DeLalio ES Mascot

School Address and Contact Information


1500 Curtis Rd
Jacksonville, NC 28540
Phone: 910-449-0601
Fax: 910-449-0677
DSN Phone: 750-0601
wyonia.chevis@dodea.edu
http://www.dodea.edu/delalioes/handbook.cfm

 

DoDEA Mission

Educate, Engage, and Empower each student to succeed in a dynamic world.

DoDEA Vision

Excellence in Education for Every Student, Every Day, Everywhere

Mid-Atlantic District Purpose Statement

To ensure the college and career readiness of our military-connected students, the Mid-Atlantic District is committed to building the capacity of all educators to increase the effectiveness of instructional practices.

DeLalio Elementary School Purpose Statement

DeLalio Elementary School is committed to providing student-centered learning opportunities where individual needs are met in a nurturing and supportive environment that encourages collaboration and creativity as students think critically about the world around them.

School Improvement Goals

Math:  By June 2021, all students will become proficient in Number Sense and procedural fluency which align to their grade level standards.


DeLalio ES Hours

Grade Regular Hours Wednesdays
K - 5 8:30 a.m. - 3:00 p.m. 8:30 a.m. - 1:00 p.m.
Pre-K AM Session 8:30 a.m. - 11:00 a.m. 8:30 a.m. - 10:25 a.m.
Pre-K PM Session
(when enrollment permits)
12:30 p.m. - 3:00 p.m. 11:05 a.m. - 1:00 p.m.
Office Hours 7:30 a.m. - 4:00 p.m. 7:30 a.m. - 4:00 p.m.

Wednesdays are early release days.

8:00 a.m.     Students may enter the building
8:20 a.m.     First bell 
8:25 a.m.     Announcements and National Anthem
8:30 a.m.     Second bell 
Students arriving after second bell are considered tardy.

Handbook Contents

School Calendars
Admin Bios
General Information
Enrollment
Report Card and Testing Information
Special Education
Reporting Abuse Neglect Suicide Risk and Threats
School Counseling Services
School Health Services
Student Rights and Responsibilities
School Security
Student Conduct and Discipline
Technology
Student Transportation
School Policies

School Handbook

Director's Message: Mr. Thomas M. Brady

Thomas M. BradySchools play an integral role in protecting the health and safety of their staff, students, and families.

The importance of that role is heightened as we plan and prepare for a return to school after months of closure due to the pandemic. While we responded to the closures quickly in providing continuity through digital learning, we have always believed that instruction in the classroom is the optimal learning environment for most of our military-connected students. Restoring teaching and learning to the familiar environments of our classrooms, provides students with stability and continuity. Face-to-face instruction and the routines of school add significantly to success and growth for all students.

The Importance of Education

Education is a critical quality of life component for military families and communities. We recognize that DoDEA school operations impact on the readiness of our military partners to complete their mission. As a support function, it is imperative that we get students back to school as soon as soon it is safe to do so. We are currently engaged in comprehensive research and in-depth planning toward that end. We are approaching this work thoughtfully. I have provided the following parameters to our planners and the commands we serve.

The Way Forward

  • Our preferred goal will be to return to school on a regular full-time schedule for both students and staff. Alternating days, half-days, or staggered schedules do not allow us to fully support the military mission.
  • We understand that some families may have circumstances where they do not wish to or are unable to send their child back to the school setting. We will also provide a virtual platform for those students to continue learning remotely.
  • DoDEA will align our health and safety practices for returning to school with CDC and DOD COVID-19 guidelines/health protection conditions in order to earn the trust and confidence of parents in our ability to protect students and staff.
  • Social distancing, face coverings, and other mitigations will be in place to ensure a safe and healthy return to school.
  • We will remain flexible and prepared for any contingency.

Additional Steps

We are looking at a number of additional topics, including: daily screening and protocols should a student or employee present as sick; social distancing and sanitation; addressing the learning gaps of students; transportation; school lunches; student services; staffing, scheduling and vulnerable populations; student activities and athletics; and protocols if a resurgence were to occur in any of our communities. Additional details are still in development and I will provide details on our opening plans by mid-July 2020.

Your Feedback is Welcome

We expect you will have questions and our local school administrators: Principals, Community Superintendents and Superintendents will be prepared to receive your input and provide detailed answers to any concerns you may have on this year's opening. We welcome your feedback and suggestions.

Parent Support will be Critical

As we return to school, the support and involvement of parents will be critical to our success. We recognize that parents are the first teachers of students. Their help in establishing routines and expectations at home that reinforce and extend learning are valued and appreciated. Families also play a vital role in maintaining safety in our schools and classrooms. Good hygiene practices learned at home make our schools healthier and safer. As we return in the fall, ensuring that students are healthy enough to come to school will be an important and daily consideration. Every parent needs to ensure that students who are ill must stay home and, when necessary, seek medical attention. Students and adults have an obligation to respect and comply with the heath protection provisions in place for our classrooms, cafeterias, school buses and athletic fields. We will also need your understanding as we limit visitors to school while social distancing is in effect.

When we return, we must also address the emotional and psychological needs of those who may have been adversely affected. We can’t underestimate the impact of that anxiety and fear have had on the part of some students and adults. We will offer appropriate support and intervention to meet those needs. Teachers, with the support of our counselors, psychologists, and school nurses, are valuable resources positioned to provide early and ongoing assistance for students.

A New Normal

It is natural for all of us to yearn for a return “to the way it was” before the coronavirus and before the closure of our schools to students. Unfortunately, all of us face a “new normal” in the wake of a continuing global health crisis. I am confident that the advanced planning, preparation, cooperation and collaboration between our school and community leaders will facilitate the safe return to school, and to a new sense of normalcy in the days and weeks ahead. Any decisions will reflect our mission, priorities and the core values of our school system. Any actions will be guided by a strong focus on hygiene and prevention. We will strive to earn your trust and confidence. I welcome your support as we work together to safely insure academic achievement for your children.


DeLalio Elementary School Pledge

This policy applies to DeLalio ES

Dolphin S.W.I.M. Pledge

I am a DeLalio Dolphin.

Each day I strive to: 

Show respect,

Work together,

Inspire others, and

Make good choices.

I am responsible for my actions and will always do my best!


S.W.I.M. Expectations Matrix

This policy applies to DeLalio ES
Dolphin S.w.i.m. Behavior Expectations

Show Respect

Work Together

Inspire Others

Make Good Choices

In the Classroom

I will follow directions the first time they are given.

I will keep my hands and feet to myself.

I will always do my best.

I will respect others' ideas.

I will cooperate when working with others.

I will encourage others.

I will come prepared to learn.

I will use appropriate language.

In the Hallway

I will follow directions.

I will keep my hands off walls and bulletin boards.

I will respect others' personal space.

I will walk quietly on the right side of the hallway.

I will go directly to my destination.

I will encourage others to use quiet voices.

I will encourage other to follow directions.

I will stay with the class or group.

I will keep my eyes forward, pay attention, and walk at all times. 

In the Cafeteria

I will place my garbage in the trash can.

I will use my manners.

I will clean up after myself.

I will enter the cafeteria quietly and stay in line.

I will stay in my seat until I have permission to get up.

I will model how to use an inside voice to talk with friends.

I will eat only the food that belongs to me.

I will keep my hands and feet to myself.

In the Restroom

I will flush the toilet and wash my hands before leaving.

I will inform an adult if supplies are needed.

I will use the restroom correctly.

I will wait my turn.

I will give others privacy.

I will remind others to follow S.W.I.M expectations.

I will return to class quickly.

I will put used paer towels in the trash can.

On the Playground

I will line up quickly and quietly when I hear the signal.

I will take care of equipment and clean up when play is over.

I will show good sportsmanship.

I will get help from adults with conflicts.

I will take turns and share.

I will be kind and use my manners when accidents happen.

I will stay in approved areas.

I will respect nature.

In the Arrival and Dismissal Areas and on the School Bus

I will enter and exit the building quietly and orderly.

I will listen to and follow directions.

I will always be positive.

I will follow directions for arrival and dismissal.

I will encourage others to use quiet voices on the bus.

I will keep hands and feet to myself.

I will go directly to where I am supposed to be.


Principal's Corner

Welcome DeLalio Elementary School Families!

It is with pride and great pleasure that I welcome you to DeLalio Elementary School.  I could not begin to share how much I enjoy working with students, parents, staff, and the community.  As the wife of a USMC Service Member for 25 years, I understand the challenges of military life as a wife, a mother of five, and an educator.

My staff and I are totally excited about this school year!  Now that COVID-19 is somewhat behind us, my enthusiastic staff and I are motivated in educating the next generation of our future.  In the friendly and nurturing environment of DeLalio, students flourish - they grow intellectually, emotionally, and socially.

All students at DeLalio have access to additional support when needed.  They are welcomed to communicate with Mr. Holmes, our School Counselor, or the Military and Family Life Counselor (MFLC) when needed.  At DeLalio, ALL of us are child advocates!

A big part of this unique environment happens due to the hard work of faculty, staff, parents and volunteers who offer a great variety of extracurricular activities for your child to participate in - from fitness clubs to those such as art, video production, robotics, science, and technology.  In addition, the DeLalio PTA makes a wide variety of special activities possible and we will keep you informed as opportunities arise.

We know it "takes a team" to win.  We all share the goal of wanting every child here at DeLalio to succeed as readers, writers, mathematicians, scientists, problem solvers, critical thinkers, and simply happy and healthy children who believe in their own abilities.  We look forward to working with parents so we can better support all of our students - at school and at home, in person or virtual students - in meeting this goal.

I ask that you carefully review this handbook with your child to enhance and strengthen our partnership.  It provides students and parents with useful information about our history, rules and regulations, as well as the educational program.  Please pay particular attention to our behavior expectations and help your child understand the no tolerance for weapons policy.  It is important for all of our students to understand they should not bring to school, draw, write or talk about any type of weapon (pretend or real), particularly a "shooting."  Students must understand our expectations for behavior, know that you are supportive of our policies, and that we work together as a team.  Should you have questions, please reach out to your child's teacher, school counselor, front office staff, or me.

We hope to have every DeLalio student in attendance every day even though we are aware of circumstances in which they will not be.  We ask that you keep us informed of absences and know that we are here to support our DeLalio families in every way that we can and will pledge to keep you informed as best as possible.

I look forward to working with you to provide a quality educational experience for your child(ren)!  I am committed to Excellence in Education for Every Student, Every Day, Everywhere.

Sincerely,

Mrs. Wyonia Chevis

Principal

 

About Our School

DeLalio Elementary SchoolDeLalio Elementary School, located on the Marine Corps Air Station at New River, Jacksonville, North Carolina, is a close knit community. It is one of seven schools in the Camp Lejeune Community Schools system and the only school on New River Air Station. DeLalio Elementary is a vital part of the Air Station community and serves as a source of support and social interaction for the families stationed here. Most military ranks are represented by the families aboard the Air Station, housing for enlisted, officers, civilians, and retirees.  

The staff at DeLalio Elementary normally serves approximately 150 children in grades Pre-K through grade 5. Staffing commonly consists of the following: an Administrator, a Secretary/Registrar, a school-year Office Clerk, a School Support Assistant, three Custodians, and two Food Management employees. There are seven Classroom Teachers, an Advanced Academic Programs & Services (AAPS) Teacher, two Special Education Teachers, an Art Teacher, Physical Education Teacher, Music Teacher, Media Specialist, Math Support Teacher, Reading Support Teacher, School Counselor, Educational Technologist, School Nurse, and seven Educational Aides.  Some of our students also receive services from a shared School Psychologist, Speech Therapist, Physical Therapist, Occupational Therapist, and an ESOL Teacher.  

Interior of DeLalio DeLalio provides a nurturing environment for the military families stationed aboard MCAS. The importance of providing a stable environment for these children is paramount due to the fact that their parents can be deployed at a moment’s notice, and many of the parents have had multiple deployments during the last few years. Being a school of many diverse cultures greatly enhances student academic and social skills. The Home/School Partnership program provides for parental and community involvement. Volunteers provide countless hours to ensure success for all children. DeLalio students and staff are actively involved in a myriad of events at military functions located at New River and Camp Lejeune as well as community events in the surrounding area. The principal of DeLalio feels the challenge is to ensure that the school mission reflects the learning skills and abilities students will need to succeed in a global society. During times of emergency, the swift support and efficient system of the New River Air Station and DeLalio safety staff is evident. District wide Crisis Management Services are made available when needed. Our Continuous School Improvement (CSI) team continues to work toward the standards provided by Cognia. The CSI coordinates and provides staff development opportunities to our staff. Additionally, we continue to update our data as it becomes available to reflect accuracy in our school profile.

DeLalio has a variety of School Partnerships to include: MALS-29; MALS-26; Young Marines; PTA; Parent Volunteers; Coastal Carolina Community College; University of North Carolina-Wilmington; FOCUS; S.O.A.R; MFLC; School Liaison; Navy Regional Medical Center; Red Cross; MP’s; and K-9. DeLalio Elementary School continues to be proud and eager to serve our military community by providing a nurturing, safe school environment with daily rigorous and engaging educational opportunities for our students.

Lieutenant Colonel Armond Hector DeLalio

Lt. Col DeLalioOur school is named in honor of Lieutenant Colonel Armond Hector DeLalio.

Armond Hector DeLalio was born in Plainview, New York, on July 17, 1917.  He enlisted in the United States Marine Corps Reserves on January 15, 1940.  He became an aviation cadet, was designated a Naval Aviator, and was commissioned Second Lieutenant on November 1, 1940.  In 1941, Lieutenant DeLalio was commended by Admiral Halsey.  In 1942, Captain DeLalio was awarded the Navy Cross for his dive bombing performance in the Battle of Midway.  He was also awarded two Purple Hearts, Presidential Unit Citation with Ribbon Bar; American Defense Service with Base Clasp and Star; Asiatic-Pacific Campaign; World War II Victory; and National Defense Service during his career.  In1946, Major DeLalio was designated Helicopter Pilot Number 16.  He served in the Marine Corps with distinction in the development of the Marine Aviation Helicopter program.

Lieutenant Colonel Armond Hector DeLalio, United States Marine Corps was killed on January 5, 1952 at Naval Air Station, Patuxent River, Maryland in a Jet Assisted Helicopter Take-Off.

DeLalio Elementary School aboard New River Air Station is very proud to be named for Lieutenant Colonel Armond Hector DeLalio. We endeavor to make a difference in DeLalio students' lives every day.

Come inside our school for historical pictures of Lieutenant Colonel DeLalio in his plane.  We honor his service and our school with our 'Dolphin' logo.

 

Americas Mid Atlantic District SY 20-21

 

 

Admin Bios

Mrs. Wyonia Chevis - DeLalio ES Principal

Mrs. Wyonia Chevis

Mrs. Wyonia Chevis began her teaching career in the Escambia County Schools in Florida.  She then joined the Department of Defense Education Activity (DoDEA) at Camp Lejeune.  Mrs. Chevis taught first through fourth grade and gifted fourth grade at Stone Street Elementary, second and third grade multi-age at Russell Elementary, and sixth and seventh grade at Brewster Middle School.  She also served as an Observer Evaluator for Camp Lejeune Schools before beginning her duties as a school administrator.  Mrs. Chevis served as an Assistant Principal at Russell Elementary, Tarawa Terrace II Elementary, and Lejeune High School.  She has also been Principal of Lejeune High School and Tarawa Terrace I Primary School.  Mrs. Chevis is currently Principal at DeLalio Elementary School on the Marine Corps Air Station New River.

Mrs. Chevis also has a connection with the United States Marine Corps. As a member of the military family for 25 years, she understands the challenges of military life as the proud wife of a United States Marine Corps Pilot (retired).  Mr. and Mrs. Chevis are the proud parents of five children and eight grandchildren.

 

Mr. Todd Curkendall - Camp Lejeune Community Superintendent

Mr. Todd Curkendall

Mr. Curkendall is the Community Superintendent for the Camp Lejeune Community Schools, Mid-Atlantic District of the Department of Defense Education Activity (DoDEA). He came to North Carolina from Kentucky, where he served as the Assistant Superintendent of the Kentucky District, prior to the Restructuring for Student Achievement (RSA) in 2016.

Mr. Curkendall began his career with DoDEA in 1992 as a middle school teacher at Fort Knox, Kentucky. He served there as an administrator at the elementary, middle and high school levels, before being named as the Superintendent of the Fort Knox Community Schools in 2011.

A native of Parkersburg, WV, Mr. Curkendall has been an educator since 1984. He received his Bachelor of Science Degree from Morehead State University and his Master of Arts Degree from Austin Peay State University. He earned his Rank I in Educational Leadership from Western Kentucky University.

 

School Handbook

Dr. Donato Cuadrado - Mid-Atlantic District Superintendent

Dr. Donato Cuadrado

ALEXANDRIA, VIRGINIA – Dr. Judith Minor, the Department of Defense Education Activity (DoDEA) Americas Director, has named Dr. Donato Cuadrado as District Superintendent for the DoDEA Mid-Atlantic schools.

“Donato brings a wealth of leadership experience to the Mid-Atlantic District,” said Mr. Thomas Brady, DoDEA Director. “Donato is a very talented and dedicated leader who is committed to student achievement and success. He understands the uniqueness of the military culture as a former Soldier, who served four years and as an educator with more than 30 years of experience. Throughout his DoDEA career, he has demonstrated his passion for excellence in education and a commitment to serving students of our nation’s military families everywhere. His familiarity, leadership and expertise in our school operations will serve us well.”

As the Mid-Atlantic District Superintendent, Dr. Cuadrado will oversee 26 DoDEA schools located on eight installations serving more than 10,000 students in North Carolina, Virginia, New York, Puerto Rico and Cuba. Charlie Council, who has been acting District Superintendent since January 2018, will remain as chief-of-staff for the Mid-Atlantic District.

“I am humbled and grateful to serve as the Mid-Atlantic District Superintendent,” said Dr. Cuadrado. “I look forward to leading the great educators and administrators of this district and providing each child with an equitable and quality education.”

Dr. Cuadrado is currently the Community Superintendent of DoDEA Schools in Puerto Rico. He began his career with DoDEA in 1993 and has more than 30 years of education experience. Prior to his career with DoDEA, he taught elementary grades in Puerto Rico public schools. He began his career in DoDEA teaching in grades 6-12 and also taught Advanced Placement courses. Dr. Cuadrado went on to become the Assistant Principal and later Principal of Ramey Unit School. He later became the Assistant Superintendent for DoDEA’s New York, Virginia, Puerto Rico District.

Dr. Cuadrado has won numerous awards. He received the U.S. Presidential Scholars Program Teacher Recognition Award and special Congressional recognition for outstanding service to his community. He was also selected as a DoDEA District Teacher of the Year.

Dr. Cuadrado earned his Bachelors in Elementary and Secondary Education and his Masters in Linguistics from the University of Puerto Rico. He earned his Doctorate in Educational Administration in 2004 from the InterAmerican University in Puerto Rico. Dr. Cuadrado and his wife, Oly, currently reside in Guaynabo, Puerto Rico.

He replaces Dr. Emily Marsh, who retired in December as Mid-Atlantic District Superintendent.

DoDEA plans, directs, coordinates, and manages Pre-Kindergarten through 12th grade education programs for school-aged children of Department of Defense personnel who would otherwise not have access to a high-quality public education. DoDEA schools are located in Europe, the Pacific, Western Asia, the Middle East, Cuba, the United States, Guam, and Puerto Rico. DoDEA also provides support and resources to Local Educational Activities throughout the U.S. that serve children of military families.

 

Dr. Angie Lamonski - Mid-Atlantic Chief of Staff

Dr. Angie Lamonski

Dr. Angelique Lamonski comes to the Mid-Atlantic District Chief of Staff position with almost two decades of work within the Department of Defense Education Activity system. Prior to working in DoDEA, Dr. Lamonski taught various grade levels and content areas in the states of Colorado, New York, Kansas and Georgia.

Dr. Lamonski began her career in DoDEA in 2002 as a teacher. Her leadership experiences include serving as an Assistant Principal and Principal at Fort Benning, Georgia; and in Europe at Baumholder, Bitburg and Spangdahlem, Germany. Dr. Lamonski served most recently as a Professional Learning Instructional Systems Specialist at West Point, New York.

Dr. Lamonski received her bachelor’s degree in Liberal Arts with an emphasis in Elementary Education from Adams State College, Alamosa, Colorado and later earned her Masters of Science Degree in Education from St. Bonaventure University, St. Bonaventure, New York. She obtained her Doctor of Philosophy degree in Educational Leadership from Northcentral University, Scottsdale, Arizona.

Dr. Lamonski is humbled in receiving the following honors. She was the DoDEA Georgia/Alabama Teacher of the Year and named a “Woman of Distinction” by the Columbus, Georgia Optimist International Club. She was also awarded the Dr. Mary E. Walker Forces Command Certificate of Achievement.

Dr. Lamonski is no stranger to the military community as her father served in both the Marines and Air Force. She has four children, with three out of four family units actively serving in the military. Dr. Lamonski is excited to begin her role as the Mid-Atlantic District Chief of Staff.

Dr. Lamonski has devoted her career to educating our children and believes in excellence for all. She takes pride in stakeholder relationships and works diligently to meet the academic, social and emotional needs of every child and family.

 

School Handbook

General Information

Interstate Compact on Educational Opportunity for Military Children

The Department of Defense (DoD), in collaboration with the National Center for Interstate Compacts and the Council of State Governments, has developed an interstate compact that addresses the educational transition issues of children of active duty military-connected families.  Currently, all 50 states, DoDEA and the District of Columbia participate in this interstate compact, which provides uniform policy for resolving the educational challenges experienced by military-connected children as they transition between school systems.

We encourage all of our families preparing to transition, to, from or within a DoDEA and/or stateside school system to engage with the School Liaison Officers (SLO) from the sending and receiving locations.  The SLO is the local contact for schools and has valuable information about school calendars, hybrid learning, early enrollment, student services, how to manage quarantine requirements and more. 

“Call your SLO before you go”
In order to prepare records for your students school transition.

 A directory of School Liaison Officers is updated annually and can be found at: https://www.dodea.edu/Partnership/index.cfm

The Compact ensures that mobile children of military families are afforded the same opportunities for educational success as other children.  States participating in the Compact work to coordinate graduation requirements, transfer of records, course placement, unique learning needs, assessments and other administrative policies.

For additional information or transition support, please contact or call the Partnership office at 571-372-6026.

Related DoDEA Policies & Regulations

1325.01: DoD Impact Aid Program for Local Educational Agencies, Change 1
1342.29: Interstate Compact on Educational Opportunity for Military Children

Access to School Facilities

If the principal permits a school to operate a limited open forum by maintaining a practice of allowing any single non-curriculum-related student group access to school facilities, the principal shall ensure that all of such student groups (including activities of religious nature) are permitted equal access to meet on school premises and use school facilities during non-instructional time. Access to groups may be denied if the principal determines that a student or student group has or is likely to substantially interfere with good order or discipline or violate any Federal, state, or local law, or DoD or DoDEA regulation/policy.


Visitors and Volunteers

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school. A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.


School Boards

This policy applies to DoDEA Americas

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of school boards to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school boards.

Learn more about School Boards at your school's Get Involved page.

Related DoDEA Policies & Regulations

1342.25: School Boards for Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS)
1358.01: School Boards, Advisory Committees, and Dependents Education Council

Enrollment

Registration Process

This policy applies to DoDEA Americas

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

  1. Proof of age;
  2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
  3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
  4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

Related DoDEA Policies & Regulations

1342.13: Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas, Change 2
1342.26: Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS)

Immunization Requirements

health services immunizationStudents who enroll in DoDEA schools are required to meet specific immunization requirements (DoDEA Regulation 2942.01, “School Health Services,” September 2, 2016).  These requirements represent the minimum and do not necessarily reflect the optimal immunization status for a student. Acceptable forms of official proof of immunization status may include, but are not limited to:

  1. Yellow international immunization records;
  2. State agency-generated immunization certificates;
  3. School-generated immunization certificates; and
  4. Physician, clinic or hospital-generated immunization records.

It is the responsibility of the sponsor/parent/guardian to provide their child’s most current immunization record at the time of enrollment and when immunizations are updated.  Parents of incoming students are allowed up to 30 days from the date of enrollment to obtain documentation of any missing required immunization(s).  If the missing required immunization is a series, then the first dose of the series must be administered, and documentation must be provided to the school within the required 30 days. Students who have immunization(s) due during the school year will have 10 calendar days from the due date to receive their vaccine(s) and to submit documentation to the school. The due date of a vaccine is on the date the student reaches the minimum recommended age for vaccine administration.

STUDENTS IN NON-COMPLIANCE AFTER 10 DAYS MAY BE DISENROLLED UNTIL PROOF OF COMPLIANCE OR APPROVED EXEMPTION IS PROVIDED.

Related DoDEA Policies & Regulations

2942.01: School Health Services

Immunization Exemptions

A waiver for immunization exemption may be granted for medical or religious reasons. Philosophical exemptions are not permitted. The applicable DoD Command must provide guidance on the waiver process.

A statement from the child’s health care provider is required if an immunization cannot be administered because of a chronic medical condition wherein the vaccine is permanently contraindicated or because of natural immunity. The statement must document the reason why the child is exempt. This request for immunization exemption from specific vaccines due to vaccine contraindications or natural immunity must be completed and submitted to the school at the beginning of the child’s enrollment or when a vaccine is due. Request for exemption only needs to be completed one time for the duration of the child’s enrollment at the school.

If an immunization is not administered because of a parent’s religious beliefs, the parent must submit an exemption request in writing, stating that he or she objects to the vaccination based upon religious beliefs. The immunization waiver request must be completed and submitted to the school at the beginning of every school year. For students arriving after the school year has started, this request/written statement must be submitted at the initial enrollment and at the beginning of every school year.

During a documented outbreak of a vaccine-preventable disease (as determined by local DoD medical authorities), a student who is attending a DoDEA school program under an immunization waiver for that vaccine will be excluded from attending. This is for his or her protection and the safety of the other children and staff. The exclusion will remain in place until such time that the DoD Command determines that the outbreak is over and that it is safe for the student to return to school.

DoDEA Immunization Requirements

DoDEA Health Forms (dodea.edu/StudentServices/Health/healthForms.cfm)


Grade-level Placement

Kindergarten and grade 1 placements are determined by minimum age requirements, in accordance with Enclosure 2 of DoDEA Regulation 2000.03, “Student Grade Level Placement,” March 2, 2010. A student who will reach his or her fifth birthday on or before September 1 of the school year is eligible to be enrolled in kindergarten in DoDEA. In addition, a student who will reach his or her sixth birthday on or before September 1 of the school year is eligible to enroll in grade 1 in DoDEA. Placement in grades 2–8 is predicated upon completion of the preceding year. Students entering a DoDEA school (kindergarten through grade 8) from a non-American or host nation school will be placed in the grade level corresponding to their ages, assuming yearly progression from grades 1–8.

Grade-level status (grades 9, 10, 11, and 12) will be determined by the number of course credit units earned by the student, in accordance with Section 2 of DoDEA Regulation 2000.3, “Student Grade Level Placement,” March 2, 2010. Students entering grade 9 must have successfully completed grade 8 and/or been previously enrolled in grade 9 and earned less than 6 credits. Students entering grade 10 must have successfully completed grade 9 and earned a minimum of 6 course credits. Students entering grade 11 must have successfully completed grade 10 and earned a minimum of 12 course credits. Students entering grade 12 must have successfully completed grade 11 and earned a minimum of 19 course credits.

In accordance with DoDI 1342.29, “Interstate Compact on Educational Opportunity for Military Children,” January 31, 2019, for students transitioning from a sending school system to a DoDEA school, at the time of transition and regardless of the age of the student, the DoDEA school shall enroll the transitioning student in the same grade level as the student’s grade level (i.e. in kindergarten through grade 12) in the sending state’s local educational agency. For kindergarten, the student must have been enrolled in and attended kindergarten class in order to assure continued attendance in kindergarten in a DoDEA school. Students who have satisfactorily completed the prerequisite grade level in the sending school system will be eligible for enrollment in the next higher grade level in the DoDEA school, regardless of the student’s age.

All DoDEA students, including students with disabilities, English language learners (ELLs), and students with accommodation plans, should be afforded the opportunity to participate in the standard DoDEA secondary curriculum, as appropriate, based upon their individual circumstances.

Related DoDEA Policies & Regulations

1342.29: Interstate Compact on Educational Opportunity for Military Children
2000.03: Student Grade Level Placement

Transcripts/Records Policy/Access to Student Records

Student records and transcripts may be requested from several different sources, depending upon the student’s last date of attendance or graduation date. Parents/sponsors of current and prospective elementary/middle/high school students should contact the school’s registrar directly for assistance. For further information, please visit the DoDEA Student Records Center (dodea.edu/StudentServices/transcripts.cfm). You may also consult with the counseling department at your child’s school for issues regarding student records.


English for Speakers of Other Languages (ESOL)/Language Services

This policy is currently under review

An English language learner (ELL) is a student whose first language is not English and is in the process of acquiring English as an additional language. In accordance with DoDEA Regulation 2440.1, DoDEA’s English Speakers of Other Languages (ESOL) Program is designed to teach ELLs to acquire English language and literacy proficiency through content. The ESOL Program builds students’ social, cultural, and academic skills so that identified ELLs succeed in an English language academic environment that provides equitable access to college- and career-ready opportunities as their English-speaking peers.

The ESOL Program involves teaching listening, speaking, reading, writing, and study skills at the appropriate developmental and English language proficiency levels. This is accomplished by teaching language through a standards-based, high-quality academic content that pursues the student’s orientation within the United States culture. The ESOL Program’s instruction can be delivered in a variety of settings and program configurations. The scope and amount of ESOL instruction provided is determined by the student’s age, grade level, academic needs, and an English language proficiency evaluation. DoDEA’s ELLs may receive instruction both through the ESOL Program and within the main classroom setting.

Related DoDEA Policies & Regulations

2440.1: English as a Second Language Programs

Attendance Policy

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  1. Absent up to 25% of the school day = absent one-quarter of the school day
  2. Absent between 26%–50% of the school day = absent one-half of the school day
  3. Absent 51%–75% of the school day = absent three-quarters of the school day
  4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

  1. Personal illness;
  2. Medical, dental, or mental health appointment;
  3. Serious illness in the student’s immediate family;
  4. A death in the student’s immediate family or of a relative;
  5. Religious holiday;
  6. Emergency conditions such as fire, flood, or storm;
  7. Unique family circumstances warranting absence and coordinated with school administration;
  8. College visits that cannot be scheduled on non-school days; and
  9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/attendance)

Related DoDEA Policies & Regulations

2095.01: School Attendance, Change 1

Absence Procedures

This policy applies to DoDEA Americas
Please call the front office within 30 minutes of the start time when you know your child will be absent or tardy.

Appointments or Illness

Students will not be released from school on the basis of a telephone call. Parents must sign-out and sign-in their children when taking them to appointments and back to school. When students are sent home because of illness, they are to be accompanied by their parent(s) or authorized guardian/emergency contact.

Absence Notification

Parents are asked to call the front office when they know their child will be absent. The sponsor must provide the front office with a written explanation of each absence when the child returns to school. The sponsor's note, by itself,does not constitute an excused absence.

Parents will be informed of unexcused absences. Students will be required to make up all missed school assignments. Parents are strongly encouraged to work closely with their child's teachers to ensure all class assignments are completed in a timely manner.

Release of Students Policy

During the school day, students will be released only to a parent or to the person listed as the emergency contact on the registration form. The only exceptions will be:

  1. A signed note is received from the sponsor designating another adult to pick up the student or
  2. A military unit has designated someone to pick up the student when parents and emergency contacts could not be reached.

Tardy Policy

This policy applies to DoDEA Americas

Students arriving to school late or being dismissed early from school are signed in and out through the front office. The time and reason for being absent from school is noted for accountability.

Students arriving at school after the instructional day begins are considered tardy. If you know that your child will be late arriving to school, please make certain that a note is sent explaining why they are tardy. A student who is tardy should report to the office for a late slip before going to his/her classroom. A signed appointment slip from the dentist or doctor may be used in lieu of a note from parents. Parents should come in to the office to sign in their child; or a signed note is requested from parents.

Students who are tardy due to government transportation are excused and will not need to obtain a late slip from the office. A tardy not properly reported by the parent or guardian is unexcused unless circumstances warrant otherwise. The classroom teacher will report students who are frequently tardy to the administration. Parents may be contacted if it is noted that a student has numerous unexcused tardies.

Students with more than 5 unexcused tardies and/or early dismissals and students with more than 7 unexcused absences may be referred to the Student Support Team (SST) and then to the Command if the problem is not resolved.


Accelerated Withdrawal

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

Related DoDEA Policies & Regulations

1367.01: High School Graduation Requirements and Policy

Home-school Students

DoDEA recognizes that home schooling is a sponsor’s right and may be a legitimate alternative form of education for the sponsor’s dependent(s). Home-school students who are eligible to enroll in a DoDEA-Europe, DoDEA-Pacific and DoDEA-Americas school are eligible to utilize DoDEA auxiliary services without being required to either enroll in or register for a minimum number of courses offered by the school. Eligible DoD home-school students using or receiving auxiliary services must meet the same eligibility and standards of conduct requirements applicable to students enrolled in the DoDEA school who use or receive the same auxiliary services. Any student, including eligible DoD dependent home-school students, who has not met the graduation requirements to earn a DoDEA diploma may not receive DoDEA commencement regalia, the DoDEA diploma, nor participate (walk) in a DoDEA commencement ceremony.

Related DoDEA Policies & Regulations

1375.01: Home School Students, Change 1

Report Card and Testing Information

Grading Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit Gradespeed (dodea.gradespeed.net) for instructions.

Related DoDEA Policies & Regulations

1377.01: Student Progress Reports

Grading System (4-12)

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description

A

90 – 100

Excellent: Outstanding level of performance

B

80 – 89

Good: High level of performance

C

70 – 79

Average: Acceptable level of performance

D

60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)

4.0

5.0

3.0

4.0

2.0

3.0

1.0

2.0

0

0

Related DoDEA Policies & Regulations

1377.01: Student Progress Reports

Grading System (K-3) Americas

For grades K–3, achievement codes rather than letter grades will be used.

Code Description

E

Exceeds grade-level expectations: Student exhibits the skills/behaviors independently without teacher support.  Students at this level are exceeding the grade-level standards.

M

Meets grade-level expectations: Student exhibits the skills/behaviors independently with minimal teacher support.

S

Steady progress towards grade-level expectations: Student exhibits the skills/behaviors with teacher guidance and support.

L

Limited progress towards grade-level expectations: Student exhibits the skills/behaviors in isolated or rare instances, or with a great deal of support.  The performance is inconsistent and below the normal range of expectancy for a student at this grade level.


Progress Reports/Report Cards

In accordance with the policies and procedures in DoDEA Regulation 1377.01, “Student Progress Reports,” September 4, 2018, it is DoDEA policy to issue a progress report every 9 weeks for any student present or enrolled for at least 20 instructional days or more in a marking period.  Any written comments by teachers on progress reports should be stated objectively.  The comments should be based on evidence about the student and should not represent opinions that cannot be supported by evidence

Achievement codes will be given at the end of the second, third and fourth marking periods for students in grades K–1.  Grades will be given at the end of each of the four marking periods for students in grades 2–12.  Achievement codes or grades on report cards will be determined by the degree to which students are achieving established program objectives or standards.  For students in grades K–12, unsatisfactory achievement of program objectives or standards will be reported to parents during each marking period as soon as evident, but no later than the midpoint of the nine-week grading period to allow sufficient time for a student to correct the problem.

Related DoDEA Policies & Regulations

1377.01: Student Progress Reports

Parent-Teacher Conferences

All DoDEA schools should encourage parents to meet with their child’s teacher for parent-teacher conferences.  Parent-Teacher Conferences (dodea.edu/parents/conferences.cfm) allow parents the opportunity to ask questions about their child’s classes or progress in school.  Parent-teacher conferences are also a great way to discuss how parents and teachers can work together to help students perform at their best in school.  Parents/sponsors who plan to attend a parent-teacher conference scheduled by the teacher or school should inquire on the amount of time allowed before attending.  If more time is required or the parent/sponsor wants to meet with the teacher again, the parent/sponsor should notify the teacher at the end of the conference.  Please contact your child’s school for details regarding scheduling of parent-teacher conferences.  DoDEA encourages all communication to take place through official school email accounts.


Parent Communication

This policy applies to DoDEA Americas

Questions and Concerns

Parents who have questions and/or concerns are requested to resolve it at the most appropriate and immediate level. For typical classroom matters, the following procedures should apply in order as needed:

  • Step 1- The parent discusses the matter with the teacher.
  • Step 2- The parent and teacher meet with the principal if the matter is not resolved in step 1.
  • Step 3- Those matters which cannot be resolved at the school level are referred to the Community Superintendent's Office.

These procedures follow the correct chain-of-command/line of authority from teacher to principal to superintendent and focus on resolution at the lowest level. Parents are encouraged to seek immediate resolution of problems. Prompt action can frequently prevent complications and more serious problems later on.


System-wide Assessment Program

All DoDEA students in grades or programs identified for system-wide assessments shall be included in the DoDEA Comprehensive Assessment System (DoDEA-CAS), in accordance with DoDEA Regulation 1301.01, “Comprehensive Assessment System,” October 4, 2018.  Students who have been identified as having disabilities or are ELLs shall participate using either the standard DoDEA assessments, with or without reasonable and appropriate accommodations, or through the use of the appropriate DoDEA alternate assessment, as per their Individual Education Plan (IEP), 504 Accommodation Plan, or English Learner Plan.  All assessments selected for use within DoDEA shall:

  1. Align to clearly defined standards and objectives within the content domain being tested
  2. Be valid and reliable and controlled for bias
  3. Be one of several criteria used for making major decisions about student performance/achievement.

The results of each assessment shall be used as one component of the DoDEA-CAS for major decisions concerning a student’s future learning activities within the classroom setting.   

For more information about the DoDEA-CAS, including the testing administration matrix, test descriptions, and testing calendar, please refer to: dodea.edu/assessments.

Related DoDEA Policies & Regulations

1301.01: DoDEA Comprehensive Assessment System

GradeSpeed

Gradespeed is the DoDEA adopted program for teachers of grades 4 through 12 to submit and post grades into the Student Information System. The Gradespeed program offers many special features, including Parent Connection for teacher reporting, and teacher‐to‐parent communications.

Gradespeed's Parent Connection gives parents online access to their child's grades via the web. Each parent can request his or her own account. Students will be given a Gradespeed account by their school Educational Technologist. Visit the DoDEA GradeSpeed page for more information about GradeSpeed and for instructions to create an account.

Click here for Student, Parent, or Teacher access.


Homework

Homework is one means of developing the necessary skills of independent study and learning for present and future use. Homework promotes organizational skills and a sense of responsibility. It is also an opportunity for parents to become actively involved in their child's learning and for each child to reach his/her full potential. Through homework, students are given the opportunity to complete additional practice and application to strengthen skills; to expand and/or enrich regular class work; to complete work started in class; to make up work due to absence.

Teachers may assign homework as determined necessary to enhance student learning that is taking place in the classroom. Each child works at his/her own pace, so the amount of time needed to complete specific assignments may vary. The types of homework may vary to enable the student to have experience/practice in reading, writing, computational skills, and other subject areas during a given week. Frequency and length of assignments will be grade appropriate. At a very minimum, a child should read or be read to 15-20 minutes nightly

Students are responsible for ensuring that they:

  • Understand the homework assignment.
  • Take home all books and materials needed to do the assignment.
  • Complete the homework in the assigned format and turn it in when it is due.
  • Participate actively and cooperatively in the evaluation of their homework when appropriate.

Parents are encouraged to provide an environment which fosters the development of life-long learning skills.

This includes:

  • A quiet place to work.
  • Necessary materials.
  • A regular study time.
  • Review the student planner.
  • Encouragement and praise.

Special Education

Special Education Services

The purpose of special education is to enable students to successfully develop to their fullest potential by providing a free appropriate public education (FAPE) in compliance with the Individuals with Disabilities Education Act (IDEA).Special education is specially designed instruction, support and services provided to students with an identified disability who require an instructional program that meets their unique learning needs.  The purpose of special education is to enable these students to successfully develop to their fullest potential by providing FAPE in compliance with the Individuals with Disabilities Education Act (IDEA), as implemented by DoD Manual (DoDM) 1342.12, “Implementation of Early Intervention and Special Education Services to Eligible DoD Dependents,” June 17, 2015.

In DoDEA, special education and related services are available to eligible students, ages 3 through 21 years of age.  To be eligible for special education:

  1. The child must have an identified disability;
  2. The disability must adversely (negatively) affect the child's educational performance; and
  3. The child must require a specially designed instructional program.

If found eligible for special education and related services, DoDEA students are provided FAPE in accordance with an IEP, with services delivered in the least restrictive environment and with procedural safeguards, in accordance with the requirements of DoDM 1342.12.

Please contact your child’s school to discuss your concerns if you suspect your child may have a disability and be in need of special education services.  The Case Study Committee chairperson will provide you with specific details relating to the evaluation process and can explain eligibility requirements further. 

Related DoDEA Policies & Regulations

1342.12: Provision of Early Intervention and Special Education Services to Eligible DoD Dependents

Disability Accommodations and Nondiscrimination

Apart from special education, a student with a disability, or who has a record of a disability, or is regarded as having a disability, shall not be excluded from participating in, or be denied the benefits of, any DoDEA education program or activity or be subjected to discrimination based solely on a disability. In accordance with DoDEA Administrative iInstruction 2500.14, “Nondiscrimination and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities,” April 29, 2009, as amended, students with disabilities shall be provided a FAPE and shall participate with students without disabilities to the maximum extent appropriate to ensure equal access to educational opportunities. This means that a student with a disability that does not require specialized instruction may be eligible for accommodations to ensure participation in school programs and activities. Please contact your child’s school for specific details.

Related DoDEA Policies & Regulations

2500.14: Nondiscriminiation and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities, Change 2

Reporting Abuse Neglect Suicide Risk and Threats

Child Abuse and Neglect

In accordance with the policy in DoDEA Administrative Instruction 1356.01, “Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect,” November 5, 2018, all DoDEA personnel will participate in the identification and reporting of incidents of child abuse and neglect. School personnel shall report all suspected or alleged child abuse to the local Family and Advocacy Program (FAP) office, child welfare service agency (if available) and their immediate supervisor within 24 hours. All employees shall cooperate with the FAP process. The DoD FAP provides for the identification, treatment and prevention of child abuse and neglect.

Related DoDEA Policies & Regulations

1356.01: DoDEA Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect

Suicide Risk and Threats Towards Others

In order to prevent violence, suicide and other harmful acts among children and adults in schools, the need for reliable ways to identify persons who may require assistance is a critical step. All DoDEA employees must notify the DoDEA school administrator when a DoDEA student has made any statement or engaged in actions that may indicate threat of harm towards self or others.


Suicide Risk

Any indication of student suicidality must be immediately reported to the DoDEA school administrator.  The DoDEA student who exhibits suicidal ideation or behavior, or who makes a statement or engages in actions that may indicate self-harm or suicidal thoughts, shall be immediately assessed to obtain specific information to determine the risk level.  The results of that assessment shall be communicated to the DoDEA school administrator and documented.  Regardless of the level of risk reported, in all cases, a DoDEA school administrator or designated member of the Case Management Team must directly notify parents or legal guardians of the concern.  For additional assistance in this process, please contact the district school psychology instructional systems specialist.

If a parent or legal guardian disagrees with school recommendations for evaluation of a student’s dangerousness to self, or refuses to take parental or legal guardian responsibility for the safety of their child, the DoDEA school administrator must inform the parent or legal guardian that DoDEA policy requires that school personnel protect the safety and health of the students.  Parent or legal guardian refusal to address identified medical needs may necessitate a report to the local FAP office and local Child Protective services if neglect is suspected, as outlined in DoDEA Administrative Instruction 1356.01.

Related DoDEA Policies & Regulations

1356.01: DoDEA Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect

Threats Towards Others

When a DoDEA student makes an explicit or implicit threat, or if the student’s behavior indicates that a threat is serious and reasonably likely to be acted upon, the DoDEA school administrator shall take action based on the level of the threat.  Certain types of serious threats require immediate notification to local law enforcement entities without regard to the level of threat yielded.  The DoDEA school administrator shall immediately report the following student behaviors to the local law enforcement entity:

  1. A threat that involves stalking of any person on a school bus, on school property or at a school-sponsored activity;
  2. Threats to bomb, burn, kill, or harm school personnel; and
  3. Threats of death or bodily injury to a person or members of his or her family or threats to commit serious bodily harm to persons on school property.

The DoDEA school administrator shall also immediately report any act that may constitute a criminal offense to the parents or legal guardians of minor students involved in the act and shall report that the incident has been reported to local law enforcement, as required by Federal, state, or local law.  The DoDEA school administrator may report other threats to the local law enforcement entity, as necessary and appropriate.  The DoDEA school administrator shall inform the parents or legal guardians that they may contact local law enforcement for further information, as necessary and appropriate.


School Counseling Services

School Counseling Services

DoDEA school counselors provide comprehensive counseling programs to all students in grades K–12, in accordance with DoDEA Regulation 2946.1, “School Counseling Services,” July 13, 2009, and DoDEA Manual 2946.2, “Department of Defense Education Activity School Counseling Services,” January 1, 2006. Counseling programs are designed to foster a foundation for lifelong learning by removing barriers to students’ academic success. Early identification and intervention of students’ academic and social/emotional needs is essential in removing barriers to learning and promoting academic growth. School counselors provide direct and indirect student services and curricular activities to increase the knowledge, skills, and attitudes required for students to achieve their potential academically, socially, emotionally, and physically for life, college, and career readiness.

Elementary school counseling programs are crucial in supporting students’ attitudes and personal views toward school, self, peers, and social groups. In elementary grades, school counseling programs support and provide education on prevention and intervention services, promoting positive academic skills, career awareness, and social-emotional development — skills students need to be competent and confident learners. 

Secondary school counseling programs are designed to meet the rapidly changing needs of students in grades 6–12, while preparing them for high school and beyond. College and career exploration and planning are emphasized at the secondary level. As middle school students learn to manage more independence and responsibilities, school counseling programs are designed to connect learning to practical application in life and work, support personal/social skills, and foster effective learning/study skills. 

High school counseling programs are designed to foster student preparation and readiness for successful college and career pathways after high school.  All secondary students create and manage a four- to six-year plan with their counselor. The four- to six-year plan is managed in Choices360 and is designed to teach students how to create and attain their graduation, college, and career goals, while taking into account their interests, aptitudes, and graduation requirements.

Please contact your school counselor for additional information regarding the school counseling program.

Related DoDEA Policies & Regulations

2946.1: School Counseling Services
2946.2: DoDEA School Counseling Services

School Psychology Services

DoDEA school psychologists provide a range of services designed to support students’ learning, growth, and development, in accordance with DoDEA Regulation 2946.03, “School Psychological Services,” May 21, 2010. They are experts in student mental health and learning/behavior, and they partner with various stakeholders throughout the school and community to support students’ academic and emotional needs. School psychology programs are designed to foster safe, healthy and supportive learning environments that strengthen connections between the school, home, and community. School psychologists aim to improve academic achievement, support diverse learners, promote positive behaviors and safe school climates, and strengthen school-family partnerships. Core functions of school psychologists include mental health interventions, behavior management, crisis intervention and response, assessment, and consultation and collaboration.

Please contact your school psychologist for additional information regarding the DoDEA School Psychology Program.

Related DoDEA Policies & Regulations

2946.03: School Psychological Services
2946.1: School Counseling Services

School Health Services

School Health Services

Health Services School NurseDoDEA School Health Services aims to optimize learning by fostering student wellness.  The school nurse serves as the health service expert, providing health care to students/staff and implementing interventions that address both actual and potential health and safety conditions.  The school nurse collaborates with the school administrator to promote the health and academic success of students and serves as the liaison between the school, community, and health care systems. This collaborative effort creates opportunities to build capacity for students’ self-care, resilience, and learning. 

The school nurse’s responsibilities include:

  1. Providing leadership in promoting personal and environmental health and safety by managing communicable diseases, monitoring immunizations, and providing consultation and health-related education to students and staff to promote school health and academic success; 
  2. Providing quality health care and intervening with actual and potential health problems through health screenings, health assessments, and nursing interventions, including the development of health care and emergency care plans to enable students to safely and fully participate in school;
  3. Providing case management services to direct care for students with chronic health conditions in order to ensure their safety and increase their access to the educational program; and
  4. Collaborating with school and community-based resources to reduce health-related barriers to student learning, improve access to health care and develop school-community partnerships to support academic achievement and student success.

Related DoDEA Policies & Regulations

2942.01: School Health Services

Student Illness

health services illnessDo not send your child to school if he or she is ill. Staying home to get the proper rest, nutrition, and parental care is for your child’s benefit as well as for the benefit of the other children in the school who may be unnecessarily exposed to a contagious illness. The following are examples of when a student should remain home:

  1. A temperature greater than or equal to 100 degrees Fahrenheit.  The student must be fever-free without the use of fever-reducing medication for 24 hours (a complete school day) before returning to school.
  2. Actively vomiting or has diarrhea.
  3. An illness which presents with contagious symptoms.
  4. Other symptoms interfering with learning or participation, such as abdominal pain; ear ache; itchy, painful eyes; light-sensitivity; or profuse exudate from the eyes necessitating frequent wiping.
  5. Severe uncontrolled coughing or wheezing, rapid or difficult breathing, and coughing lasting longer than five to seven days.
  6. Episodes of vomiting in the past 24 hours. A student must remain home until vomiting resolves (no further vomiting for 24 hours).
  7. Frequent, loose or watery stools compared to the student’s normal pattern; not caused by diet or medication. A student must remain home if a) he/she looks or acts ill; b) he/she has diarrhea with temperature elevation of 100°F or greater; and c) he/she has diarrhea and vomiting.
  8. Blister-like lesions (impetigo, including streptococci, staphylococcus, and methicillin-resistant staphylococcus aureus infections) that develop into pustules with weeping and crusting. A student must be medically evaluated, remain home for at least 24 hours after initiation of medical treatment and remain home until determined not infectious by a medical provider.  Lesions must be covered for school attendance.
  9. Ringworm lesions must be covered for school attendance.
  10. Thick discharge from eye, necessitating frequent wiping and may be accompanied by pain, redness to the white part of the eye and light sensitivity.  Student must remain at home until symptoms clear or completion of 24 hours of medical provider-prescribed ophthalmic treatment.
  11. Measles, mumps, rubella, (German measles), chicken pox, pertussis (whooping cough), and influenza. A student must remain home until determined to be not infectious by a medical care provider.

If your child becomes ill during the school day, the school nurse will contact you to pick up your child.  To return to school, your child must be without symptoms for 24 hours and fever-free without fever-reducing medications for at least 24 hours.


Parent Notification

As a general rule, the parent or sponsor will be notified by the school administrator or school nurse if a child has:

  1. Any illness or injury that causes concern or inability to participate in school activities;
  2. Eye, ear, or teeth injuries;
  3. Head injury;
  4. Second- or third-degree burns;
  5. Severe pain;
  6. Sprains or possible fractures;
  7. Temperature greater than or equal to 100 degrees Fahrenheit;
  8. Vomiting or diarrhea; and
  9. Wounds that may require stitches.

Allergies and Chronic-Acute Conditions

health services conditionsPlease inform the school nurse of any medical condition and health concerns your child may have to better serve and protect your child’s welfare in accordance with DoDEA Regulation 2720.1, “First Aid and Emergency Care,” September 8, 2003.

Food allergies (including peanut/nut allergies) are a significant health concern within the school environment. Allergic reactions can range from mild symptoms to life-threatening reactions. Ensuring a safe environment for all students and visitors is a primary focus for the school administration and staff. In an attempt to raise awareness and limit unnecessary exposure during school hours, the following steps have been implemented to address food allergies:

  1. Notify the school nurse of ANY allergy to food, drug, insects, etc., that your child may have;
  2. Provide the school nurse with medication/doctor’s orders/emergency care plan/parent permission form;
  3. Teach children at home about their food allergies and the importance of not sharing any food with others in school or elsewhere; and
  4. Notify the classroom teacher about your child’s allergens and check with the classroom teacher prior to bringing in any food for classroom celebrations.

Related DoDEA Policies & Regulations

2500.14: Nondiscriminiation and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities, Change 2
2720.1: First Aid and Emergency Care

Medication at School

health services medicationWhen medication must be administered during the school day, it must be delivered to the school nurse in the original container and properly labeled by the pharmacy or primary care manager/provider, stating the name of the student, the medication, dosage, route, time of administration, and current date of issue. Contact the school nurse for the required Medication Consent Form. This form must be filled out and signed by the prescribing medical provider and also signed by the sponsor/parent/guardian. The sponsor/parent/guardian needs to bring the signed form and the medication to the school nurse. If the school nurse is not present, the signed form and medication must be presented to the school principal, acting principal, or health aide for safekeeping. It is acceptable for parents to bring in self-purchased over-the-counter medication to be kept in the health office for their child’s use at school, but the medication must be accompanied by a physician’s prescription and signed parental consent form.

In some rare situations, students are allowed to keep their rescue or emergency medicine with them while in school or at school-related activities. The prescribing primary care manager must provide a written statement that the student must be in control of his or her medication due to a life-threatening medical condition. The parent must provide written consent for the medication to stay with the student. See the school nurse to obtain the appropriate form for medications to be administered during school hours or for a student to self-carry emergency medication.


First Aid and Emergency Care

health services injurySchool personnel will administer first aid as efficiently as possible to the dependent student when needed to treat minor injury or illness, in accordance with the DoDEA Regulation 2720.1, “First Aid and Emergency Care,” September 8, 2003. In accordance with Section 6 of DoDEA Regulation 2720.1, should a student sustain a more serious illness or injury, the school nurse will make a judgment call based on nursing assessment to determine if the student needs emergency medical care requiring a response by an emergency medical team (EMT) and possible transportation for treatment at a health care facility. If a student needs emergency medical care requiring an ambulance, the school will make reasonable efforts to contact the sponsor/parent/guardian or emergency contact. In the absence of a parent, a school administrator or designee may accompany the student to the medical treatment facility.

The EMT, health care facility, or attending health care provider(s) may be non-U.S. or non-military facilities or providers, especially if the dependent student is located overseas. Treatment decisions will be made exclusively by the health care provider(s) if the nature of the dependent student’s injury or illness requires immediate health care, in accordance with their standard operating procedures regarding the delivery of emergency care for the dependent student.

It is very important for the school to have a current address, home phone number, mobile phone numbers, duty phone number, and the phone number of another adult to act as emergency contact in case parents cannot be contacted.

Contact your school nurse for additional information regarding the DoDEA School Health Services Program.

Related DoDEA Policies & Regulations

2720.1: First Aid and Emergency Care

Student Rights and Responsibilities

Student Rights and Responsibilities

This policy is currently under review

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate.  Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior; 
  2. Refrain from conduct or behavior that is disruptive; 
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes; 
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools; and
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures.

Related DoDEA Policies & Regulations

2051.02: Student Rights and Responsibilities

Discrimination-Free Education Programs and Activities

No DoDEA student shall be excluded from participation in, be denied the benefits of, be subjected to, or be permitted to subject others to discrimination in any DoDEA-conducted education and training programs and activities on the basis of their race, sex, color, national origin, disability, religion, age, sexual orientation, or status as a parent, which is commonly known as their protected class, in accordance with DoDEA Administrative Instruction 1443.01, Volume 1, “Executive Order 13160 Administration: Compliance Requirements and Appeals,” February 22, 2019.

Although DoDEA cannot guarantee every student a learning and activities environment free from annoyances, petty slights, or minor offenses, DoDEA is committed to creating and maintaining an environment free from unlawful discrimination and will not tolerate incidents of discriminatory unequal treatment, hostile environments (including those created by sexual assault and sexual harassment [discussed in greater detail below under “Student Conduct and Discipline”]), or impermissible disparate impact based on a student’s protected class, or retaliation against anyone because they have made a complaint, testified, assisted, or participated in any manner in an investigation related to an allegation of discrimination.

Related DoDEA Policies & Regulations

1443.01 - Vol 1: Executive Order 13160 Administration: Compliance Requirements and Appeals

Scholastic Integrity

Students are responsible for their own scholastic integrity by neither giving nor receiving assistance (written, oral, or otherwise) on tests, examinations, final evaluations, or class assignments that are to be graded as the work of an individual. Any suspicion or evidence of forging, cheating, or plagiarizing the work of others will be investigated. Any student who is in violation will receive no credit. There will be an appropriate consequence for the particular assignment, and a letter will be sent home to be signed by the parents and returned to the teacher. A copy of the letter will be filed in the student’s discipline folder for the period of the school year.


Freedom of Religious Expression

According to Enclosure 3 of DoDEA Administrative Instruction 2051.02, “Student Rights and Responsibilities,” April 17, 2012, students may observe religious practice in school, such as celebration of religious holidays, engaging in private prayer, saying grace before meals, and wearing yarmulkes and head scarves, as long as the practice does not violate student standards or cause substantial disruption. Students may engage in independent religious discussion to the same degree that they may engage in other types of permissible speech. The freedom to engage in religious expression in school does not include the right to compel other students to participate in religious practices or discussion.


Interscholastic Athletics

This policy is currently under review

In accordance with DoDEA Administrative Instruction 1443.01, Volume 1, “Executive Order 13160 Administration: Compliance Requirements and Appeals,” February 22, 2019, all high school students, and middle school students in some cases, are provided the opportunity to participate in the Interscholastic Athletic Program without unlawful discrimination based on their race, sex, color, national origin, disability, religion, age, sexual orientation, status as a parent, or other factors unrelated to that participation. There are equitable uniform eligibility policies for participants in all athletic programs. Please refer to your regional Interscholastic Athletics Program policy for details relating to your school. For DoDEA-Americas schools, please consult your state of residence athletic policies and the school athletic director for specifics regarding state regulations and requirements.

Related DoDEA Policies & Regulations

1443.01 - Vol 1: Executive Order 13160 Administration: Compliance Requirements and Appeals

Student Dress Code

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 2051.02, “Students Rights and Responsibilities,” April 17, 2012.  Please refer to your school’s Web site or school handbook for specific dress code policy.


School Security

Search and Seizure

General, non-individualized searches of school property (e.g., desks, lockers, storage spaces, and school computers, including data and internet access records), may be conducted by the principal on a periodic or random basis. The school affords students and parents adequate prior notice of its general search policy through the issuance referenced above and this handbook. The search shall be conducted by the principal in the presence of another school employee who will serve as a witness. General searches of school spaces and property may be conducted in cooperation with the appropriate installation authorities or military police, including dogs trained to detect the presence of contraband. Evidence found during a general search, or a dog sniff, that alerts authorities to potential contraband may provide reasonable suspicion sufficient to conduct an individualized search.

Individualized, reasonable suspicion or targeted searches may be conducted by a principal of a student’s personal belongings (including bags and the interior of student vehicles on school property) and in a student’s desk, locker, storage space, school computer, or other property of the school when there is reasonable suspicion to believe the student possesses a prohibited item.

Targeted searches may be conducted whenever the student is involved in a school-sponsored or school-supervised activity or event so long as there is reasonable suspicion to conduct the search.

A targeted search of a student’s person shall only be conducted under exigent circumstances. When possible, a targeted search of the student’s person shall be conducted in a private room, or non-public area, and by a school official of the same sex as the student. Reasonable efforts to locate the student and to notify the parent shall be made prior to a targeted search or as soon as is practicable under the circumstances.


Standard Response Protocols

DoDEA has implemented action-based standard response protocols (i.e., lockout, lockdown, evacuate, and shelter) that can be performed during any emergency incident.

lockout logoLockout is directed when there is a threat or hazard outside of the school.  Use the mass notification system or public address system, stating: “Lockout! Secure the perimeter.”  Who actually conducts this task will vary based upon the school and incident taking place.

 

lockdown logoLockdown is called when there is a threat or hazard inside the school building.  Use the mass notification system or public address system, stating: “Lockdown! Locks, Lights, Out of Sight!”  Who actually conducts this task will vary based upon the school and incident taking place; however, all school staff shall have the ability to call for a lockdown.  Contact local emergency services, or 911, as appropriate.

 

evacuate logoAn Evacuation is called when there is a need to move students from one facility to another.  The action will vary based upon the type of evacuation.  Other directions may be invoked during an evacuation, and student and staff should be prepared to follow specific instructions given by staff or first responders.

 

shelter logoShelter is called when the need for personal protection is necessary.  Hazards that could generate the need to Shelter include tornado, earthquake, tsunami, and a hazardous materials incident.  Use the mass notification system or public address system, stating: “Shelter [identifying the hazard]!”  This command is typically called by the DoDEA designated official but may be called by students, teachers or first responders.

 

The Standard Response Protocols are incorporated into the school’s Force Protection Plan.  For more information on the Standard Response Protocols and how they apply within DoDEA, refer to DoDEA Administrative Instruction 5205.02, Volume 6, “DoDEA Force Protection Program:  Standard Response Protocols,” July 24, 2018.


Emergency School Closure

This policy applies to DoDEA Americas

Emergency school closure occurs when unforeseen circumstances such as broken water pipes, flooding, loss of power,severe weather, etc., warrant closure to be initiated during non-school hours. The decision to close the school is made through input from the administrators, our superintendent, and the Commander. An announcement of the closure will be broadcast on TV and/or radio, DNS, and through the base command units.

The DoDEA Notification System (DNS) allows for each school to contact all of their parents and/or staff with one phone message through an automatic dialing system. At the District level it allows a message to be sent to all parents and/or staff in the same method. This allows greater security and sharing of information with parents and staff. There is a Point of Contact (POC) at each location that has the necessary codes to access the system.

There are situations in which school may be canceled during school hours. Once again, this decision is made by the individuals stated above. Once the decision has been made to release students, staff members will alert all classrooms.Students who ride the bus will be released to board the bus at a set time. For those students who walk, ride a bike, or are picked up, they may be released once their parent/guardian has been contacted and agree with that process. If we are unable to reach a student's parent/guardian by the time teachers are released, the teacher will bring them to the office and the office staff will assist in contacting the parent. For these emergencies STUDENTS ARE NOT PERMITTED TO LEAVE SCHOOL GROUNDS WITHOUT THEIR PARENT/GUARDIAN BEING NOTIFIED. As stated before,please ensure all contact numbers are updated at all times with both your child's teacher and the school office.


Emergency Evacuation

This policy applies to DoDEA Americas

In accordance with our antiterrorism/force protection plan, the school will be evacuated unless otherwise determined by the command and our district office. In cases where the school has to evacuate the premises due to any safety concerns,the students and staff will evacuate to designated locations away from the threat. If we have to leave the school area and/or send students home we will make every effort to contact each sponsor. During the time of any evacuation, all students will remain with their teachers. If information is received from our district office or from the Command Post to send students home, the school will then release the student(s) to the parent/guardian provided proper identification has been presented. We appreciate your cooperation during times such as these. Again, it is imperative that the school has updated contact information in case of any type of emergency. Please contact the school office to ensure all contact numbers are updated and current.


Campus Security

This policy applies to DoDEA Americas

School security is a national concern. Throughout the United States, youth crime and violence threaten to undermine the safety of our students' learning environment. Since the Department of Defense Education Activity (DoDEA) represents a cross-section of Americana, all partners in our community education process must understand and support the principles underlying a safe and secure learning environment as applied to creating a safe school. The underlying principles all relate to student rights to a safe and secure learning environment free from the threat or fear of physical violence; free from drugs, alcohol, weapons and other prohibited items; free from hazing, bullying or intimidation; and free from gang or criminal activity.

The Department of Defense Education Activity (DoDEA) follows guidance for the Department of Defense and also issues instructions and policies concerning our schools. DoDEA Regulation 2051.1, Disciplinary Rules and Procedures outlines student conduct expectations and disciplinary consequences that may be invoked when the conduct of a student poses an immediate threat to his/her safety or the safety of others in the school. These student conduct expectations apply to student conduct that is:

  • related to a school activity while on school property
  • while en route between school and home, to include school buses
  • during lunch period
  • during or while going to or coming from all school-sponsored events/activities that affect the missions or operations of the school or district including field trips, sporting events, stadium assemblies, and evening school-related activities.

Violence, threats of violence, prohibited items, gang or criminal behavior, and bullying or intimidation will not be tolerated. Perpetrating a bomb threat or complicity in the act is grounds for expulsion. Additionally, local military regulations and laws may authorize criminal prosecution for such actions. Therefore, it is incumbent upon all community education partners - students, parents, military leaders, administrators, faculty and staff - to understand the serious nature of actions violating the principle student freedoms and the scope of authority over infractions as outlined in The DoDEA Disciplinary Rules and Procedures. The administration at each school is responsible for the management of student behavior.

Emergency Planning and Crisis Response (dodea.edu/Offices/Security/crisis-response.cfm)


School Closure

This policy applies to DoDEA Americas

When hurricanes, snow or other severe weather conditions occur, it is sometimes necessary to cancel school, delay the opening of school, or dismiss classes early. 

Before the School Day Begins 

If it becomes necessary to cancel school due to inclement weather parents will be notified through our AdHOC system as well as local radio or TV stations in the morning for information about school cancellation for the day.

  • Check local television and/or radio stations for closure/delay announcements.  (Listen for "Camp Lejeune Schools' rather than "Onslow County")  Camp Lejeune's Joint Public Affairs Office (JPAO) notifies the following media in the event of closures or delays: 
    • Local Television Stations:  WITN 7, WNCT 9, and WCTI 12
    • Local Radio Stations:  WJNC (1240 AM), WXOR (105.5 FM), and WILL (98.7 FM)
  • Check the Camp Lejeune Facebook Page
  • Call the Camp Lejeune Information System at 910-451-1717 (Selection 5).

After the School Day Has Begun  

Once the school day has begun, every effort will be made to keep school in session for the entire day. Many of our children have two working parents, and we understand the problems that early dismissal might cause. The decision to close school during the day is announced as soon as possible through our AdHOC system.  Early dismissals will also be announced at the Base Exchange and Commissary as well as on local radio and TV.

School Closing/Early Dismissal During Normal School Hours

Step Event
1 The Transportation Supervisor will contact PMO to determine current road conditions and usability and notify the Assistant Superintendent if there are concerns that pose a hazard to safe travel by school buses. The Assistant Superintendent will contact the Director, Manpower to obtain official Base information regarding closure, delays, etc
2 If unsafe conditions exist, the Assistant Superintendent will notify the NC District Superintendent and contact the Director, Manpower or his designee to notify him/her about the closing of school/s. The Director, Manpower will notify the XO and the XO will in turn contact JPAO and place an announcement on the local MCB Cable TV information channel about school closings. In addition, the Base PX and Commissary will be asked to make an announcement in their establishments about schools being closed
3 The Assistant Superintendent will contact the following personnel: District Office staff, Principals, Food Services Director, Supervisory Logistics Specialist, and Transportation Supervisor. Also, an announcement will be placed on the Base Information Line @ 451-1717, Option 5.
4 Principals or his/her designee will report facility concerns to the Supervisory Logistics Specialist prior to their departure. Principals will continuously publish procedures to notify parents about the Base Information Line, 451-1717 (Selection 5) and the Schools Information Line 451-0995.

School Closing/Delayed Opening Prior to Opening of School

Step Event
1 The Transportation Supervisor will contact PMO to determine road conditions and road usability. In addition, the Transportation Supervisor will contact the Weather Station at New River Air Station for road conditions and future storm predictions. The Assistant Superintendent for CLDS will be notified by the Transportation Supervisor as to whether the weather conditions pose a hazard to safe travel by school buses. The Principal or his/her designee will check on the status of their school facility and provide a report to the Supervisory Logistics Specialist. When deemed appropriate, the Supervisory Logistics Specialist will contact Base personnel about facility concerns.
2 The Assistant Superintendent will contact the Director, Manpower to obtain official information about the Base operations/plans.
3 If unsafe conditions exist, the Assistant Superintendent for CLDS will notify the NC District Superintendent and will begin notifications to delay or cancel school/s
4 The Assistant Superintendent will notify the Director, Manpower of the decision to delay opening of school/s or to close school/s. The Director, Manpower or his designee will notify the Base Executive Officer (XO) about the schools' operational plan. The XO will in turn contact the Joint Public Affairs Officer (JPAO) and the Officer-of-the-Day (OD) to notify them of CLDS' delay or closure and request that appropriate media be notified. Every effort will be made to have announcements generated prior to 0600
5 The Community Superintendent's Office Emergency Phone Tree will be put in place. An announcement will be placed on the Base Information Line at 910-451-1717, option 5. The Superintendent will make contacts in the absence of the Assistant Superintendent for NC-CLDS.


 


Student Conduct and Discipline

Discipline

This policy is currently under review

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with Enclosure 2 of DoDEA Administrative Instruction 2051.02, “Student Rights and Responsibilities,” April 17, 2012.  Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors.  Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect.  All students will be disciplined in a fair and appropriate manner.  School administrators shall operate and maintain a safe school environment that is conducive to learning.  School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members. 

In accordance with the policy stated in DoDEA Regulation 2051.1, “Disciplinary Rules and Procedures,” March 23, 2012, as amended, discipline shall be progressively and fairly administered.  Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs.  Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term).  Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs).  Additional rules and procedures can be reviewed in DoDEA Regulation 2051.1.


School Bus Behavior

Riding school buses is a privilege that may be suspended or revoked if a student does not behave in a safe and proper manner in accordance with DoDEA behavior expectations, which is in accordance with Enclosure 8 of DoDEA Regulation 2051.1,”Disciplinary Rules and Procedures,” March 23, 2012, as amended.


Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct

DoDEA does not allow any form of sexual harassment, sexual assault, problematic sexual behavior in children and youth (PSB-CY) and other related abusive misconduct of, or by, employees, students, or anyone participating in DoDEA-conducted/sponsored education, training programs, and activities, committed both on and off DoDEA premises.

All DoDEA students are responsible for not committing acts of sexual harassment, sexual assault, PSB-CY, and other related abusive misconduct, in accordance with DoDEA Administrative Instruction 1443.02, “Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response,” February 21, 2019 (DoDEA AI 1443.02, and for cooperating with any investigations and resolution of complaints made in accordance with this Issuance.  Students who violate this policy are subject to discipline in accordance with DoDEA Regulation 2051.1, “Disciplinary Rules and Procedures,” March 23, 2012, as amended.

The right to be free from other related abusive misconduct includes physical and/or emotional misconduct that does not qualify as sexual assault or sexual harassment, but that is still intended to make a student feel pressured, uncomfortable, physically threatened, in pain, embarrassed, or offended.  It also includes the right to be free from an adult, or another student, trying to exploit their position of authority or influence over a student to force or manipulate them into an inappropriate personal and/or sexual relationship, even if the student does not think it is harmful.  DoDEA does not recognize sexual or romantic interactions between any student and a DoDEA employee or volunteer to ever be consensual, even if the student is of the lawful age of consent.

Students who are experiencing sexual assault, sexual harassment, PSB-CY, or other related abusive misconduct should report it, in accordance with Sections 4 and 5 of DoDEA Administrative Instruction 1443.02.

It is extremely important that a student not suffer in silence or be allowed to be exploited or manipulated into an inappropriate relationship.  If such is happening to a student personally, or to someone they know, the student should let an adult know about it right away.  The student may tell someone he/she feels comfortable with and trusts, such as their parent, teacher, nurse, or coach, or go directly to the school principal or program director, at any time.  When a DoDEA employee or volunteer becomes aware of a violation of this DoDEA Administrative Instruction 1443.02, they are required to report it to their school principal or program director, with the possible exception of certain disclosures made during confidential communications not otherwise subject to mandatory reporting requirements in accordance with Issuance.

Students may visit DoDEA’s Sexual Harassment Awareness and Prevention Web page (dodea.edu/sexualharassment) to learn more.

Related DoDEA Policies & Regulations

1443.02: Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response

Bully Prevention

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.

DoDEA's Bullying Awareness and Prevention Program (dodea.edu/StopBullying)


Classroom Environment

This policy applies to DoDEA Americas

DoDEA Schools provide a warm and nurturing environment for students. Classroom instruction, student assignments, assessments, and homework are standards based. The focus is on ensuring that all students master DoDEA standards through differentiated instruction and best practices. Classroom instruction is developmental and engaging so students are successful. Instructional time is protected to maximize learning opportunities. It is imperative that students are on time and remain in school throughout the day to capitalize on all opportunities.

Animals or Pets

Per DoDEA regulation, before an animal or pet can be brought in to the school for any reason (to include bringing in pets when there are no classes in session), the animal or pet owner must first have written approval from the Principal. Animals that could cause injury or harm to any person, WILL NOT be brought to school. The pet owner will provide a copy of the Veterinarian certificate for the Principal and School Nurse prior to bringing the animal or pet into the school. A copy of this certificate must be kept in the classroom at all times and a copy retained by the School Nurse in an animal/pet veterinary clearance file. In addition, a copy will also be kept on file in the school office. Animals are visitors at our school, not residents. If your child has any animal allergies, please notify our School Nurse in the school Health Office.

Water Bottles

Students are allowed to use personal water containers (plastic only, please) in classrooms and other instructional areas as appropriate. Staff and administrators have the right and responsibility to check the contents of all water containers. Water bottles should be clearly marked with the student's name and teacher.

No food or drinks will be allowed in the hallways, playgrounds, or stage area.

Birthday Celebrations

Teachers typically acknowledge students' birthdays but do not hold parties for each student. If parents would like to acknowledge a student's birthday in the classroom it is suggested that they bring non-food items (pencils, erasers, etc.) or healthy pre-packaged treats, which would be distributed after lunch services. Homemade treats are not allowed due to health and allergy concerns of students. Please do not bring flowers, balloons, or other gifts to the school.

Deliveries

To avoid interruption of instructional time, flowers or other gifts will not be delivered to students. If we should receive a delivery for a student, we will notify the student's parent and hold it in the office until the end of the school day for the parent to pick up.

Pledge of Allegiance

The Pledge of Allegiance or National Anthem will be incorporated into the morning announcements. Participation is not mandatory, but all students are expected to show respect.


Student Conduct and Discipline

This policy applies to DoDEA Americas

The primary objective of school discipline is to maintain a safe and orderly environment that positively affects academic achievement. Discipline provides an opportunity for students to understand that inappropriate behavior results in appropriate consequences. These consequences are designed to keep the students academically involved. Exclusion from learning opportunities is a final disciplinary option. We believe it is imperative to provide students with feedback for their disruptive behavior and allow for planning to avoid future incidents of behavior.

Classroom Discipline

Each teacher has and enforces a classroom discipline plan. The steps of action are:

  1. Teacher counsels student
  2. Teacher and student conference
  3. Teacher contacts the parent
  4. Student may be  referred to the counselor
  5. Teacher and counselor may meet to develop behavior interventions
  6. Administration, teacher and counselor meet with parent and student

(Conferences, detentions, suspensions, or referrals are possible at any time depending on the disruptive behavior.)

Prohibited Items

Some items prohibited at school include, but list is not all inclusive:

  • Toys, electronics and other related toys, cards and games
  • portable communications devices
  • all audio devices including iPods and MP3 players
  • skateboards, scooters, roller blades, roller skates or heelys
  • chewing gum
  • cigarette lighters and matches
  • tobacco products; e.g., cigarettes, cigars, pipes, chewing tobacco, smokeless tobacco, snuff
  • fireworks of any type
  • weapons and/or ammo (real or pretend)
  • laser light pointers
  • any device that disrupts the classroom environment

Cell phones may be brought to school but must be turned off and stored in the backpack or locker during the school day.  In cases of emergency, students may contact their parents by using the phone if the school office.

Related DoDEA Policies & Regulations

2051.1: Disciplinary Rules and Procedures, Change 2

Classroom Environment (DeLalio ES)

This policy applies to DeLalio ES

Classroom and Behavior Expectations

A safe and orderly environment creates a quality learning environment. At DeLalio Elementary School we promote good citizenship, consideration of others, and always doing one's very best. We believe that "we cannot expect what we do not teach". We continue to focus on practicing school wide Positive Behavior that teaches students our expectations for behavior throughout the school, on study trips, and on our school buses. Most behavior concerns can be alleviated within the classroom setting and with support from our guidance counselors and parents. Our goal is to help guide students to meet our expectations and to become self-managed and self-directed in a socially acceptable manner.

DeLalio Dolphin Behavior Expectations

  • D edicated Students
  • O bey Rules
  • L earn Every Day
  • P ractice Being Responsible
  • H elp Others
  • N eed to Excel
  • S tay Safe

Technology

Computer Access/Internet Policy/Electronic Devices

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Related DoDEA Policies & Regulations

6600.01: Computer Access and Internet Policy

Role of Social Media

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.


Student Transportation

Student Transportation Services

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

Related DoDEA Policies & Regulations

4500.02: Student Transportation Services

School Policies

Playground Policy

This policy applies to DoDEA Americas

Use of Equipment

Parents should be aware that not all playground equipment is appropriate for all children who may use the playground. Parents and supervisors should look for posted signs indicating the appropriate age of the users and direct children to equipment appropriate for their age. Toddlers and preschool-age children require more attentive supervision than older children; however, one should not rely on supervision alone to prevent injuries.

Because all playgrounds present some challenge and because children can be expected to use equipment in unintended and unanticipated ways, adult supervision is highly recommended. A playground should allow children to develop gradually and test their skills by providing a series of graduated challenges. The challenges presented should be appropriate for age related abilities and should be ones that children can perceive and choose to undertake. Toddlers, preschool- and school-age children differ dramatically, not only in physical size and ability, but also in the intellectual and social skills.

Our playgrounds are closed to the public when school is in session.The playground equipment is appropriate for children attending the school. We also ask that all children be supervised at all times. Safety shall always be the prime consideration when children are playing. Any situation or activity that poses a hazard will be stopped. Children are expected to use our playground equipment for the purpose it was intended. Consequences of breaking the playground rules may lead to restriction of playground activities or stronger disciplinary action if the behavior is severe or persistent.

  1. Children should play in a safe and friendly manner. Children may not throw objects (sticks, rocks, dirt, etc.), call others names, argue, or play in a manner that is too rough. "Play fighting" typically results in real fighting and is prohibited. The school will not support "hitting back". When two children fight at school, both will be considered wrong. Adults are present in all school situations and should be used as a means of intervention before a fight occurs.
  2. Children should play only in designated areas and obtain permission from the playground supervisor in order to leave for any reason.
  3. Walk to the playground on the sidewalk in an orderly, quiet manner. This is necessary because you will pass classrooms that are in session. Use only "whisper" voices until you get to the playground. Students must use the sidewalks around our building for safety purposes and to save our grass. We want to keep our school campus looking great!

Playground Behavior Expectations

  • Be willing to try new things
  • Use encouraging word if someone finds an activity hard
  • Walk quietly and orderly as they exit and enter the building
  • Include everyone in play
  • Apologize for accidents
  • Show good sportsmanship
  • Actively engage in play and activities
  • Line up quickly and quietly
  • Take turns and share
  • Take care of equipment and clean up when play is over
  • Stay in approved areas
  • Leave sticks, rocks, mulch, and dirt on the ground
  • Wear proper shoes

Children's use of the playgrounds after school hours is only permitted under the supervision of parents.


Scooters, Skateboards and Skate Shoes

Scooters and Skateboards

The use of scooters and skateboards anywhere on campus is prohibited at all times. If a scooter or skateboard comes to school, it will be confiscated for the day and MUST be carried off campus at the end of the day. If a student is caught riding their scooter or skateboard on campus, it will be confiscated and turned into the office. Parents may be notified. Signs are posted throughout the campus to remind the students of this policy.

Skate Shoes

Skate shoes are strictly prohibited anywhere on campus. While these shoes, with retractable wheels ("wheelies"), maybe a lot of fun, they present a serious safety concern at school. Students should not wear these types of shoes to school at any time, for any reason. Failure to follow this policy will result in a phone call to the parents requesting another pair of shoes, and/or the wheels being removed and kept in the main office for pickup.


Study (Field) Trips

This policy applies to DoDEA Americas

Academics are not restricted to the classroom, but take place in the community as well. Therefore, study trips may be ongoing throughout the school year. A letter from your child's teacher, to include the date, time, and destination of the study trip, will be sent home the week prior to the planned trip. At various times during the school year, classes may take study trips as part of the instructional program. Study trips are considered part of the instructional day. Children MUST HAVE A PERMISSION SLIP SIGNED BY THE PARENT before they go on any trip leaving the school. If a parent does not want to send their child on a study trip, the teacher will make alternate arrangements for the child to attend another class for the period of the study trip or parents may elect to keep their child at home. Parents may attend the study trip with the child in these instances. Chaperones may not bring siblings/infants on a study trip. As an invited chaperone, one's responsibility must be to help supervise all the students in the classroom.

Guidelines for Chaperones

  1. All chaperones pay their way (entrance fees, transportation, if not DoDEA funded bus, etc.).
  2. Other younger/preschool age children in the family will not be allowed to accompany parents on a trip, as they tend to distract parents and students alike.
  3. Children from other classrooms will not be allowed to accompany their brothers/sisters on a study trip.
  4. UNDER NO CIRCUMSTANCES ARE CHAPERONES TO SMOKE OR DRINK ALCOHOLIC BEVERAGES AT ANY TIME DURING A STUDY TRIP.
  5. Chaperones are required to accompany the class to and from the trip. Following the bus in their private vehicle is not close supervision.
  6. Chaperones may not transport their student or any other student to and from the study trip. Students are required to ride the bus to and from the study trip. Under no circumstances may a child be checked out from the study trip(with the exception of a bona fide emergency). The child MUST return to the school and then he/she may be checked out at that time.
  7. Chaperones must have an approved volunteer application on file prior to attending a field trip as a chaperone. Please allow 5 business days for processing of all volunteer request forms.

Telephone Messages

This policy applies to DoDEA Americas

Teachers

To avoid disrupting instructional time, only emergency messages will be delivered to teachers in classrooms. All other messages will be placed in teachers' boxes or sent to the teacher via email, which they may be able to receive during the "Specials" period or at lunch.

To ensure the teacher receives the message, please call by 10:00 a.m. to allow the school office ample time to send the message. In addition, the school intercom system will not be used to deliver messages to students or to check your child out of the classroom unless there is an emergency approved by an administrator.

Students

Due to classroom transitions throughout the school day, it is not always possible to relay phone messages to students. To avoid disrupting instructional time, only emergency messages will be delivered directly to classrooms. All other messages will be sent to the homeroom teacher via email. The school office cannot guarantee delivery of phone messages to students received after 1:00 p.m. Please provide your child with transportation/pick-up instructions prior to start of school.


Student Records and Information

This policy applies to DoDEA Americas

Student Records

Parents may review their child's cumulative school records at any time, with the assistance of school personnel. School records may not be removed from the main office.

Change in Student Information

It is imperative we maintain accurate, up-to-date information on each student enrolled in our school. We request parents to notify us immediately if there is a change in any of the following information:

  • Home address
  • Home telephone number
  • Work telephone number
  • Emergency contact name and/or telephone number
  • Rotation date
  • Mailing address
  • Student health concerns/allergies
  • Student's Last Name
  • Email Address

We are legally required to maintain current orders or extension to orders in order to enroll or re-enroll all students.

Court Orders

Parents and/or guardians must supply the school with a copy of any type of court order that may affect the student (e.g., who is allowed to visit the child, who has legal custody, etc.). These orders will be maintained in the student's cumulative file. If any changes take place during the school year with the court order, the school must be notified immediately. Teachers will be notified of any restrictions that affect students in their classes.

Power of Attorney

If you will be TDY or on any type of leave while your child(ren) is/are attending school, please be sure to obtain a special power of attorney to be used in case of emergency, and inform the teacher and school office of the name, address, and telephone number of the person taking care of your child. In addition, please notify the School Nurse, so they will know whom to contact in case of emergency. The School Registrar will keep a copy of the power of attorney in your child's cumulative file for emergency situations.


Arrival and Dismissal Procedures

This policy applies to DeLalio ES

You will be asked to provide emergency contact information and the means of transportation for your child, in the event of an early school closing due to dangerous weather conditions or other emergencies. If your child must go home by another means one particular day, we ask that you notify the school in writing at least two hours prior to dismissal. We also have a change of transportation form available. For security reasons, no changes in transportation arrangements will be made by phone. Bus Drivers or teachers cannot coordinate pick up/drop off changes that have not been approved by DeLalio office administration.

Our mass notification system is normally used to communicate unplanned early dismissals or inclement weather changes.

Arrival

  • Students should not arrive before 8:10 am unless they are eating breakfast in the cafeteria.
  • Students eating breakfast should go to the cafeteria at 8:00 am.
  • Children arriving between 8:10 and 8:20 will assemble in the cafeteria. 
  • Students will be permitted to enter neighborhoods at 8:20 to prepare for instruction to begin at 8:30 am.
  • Children arriving after 8:30 am are considered tardy and a parent must accompany the student to sign him/her in at the school office.

Drop Off/Pick Up Procedures

Private Vehicles - "Kiss and Drop"

  • This area is used for student dropoff (8:00-8:29am) and afterschool pickup. 
  • Enter the parking lot from Curtis Road and follow the procedures, which is to the right of the main parking lot. 
  • Please pull all the way up to the Kiss and Drop sign. 
  • Teachers and staff on duty will direct students to the proper entrance.
  • For safety, vehicles are normally held three at a time until all children have either exited in the mornings, or loaded in the afternoons. Once all doors are closed, those three vehicles may move.
  • DeLalio staff may open the door for your child, but we may not buckle him/her into the vehicle.
  • To support traffic moving efficiently and safely through the arrival and dismissal area, parents are asked not to get out of their vehicles. 
  • The speed limit in school zones is 25 miles per hour; in parking lots, 5 miles per hour.
  • For the safety of all, do not meet students in the bus areas or shoulders of the main roads.
  • Children and parents are asked to only cross roadways at designated cross walks or where there is a crossing guard. 
  • Do not leave children unattended in your vehicle and do not leave your vehicle unattended while in the traffic line.

Bus Loading and Unloading

Bus transportation is offered to students living in both McCutcheon Manor and Peterfield Landing.  Students should use the bus stop closest to their homes and should arrive at the bus stop five minutes prior to pick-up and wait patiently in an orderly manner.  All bus riders should be reminded to stay on the sidewalk until the bus comes to a complete stop before stepping into the roadway to board the bus.  Please be advised that the provision for riding the bus is a privilege.  Any conduct or activities that threaten the health, safety or welfare of the bus driver, other students, or any other riders in any manner could result in indefinitely terminating all bus riding privileges.  See parent-student handbook for more information.
 
  • 7:45 a.m.– 8:45 a.m. and 2:15 p.m.– 3:45 p.m. - Only buses may pick up and drop off students in the front parking lot between the designated area of staff parking areas
  • Please do not pass the school bus even if the STOP sign is not out.

End of document.