Department of Defense Education Activity

Student Services

Student Services, also called Pupil Personnel Services (PPS) is an integral part of the total education program.

The PPS staff members partner with parents, community, students and other educators to assist in creating an educational environment conductive of academic, personal, social and career growth of all students.

Confidentiality of Student Services

Counseling is conducted with students and parents individually and in small groups when requested and determined appropriate. School counseling is short-term, voluntary and confidential. Parental permission is obtained prior to any extended individual or group counseling. Student Services staff may assess students at-risk without parent permission.

Confidentiality of student and family information is a priority for Pupil Personnel Staff Members. Information will remain confidential unless there is a need to know such as the threat of danger to one's self or others.

Nursing Services and Medical Services

Optimal learning requires good emotional and physical health. The School Nurse works with the school administrator to provide an environment that promotes optimal wellness and safety for all students. The school nurse provides individualized quality health care for students, emphasizes health education at all levels and utilizes available community and school resources to promote an overall healthy lifestyle for students, staff and families.

The school nurse's responsibilities include:

  • Health consultant
  • Appraising the health status of students
  • Health Screening throughout the year
  • Identifying the health needs and conferring with individual students and their parents concerning specific health problems
  • Pursue follow-up programs for the correction of health problems
  • Resource for current health information and material to school personnel, and will assists teachers in developing proper health attitudes in students
  • Maintenance of accurate and current information in the student's health record
  • Providing pertinent, current health information as needed
  • Advocate for children with special needs


Health Policies

IMMUNIZATIONS: All students attending DoDEA schools must be in full compliance with their immunizations for school enrollment. It is the parents/guardians responsibility to ensure their student's immunizations are updated as needed. Check with the school nurse if you have any questions/concerns. The school nurse may notify the sponsor for any immunizations requiring an update. Parents are given 30 days to have them completed with written documentation or a waiver of immunizations. (DOD Instruction 6205.1)

Immunization requirements are:

  • Hepatitis A - 2 shot series to prevent liver disease
  • Hepatitis B - 3 shot series to prevent liver disease
  • Diphtheria, Pertussis, and Tetanus (DPT) and TDAP booster at 11-12 yrs
  • Poliovirus (IPV or OPV)
  • Measles-Mumps-Rubella (MMR)
  • Varicella (Var)- 2 shot series for person who lack a reliable of Chickenpox
  • Meningococcal Conjugate Vaccine (MCV4)
  • Yearly "Flu" Influenza Vaccination


Medication Policy

Medication is defined as prescription and over-the-counter, to include Tylenol, aspirin, lozenges, cough syrups, etc. Students who require medication at school MUST have a "Permission for Medication" form completed by both the doctor/health provider and parent, with medications properly labeled from the pharmacy (student name, name of medication, instructions). All medications are locked in the Health Room (Nurse's Office). Only in rare situations will students be permitted to retain possession of their medication while in school or participating in school related activities. The student's prescribing physician must provide a written statement that the student must retain possession of the medication at all times; in addition, the student's parent(s) must consent to the student's possession. This includes ALL over-the-counter and prescription medications.

Parents may:

  • Get a permission form for medication to be given at school from the school nurse
  • Give medicine at home ...or
  • Come to the school and give their student the medicine needed during school hours


Illness and Injuries

Illness: If your child is ill, please do not send him/her to school. For your child's benefit, it is best that he/she gets the proper rest, nutrition and care at home allowing for a faster recovery and return to a regular routine. This also prevents other students from being in contact with those germs that can lead to illness. If your child becomes ill during school, parents will be notified by phone to pick up the child. This will be based upon assessment and evaluation by the school nurse. To return to school your student must be without symptoms for 24 hours. If your child has a fever (considered as being 100.4 or above), your child must be fever free for 24 hours prior to being able to return to school. If your child has two or more episodes of vomiting within 24 hours your child must remain at home until there has been no further episodes for 24 hours. If your student is placed on antibiotics, he/she must complete 24 hours on antibiotics before he/she can return to school. These guidelines are for the benefit and protection of all students.

Injuries: In the event of an injury, first aid will be administered by the School Nurse or designated representative. The parent/guardian may be notified, if necessary, to take the student home or to the Emergency Room/Clinic. School Nurses follow clinical guidelines as set forth by DODDS such as:

  • School Nursing: A comprehensive Text, 2nd Edition, copyright 2013.
  • Clinical Guidelines for School Nurses, 6th Edition, copyright 2007.
  • DS Manual 2942.0 - School Health Services Guide, May 2007..

In case of extreme emergency, the student will be transferred by ambulance to the Emergency Room and parents will be notified immediately. It is very important, in case of an emergency, for the school to have a current address, home phone number, duty phone number, and the phone number of another adult to act as emergency contact in case parents can not be contacted.

NOTE: Any student who needs to be released from school due to illness or injury will be picked up by a parent/guardian/ or emergency contact.

Counseling Services

 School counselors are strategically positioned to help students in developing strategies to deal with educational, personal, and social challenges that may interfere with the educational process. To respond to the challenges of the DoDEA Strategic Plan, DoDEA is implementing a Competency-Based Counseling Program (CBCP) under the authority of DS 2946.1 in all schools. To meet the needs of all students today and tomorrow, the CBCP provides a balance of direct and indirect services and activities.

Bullying Awareness and Prevention Services

Psychology Services

School psychologists provide a range of services to assist students in their learning, growth and development by providing supportive services to help them meet academic and emotional challenges. School Psychological services consist of direct and indirect interventions that require involvement with the entire educational system, including the students, teachers, counselors, administrators, other school personnel, families, community agencies, and a variety of others that may be important on an individual basis. School Psychologists tailor their services to the particular needs of each child/adolescent and each situation.

Occupational and Physical Therapy Services

Occupational and Physical therapy are a related service to special education and is provided only if the child needs therapy to function in the educational setting. The provision of school-based therapy is governed by federal and state laws. In the school, the need for therapy is determined by the IEP Team. Therapist can work with students on a variety of skills including; school mobility, safety and fine and gross motor skills. Collaborating with educational staff to modify the child's environment and daily school activities is always a part of school therapy.