DoDEA supports a no tolerance policy for weapon possession.

In order to progressively provide disciplinary responses, the Europe South & West District puts the following matrix in place to be followed by administrators:

Category I: Minor Infractions

Category I:  Minor Infractions Referral Possible sanctions for Category I infraction may include, but are not limited to, one or more of the following actions:
  • Tardiness (to class or to school)
  • General classroom misconduct
  • Failure to follow general instructions
  • Public display of affection /Improper show of affection
  • Eating/drinking in class (gum included)
  • Loitering in an unauthorized area
  • No hall pass
  • Running, playing, or horseplay (hall or grounds) that may en-danger self or others
  • Unauthorized sale of items (candy, etc,)
  • Dress code violations which the student refuses to correct
  • Minor disrespect (talking back, rolling eyes, etc.)
  • Other minor offenses
Referral 1: Warning and/or contact with the parent/guardian
Referrals 2-4: Warning, parent contact, and/or detention, Saturday School; 1 day InSchool Suspension
For Referrals 5 and each additional referral. Warning, parent contact, and/or detention, Saturday School; 1 day In or Out of- School Suspension. Once a student has accumulated a minimum of 5 referrals, a behavior plan may need to be created to address behavioral concerns.

An administrator may offer the following alternatives to Out-of-School Suspension:

  • A parent may opt to shadow his/her child for one day instead of any 1 day out of school suspension. A parent is not to be an active participant in the class and is to be an observer only.
  • The Principal at each school may limit the number of times that shadowing is allowed instead of Out of School Suspension (OSS).

NOTE: If the offense has taken place in the teacher’s classroom (with the exception of tardies), all teachers are generally expected to deal with Category I offenses in an appropriate manner prior to referring a student to an administrator (including parental contact and referral to guidance). The consequences listed above come into effect only after the student has been referred to an administrator

Category II: Serious Infractions

Category II:  Serious Infractions Referral Possible sanctions for Category II infraction may include, but are not limited to, one or more of the following actions:
  • Using portable communications devices contrary to school policy (e.g., beepers, cell phones, personal computers, Blackberry’s, iphones; other similar devices capable of receiving or transmitting audio, video, picture, or text message; portable electronic devices, including: cameras, electronic games, portable radios, compact disc players, iPods, portable DVD players, or similar devices). Such equipment and devices are subject to confiscation by school authorities. (Individual principals will determine the locale for keeping such devices during the school day.)
  • Minor Vandalism ($25 or less) (Restitution required)
  • Minor Theft ($25 or less) (Restitution required)
  • Leaving school grounds without administrative permission (also includes failure to sign out)
  • Falsifying, forging, cheating, or plagiarizing the work of others. (written or verbal)
  • Abusive, profane, or obscene language, gestures, or material (student to student): This includes, but is not limited to the following references: race, religion, gender, creed, national origin, personal or physical attributes, disability, intellectual ability, or matters pertaining to sexuality.
  • Failing to leave the school, the school grounds, the school bus, or otherwise failing to follow the instructions/directions of the principal or staff member in charge after being told to do so; or is otherwise not authorized to be present in such areas (e.g., expelled or removed).
  • Disrupting school activities or otherwise willfully defying the valid authority of supervisors, teachers, administrators, school officials, or other school personnel engaged in the performance of their duties. This provision includes not only horseplay and other forms of disorderly conduct, but also includes: lying to and/or making false statements to school personnel, and/or the violation of other rules and guidance established for an orderly educational atmosphere.
  • Possessing or using tobacco, or any product containing tobacco or nicotine products; including, but not limited to: cigarettes, cigars, miniature cigars, clove, smokeless tobacco, snuff, chew packets, and betel nut or related paraphernalia (lighters, matches, rolling paper, etc.)
  • Any activity that endangers self or others while at school
  • Violating attendance regulations or policies (i.e., truancy).
Referral 1: After School Detention
Referrals 2: Detention or Saturday School or Work Detail
Examples of work detail: working the booster tent, help setting up the football field; assisting at the track meet, etc.
Referrals 3: 1 day In or Out of School Suspension
  Referral 4: 2-3 Days of the combination of Saturday School, and/or In or Out of School Suspension
  Referral 5: 3-5 Days of the combination of Saturday School, and/or In or Out of School Suspension.

An administrator may offer the following alternatives to Out-of-School Suspension:

  • A parent may opt to shadow their child for one day instead of any 1 day out of school suspension. A parent is not to be an active participant in the class and is to be an observer only.
  • The Principal at each school may limit the number of times that shadowing is allowed instead of OSS.

Category III: Severe/Extreme Infractions

A student may be disciplined, to include removal from school (i.e., suspension, expulsion, or out of school placement) in appropriate circumstances; when a preponderance of the evidence demonstrates that the student has engaged in any of the following acts of misconduct:

  • Causing, attempting to cause, or threatening to cause, physical injury to another person; or has threatened to use or has used physical force against any person, including physical force that causes serious bodily injury to a person, as defined by section 1365(h) (3) of 18 U.S.C. (reference (k)).
  • Possessing, using, or transferring to another person any dangerous weapon (section 930(g)(2) (reference (j)), (e.g., any firearm, knife, explosive, incendiary device, or dangerous object) at the school or at a school-sponsored activity. A minimum 1-year expulsion is required for the possession of firearms.
  • Possessing, using, distributing, or the attempted possession; use; or distribution of alcoholic beverages.
  • Possessing, using, distributing, or the attempted possession; use or distribution of any illegal/controlled substance; as defined in enclosure 2. A mandatory expulsion recommendation is required for a second offense.
  • Offering, arranging, using, or negotiating to sell drug paraphernalia, or the unlawful possession of drug paraphernalia.
  • Robbing or extorting, or attempting robbery or extortion.
  • Damaging or vandalizing school, U.S. Government, contractor, or private property.
  • Stealing, wrongfully appropriating, or attempting to steal or wrongfully appropriate; or knowingly receiving stolen school, Government, contractor, or private property.
  • Gambling in any form.
  • Fighting or otherwise engaging in conduct that endangers the well-being of a student or others.
  • Bullying (including cyber bullying) another, or a group (e.g., engaging physical intimidation, taunting, hazing, name calling, insulting, cursing, gesturing, or verbally abusing any person; including, but not limited to: comments, abuse, or harassment based on that person's race, religion, gender, creed, national origin, personal or physical attributes, disability, intellectual ability; and matters pertaining to sexuality, or characteristics of another person or the associates of another person).
  • Engaging in, or attempting to engage in, acts of arson, making a threat to bomb, burn, or destroy in any manner a school building or school property, or intentionally making a false report of a bomb threat or fire (e.g., making a terrorist or bomb threat, pulling a fire alarm, etc.).
  • Possessing or using fireworks or other explosive devices.
  • Violating the terms and conditions of the DoDEA Student Computer and Internet Access Agreement, or by illegal or unauthorized means gain access to the computers, software telecommunications, and related technologies of others; engage in any willful act that causes physical or financial damage or otherwise disrupts information technology, or use a computer or communications device to communicate threatening, harassing, indecent messages; or download obscene or pornographic materials.
  • Violating any law, rule, regulation, or policy of the military installation or the school.
  • Failing to report or otherwise be complicit in the above-described acts.

Technology

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.

Student Transportation

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

School Policies

Arrival

Students arriving by bus may arrive between 7:00-8:00 due to traffic. Children walking or being dropped off at school may arrive between 7:30 and 7:55 AM and go directly to the playground. Supervision is not provided prior to 7:20 AM. Parents will be notified if a child is dropped off at school prior to 7:30 AM. All students report to the playground and remain there until dismissed by the monitors. Students are not to be in the building except to use the bathroom or in Gill Hall when there is inclement weather. Parents may elect to stay with their children on the playground but are asked not to accompany them to the classroom. Students are expected to be in class ready to learn when the bell rings at 8:00 AM.

Drop-Off Zone

A parent drop-off zone is available in the visitor parking lot adjunct to the school security gate – parents need to remain in their vehicle in this zone. Cars left unattended are subject to be reported to NSA Bahrain.

Arriving Late

For the safety and security of our students, all students arriving after 8:00 must be signed in by a parent/sponsor.

Early Release Thursday

Every Thursday, school ends 1 hour early at 1:40 PM.

Tardiness

Students are considered late/tardy when they arrive at school after the tardy bell rings at 8:00. Parents are then required to sign the student in at the main office. Students cannot be dropped off without any notification by the parents or guardians.

Early Dismissal

Occasionally, our school will have half-day early dismissals for students. On these days, dismissal will be at 11:00. Lunch will not be served.

Leaving Early

If you pick your child up during the day for an appointment, please notify your child’s teacher in advance. Children will not be taken out of class until you arrive. Please report to the office to sign your child out. Children cannot be released to non-family members or friends without express written authorization in advance that has been confirmed by the office.

Dismissal

Students are dismissed at 2:40 PM and are expected to leave school grounds immediately unless involved in an official after school activity. If the mode of transportation changes for a student, please notify the school. Teachers walk the primary students to the buses. Intermediate students walk independently to the buses. 

Morning Drop-Off

All Elementary and Middle/High School students may be dropped off in the PURPLE Parking Lot (front of the school) during morning drop-off.

Afternoon Pick-Up

Elementary School students – PURPLE Parking Lot (front of school)

Middle/High School students – GOLD Parking Lot (back of school)

  • Families with students in BOTH schools default to the PURPLE parking lot.
  • The GOLD parking lot opens at 12:30 PM Sunday – Wednesday and 11:30 AM Thursday.
  • The GOLD parking lot pedestrian gate is EXIT only. Entrance is at the discretion of security personnel.
  • To ensure the safety of ALL of our students, please use the appropriate lot.

drop-off pick-up procedure

To aide families in not being required to come into the school to pick-up children we will have curbside pick-up available this year. Our goal was to provide similar experiences to stateside schools, reduce wait-time for picking up children as well as alleviate stressors for families that have non-school age siblings that might impact getting in and out of the building with ease.

First-Fifth Grade students will be ready for pick-up at the end of the day in the drop-off/pick-up lane in the visitor parking lot.

  • Students will remain on the sidewalk and MUST be picked up from the sidewalk by an adult.
  • Children are NOT allowed to walk through the parking lot unaccompanied.
  • Parents can either walk to the curb to pick up their child or use the curbside pickup with students getting into the car on the curb-side.
  • Students will be monitored by staff and student safety patrol.
  • Students not picked up by 2:55 PM will return to the Main entrance of the school (see picture above for main entrance pick-up area).

curb side pick up available

Students will follow the RED line out the front of Bahrain School and exit through the gate. Students will stand on the sidewalk for parent pick-up either curbside (drive up) or parent pick-up hand-in-hand for parked cars. Orange Triangle is for Safety Patrol/Staff only.

Parents, teachers, students, administrators, and military commanders share the responsibility to support the schools through advisory councils and boards. Participation in advisory councils and boards enhances and improves educational programs and services, as well as the overall quality of life shared by all Department of Defense (DoD) American overseas communities.

The SAC is composed of an equal number of locally-elected parents and full-time professional school employees and may include a senior high school student enrolled in the school. The SAC advises the school principal on local school-related, non-personnel matters such as educational programs, resources, services, and policies. Issues unresolved at the school level may be elevated to the District Advisory Council (DAC). Parents are welcome and encouraged to contact their local school principal to learn more.

What does this mean at The Bahrain School? In simple terms, your SAC wants to ensure that communication is open to and from parents, administration and base. SAC includes representation from each of these categories. All of us want to see The Bahrain School be the best it can be to serve the students best interests. We are all very fortunate that our administrators at The Bahrain School are always willing to hear concerns directly from anyone that has them. SAC will act in a couple of different ways. If a parent or group of parents would like to bring forward an idea or issue to a larger forum, they can always contact a member of SAC, use the SAC email directly or attend a meeting. Additionally, the principals may have an issue they would like to discuss in a larger forum and will bring that issue to SAC. The bottom line will always be doing what is best for students and The Bahrain School community. The main goals of the School Advisory Council are to participate in and encourage strategic planning, develop and define policy, and serve as a public relations source. The SAC operates in the policy-making process by formulating and adopting, but never enacting, policy. As the title states, the Council is advisory in nature.

Beginning in the 2019-2020 school year The Bahrain School will have two SAC committees – an Elementary SAC and a Middle School/High School SAC. Additionally, there will be an Installation Advisory Council (IAC) where the individual SACs will have representation along with the base commander.

If you have questions or concerns, please reach out to for the Elementary School SAC and for Middle School/High School.

What is a School Advisory Committee (SAC)?

A SAC is a forum for communicating recommendations, concerns or advice to the principal on educational matters. Is the SAC a school board? Even though the SAC does have a significant impact on improving school programs, it is not a school board. It is an advisory committee.

Who is on the SAC?

Depending on the size of the school, a SAC is composed of an equal number of elected parents and professional educators in the school.

When are the elections?

Elections are normally held at the end of the school year; however, elections may also be held at the beginning of the school year.

What issues can be delt with by a SAC?

  • Review school policy and advise principals on curricula and budget issues.
  • Recommend solutions to a problem.
  • Determine feasibility of implementing new programs.
  • Use opinion polls to help develop proposals.
  • Keep the community aware of plans and programs initiated at the school.
  • Hold forums on particular topics and invite community members to present views.
  • Hold open houses.
  • Invite qualified speakers to address specific subjects.
  • Participate in briefings on school accreditation and school task groups.
  • Participate on the School Improvement Leadership Team.

A SAC meeting should not:

  • Engage in political campaigns or issues.
  • Become a pressure group.
  • Decide on curriculum or schools textbooks.
  • Be a forum to air employee grievances.
  • Report independently to the public.
  • Function as a school board.
  • Participate in negotiations between DoDDS and it’s employees.
  • Engage in fund-raising activities, or assume functions of other activities, like the PTSA, etc.

If issues cannot be acted on by the local school, can they be elevated to higher levels in the system?

Yes. If a principal is not able to implement a recommendation submitted by the SAC, it can be forwarded to the Superintendent and the Area Director through the DAC and AAC (District and Area Advisory Committees). The AAC can forward items to the Director DoDEA and the Advisory Committee for Dependents Education (ACDE) for action.

Should community support issues be discussed by the SAC?

No. An installation Advisory Committee (IAC) is formed from members of each SAC for each community. The IAC meets and gives recommendations and advice to the commander on the community support given to the schools.

References:

  • DoD Instruction 1342.15, dated 27 March 87; Subject: Educational Advisory Committees and Counsels
  • Department of Defense Dependents Schools Pamphlet, dated August 1993; Subject: Educational Advisory Committees and Councils

SAC Volunteer Form (Fillable)

Bathroom Expectations

Safe:

Don't play or climb on equipment.

Orderly:

Wait quietly for your turn.

Appropriate:

Use the toilet, wash your hands, and return to class.

Respectful:

Do not misuse the soap, toilet paper, water, or paper towels. Put trash in the trash can.

Responsible:

Accept the consequences of your actions.

 

Bus Expectations

Safe:

Stay seated and wear seat belt at all times. Keep hands, feet and objective to yourself and inside the bus.

Orderly:

Use level 2 voice to talk with peers. Do not engage in illegal or threatening behavior.

Appropriate:

Do not play with controls or emergency equipment. Be a friend and use kind words.

Respectful:

No eating or drinking on the bus except water. Follow the directions of the bus driver and monitor. Do not litter.

Responsible:

Have your bus pass. Accept consequences for your choices.

 

Hallway Expectations

Safe:

Keep your hands, feet and objects to yourself.

Orderly:

Walk facing forward on the right side of the hallway and in line with your class.

Appropriate:

Walk and use a level 0 voice.

Respectful:

Do not cut off other classes or other adults.

Responsible:

Accept the consequences of your choices.

 

Indoor Expectations

Safe:

Do not play on the stage. Walk don’t run.

Orderly:

Play the games by the rules and put the games back correctly.

Appropriate:

Use a level 2 voice to talk with peers.

Respectful:

Follow the directions of the adults and be a FRIEND.

Responsible:

Accept the consequences of your choices.

 

Lunchroom Expectations

Safe:

Walk at all times.
When in line or lining up use a level 0 voice.

Orderly:

Remain seated until an adult gives you directions.

Appropriate:

Do not play with or share your food. Use a level 1 voice to talk with peers at your table.

Respectful:

Follow the directions of the adults and be a FRIEND.

Responsible:

Accept the consequences of your choices.

 

Bahrain Elementary School Expectations

التوصیل الصباحي

الرجاء توصیل جمیع طلاب المرحلة الابتدائیة والمتوسطة والثانویة
إلى موقف السیارات البنفسجي الموجود عند المدخل الأمامي
للمدرسة خلال الفترة الصباحیة.

استلام الطلبة خلال فترة بعد الظھر

- طلاب المرحلة الابتدائیة یتم أخذھم من الموقف البنفسجي الموجود
عند المدخل الأمامي للمدرسة.
- طلاب المرحلة المتوسطة والثانویة یتم أخذھم من الموقف الذھبي
الموجود خلف المدرسة.
- الأسرالتي لدیھا طلاب في كلتا المدرستین تستخدم الموقف
البنفسجي لأخذ الطلبة.
- الموقف الذھبي یفُتح عند الساعة 12:30 بعد الظھر من یوم الأحد
إلى الأربعاء. أما یوم الخمیس یفُتح عند الساعة 11:30 صباحاً.
- الموقف الذھبي عند بوابة المشاة یسُتخدم للخروج فقط. أما الدخول
فیكون حسب قرار أفراد الأمن المتواجدین عند البوابة.
- لضمان سلامة جمیع طلابنا الرجاء استخدام الموقف المناسب.

drop-off pick-up procedure

Planned Absence Request 

Per DoDEA Regulation 2095.01 absences due to a family/trip except for exigent circumstances are considered unexcused

Whenever a student needs to be out more than six (6) days, a Student Educational Monitoring Plan will be developed to lessen the impact of the student missing instruction in class. The student will need to complete all of the work assigned to him/her during the period of absence.

Planned Absence Request Form (Fillable)

If you need to change your child’s end of day pick-up it is imperative that you contact the school as soon as you are aware of the change. Please make every attempt possible to make changes the morning of via email to the teacher and registrar ( ) to ensure that the necessary steps have been taken to have your child ready at the end of the day.

Gill Hall Gill Hall is reserved for CYP and After-School Clubs.

Inside Parent Pick-up if you prefer to pick up your child in the school building and not curb-side due to other after school functions or because you arrive early, we have a variety of seating available in the main school entry and ES entry as well as behind Gill Hall before you enter the Kindergarten/First Grade Wing.

Elementary Playground We encourage families to use school facilities to include the playground afterschool. However, to allow school staff to ensure all children get to their correct destination (bus, CYP or parent pick-up) we ask that the playground not be used until approx. 3 PM. Children may not be left unattended on the playground at any time.

CYP/After School Program Students will go to Gill Hall and report to the CYP staff. They will remain with CYP staff until directed to CYP buses.

Bus Riders

  • Kindergarten will be escorted to the bus by school staff.
  • First-fifth grade will walk directly to buses at dismissal.

Students are NOT to linger on the playground or wait for siblings. They are to go directly to the bus and meet siblings on the bus. 

Kindergarten students at the beginning of the school year, will be ready for pick-up inside the lobby of Bahrain School (See red circle below). Students will be dismissed from the school staff to parent/emergency contact at 2:40 PM. 

BES-Handbook-2020-2021-002Pick-up area for Kindergarten students at 2:40 PM Pick-up area for 1-5th grade students after 2:55 PM

School Procedures

Office of DoDEA Policy

The Policy Team of OPLP administers and operates the DoDEA Issuance Program, the Issuance Focal Point Working Group, and facilitates DoD-level issuance coordination for DoDEA.

Policy and Legislation