Edgren MHS Mascot

The Quest for Excellence

School Address and Contact Information


Robert D. Edgren Middle-High School
Unit 5040
APO, AP 96319-5040

Phone: 0176-77-4377
Fax: 0176-77-4959
DSN Phone: 315-226-4377
DSN Fax: 315-226-4959
From US: 011-81-176-77-4377
From the US Fax: 011-81-176-77-4959
PrincipalEDHS@dodea.edu
https://www.dodea.edu/EdgrenMHS

 

Mission

Educate, Engage, and Empower military-connected students to succeed in a dynamic world.

Vision

Excellence in Education for Every Student, Every Day, Everywhere

Edgren HS Purpose Statement

We are committed to helping students develop academically, socially, physically, and emotionally in a global community.

Intrinsic to our Purpose is the need to:

  • promote a positive environment

  • affirm diversity and celebrate cultural differences

  • develop well-rounded, responsible citizens

  • foster students’ vision to adapt and succeed in a changing world

CSI Leadership Meeting Schedule

Leadership Team meets at 15:10 on the second Wednesday of every month during the school year.

Accreditation and Awards

EMHS is accredited by Cognia.

School Improvement Plan

Edgren School Hours

Type Regular Hours Tuesday Hours
Office Hours 0730-1600 0730-1600
School Hours 0755-1445 0755-1345

Detailed Bell Schedule - Monday, Wednesday, Thursday, Friday

Detailed Bell Schedule - Tuesday (Early Release Day)

School Contacts

Name Staff Position Phone
Attendance
DSN: 226-4377 COMM: 0176-77-4377
Registrar
DSN: 226-2485 COMM: 0176-77-2485
School Nurse/Health Aide: Ms. Jennifer Green
DSN: 226-2742 COMM: 0176-77-2742
School Counselor: Ms. Bobbi Lawhorn
DSN: 226-9577 COMM: 0176-77-9577
School Counselor: Ms. Sydney Organiscak
DSN: 226-5280 COMM: 0176-77-5280
School Psychologist
DSN: 226-2485 COMM: 0176-77-2485
School Webmaster
DSN: 226-4377 COMM: 0176-77-4377
Information Specialist
DSN: 226-4377 COMM: 0176-77-4377
 

 

Handbook Contents

School Calendars
Admin Bios
General Information
Enrollment
High School Graduation
Report Card and Testing Information
Special Education
Reporting Abuse Neglect Suicide Risk and Threats
School Counseling Services
School Health Services
Student Rights and Responsibilities
School Security
Student Conduct and Discipline
Technology
Student Transportation
School Procedures

School Handbook

Director's Message: Mr. Thomas M. Brady

Thomas M. Brady

Dear Parents, Students, Staff, and Members of Our Community, 

Since the beginning of the COVID-19 pandemic, we have had to be flexible in our approach to instructional delivery, while also remaining steadfast in our commitment to providing every DoDEA student with a first-rate education.  

The health and safety of our students is our top priority. In that regard, this year remains no different.  

We have always believed that instruction in the classroom is the optimal learning environment for most of our military-connected students. Conducting teaching and learning within the familiar environments of our classrooms provides students with stability and continuity. Face-to-face instruction and the routines of school add significantly to success and growth for all students. 

While I am cautiously optimistic that our students will be able to attend school in person throughout the year, we have systems and infrastructure in place to provide remote instruction, on a moment's notice, as local HPCON levels and host nation guidance require. 

As we begin School Year 2021 / 2022, please take a moment to review our COVID-19 Operational Guidelines and Protocols, Version VII.   

These operational guidelines are a key part of DoDEA’s role in total force and the warfighter’s mission readiness. In order to protect the health and safety of our military communities and to maximize in-person learning opportunities for all students, DoDEA will continue to use an integrated package of prevention and control components to avoid transmission of COVID-19 in schools. 

Last year, as a result of our response throughout the pandemic, infection rates among students and staff remained remarkably low. We understand the stress and anxiety that many families feel due to the current circumstances, but I encourage all of us to have confidence that through cooperation, mutual support, and adherence to our operational guidelines, we will continue to learn within a safe and healthy environment, without sacrificing our rigorous educational standards. 

Throughout the COVID-19 pandemic I have been consistently impressed with the dedication, passion, and commitment of our staff, our students, and our families to continuously adapt to each new challenge and overcome every obstacles.  By working together to support one another we have continued to thrive academically and as a community.  

We cannot always predict what challenges the world will place before us on our path, but with dedication and teamwork we can know that we will continue to fulfill our mission to ensure Excellence in Education for Every Student, Every Day, Everywhere. 


Principal's Corner

Message from the Principal

Dear Edgren Community,

Welcome to the 2021-2022 school year at Robert D. Edgren Middle High School, where we are committed to providing a challenging and supportive environment to each of our students. DoDEA’s mission is to educate, engage, and empower each student to succeed in a dynamic world. The Edgren faculty believes in that mission.

This mission will be accomplished by putting the needs of our students first and our willingness to continuously improve. We wholeheartedly desire parental involvement in our school and look forward to working with all our stakeholders. We are looking for effective partnerships to establish this school year that will enhance our student achievement.

Let us hear from you this school year. Communication with the school will play a vital role in your student’s academic success. We will do our part by communicating through newsletters, emails, phone calls, parent meetings, and school events. We are humbled by the opportunity to serve our military community. Please feel free to contact administration with any questions or concerns.

Our mantra this year is to be included, involved, and invested. BE ALL IN!

With Eagle Pride,

Robert D. Edgren Administration Team

 

About Our School

Welcome to Edgren High School


Edgren Excellence History

Edgren Excellence

Colonel Robert D. Edgren was commander of the 6920th Air Base Group, United States Air Force Security Service, and base commander, Misawa Air Base, Japan. He assumed this position in August 1973, following his assignment as Chief of Operations, Strategic Reconnaissance Center, Headquarters, Strategic Air command, Offutt Air Force Base, Nebraska.

Colonel Edgren was born in Chicago, Illinois on February 24, 1930. He graduated from Chicago public schools, and attended Iowa Wesleyan College, University of New Mexico, Ohio University, and holds a Bachelor of Arts degree from the University of Omaha. Colonel Edgren has performed post-graduate work at the University of Oklahoma.

Colonel Edgren entered the United States Navy on February 15, 1946, and during his three year enlistment served on Guam and Pearl Harbor with the Pacific Fleet Submarine Force. Following his discharge, he attended college until hostilities broke out in Korea. He attended the Air Force Electronics Fundamentals School in 1951, and was assigned as a Nuclear Weapons Technician at Sandia Base, Albuquerque, New Mexico. Colonel Edgren attended Officer Candidate School, and was named Distinguished Graduate upon commissioning on June 17, 1955.

Colonel Edgren's assignments included tours of duty as a navigator, instructor and standardization evaluator in the RB-47. He attended Squadron Officer School in 1959, and following his attendance at the Air Command and Staff College in 1965, he performed duties as reconnaissance staff officer for the 55th Strategic Reconnaissance Wing at Forbes Air Force Base, Kansas and Offutt Air Force Base, Nebraska.

He was assigned to the 376th Strategic Wing, Kadena Air Base, Okinawa, where he served as Chief of the Reconnaissance Division, and returned to Strategic Air Command Headquarters, at Offutt Air Force Base until his assignment to Misawa. At Misawa he was a popular base commander. Colonel Edgren's decorations include: the Legion of Merit, Meritorious Service Medal, Air Medal with 1 Oak Leaf Cluster, Air Force Commendation Medal with 1 Oak Leaf Cluster, Air Force Expeditionary Medal, Vietnam Service Medal with 5 Battle Stars, and the Korean Service Medal.

Shortly after leaving Misawa, Colonel Edgren suffered a fatal heart attack. He was survived by the former Mary Gardner Blocher of Owensboro, Kentucky, and his three children, Cynthia, Donald, and Carol.

 


Connect with our School's Team:

Contact Us!

 

Off Base Dialing Instructions:

  • To call the front office from our area: 0176-77-4377
  • To call the front office from the US: 011-81-176-77-4377
     

EMAIL

 

DSN Office Contact Numbers:

  • Attendance: 226-4377
  • Attendance EMAIL:
     
  • Athletic Director: 226-4377
  • Bus Discipline Office: 226-5206
  • District Office Transportation Division: 226-5206
  • Counselor: Ms. Bobbi Lawhorn-Last Names A to K 226-9577
  • Counselor: Ms. Sydney Organiscak-Last Names L to Z: 226-5280
  • Main Office: 226-4377
  • Information Center: 226-4377
  • Speech Pathologist: 226-4377
  • Psychologist: 226-9110
  • Nurse: Ms. Jennifer Green 226-2742
  • Special Education: 226-4377
  • Student Services/Registrar: 226-2485


FAX

  • On Base: 226-4959
  • Off Base: 0176-77-4959
  • From US: 011-81-176-77-4959

 

Pacific East District SY21-22

 

School Calendars

 

DoDEA Pacific : School Year  2021 - 2022 Calendar


Standard DoDEA Pacific School Calendar

Note: Calendar based on 190 day teacher workdays including:

5 Teacher Orientation/Pre-service/CCR Days

4 CCR Days

4 Teacher Work Days

2 District Professional Development Days (+1 for districts going through accreditation)

Reporting date for non-administrative educator personnel

Monday, August 16, 2021 Reporting date for non-administrative educator personnel for CCR training, orientation and classroom preparation (16-20 August)

School Year 2021-2022 (175 Instructional Days and 190 Teacher Work Days)

First Semester (85 Instructional Days)
Monday, August 23, 2021 First Day of School
Monday, September 6, 2021 Labor Day: Federal Holiday
Monday, October 11, 2021 Columbus Day: Federal Holiday
Thursday, October 21, 2021 End of First Quarter (41 Instructional Days)
Friday, October 22, 2021 No School for Students - Teacher Work Day
Thursday, November 11, 2021 Veterans Day: Federal Holiday
Thursday, November 25, 2021 Thanksgiving Day: Federal Holiday
Friday, November 26, 2021 Friday: Recess Day
Monday, December 20, 2021 Begin Winter Recess (20 December – 1 January)
Saturday, December 25, 2021 Christmas: Federal Holiday
2022
Saturday, January 1, 2022 New Year’s Day: Federal Holiday
Monday, January 3, 2022 Instruction Resumes
Thursday, January 13, 2022 End of Second Quarter and First Semester (45 Instructional Days)
Friday, January 14, 2022 No School for Students – Teacher Work Day
Monday, January 17, 2022 Martin Luther King Day: Federal Holiday
Second Semester (90 Instructional Days)
Tuesday, January 18, 2022 Begin Second semester and Third Quarter
Monday, February 21, 2022 Presidents’ Day: Federal Holiday
Thursday, March 24, 2022 End of Third Quarter (47 Instructional Days)
Friday, March 25, 2022 No School for Students – Teacher Work Day
Monday, March 28, 2022 Begin Spring Recess (28 March – 1 April)
Monday, May 30, 2022 Memorial Day: Federal Holiday
Tuesday, June 7, 2022 End of Fourth Quarter and Second Semester (43 Instructional Days)
Wednesday, June 8, 2022 No School for Students – Teacher Work Day
 

 

Admin Bios

Parents are encouraged to follow the chain of command when issues/concerns arise: please speak with your child’s teacher first, then administration.

Mr. Jason Sheedy - Edgren MHS Principal

Mr. Jason Sheedy

Mr. Jason Sheedy comes to Edgren Middle High School with 20 years of experience as a DoDEA educator and instructional leader. He believes building positive interactions through open and honest communications can create a collaborative culture between the school and home. Mr. Sheedy considers it to be the entire school’s responsibility to build a warm, inviting school environment where every child can feel welcome, safe and successful every day. He believes in the importance of empowering teachers to assume leadership roles, engaging in data dialogues to improve the quality of instruction in the classroom, and celebrating our successes and self-reflecting on our failures.

Mr. Sheedy was born and raised in the Buffalo, New York area, where he became a life-long diehard Buffalo Bills fan. After graduating from Sweet Home Senior High School, he joined the U.S. Army, serving at Fort Bragg, North Carolina, and Pirmasens, Germany. After six years he was honorably discharged and followed his wife, Denise, to Japan where she began teaching with DoDEA. Once in Japan, Mr. Sheedy earned his Bachelor of Science degree in Computer Science and Elementary Education from the University of Maryland-Asian Division, and Master of Arts in Education Administration and Supervision from the University of Phoenix.

Mr. Sheedy started his teaching career in the DoDDS Pacific Japan District in 2001-2008 at John O. Arnn Elementary School and Yokota West Elementary School, where he taught second grade, fifth grade and served as an Educational Technologist. From 2008-2013, Mr. Sheedy served as an Assistant Principal at Andersen Elementary School, Andersen Air Force Base, Guam; Boeblingen Elementary/Middle School, Stuttgart, Germany; and Hainerberg Elementary School, Wiesbaden, Germany. From 2013-2016, Mr. Sheedy served as principal of Andersen Middle School, Andersen Air Force Base, Guam. Most recently, from 2016-2021, he served as principal at Guam High School, Naval Hospital, Guam.

During his time in DoDEA, Mr. Sheedy has served on numerous DoDEA committees and councils that have guided education programs and policies for military-connected children. Mr. Sheedy has presented multiple sessions on a variety of topics for students, parents, teachers and administrators at numerous area, district, and school-level professional development and community events.

Mr. Sheedy and his wife, Denise, have two daughters, Emma and Lily. Their daughters, DoDEA graduates, graduated from college this past spring and are now beginning their professional careers in the United States. Mr. Sheedy considers Denise his greatest mentor, confidant and influence when it comes to the educator he is today, saying, “She’s simply the best!” At this time, Mrs. Sheedy will fulfill her obligations as Math Support Specialist at Andersen Elementary School and Guam Education Association President on Guam. She plans to join Mr. Sheedy for school year 2022-2023 in Misawa. Mr. Sheedy looks forward to his new assignment and has heard wonderful things about the Misawa schools and community.

 

Mrs. Christine Young - Edgren MHS Assistant Principal

Mrs. Christine Young

Christine Young was born in Thornton, Colorado, and grew up attending school in Broomfield, CO. During her senior year of high school, she completed a study abroad for one semester in Costa Rica. After graduating high school, Christine attended the University of Northern Colorado in Greeley, and also spent a year abroad studying at the University of Malaga, in Malaga, Spain. Upon returning to UNC, Christine obtained a Bachelor of Arts Degree in Secondary Education with an emphasis in English, a minor in Spanish, and a minor in Sociology.

Mrs. Young started her teaching career at Brentwood Middle School in Greeley, CO in 2015. After leaving Brentwood, she became a teacher at the Betty K. Marler Youth Correctional Facility in Lakewood, CO, where she taught 7th through post-secondary English Language Arts, Life Skills, and Mock Trial. It was through this experience that she gained insight and experience in leadership, and the impact that successful and strong leaders can have within an educational setting. After leaving Betty K. Marler, Christine moved to California in 2017, where she began working as the 8th grade Special Education Teacher at Olive Crest Academy in Orange, CA. During this time, she pursued her Master of Arts in Educational Leadership and Policy Studies through the University of Northern Colorado, completed her Principal Internship at Olive Crest, and graduated in December of 2017. In December of 2018 she married her husband, Tyler.

In early 2019 Christine joined the DoDEA team, accepting a position at Sigonella Middle High School in Sicily, Italy where she taught English Language Arts for 6th, 9th, 11th, and 12th grade, AP Language and Composition, and Spanish I-IV. Beginning in the 2019/20 school year, she served as the Literacy Department Lead, as well as assisted with the Tennis team. During her time as Literacy Lead, Mrs. Young helped to develop literacy resources and lessons for ELA as well as cross-curriculum subjects, and assisted in training other teachers to implement these resources in their classrooms.

In both leadership roles and teaching roles, Mrs. Young focuses on a transformational leadership style, encouraging others, inspiring others, motivating others, and collaborating with others in order to create the best environment for students.

 

Mr. Donald T. Williams - CFA Sasebo, Misawa AB, Yokota AB Community Superintendent

Mr. Donald T. Williams

Mr. Williams is dedicated to listening, inspiring, motivating, and modeling best practices, while working together with all stakeholders to advance the Superintendent’s vision, purpose, and goals. Mr. Williams believes working together makes it possible to create an environment that promotes excellence in education for every student, every day!

Mr. Williams is a staunch advocate for student success and believes in student-focused, standards-based, and data-driven instruction to ensure ALL students have the ability to be successful. He is a team builder and enjoys working closely with faculty, school staff, students, parents, the community, the command, and other partners to build a common language, trust, and understanding in the school and the community.

A South Carolina native, he began his DoDEA career as a career and technical education (CTE) teacher at Matthew C. Perry Middle High School in Iwakuni, Japan in 2003. He then taught at both Mannheim and Ramstein High Schools in Germany before serving as the District Educational Technology Instructional Systems Specialist at the Kaiserslautern District Office in Germany. Mr. Williams has served principalships at Osan Middle High School, Seoul American High Middle High School, and Seoul American High School in South Korea, as well as held assistant principal positions at Aviano and Sigonella Middle High Schools.

Throughout his tenure, Mr. Williams has successfully leveraged educational technology as a tool to support 21st century teaching and learning and is an uncompromising advocate for standards-based mastery by ALL students.

Mr. Williams earned his Bachelor of Science degree in Technology and Human Resource Development from Clemson University in 2002 and his Master of Arts in Education/Curriculum and Instruction from the University of Phoenix in 2009.

Mr. Williams is married to the former Jamie Godber and they have two children.

Outside of school, Mr. Williams enjoys spending time with family and friends and is an accomplished musician and avid photographer.

 

School Handbook

Dr. Judith Allen - Pacific East District Superintendent

Dr. Judith Allen

Dr. Judith “Judy” Allen was selected to be the District Superintendent of Schools for the DoDEA Pacific East (mainland Japan) District and assumed her duties on August 11, 2019. Dr. Allen is a career educator with extensive teaching and administrative experience. She joined DoDEA more than 30 years ago as a classroom teacher in Europe and went on to hold several positions of progressive responsibility in both Europe and the Pacific. She was selected as superintendent for the Pacific West District in 2014.

Dr. Allen earned her Bachelor of Science Degree in Elementary Education from the University of Nevada, Las Vegas and a Master Degree in Public Administration from Troy State University, European Division. She received her Doctorate in Educational Leadership from the University of Nevada, Reno.

With a portfolio of 20 schools and more than 8,200 students, the DoDEA Pacific East District’s approximately 1,000 professional educators and support personnel are responsible for delivering high-quality pre-K through 12th grade educational programs to students in seven military communities across mainland Japan.

Dr. Allen is very familiar with the unique challenges and opportunities associated with military life. She was married to an Air Force veteran, and spent more than two decades transitioning with her family between military installations in Europe, the Pacific, and the U.S. In so doing, she has had the opportunity to call Texas, Ohio, Arkansas, Japan, Massachusetts, South Carolina, Hawaii, Nevada, Spain, Turkey, Okinawa, Germany, England, Korea and Japan (for a second time) “home.” She is the mother of three children, Laura, Ted, Jr. and Marc and five grandchildren. Her son, Marc is retired from the U.S. Air Force.

 

Ms. Erin Grazak - Pacific East Chief of Staff

Ms. Erin Grazak

“I’m looking forward to serving our military-connected students, families, and staff in this role,” Grazak said, noting she is committed to partnering with stakeholders to support the Pacific East District.

Ms. Grazak is a career educator with more than 22 years of experience as a DoDEA teacher and instructional leader. She started her DoDEA career in 1999 at Baumholder High School, Germany, where she taught Social Studies before moving to Ramstein Middle School the following school year. In 2012, Ms. Grazak joined the Pacific West District (Korea), where she served as assistant principal at Seoul American Middle School from 2012-2014 and Seoul American High School from 2014-2017. Most recently, from 2017-2021, she served as principal of Humphreys High School, USAG Humphreys, Korea.

Ms. Grazak holds a Master of Arts in Education degree in Curriculum and Instruction from the University of Phoenix and a Bachelor of Arts degree in History from the University of Alaska Anchorage.

 

School Handbook

General Information

Interstate Compact on Educational Opportunity for Military Children

The Department of Defense (DoD), in collaboration with the National Center for Interstate Compacts and the Council of State Governments, has developed an interstate compact that addresses the educational transition issues of children of active duty military-connected families.  Currently, all 50 states, DoDEA and the District of Columbia participate in this interstate compact, which provides uniform policy for resolving the educational challenges experienced by military-connected children as they transition between school systems.

We encourage all of our families preparing to transition, to, from or within a DoDEA and/or stateside school system to engage with the School Liaison (SLO) from the sending and receiving locations.  The SLO is the local contact for schools and has valuable information about school calendars, hybrid learning, early enrollment, student services, how to manage quarantine requirements and more. 

“Call your SLO before you go”
In order to prepare records for your students school transition.

 A directory of School Liaisons is updated annually and can be found at: https://www.dodea.edu/Partnership/index.cfm

The Compact ensures that mobile children of military families are afforded the same opportunities for educational success as other children.  States participating in the Compact work to coordinate graduation requirements, transfer of records, course placement, unique learning needs, assessments and other administrative policies.

For additional information or transition support, please contact or call the Partnership office at 571-372-6026.

Related DoDEA Policies & Regulations

1325.01: DoD Impact Aid Program for Local Educational Agencies, Change 2
1342.29: Interstate Compact on Educational Opportunity for Military Children

Access to School Facilities

If the principal permits a school to operate a limited open forum by maintaining a practice of allowing any single non-curriculum-related student group access to school facilities, the principal shall ensure that all of such student groups (including activities of religious nature) are permitted equal access to meet on school premises and use school facilities during non-instructional time. Access to groups may be denied if the principal determines that a student or student group has or is likely to substantially interfere with good order or discipline or violate any Federal, state, or local law, or DoD or DoDEA regulation/policy.


Visitors and Volunteers

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.

Due to COVID-19, schools are currently minimizing volunteers/visitors in the classroom.

A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.


School Advisory Committees

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.

Related DoDEA Policies & Regulations

1342.15: Educational Advisory Committees and Councils
1358.01: School Boards, Advisory Committees, and Dependents Education Council

Misawa Air Base Community Schools NOTAM Standards

This policy applies to Misawa AB Schools

PURPOSE: Inform Misawa Air Base members of the local community standards and other pertinent information.

BACKGROUND: We are guests in the country of Japan. Our conduct on and off-duty is extremely important to U.S.-Japan relations. All military members, dependents, and civilian personnel on Misawa Air Base (hereafter collectively referred to as Misawa personnel) are expected to behave in a manner that positively reflects on the U.S. Department of Defense (DoD) and our Nation.

COMMANDER’S INTENT: Newly assigned members will review this Notice To Airmen (NOTAM) within 10 days of their arrival. All members of the Misawa Air Base community will abide by the information located within this document. Failure to observe the prohibitions and mandatory provisions of this NOTAM is a violation of Article 92, Uniform Code of Military Justice (UCMJ). The goal of this NOTAM is to serve as a one-stop shop for Misawa personnel.

The mission of the 35th Fighter Wing (35 FW) is to Protect US interests in the Pacific and defend Japan; deter adversaries through our presence, readiness, and ability to project combat air power. All members of the 35 FW will know our mission statement and be able to articulate what they and their organization does to accomplish the mission.

Airmen will also be familiar with the 35 FW NOTAMs located on the Wing’s SharePoint site.

Continue reading the Misawa Air Base Community Standards


Enrollment

Registration Process

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

  1. Proof of age;
  2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
  3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
  4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

Related DoDEA Policies & Regulations

1342.13: Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas, Change 3
1342.26: Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS)

Immunization Requirements

health services immunizationStudents who enroll in DoDEA schools are required to meet specific immunization requirements (DoDEA Regulation 2942.01, “School Health Services,” September 2, 2016).  These requirements represent the minimum and do not necessarily reflect the optimal immunization status for a student. Acceptable forms of official proof of immunization status may include, but are not limited to:

  1. Yellow international immunization records;
  2. State agency-generated immunization certificates;
  3. School-generated immunization certificates; and
  4. Physician, clinic or hospital-generated immunization records.

It is the responsibility of the sponsor/parent/guardian to provide their child’s most current immunization record at the time of enrollment and when immunizations are updated.  Parents of incoming students are allowed up to 30 days from the date of enrollment to obtain documentation of any missing required immunization(s).  If the missing required immunization is a series, then the first dose of the series must be administered, and documentation must be provided to the school within the required 30 days. Students who have immunization(s) due during the school year will have 10 calendar days from the due date to receive their vaccine(s) and to submit documentation to the school. The due date of a vaccine is on the date the student reaches the minimum recommended age for vaccine administration.

STUDENTS IN NON-COMPLIANCE AFTER 10 DAYS MAY BE DISENROLLED UNTIL PROOF OF COMPLIANCE OR APPROVED EXEMPTION IS PROVIDED.

Related DoDEA Policies & Regulations

2942.01: School Health Services

Immunization Exemptions

A waiver for immunization exemption may be granted for medical or religious reasons. Philosophical exemptions are not permitted. The applicable DoD Command must provide guidance on the waiver process.

A statement from the child’s health care provider is required if an immunization cannot be administered because of a chronic medical condition wherein the vaccine is permanently contraindicated or because of natural immunity. The statement must document the reason why the child is exempt. This request for immunization exemption from specific vaccines due to vaccine contraindications or natural immunity must be completed and submitted to the school at the beginning of the child’s enrollment or when a vaccine is due. Request for exemption only needs to be completed one time for the duration of the child’s enrollment at the school.

If an immunization is not administered because of a parent’s religious beliefs, the parent must submit an exemption request in writing, stating that he or she objects to the vaccination based upon religious beliefs. The immunization waiver request must be completed and submitted to the school at the beginning of every school year. For students arriving after the school year has started, this request/written statement must be submitted at the initial enrollment and at the beginning of every school year.

During a documented outbreak of a vaccine-preventable disease (as determined by local DoD medical authorities), a student who is attending a DoDEA school program under an immunization waiver for that vaccine will be excluded from attending. This is for his or her protection and the safety of the other children and staff. The exclusion will remain in place until such time that the DoD Command determines that the outbreak is over and that it is safe for the student to return to school.

DoDEA Immunization Requirements

DoDEA Health Forms (dodea.edu/StudentServices/Health/healthForms.cfm)


Grade-level Placement

Kindergarten and grade 1 placements are determined by minimum age requirements, in accordance with Enclosure 2 of DoDEA Regulation 2000.03, “Student Grade Level Placement,” March 2, 2010. A student who will reach his or her fifth birthday on or before September 1 of the school year is eligible to be enrolled in kindergarten in DoDEA. In addition, a student who will reach his or her sixth birthday on or before September 1 of the school year is eligible to enroll in grade 1 in DoDEA. Placement in grades 2–8 is predicated upon completion of the preceding year. Students entering a DoDEA school (kindergarten through grade 8) from a non-American or host nation school will be placed in the grade level corresponding to their ages, assuming yearly progression from grades 1–8.

Grade-level status (grades 9, 10, 11, and 12) will be determined by the number of course credit units earned by the student, in accordance with Section 2 of DoDEA Regulation 2000.3, “Student Grade Level Placement,” March 2, 2010. Students entering grade 9 must have successfully completed grade 8 and/or been previously enrolled in grade 9 and earned less than 6 credits. Students entering grade 10 must have successfully completed grade 9 and earned a minimum of 6 course credits. Students entering grade 11 must have successfully completed grade 10 and earned a minimum of 12 course credits. Students entering grade 12 must have successfully completed grade 11 and earned a minimum of 19 course credits.

In accordance with DoDI 1342.29, “Interstate Compact on Educational Opportunity for Military Children,” January 31, 2019, for students transitioning from a sending school system to a DoDEA school, at the time of transition and regardless of the age of the student, the DoDEA school shall enroll the transitioning student in the same grade level as the student’s grade level (i.e. in kindergarten through grade 12) in the sending state’s local educational agency. For kindergarten, the student must have been enrolled in and attended kindergarten class in order to assure continued attendance in kindergarten in a DoDEA school. Students who have satisfactorily completed the prerequisite grade level in the sending school system will be eligible for enrollment in the next higher grade level in the DoDEA school, regardless of the student’s age.

All DoDEA students, including students with disabilities, English language learners (ELLs), and students with accommodation plans, should be afforded the opportunity to participate in the standard DoDEA secondary curriculum, as appropriate, based upon their individual circumstances.

Related DoDEA Policies & Regulations

1342.29: Interstate Compact on Educational Opportunity for Military Children
2000.03: Student Grade Level Placement

Transcripts/Records Policy/Access to Student Records

Student records and transcripts may be requested from several different sources, depending upon the student’s last date of attendance or graduation date. Parents/sponsors of current and prospective elementary/middle/high school students should contact the school’s registrar directly for assistance. For further information, please visit the DoDEA Student Records Center (dodea.edu/StudentServices/transcripts.cfm). You may also consult with the counseling department at your child’s school for issues regarding student records.


English for Speakers of Other Languages (ESOL)/Language Services

This policy is currently under review

An English language learner (ELL) is a student whose first language is not English and is in the process of acquiring English as an additional language. In accordance with DoDEA Regulation 2440.1, DoDEA’s English Speakers of Other Languages (ESOL) Program is designed to teach ELLs to acquire English language and literacy proficiency through content. The ESOL Program builds students’ social, cultural, and academic skills so that identified ELLs succeed in an English language academic environment that provides equitable access to college- and career-ready opportunities as their English-speaking peers.

The ESOL Program involves teaching listening, speaking, reading, writing, and study skills at the appropriate developmental and English language proficiency levels. This is accomplished by teaching language through a standards-based, high-quality academic content that pursues the student’s orientation within the United States culture. The ESOL Program’s instruction can be delivered in a variety of settings and program configurations. The scope and amount of ESOL instruction provided is determined by the student’s age, grade level, academic needs, and an English language proficiency evaluation. DoDEA’s ELLs may receive instruction both through the ESOL Program and within the main classroom setting.

Related DoDEA Policies & Regulations

2440.1: English as a Second Language Programs

Attendance Policy

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  1. Absent up to 25% of the school day = absent one-quarter of the school day
  2. Absent between 26%–50% of the school day = absent one-half of the school day
  3. Absent 51%–75% of the school day = absent three-quarters of the school day
  4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

  1. Personal illness;
  2. Medical, dental, or mental health appointment;
  3. Serious illness in the student’s immediate family;
  4. A death in the student’s immediate family or of a relative;
  5. Religious holiday;
  6. Emergency conditions such as fire, flood, or storm;
  7. Unique family circumstances warranting absence and coordinated with school administration;
  8. College visits that cannot be scheduled on non-school days; and
  9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/StudentServices/Attendance)

Related DoDEA Policies & Regulations

2095.01: School Attendance, Change 1

Accelerated Withdrawal

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

Related DoDEA Policies & Regulations

1367.01: High School Graduation Requirements and Policy

Home-school Students

DoDEA recognizes that home schooling is a sponsor’s right and may be a legitimate alternative form of education for the sponsor’s dependent(s). Home-school students who are eligible to enroll in a DoDEA-Europe, DoDEA-Pacific and DoDEA-Americas school are eligible to utilize DoDEA auxiliary services without being required to either enroll in or register for a minimum number of courses offered by the school. Eligible DoD home-school students using or receiving auxiliary services must meet the same eligibility and standards of conduct requirements applicable to students enrolled in the DoDEA school who use or receive the same auxiliary services. Any student, including eligible DoD dependent home-school students, who has not met the graduation requirements to earn a DoDEA diploma may not receive DoDEA commencement regalia, the DoDEA diploma, nor participate (walk) in a DoDEA commencement ceremony.

Related DoDEA Policies & Regulations

1375.01: Home-School Students, Change 1

High School Graduation

Graduation Requirements

Modified on February 14, 2022

This information identifies DoDEA's high school graduation requirements. Students who plan to pursue college athletics should also visit the NCAA Eligibility site to ensure their course taking aligns with NCAA eligibility requirements. The Interstate Compact on Educational Opportunity for Military Children is now formally recognized as part of DoDEA's secondary education policy. Please consult with the school counselor for further guidance or questions regarding graduation requirements.

Requirements

DoDEA graduation requirements differ depending on the year a student enters 9th grade. The requirements are identified below on three separate color-coded documents dated to correspond to the year of initial entry into 9th grade. These documents are intended to help students and parents to determine the number of credits and the distribution of credits by subject area required to receive a DoDEA standard diploma or an honors diploma. Please consult with your school counselor for further guidance or questions.

In which year did your student enter the 9th grade for the first time?

Graduation Requirements, Class of 2014 and 2015
School Year 2018-19, Class of 2022

Entering 9th grade in school year 2018-19

Graduation Requirements, Class of 2019 and Beyond
School Year 2019-20, Class of 2023

Entering 9th grade in school year 2019-20

Graduation Requirements, Class of 2014 and 2015
School Year 2020-21, Class of 2024
Entering 9th grade in school year 2020-21
Graduation Requirements, Class of 2019 and Beyond
School Year 2021-22, Class of 2025

Entering 9th grade in school year 2021-22

Related DoDEA Policies & Regulations

1367.01: High School Graduation Requirements and Policy

Transferring Course Credits to a DoDEA School

Modified on February 14, 2022

DoDEA accepts the official courses, grades and earned credits of middle school (grades 7–8) and high school (grades 9–12) students who transfer to a DoDEA school from other DoDEA schools or who earn course credits in an accredited non-DoD system (public or private), correspondence, online, and/or home-school program. The accreditation for the sending school or school system must be from one of the six U.S. regional accrediting associations, one of the U.S. state education agencies, or by a public- or state-supported system of accreditation for public or private education programs in a foreign nation, in accordance with Section 4.7, of DoDEA Administrative Instruction 1367.01. Please contact your child’s school for questions regarding course credit transfer process and approval.

Related DoDEA Policies & Regulations

1342.29: Interstate Compact on Educational Opportunity for Military Children
1367.01: High School Graduation Requirements and Policy

Report Card and Testing Information

Grading Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit Gradespeed (dodea.gradespeed.net) for instructions.

Related DoDEA Policies & Regulations

1377.01: Student Progress Reports

Grading System (4-12)

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description

A

90 – 100

Excellent: Outstanding level of performance

B

80 – 89

Good: High level of performance

C

70 – 79

Average: Acceptable level of performance

D

60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)

4.0

5.0

3.0

4.0

2.0

3.0

1.0

2.0

0

0

Related DoDEA Policies & Regulations

1377.01: Student Progress Reports

Progress Reports/Report Cards

In accordance with the policies and procedures in DoDEA Regulation 1377.01, “Student Progress Reports,” September 4, 2018, it is DoDEA policy to issue a progress report every 9 weeks for any student present or enrolled for at least 20 instructional days or more in a marking period.  Any written comments by teachers on progress reports should be stated objectively.  The comments should be based on evidence about the student and should not represent opinions that cannot be supported by evidence

Achievement codes will be given at the end of the second, third and fourth marking periods for students in grades K–1.  Grades will be given at the end of each of the four marking periods for students in grades 2–12.  Achievement codes or grades on report cards will be determined by the degree to which students are achieving established program objectives or standards.  For students in grades K–12, unsatisfactory achievement of program objectives or standards will be reported to parents during each marking period as soon as evident, but no later than the midpoint of the nine-week grading period to allow sufficient time for a student to correct the problem.

Related DoDEA Policies & Regulations

1377.01: Student Progress Reports

Parent-Teacher Conferences

All DoDEA schools should encourage parents to meet with their child’s teacher for parent-teacher conferences.  Parent-Teacher Conferences (dodea.edu/parents/conferences.cfm) allow parents the opportunity to ask questions about their child’s classes or progress in school.  Parent-teacher conferences are also a great way to discuss how parents and teachers can work together to help students perform at their best in school.  Parents/sponsors who plan to attend a parent-teacher conference scheduled by the teacher or school should inquire on the amount of time allowed before attending.  If more time is required or the parent/sponsor wants to meet with the teacher again, the parent/sponsor should notify the teacher at the end of the conference.  Please contact your child’s school for details regarding scheduling of parent-teacher conferences.  DoDEA encourages all communication to take place through official school email accounts.


System-wide Assessment Program

All DoDEA students in grades or programs identified for system-wide assessments shall be included in the DoDEA Comprehensive Assessment System (DoDEA-CAS), in accordance with DoDEA Regulation 1301.01, “Comprehensive Assessment System,” October 4, 2018.  Students who have been identified as having disabilities or are ELLs shall participate using either the standard DoDEA assessments, with or without reasonable and appropriate accommodations, or through the use of the appropriate DoDEA alternate assessment, as per their Individual Education Plan (IEP), 504 Accommodation Plan, or English Learner Plan.  All assessments selected for use within DoDEA shall:

  1. Align to clearly defined standards and objectives within the content domain being tested
  2. Be valid and reliable and controlled for bias
  3. Be one of several criteria used for making major decisions about student performance/achievement.

The results of each assessment shall be used as one component of the DoDEA-CAS for major decisions concerning a student’s future learning activities within the classroom setting.   

For more information about the DoDEA-CAS, including the testing administration matrix, test descriptions, and testing calendar, please refer to: dodea.edu/assessments.

Related DoDEA Policies & Regulations

1301.01: DoDEA Comprehensive Assessment System

GradeSpeed

Gradespeed is the DoDEA adopted program for teachers of grades 4 through 12 to submit and post grades into the Student Information System. The Gradespeed program offers many special features, including Parent Connection for teacher reporting, and teacher‐to‐parent communications.

Gradespeed's Parent Connection gives parents online access to their child's grades via the web. Each parent can request his or her own account. Students will be given a Gradespeed account by their school Educational Technologist. Visit the DoDEA GradeSpeed page for more information about GradeSpeed and for instructions to create an account.

Click here for Student, Parent, or Teacher access.


Homework

Homework is one means of developing the necessary skills of independent study and learning for present and future use. Homework promotes organizational skills and a sense of responsibility. It is also an opportunity for parents to become actively involved in their child's learning and for each child to reach his/her full potential. Through homework, students are given the opportunity to complete additional practice and application to strengthen skills; to expand and/or enrich regular class work; to complete work started in class; to make up work due to absence.

Teachers may assign homework as determined necessary to enhance student learning that is taking place in the classroom. Each child works at his/her own pace, so the amount of time needed to complete specific assignments may vary. The types of homework may vary to enable the student to have experience/practice in reading, writing, computational skills, and other subject areas during a given week. Frequency and length of assignments will be grade appropriate. At a very minimum, a child should read or be read to 15-20 minutes nightly

Students are responsible for ensuring that they:

  • Understand the homework assignment.
  • Take home all books and materials needed to do the assignment.
  • Complete the homework in the assigned format and turn it in when it is due.
  • Participate actively and cooperatively in the evaluation of their homework when appropriate.

Parents are encouraged to provide an environment which fosters the development of life-long learning skills.

This includes:

  • A quiet place to work.
  • Necessary materials.
  • A regular study time.
  • Review the student planner.
  • Encouragement and praise.

Special Education

Special Education Services

The purpose of special education is to enable students to successfully develop to their fullest potential by providing a free appropriate public education (FAPE) in compliance with the Individuals with Disabilities Education Act (IDEA).Special education is specially designed instruction, support and services provided to students with an identified disability who require an instructional program that meets their unique learning needs.  The purpose of special education is to enable these students to successfully develop to their fullest potential by providing FAPE in compliance with the Individuals with Disabilities Education Act (IDEA), as implemented by DoD Manual (DoDM) 1342.12, “Implementation of Early Intervention and Special Education Services to Eligible DoD Dependents,” June 17, 2015.

In DoDEA, special education and related services are available to eligible students, ages 3 through 21 years of age.  To be eligible for special education:

  1. The child must have an identified disability;
  2. The disability must adversely (negatively) affect the child's educational performance; and
  3. The child must require a specially designed instructional program.

If found eligible for special education and related services, DoDEA students are provided FAPE in accordance with an IEP, with services delivered in the least restrictive environment and with procedural safeguards, in accordance with the requirements of DoDM 1342.12.

Please contact your child’s school to discuss your concerns if you suspect your child may have a disability and be in need of special education services.  The Case Study Committee chairperson will provide you with specific details relating to the evaluation process and can explain eligibility requirements further. 

Related DoDEA Policies & Regulations

1342.12: Implementation of Early Intervention and Special Education Services to Eligible DoD Dependents

Disability Accommodations and Nondiscrimination

Apart from special education, a student with a disability, or who has a record of a disability, or is regarded as having a disability, shall not be excluded from participating in, or be denied the benefits of, any DoDEA education program or activity or be subjected to discrimination based solely on a disability. In accordance with DoDEA Administrative instruction 2500.14, “Nondiscrimination and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities,” April 29, 2009, as amended, students with disabilities shall be provided a FAPE and shall participate with students without disabilities to the maximum extent appropriate to ensure equal access to educational opportunities. This means that a student with a disability that does not require specialized instruction may be eligible for accommodations to ensure participation in school programs and activities. Please contact your child’s school for specific details.

Related DoDEA Policies & Regulations

2500.14: Nondiscriminiation and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities, Change 2

Reporting Abuse Neglect Suicide Risk and Threats

Child Abuse and Neglect

In accordance with the policy in DoDEA Administrative Instruction 1356.01, “Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect,” November 5, 2018, all DoDEA personnel will participate in the identification and reporting of incidents of child abuse and neglect. School personnel shall report all suspected or alleged child abuse to the local Family and Advocacy Program (FAP) office, child welfare service agency (if available) and their immediate supervisor within 24 hours. All employees shall cooperate with the FAP process. The DoD FAP provides for the identification, treatment and prevention of child abuse and neglect.

Related DoDEA Policies & Regulations

1356.01: DoDEA Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect

Suicide Risk and Threats Towards Others

In order to prevent violence, suicide and other harmful acts among children and adults in schools, the need for reliable ways to identify persons who may require assistance is a critical step. All DoDEA employees must notify the DoDEA school administrator when a DoDEA student has made any statement or engaged in actions that may indicate threat of harm towards self or others.


Suicide Risk

Any indication of student suicidality must be immediately reported to the DoDEA school administrator.  The DoDEA student who exhibits suicidal ideation or behavior, or who makes a statement or engages in actions that may indicate self-harm or suicidal thoughts, shall be immediately assessed to obtain specific information to determine the risk level.  The results of that assessment shall be communicated to the DoDEA school administrator and documented.  Regardless of the level of risk reported, in all cases, a DoDEA school administrator or designated member of the Case Management Team must directly notify parents or legal guardians of the concern.  For additional assistance in this process, please contact the district school psychology instructional systems specialist.

If a parent or legal guardian disagrees with school recommendations for evaluation of a student’s dangerousness to self, or refuses to take parental or legal guardian responsibility for the safety of their child, the DoDEA school administrator must inform the parent or legal guardian that DoDEA policy requires that school personnel protect the safety and health of the students.  Parent or legal guardian refusal to address identified medical needs may necessitate a report to the local FAP office and local Child Protective services if neglect is suspected, as outlined in DoDEA Administrative Instruction 1356.01.

Related DoDEA Policies & Regulations

1356.01: DoDEA Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect

Threats Towards Others

When a DoDEA student makes an explicit or implicit threat, or if the student’s behavior indicates that a threat is serious and reasonably likely to be acted upon, the DoDEA school administrator shall take action based on the level of the threat.  Certain types of serious threats require immediate notification to local law enforcement entities without regard to the level of threat yielded.  The DoDEA school administrator shall immediately report the following student behaviors to the local law enforcement entity:

  1. A threat that involves stalking of any person on a school bus, on school property or at a school-sponsored activity;
  2. Threats to bomb, burn, kill, or harm school personnel; and
  3. Threats of death or bodily injury to a person or members of his or her family or threats to commit serious bodily harm to persons on school property.

The DoDEA school administrator shall also immediately report any act that may constitute a criminal offense to the parents or legal guardians of minor students involved in the act and shall report that the incident has been reported to local law enforcement, as required by Federal, state, or local law.  The DoDEA school administrator may report other threats to the local law enforcement entity, as necessary and appropriate.  The DoDEA school administrator shall inform the parents or legal guardians that they may contact local law enforcement for further information, as necessary and appropriate.


School Counseling Services

School Counseling Services

DoDEA school counselors provide comprehensive counseling programs to all students in grades K–12, in accordance with DoDEA Regulation 2946.1, “School Counseling Services,” July 13, 2009, and DoDEA Manual 2946.2, “Department of Defense Education Activity School Counseling Services,” January 1, 2006. Counseling programs are designed to foster a foundation for lifelong learning by removing barriers to students’ academic success. Early identification and intervention of students’ academic and social/emotional needs is essential in removing barriers to learning and promoting academic growth. School counselors provide direct and indirect student services and curricular activities to increase the knowledge, skills, and attitudes required for students to achieve their potential academically, socially, emotionally, and physically for life, college, and career readiness.

Elementary school counseling programs are crucial in supporting students’ attitudes and personal views toward school, self, peers, and social groups. In elementary grades, school counseling programs support and provide education on prevention and intervention services, promoting positive academic skills, career awareness, and social-emotional development — skills students need to be competent and confident learners. 

Secondary school counseling programs are designed to meet the rapidly changing needs of students in grades 6–12, while preparing them for high school and beyond. College and career exploration and planning are emphasized at the secondary level. As middle school students learn to manage more independence and responsibilities, school counseling programs are designed to connect learning to practical application in life and work, support personal/social skills, and foster effective learning/study skills. 

High school counseling programs are designed to foster student preparation and readiness for successful college and career pathways after high school.  All secondary students create and manage a four- to six-year plan with their counselor. The four- to six-year plan is managed in Choices360 and is designed to teach students how to create and attain their graduation, college, and career goals, while taking into account their interests, aptitudes, and graduation requirements.

Please contact your school counselor for additional information regarding the school counseling program.

Related DoDEA Policies & Regulations

2946.1: School Counseling Services
2946.2: DoDEA School Counseling Services

School Psychology Services

DoDEA school psychologists provide a range of services designed to support students’ learning, growth, and development. They are experts in student mental health and learning/behavior, and they partner with various stakeholders throughout the school and community to support students’ academic and emotional needs. School psychology programs are designed to foster safe, healthy and supportive learning environments that strengthen connections between the school, home, and community. School psychologists aim to improve academic achievement, support diverse learners, promote positive behaviors and safe school climates, and strengthen school-family partnerships. Core functions of school psychologists include mental health interventions, behavior management, crisis intervention and response, assessment, and consultation and collaboration.

Please contact your school psychologist for additional information regarding the DoDEA School Psychology Program.

Related DoDEA Policies & Regulations

2946.03: School Psychological Services

School Health Services

School Health Services

Health Services School NurseDoDEA School Health Services aims to optimize learning by fostering student wellness.  The school nurse serves as the health service expert, providing health care to students/staff and implementing interventions that address both actual and potential health and safety conditions.  The school nurse collaborates with the school administrator to promote the health and academic success of students and serves as the liaison between the school, community, and health care systems. This collaborative effort creates opportunities to build capacity for students’ self-care, resilience, and learning. 

The school nurse’s responsibilities include:

  1. Providing leadership in promoting personal and environmental health and safety by managing communicable diseases, monitoring immunizations, and providing consultation and health-related education to students and staff to promote school health and academic success; 
  2. Providing quality health care and intervening with actual and potential health problems through health screenings, health assessments, and nursing interventions, including the development of health care and emergency care plans to enable students to safely and fully participate in school;
  3. Providing case management services to direct care for students with chronic health conditions in order to ensure their safety and increase their access to the educational program; and
  4. Collaborating with school and community-based resources to reduce health-related barriers to student learning, improve access to health care and develop school-community partnerships to support academic achievement and student success.

Related DoDEA Policies & Regulations

2942.01: School Health Services

Student Illness

health services illnessDo not send your child to school if he or she is ill. Staying home to get the proper rest, nutrition, and parental care is for your child’s benefit as well as for the benefit of the other children in the school who may be unnecessarily exposed to a contagious illness. The following are examples of when a student should remain home:

  1. A temperature greater than or equal to 100 degrees Fahrenheit.  The student must be fever-free without the use of fever-reducing medication for 24 hours (a complete school day) before returning to school.
  2. Actively vomiting or has diarrhea.
  3. An illness which presents with contagious symptoms.
  4. Other symptoms interfering with learning or participation, such as abdominal pain; ear ache; itchy, painful eyes; light-sensitivity; or profuse exudate from the eyes necessitating frequent wiping.
  5. Severe uncontrolled coughing or wheezing, rapid or difficult breathing, and coughing lasting longer than five to seven days.
  6. Episodes of vomiting in the past 24 hours. A student must remain home until vomiting resolves (no further vomiting for 24 hours).
  7. Frequent, loose or watery stools compared to the student’s normal pattern; not caused by diet or medication. A student must remain home if a) he/she looks or acts ill; b) he/she has diarrhea with temperature elevation of 100°F or greater; and c) he/she has diarrhea and vomiting.
  8. Blister-like lesions (impetigo, including streptococci, staphylococcus, and methicillin-resistant staphylococcus aureus infections) that develop into pustules with weeping and crusting. A student must be medically evaluated, remain home for at least 24 hours after initiation of medical treatment and remain home until determined not infectious by a medical provider.  Lesions must be covered for school attendance.
  9. Ringworm lesions must be covered for school attendance.
  10. Thick discharge from eye, necessitating frequent wiping and may be accompanied by pain, redness to the white part of the eye and light sensitivity.  Student must remain at home until symptoms clear or completion of 24 hours of medical provider-prescribed ophthalmic treatment.
  11. Measles, mumps, rubella, (German measles), chicken pox, pertussis (whooping cough), and influenza. A student must remain home until determined to be not infectious by a medical care provider.

If your child becomes ill during the school day, the school nurse will contact you to pick up your child.  To return to school, your child must be without symptoms for 24 hours and fever-free without fever-reducing medications for at least 24 hours.


Parent Notification

As a general rule, the parent or sponsor will be notified by the school administrator or school nurse if a child has:

  1. Any illness or injury that causes concern or inability to participate in school activities;
  2. Eye, ear, or teeth injuries;
  3. Head injury;
  4. Second- or third-degree burns;
  5. Severe pain;
  6. Sprains or possible fractures;
  7. Temperature greater than or equal to 100 degrees Fahrenheit;
  8. Vomiting or diarrhea; and
  9. Wounds that may require stitches.

Allergies and Chronic-Acute Conditions

health services conditionsPlease inform the school nurse of any medical condition and health concerns your child may have to better serve and protect your child’s welfare in accordance with DoDEA Regulation 2720.1, “First Aid and Emergency Care,” September 8, 2003.

Food allergies (including peanut/nut allergies) are a significant health concern within the school environment. Allergic reactions can range from mild symptoms to life-threatening reactions. Ensuring a safe environment for all students and visitors is a primary focus for the school administration and staff. In an attempt to raise awareness and limit unnecessary exposure during school hours, the following steps have been implemented to address food allergies:

  1. Notify the school nurse of ANY allergy to food, drug, insects, etc., that your child may have;
  2. Provide the school nurse with medication/doctor’s orders/emergency care plan/parent permission form;
  3. Teach children at home about their food allergies and the importance of not sharing any food with others in school or elsewhere; and
  4. Notify the classroom teacher about your child’s allergens and check with the classroom teacher prior to bringing in any food for classroom celebrations.

Related DoDEA Policies & Regulations

2500.14: Nondiscriminiation and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities, Change 2
2720.1: First Aid and Emergency Care

Medication at School

health services medicationWhen medication must be administered during the school day, it must be delivered to the school nurse in the original container and properly labeled by the pharmacy or primary care manager/provider, stating the name of the student, the medication, dosage, route, time of administration, and current date of issue. Contact the school nurse for the required Medication Consent Form. This form must be filled out and signed by the prescribing medical provider and also signed by the sponsor/parent/guardian. The sponsor/parent/guardian needs to bring the signed form and the medication to the school nurse. If the school nurse is not present, the signed form and medication must be presented to the school principal, acting principal, or health aide for safekeeping. It is acceptable for parents to bring in self-purchased over-the-counter medication to be kept in the health office for their child’s use at school, but the medication must be accompanied by a physician’s prescription and signed parental consent form.

In some rare situations, students are allowed to keep their rescue or emergency medicine with them while in school or at school-related activities. The prescribing primary care manager must provide a written statement that the student must be in control of his or her medication due to a life-threatening medical condition. The parent must provide written consent for the medication to stay with the student. See the school nurse to obtain the appropriate form for medications to be administered during school hours or for a student to self-carry emergency medication.


First Aid and Emergency Care

health services injurySchool personnel will administer first aid as efficiently as possible to the dependent student when needed to treat minor injury or illness, in accordance with the DoDEA Regulation 2720.1, “First Aid and Emergency Care,” September 8, 2003. In accordance with Section 6 of DoDEA Regulation 2720.1, should a student sustain a more serious illness or injury, the school nurse will make a judgment call based on nursing assessment to determine if the student needs emergency medical care requiring a response by an emergency medical team (EMT) and possible transportation for treatment at a health care facility. If a student needs emergency medical care requiring an ambulance, the school will make reasonable efforts to contact the sponsor/parent/guardian or emergency contact. In the absence of a parent, a school administrator or designee may accompany the student to the medical treatment facility.

The EMT, health care facility, or attending health care provider(s) may be non-U.S. or non-military facilities or providers, especially if the dependent student is located overseas. Treatment decisions will be made exclusively by the health care provider(s) if the nature of the dependent student’s injury or illness requires immediate health care, in accordance with their standard operating procedures regarding the delivery of emergency care for the dependent student.

It is very important for the school to have a current address, home phone number, mobile phone numbers, duty phone number, and the phone number of another adult to act as emergency contact in case parents cannot be contacted.

Contact your school nurse for additional information regarding the DoDEA School Health Services Program.

Related DoDEA Policies & Regulations

2720.1: First Aid and Emergency Care

School Meals Program

Your Community School Meals Program

The DoDEA School Meals Program is dedicated to building student health and academic achievement in our communities. Daily access to nutritious foods is the foundation for students to reach their full potential.

  • Our program provides parents convenience and reduces stress by providing budget friendly meals that are nutritious, too!
  • School meals served during SY21-22 are free to all students in accordance with USDA guidance.
  • Our program is a participant of the USDA National School Lunch Program and School Breakfast Program ensuring the high standards of nutrition of served to your student.

Visit your school's School Meals Program page for more information and the latest school menus.

Related DoDEA Policies & Regulations

1015.5: DoD Student Meal Program

Student Rights and Responsibilities

Student Rights and Responsibilities

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior;
  2. Refrain from conduct or behavior that is disruptive;
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
  7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
  8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
  9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Discrimination-Free Education Programs and Activities

No DoDEA student shall be excluded from participation in, be denied the benefits of, be subjected to, or be permitted to subject others to discrimination in any DoDEA-conducted education and training programs and activities on the basis of their race, sex, color, national origin, disability, religion, age, sexual orientation, or status as a parent, which is commonly known as their protected class, in accordance with DoDEA Administrative Instruction 1443.01, Volume 1, “Executive Order 13160 Administration: Compliance Requirements and Appeals,” February 22, 2019.

Although DoDEA cannot guarantee every student a learning and activities environment free from annoyances, petty slights, or minor offenses, DoDEA is committed to creating and maintaining an environment free from unlawful discrimination and will not tolerate incidents of discriminatory unequal treatment, hostile environments (including those created by sexual assault and sexual harassment [discussed in greater detail below under “Student Conduct and Discipline”]), or impermissible disparate impact based on a student’s protected class, or retaliation against anyone because they have made a complaint, testified, assisted, or participated in any manner in an investigation related to an allegation of discrimination.

Related DoDEA Policies & Regulations

1443.01 - Vol 1: Executive Order 13160 Administration: Compliance Requirements and Appeals

Scholastic Integrity

Students are responsible for their own scholastic integrity by neither giving nor receiving assistance (written, oral, or otherwise) on tests, examinations, final evaluations, or class assignments that are to be graded as the work of an individual. Any suspicion or evidence of forging, cheating, or plagiarizing the work of others will be investigated. Any student who is in violation will receive no credit. There will be an appropriate consequence for the particular assignment, and a letter will be sent home to be signed by the parents and returned to the teacher. A copy of the letter will be filed in the student’s discipline folder for the period of the school year.


Freedom of Religious Expression

According to Section 3.6 of DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021, students may observe religious practice in school, such as celebration of religious holidays, engaging in private prayer, saying grace before meals, and wearing yarmulkes and head scarves, as long as the practice does not violate student standards or cause substantial disruption. Students may engage in independent religious discussion to the same degree that they may engage in other types of permissible speech. The freedom to engage in religious expression in school does not include the right to compel other students to participate in religious practices or discussion. Students may express their beliefs about religion in the form of homework, artwork, presentations, and other written and oral assignments, free from discrimination by school faculty or other students based on the religious content of their submissions. Such assignments and submissions shall be assessed by curricular standards or other relevant instructional criteria in accordance with Section 4 of DoDEA Administrative Instruction 1353.01.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Interscholastic Athletics

This policy is currently under review

In accordance with DoDEA Administrative Instruction 1443.01, Volume 1, “Executive Order 13160 Administration: Compliance Requirements and Appeals,” February 22, 2019, all high school students, and middle school students in some cases, are provided the opportunity to participate in the Interscholastic Athletic Program without unlawful discrimination based on their race, sex, color, national origin, disability, religion, age, sexual orientation, status as a parent, or other factors unrelated to that participation. There are equitable uniform eligibility policies for participants in all athletic programs. Please refer to your regional Interscholastic Athletics Program policy for details relating to your school. For DoDEA-Americas schools, please consult your state of residence athletic policies and the school athletic director for specifics regarding state regulations and requirements.

Related DoDEA Policies & Regulations

1443.01 - Vol 1: Executive Order 13160 Administration: Compliance Requirements and Appeals

Student Dress Code

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

School Security

Search and Seizure

General, non-individualized searches of school property (e.g., desks, lockers, storage spaces, and school computers, including data and internet access records), may be conducted by the principal on a periodic or random basis. The school affords students and parents adequate prior notice of its general search policy through the issuance referenced above and this handbook. The search shall be conducted by the principal in the presence of another school employee who will serve as a witness. General searches of school spaces and property may be conducted in cooperation with the appropriate installation authorities or military police, including dogs trained to detect the presence of contraband. Evidence found during a general search, or a dog sniff, that alerts authorities to potential contraband may provide reasonable suspicion sufficient to conduct an individualized search.

Individualized, reasonable suspicion or targeted searches may be conducted by a principal of a student’s personal belongings (including bags, personalized electronic mobile devices (PEMD) and the interior of student vehicles on school property) and in a student’s desk, locker, storage space, school computer, or other property of the school when there is reasonable suspicion to believe the student possesses a prohibited item. Targeted searches may be conducted whenever the student is involved in a school-sponsored or school-supervised activity or event so long as there is reasonable suspicion to conduct the search.

A targeted search of a student’s person shall only be conducted under exigent circumstances. When possible, a targeted search of the student’s person shall be conducted in a private room, or non-public area, and by a school official of the same sex as the student. Reasonable efforts to locate the student and to notify the parent shall be made prior to a targeted search or as soon as is practicable under the circumstances.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Standard Response Protocols

DoDEA has implemented action-based standard response protocols (i.e., lockout, lockdown, evacuate, and shelter) that can be performed during any emergency incident.

lockout logoLockout is directed when there is a threat or hazard outside of the school.  Use the mass notification system or public address system, stating: “Lockout! Secure the perimeter.”  Who actually conducts this task will vary based upon the school and incident taking place.

 

lockdown logoLockdown is called when there is a threat or hazard inside the school building.  Use the mass notification system or public address system, stating: “Lockdown! Locks, Lights, Out of Sight!”  Who actually conducts this task will vary based upon the school and incident taking place; however, all school staff shall have the ability to call for a lockdown.  Contact local emergency services, or 911, as appropriate.

 

evacuate logoAn Evacuation is called when there is a need to move students from one facility to another.  The action will vary based upon the type of evacuation.  Other directions may be invoked during an evacuation, and student and staff should be prepared to follow specific instructions given by staff or first responders.

 

shelter logoShelter is called when the need for personal protection is necessary.  Hazards that could generate the need to Shelter include tornado, earthquake, tsunami, and a hazardous materials incident.  Use the mass notification system or public address system, stating: “Shelter [identifying the hazard]!”  This command is typically called by the DoDEA designated official but may be called by students, teachers or first responders.

 

The Standard Response Protocols are incorporated into the school’s Force Protection Plan.  For more information on the Standard Response Protocols and how they apply within DoDEA, refer to DoDEA Administrative Instruction 5205.02, Volume 6, “DoDEA Force Protection Program:  Standard Response Protocols,” July 24, 2018.


Student Conduct and Discipline

Discipline

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

Related DoDEA Policies & Regulations

1347.01: Student Disciplinary Rules and Procedures
1353.01: Student Rights and Responsibilities

School Bus Behavior

Riding school buses is a privilege that may be suspended or revoked if a student does not behave in a safe and proper manner in accordance with DoDEA behavior expectations, which is in accordance with Section 7 of DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021.

Related DoDEA Policies & Regulations

1347.01: Student Disciplinary Rules and Procedures

Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct

DoDEA does not allow any form of sexual harassment, sexual assault, problematic sexual behavior in children and youth (PSB-CY) and other related abusive misconduct of, or by, employees, students, or anyone participating in DoDEA-conducted/sponsored education, training programs, and activities, committed both on and off DoDEA premises.

All DoDEA students are responsible for not committing acts of sexual harassment, sexual assault, PSB-CY, and other related abusive misconduct, in accordance with DoDEA Administrative Instruction 1443.02, “Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response,” February 21, 2019 (DoDEA AI 1443.02, and for cooperating with any investigations and resolution of complaints made in accordance with this Issuance. Students who violate this policy are subject to discipline in accordance with DoDEA Administrative Instruction, “Student Disciplinary Rules and Procedures,” April 7, 2021.

The right to be free from other related abusive misconduct includes physical and/or emotional misconduct that does not qualify as sexual assault or sexual harassment, but that is still intended to make a student feel pressured, uncomfortable, physically threatened, in pain, embarrassed, or offended. It also includes the right to be free from an adult, or another student, trying to exploit their position of authority or influence over a student to force or manipulate them into an inappropriate personal and/or sexual relationship, even if the student does not think it is harmful. DoDEA does not recognize sexual or romantic interactions between any student and a DoDEA employee or volunteer to ever be consensual, even if the student is of the lawful age of consent.

Students who are experiencing sexual assault, sexual harassment, PSB-CY, or other related abusive misconduct should report it, in accordance with Sections 4 and 5 of DoDEA Administrative Instruction 1443.02, “Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response,” February 21, 2019.

It is extremely important that a student not suffer in silence or be allowed to be exploited or manipulated into an inappropriate relationship. If such is happening to a student personally, or to someone they know, the student should let an adult know about it right away. The student may tell someone he/she feels comfortable with and trusts, such as their parent, teacher, nurse, or coach, or go directly to the school principal or program director, at any time. When a DoDEA employee or volunteer becomes aware of a violation of this DoDEA Administrative Instruction 1443.02, they are required to report it to their school principal or program director, with the possible exception of certain disclosures made during confidential communications not otherwise subject to mandatory reporting requirements in accordance with Issuance.

Students may visit DoDEA’s Sexual Harassment Awareness and Prevention Web page (dodea.edu/sexualharassment) to learn more.

Related DoDEA Policies & Regulations

1347.01: Student Disciplinary Rules and Procedures
1443.02: Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response

Bully Prevention

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.


Prohibited Items Policy

This policy applies to DoDEA Pacific
This policy is currently under review

Some items prohibited at school include, but are not limited to the following:

  • Toys and electronic games
  • cell phones or other portable communication devices
  • iPods or MP3 players
  • skateboards, scooters, roller blades, roller skates, wheelies or skate shoes
  • stink bombs
  • chewing gum or betel nut
  • cigarette lighters and matches
  • tobacco products; e.g., cigarettes, cigars, pipes, chewing tobacco, smokeless tobacco, snuff
  • firecrackers
  • weapons and/or ammo (real or pretend)
  • laser light pointers

Technology

Computer Access/Internet Policy/Electronic Devices

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Related DoDEA Policies & Regulations

6600.01: Computer Access and Internet Policy

Role of Social Media

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.


Student Transportation

Student Transportation Services

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

Related DoDEA Policies & Regulations

4500.02: Student Transportation Services

School Procedures

Cell Phones

This policy applies to DoDEA Pacific
This policy is currently under review

CELL PHONES

It is recognized that cell phones have become a parent's tool to help to monitor their children's whereabouts. During the school day student's cell phones should be in silent or manner mode. Interruption of classroom routines due to cell phone use could result in the phone being brought to the office for a parent to pick up. This includes students making outgoing calls, playing games, sending texts. Should a student need to contact a parent the school has phones for student use.


Athletics Policy

This policy applies to DoDEA Pacific

Eligibility Rules for Interscholastic Athletic Competitions

School administrators, athletic directors, and coaches shall ensure that the eligibility rules are observed in all DoDDS interscholastic athletic competitions in accordance with in DoDEA Manual 2740.1 and the Far East Programs Procedural Guide (FEPPG) - 15 Oct 2021

Student Travel Eligibility

DoDEA Manual 2740.1 and the Pacific Area Interscholastic Athletics Program Manual provide a uniform interscholastic athletic program and guidance on student travel eligibility. This policy extends to both academic and athletic events.

Athletic Contests: Students must participate in ten days of practice prior to competing in any athletic contest. Athletes participating in consecutive athletic seasons are exempt from the 10-practice rule as long as 10 days have not passed between active participation in the preceding sports season. Students transferring from another school may begin participating in contests immediately if the 10-day practice requirement has been met.

Far East Tournaments: Students may participate in the Far East Tournament if they have been a member of the team/activity for at least one-half of the season. Before departure for any Far East event another parent/player meeting will occur to review the Code-of- Conduct and to discuss expectations while attending the event. Players whose parents do not attend this meeting will not travel to the Far East event and/or participate in any games at the event.

Attendance Prior to Events: Students who do not attend school will not be permitted to participate in or attend any school- sponsored event that same school day, which includes a practice or game. Principals are authorized to make exceptions to this policy. (DoDEA Administrators’ Manual – 1005.1).

Related DoDEA Policies & Regulations

2740.1: Interscholastic Athletic Program

High School Athletic Policies

This policy applies to Edgren MHS

School administrators, athletic directors, and coaches shall ensure that the eligibility rules are observed in all DoDDS interscholastic athletic competitions in accordance with in DoDEA Manual 2740.1 and the Far East Programs Procedural Guide (FEPPG) - 15 Oct 2021

Academic Eligibility

Regular Season & District Competitions

3.1.7.4. Academic Eligibility. To participate in DoDEA PAC Region FEAP, IAP, and JROTC academics, athletic, and JROTC activities and competitions, students must maintain a minimum 2.0 Grade Point Average (GPA), with no more than one failing grade. All students who are enrolled in a DoDEA school or are homeschooled are monitored weekly to verify that they are meeting this academic requirement. An ineligible student may not practice, try out for a sport or academic event, compete in games, or attend academic event preparation sessions during the period of ineligibility which extends to the next weekly academic check. Ineligible student-athletes will not be in uniform for games or travel with the team to games. They can sit in the spectator area but will not be affiliated with the team during the competition.

3.1.7.4.1. Academic eligibility checks will start each school year on the third Tuesday of the first quarter of the school year. Principals should ensure that teachers have reported grades in accordance with DoDEA grading policies to allow for completion of required academic checks.

3.1.7.4.2. Academic eligibility checks can be done no earlier than the completion of the school day each Tuesday. Academic eligibility will go into effect from Wednesday morning to the following Wednesday morning using District and school reporting protocols.

3.1.7.4.3. Grades for DoDEA Virtual School classes are posted every Tuesday, 1500 EST (0400 or 0500 Wednesday, Japan Standard Time).

3.1.7.4.4. Academic eligibility checks for the first three weeks of quarters two, three, and four will use the first quarter, second quarter, or third quarter grades respectively. Semester grades will NOT be used; only the quarter grade will be used to determine academic eligibility.

3.1.7.4.5. Schools will not establish academic eligibility requirements.

Far East & JROTC Competitions

3.1.7.4.6. Academic eligibility checks will be used for all DoDEA PAC Region FEAP, IAP, and JROTC academics, athletic, and JROTC activities:

• For DoDEA PAC Region FE activities which includes JROTC District events academic eligibility checks, the DoDEA PAC Region FEAP, IAP, and JROTC Programs Coordinator s will publish academic grade check dates for their activities and update the dates as required. The academic eligibility date to attend FE and JROTC District events is the fifth Tuesday prior to the first day of travel unless otherwise specified.

• Weekly academic eligibility checks will continue until departure for a Far East event. There will be a final academic eligibility check conducted two weeks prior to date of departure which will determine whether the student can attend the FE event. If a student is found at the two-week academic eligibility check ineligible, the AD will recheck academic eligibility and inform their Principal if the student remains ineligible. The Principal will then inform the parents and student that the student is academically ineligible to attend the event and notify their Superintendent and the DoDEA PAC Region FEAP, IAP, and JROTC Programs Coordinator s of the student’s ineligibility.

• For District academic and athletic events, the Principal will approve attendance at academic and athletic activities using the same academic eligibility check protocols designated above for FE and all JROTC activities. For District academic and athletic events, the Superintendent will establish District academic check procedures and protocols, including when academic checks will be conducted to determine whether the student can attend the District event.

Student Travel Eligibility

DoDEA Manual 2740.1 and the Pacific Area Interscholastic Athletics Program Manual provide a uniform interscholastic athletic program and guidance on student travel eligibility. This policy extends to both academic and athletic events.

Athletic Contests: Students must participate in ten days of practice prior to competing in any athletic contest. Athletes participating in consecutive athletic seasons are exempt from the 10-practice rule as long as 10 days have not passed between active participation in the preceding sports season. Students transferring from another school may begin participating in contests immediately if the 10-day practice requirement has been met.

Far East Tournaments: Students may participate in the Far East Tournament if they have been a member of the team/activity for at least one-half of the season. Before departure for any Far East event another parent/player meeting will occur to review the Code-of- Conduct and to discuss expectations while attending the event. Players whose parents do not attend this meeting will not travel to the Far East event and/or participate in any games at the event.

Attendance Prior to Events: Students who do not attend school will not be permitted to participate in or attend any school- sponsored event that same school day, which includes a practice or game. Principals are authorized to make exceptions to this policy. (DoDEA Administrators’ Manual – 1005.1).


Middle School Athletic Policies

This policy applies to Edgren MHS

For athletic, academic, and JROTC activities, only students enrolled in grades 9-12 will be allowed to participate in practices and competitions with other high school teams at PAC Region district and FE events. The PAC Region IAP or JROTC Coordinator will designate what sports students in grades seven (7) and eight (8) can participate and compete with high school athletic teams in grades 9-12.


Currently, students in grades seven (7) and eight (8) will be allowed to practice only with approval of the middle school and high school principals and the high school head coach in the following sports:
Cross Country
JROTC Drill
Golf
Tennis
Track and Field
Wrestling


Middle school students practicing with high school athletic teams must have a current sports physical on file at the high school.


Middle school students authorized to practice with high school students must sign a district approved Student Code of Conduct, attend coach’s meetings, provide a Student Study Trip Form obtained from their school nurse, and provide other required documentation. They also must be academically eligible to participate in practices and in middle school competitions.

Eighth grade student who will be enrolled as ninth graders the following school year may attend spring sport camps.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

School Attendance and Absences

This policy applies to Edgren MHS

When a student is absent for a full school day or a partial school day, parents must provide a note to the main office excusing the absence to the following email: PAC_EdgrenMSHS_Attendance@dodea.edu or frontoffice@dodea.edu. The note or email is mandatory; if an absence is unexcused by a parent, students will face disciplinary action for truancy and will not be allowed to make up missed work. The note or email for absences must include the following information:
• Student name
• Date and time of absence.
• Reason for absence.
• Parent/guardian signature.
• Parent/guardian phone number.


A record of absences is maintained in the main office. Parents may call the office to obtain an attendance/tardy report on their child.

Related DoDEA Policies & Regulations

2095.01: School Attendance, Change 1

Sign-in/Sign-out Procedures

This policy applies to Edgren MHS

In order to properly supervise students, no student can leave school or be released from school without parental permission. Students who leave the building at any time during school hours (except for students who meet criteria for off-campus lunch) are required to be signed out by a parent/guardian in the main office. Students cannot be released to other adults unless the parent authorizes a third-party release retained on file in the main office. Students who are 18 may sign themselves out with parent permission. Any student who leaves school without being signed out is considered truant and is subject to disciplinary measures, even if the parent excuses them the following day.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Counseling Services

This policy applies to Edgren MHS

WHAT TO DO IF YOU HAVE A PROBLEM?


MAKE AN APPOINTMENT TO TALK WITH YOUR COUNSELOR.


What you talk about with your counselor is confidential, except if the problem is about a physically abusive situation or suicide. Physically abusive situations and suicide threats must be reported. Your counselor is trained to help you with academic, personal and interpersonal problems. Your counselor also has information about community agencies and other sources of help.


What to do about a problem with another student?
1. Talk with the other student. Or,
2. Talk with your counselor.


What to do about a problem with a teacher?
1. Talk with your teacher.
2. Talk with your counselor. This discussion is confidential. You may ask your counselor to set up a meeting with you and the teacher (and a parent if you want).
3. If there is no resolution to the concern after steps one and two, contact the principal. Keep in mind that the principal should get involved only after attempts have been made at steps one and two.


What to do if you have a problem with a grade?
Every effort shall be made by our school staff to give you an opportunity to voice your concern.
1. Make an appointment to talk to your teacher at a time that is convenient for both of you. You may want to ask a parent to also attend this meeting. You should prepare for the meeting by organizing your thoughts and gathering any relevant documentation such as test grades, homework assignments, and major projects.
2. If needed, you, your parent, or both may make an appointment to talk with a counselor. This staff person will listen and offer comments. You should also prepare for this meeting and bring appropriate documentation.
3. If after talking with the school members listed above and you still have concerns, you may submit a written summary of these concerns to the principal. This summary should include information about the situation as well as references to prior meetings or actions.
4. At the principal’s convenience, your concerns will be reviewed.

Related DoDEA Policies & Regulations

2946.1: School Counseling Services

Course Add/Drop

This policy applies to Edgren MHS

Any student wishing to drop a course and add another course must request permission from the school counselor within the first 10 days of each semester. If a student requests a schedule change after the 10 days, he or she may not receive full semester credit for the course. Class size, availability of class materials, and student preparedness will be considered before any request is approved. NOTE: There should be very few schedule changes necessary as students request the courses they wish to take.


Schedule changes will be made for the following reasons only:
• Academic Misplacement - Student is placed in the wrong level of class
(Honors/Accelerated/AP vs. regular pace), or is placed in a class without
meeting the pre-requisite (placed in chemistry without passing biology first).
• Missing an Academic Class- Student is missing a core class such as
English, history, math, or science.
• Missing a Graduation Requirement- Student is missing a course necessary
to graduate in the upcoming school year.
• To balance classes so that overcrowding does not occur.


Schedules will NOT be changed for the following reasons:
• Student does not like the teacher.
• Parent does not like the teacher.
• The teacher is "too hard."
• The teacher is "not hard enough".
• The teacher gives too much work.
• The class is perceived by the student to be too difficult.
• To have classes with friends.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

School Bus Transportation

This policy applies to Edgren MHS

School Bus Transportation Service and Policies are IAW DoD Manual 4500.36 (2017), DoDEA AI 4500.02 (2018), the DoDEA STO Guide (2020) and DoDEA Regulation 2051.1 (2012)


Bus information is always available at: https://www.dodea.edu/EdgrenHS/Transportation.cfm
The Misawa Student Transportation Office (STO) can be reached at 226-9119 (0176-77-9119 from a cell phone) and is open from 0700-1600 year-round. You can visit the STO at Sollars Elementary.


Bus Passes:
Any student riding the bus must have a current school year bus pass in their possession. New Students: Bus passes can generally be processed in about 10 minutes. Please obtain a "DODEA School Bus Registration" form from the Registrar and complete it before coming to the STO. Please call for an appointment to bring the student for a photo. Returning Students: Please complete re-registration procedures by one of the following methods prior to the end of school in June. A current-year bus pass will be mailed in August.


- Between April and June of each year:
- Email to Misawa.STO@pac.dodea.edu
- Mail to: Unit 5038 PSC 76 APO AP 96319
- Telephonically to 226-9119 / 0176-77-9119
- In-person at the Student Transportation Office


In your correspondence, please update parent's home/work contact numbers, rank & DEROS, and especially the individual(s) designated as your emergency contacts. Changes: In most cases parents may update important information telephonically by calling the STO at 226-9119. Parents may also email the STO at "Misawa.STO@pac.dodea.edu".


***Please turn-in bus passes no longer needed***


Eligibility:
Eligibility is based on the location of a student's home. Bus stops are centrally located and a student may be expected to walk up to 1.5 miles (2.4 km) to a bus stop.
School bus transportation is provided to Edgren MHS from Off-Base and the North Housing Area. The entirety of Main Base is a walking zone. Check with the school bus office for bus stop locations.


The bus Commuting Area for Off-Base is as described below:
1. School bus transportation is provided within a limited area in close
proximity to Misawa Air Base.
2. School bus routes will not be altered to accommodate sponsors moving
outside of the commuting area, or outside the walking distance of an existing bus stop. You are urged to verify the proximity of an existing school bus stop BEFORE entering into any lease. IF YOU SELECT HOUSING OUTSIDE OF THIS COMMUTING AREA THEN YOU ARE RESPONSIBLE TO TRANSPORT YOUR STUDENT TO AN EXISTING BUS STOP.
3. The commuting area is that area which is:
a. South of the base.
b. East of the railroad tracks
c. West of the "Tobu Kamikita Koiki Nodo" road.
d. North of the hwy 10 and toll road interchange and Kibi Shrine.


A large scale map of the commuting area is available in the Housing Management Office at the Torii Building and Student Transportation Office at Edgren High School.
Students without Bus Passes


Parents are responsible for ensuring that student family members have a bus pass. Students are responsible for presenting their bus passes each time that they board a bus, and for reporting loss or damage to their bus passes to their parents, bus office staff, and/or the school office.


Students are required to present their school bus passes, if required, to the driver of the bus as they board the bus. Students who fail to present their passes must provide their name to the bus operator who will report the student to the principal and the Transportation management office.


Lost Bus Passes: If parents cannot locate their child's bus pass after a reasonable search, the parent may call or email the STO (226-9211 / Misawa.STO@pac.dodea.edu) and request a clearly-marked duplicate pass. In most cases, we will then send the pass out with the bus. We do not issue a duplicate pass without contact from a parent.


Students may not ride a different bus than their assigned bus. Daily changes are not authorized. However, parents/guardians, and holders of a Power of Attorney may contact the STO to arrange for temporary bus passes in certain situations such as deployments, TDY or emergency leave.


COVID Mitigation
At the time of this writing, all students on all buses are required to wear a mask covering their nose and mouth while at the bus stop and for the duration of the bus ride. Hand sanitizer is provided for use when boarding the bus.


School Bus Discipline
DoDEA Regulation 2051.1 reminds us that: “The time students spend going to and from school is an extension of their school day. School buses are an extension of the school campus.” And “Riding school buses is a privilege that may be suspended or revoked if a student does not behave in a safe and proper manner.” The Principal may take disciplinary action for school bus misconduct IAW DoDEA Reg. 2051.1 enclosure 8.


Safety:
View a Bus Safety presentation here:
https://www.dodea.edu/EdgrenHS/upload/2020-21-Edgren-High-School-Bus-Safety-Awareness.pdf
School Bus Behavior (DoDEA Regulation 2051.1,”Disciplinary Rules and Procedures,” April 4, 2012, as amended)


The time students spend going to and from school is an extension of their school day. School buses are an extension of the school campus. Riding school buses is a privilege that may be suspended or revoked if a student does not behave in a safe and proper manner in accordance with DoDEA behavior expectations in accordance with Enclosure 8 in the DoDEA Regulation 2051.1,”Disciplinary Rules and Procedures,” April 4, 2012, as amended. The principal, school bus operator, monitor, or a sponsor/parent/guardian may remind a student of what is acceptable behavior when a student engages in minor acts of indiscretion.
Note: Please see Edgren’s Discipline Matrix for consequences.


Pac-East District Policy is that all passengers properly wear the seat belts installed on the buses. Failure to wear seatbelts may result in suspension of bus privileges.
• First offense = Warning
• Second offense = One week suspension of bus riding privileges
• Third offense = Two week suspension of bus riding privileges
• Fourth offense = One month suspension of bus riding privileges
• Fifth offense = Remainder of the school term (or one year) suspension of bus riding
• privileges


The Misawa Student Transportation Manager would like to highlight these points:
• Arrive at your bus stop at least five minutes before the departure time printed on your bus pass.
• Wait for the bus well back from the curb; do not approach the bus until it is stopped and the door is opened. Never run towards your bus as the bus arrives.
• Never, ever, go or reach under the bus for any reason. Tell the
driver if you drop something. If the bus is already moving, stay back and let the bus run over your dropped item.
• Use cell phones only in a manner which does not disturb other bus occupants.
• Contain large items such as musical instruments, skateboards, etc. in
a protective case or bag.
• Use headphones when listening to electronic devices, etc.
• Refrain from horseplay, standing or changing seats while the bus is in motion.
• Don’t discharge any aerosol such as hair spray, perfume or deodorant.
• Don’t ride an unauthorized bus or loan your bus pass to another person.
• Don’t talk to friends or pass items through the windows, nor run after or
chase the bus.
• Unfortunately, pens and pencils may cause injury if the bus hits a
bump, and so are not allowed to be used on the buses.
• The buses have seat belts. Please use them properly.
• Tell the driver or attendant if you are afraid to get off the bus for any reason. (Any student of any age may stay on the bus and be returned safely to school.)
• When exiting the bus, remain more than an arm’s length away from the bus as you depart the area. Never walk down the sides of the bus where you may be struck as the bus departs.
DoDEA Behavior Standards for School Bus Students (DoDEA Reg. 2051.1 E8.A2)


ON AND AROUND SCHOOL BUSES STUDENTS WILL:
1. Comply with all school rules (and) with (these) “Behavior Standards for School Bus Students”
2. Board and exit the bus in an orderly, safe manner.
3. Present bus pass when boarding the bus, and upon demand.
4. Remain seated while on the bus.
5. Talk with other passengers in a normal voice.
6. Keep all parts of the body inside the bus windows.
7. Keep aisles, steps, and empty seats free from obstruction.
8. Remain fully and properly clothed.
9. Treat the driver and fellow students with respect.
10. Promptly comply with the bus driver’s or monitor’s instructions.
11. Treat the bus and other private property with care.


ON OR AROUND SCHOOL BUSES STUDENTS WILL NOT:
1. Fight, push, shove, or trip other passengers.
2. Use or possess unacceptable items identified in the school Code of Conduct.
3. Push while boarding, on, or exiting the bus.
4. Get on or off the bus while the bus is in motion.
5. Make excessive noise or play electronic equipment without earplugs.
6. Put objects out of bus windows or hang out of bus windows.
7. Engage in horseplay.
8. Obstruct aisles, steps, or seats.
9. Engage in public displays of affection.
10. Eat, drink, or litter on the bus.
11. Use profane or abusive language, or make obscene gestures.
12. Spit or bite
13. Harass, bully or interfere with other students.
14. Disrespect, distract, or interfere with the bus driver.
15. Damage private property.
16. Sit in the driver’s seat, or touch bus operating devices or equipment.
17. Open or try to open the bus door.
18. Throw or shoot objects inside or out of the bus.
19. Tamper with bus controls or emergency equipment.
20. Violate any other school rule, law, or military installation regulation.


Misawa Pedestrian Safety
• Sidewalks and roadways are icy and snow packed during the winter. Children playing on snow piled next to roadways are in danger of slipping into the roadway.
• Cross the street ONLY at crosswalks (Parents, too, please).
• Look both ways before entering the crosswalk and raise your arm to
request drivers to stop.
• Check that vehicles have stopped before crossing, even if the light
is green for you.
• Walk on sidewalks - stay off of the roads.
• Parents must know and comply with Misawa AB Community Standards
regarding children outside.
• Wear and outfit your children with reflective gear.
• Do not talk or get into cars with strangers.


Bicycle & Skateboard Safety
• The helmet does no good if it is not buckled.
• The ground is harder than your head.
• Use bike lights and reflective gear. Not so you can see; but so that
drivers can see YOU.

Related DoDEA Policies & Regulations

4500.02: Student Transportation Services

Student Drivers and Parking

This policy applies to Edgren MHS

Driving to school is a privilege and may be revoked. Students are expected to drive carefully and in accordance with base driving policy. Remember students must be 18 years or older to operate a vehicle off base (according to base policy). Students 16 and 17 years old may operate vehicles “On Base Only” and are only authorized to transport immediate family members in the vehicle while they are driving. Students who are careless or reckless may lose the right to drive to school and the Security Forces may be notified. No student may drive other students off campus during school hours without written permission from parents of both students and administration approval.

Student drivers are allowed to drive off campus for lunch. No student may drive other students off campus during school hours without written permission from parents of both students and administration approval. It is the student’s responsibility to make it back to school before the bell rings for their next period class. It is important to note that privileges may be suspended or revoked if necessary.

Student Parking
Students are allowed to park only in designated student parking. All students must have a school parking pass in their car window. Student parking pass applications can be obtained from the main office. If students park in any other area, they will be asked to move their vehicles immediately and could receive a parking ticket. Further infractions of student parking will result in the elimination of driving privileges at school. A 10 Km/h speed limit is imposed for school campus. Do not pass school buses, squeal tires, play loud music, or horseplay around vehicles. Violators are subject to revocation of their driving privileges and may face base consequences.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Honor Roll and Academic Lettering

This policy applies to Edgren MHS

Honor Roll
Students who excel in academics and earn a grade point average of 3.90 or better are recognized by inclusion on the Principal’s Honor Roll. The Eagle Honor Scholar Award requires a grade-point average equal to or greater than 3.70. The Eagle Scholar Award requires a GPA equal to or greater from 3.50 and less than 3.70.
Any grade of “F” or “D” for the quarter disqualifies a student for the honor roll.

Academic Lettering Policy
Students who excel in academics deserve special recognition for the effort and dedication that is required to maintain an exceptionally high grade-point average throughout the academic year. Students who meet the following criteria will be awarded an academic letter:
• Students in grades 9 – 12 are eligible to earn an Academic Letter.
• A student must be enrolled in at least four (4) classes each quarter during the period being considered for the award.
• The award is based on the average of any three (3) quarters during the school year.
• The average GPA of the three (3) quarters used for the award must be no less than 3.7.
• The GPA for any one of the quarters used to determine the award cannot be less than a 3.5.
• If the student elects to use the fourth quarter GPA as one of the quarter GPA’s for this award he/she must petition the school for consideration of an Academic Award in writing no later than one week after the fourth quarter report cards are distributed.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Seminar Period

This policy applies to Edgren MHS

Seminar is a reserved time in every student’s schedule, designed to provide all students with increased access to their teachers in order to provide additional academic support. Seminar is a scheduled class with many purposes: to engage teachers as advocates for students; to work on homework or school tasks with teacher assistance or in small student groups; to study for quizzes or examinations; and to complete missed assignments, quizzes, or examinations.


Seminar is also a time for the school to schedule assemblies and other activities that are necessary in order not to take instructional time away from academic classes. These activities will only be allowed to meet during regular school days with three seminar periods. Although assemblies and other activities are scheduled at the beginning of the year, seminar can be suddenly changed on short notice for unexpected but necessary events; therefore, students should plan ahead and be prepared for changes if they occur. Any exceptions must be approved by administration in advance. A list of those days will be published separately.

Seminar Rules and Procedures
• No sleeping or socializing. This is not a free period.
• Come prepared with work and materials for 85 minutes of seminar.
• No departure from seminar without the student planner and seminar request from a teacher.
• Students must report to the teacher requesting them.
• Loitering or talking in the halls is not allowed while moving between classrooms.


Accountability
• All students must report to their seminar teacher at the start of the period, and the seminar teacher will take attendance for accountability purposes. Students late for seminar will be marked tardy. The seminar instructor will release only students having a teacher seminar request through eSeminar on SharePoint.
• Students must stay in their seminar session until the end of that session and are not allowed to go to another class without a teacher formally requesting them through the eSeminar on SharePoint. The only exception to this rule is if a student asks to see a teacher (to turn in a paper or ask a question). That student would be signed out in his/her handbook by the releasing teacher and signed in by the receiving teacher. The receiving teacher would then sign out the student releasing him/her back to his/her seminar class. This would be the same process for someone requesting a student from seminar to the front office or nurse. Students in the halls during seminar without a pass will be reported to the office for possible administrative detention.
• Teachers requesting students for seminar will take attendance on eSeminar. The attendance would then be downloaded at the end of the day and the office staff would check for absences, early dismissals, and students in nurse’s office. A list of the remaining students would be given to administrators to investigate further. If teachers know for sure that a student has skipped their seminar request, a discipline referral can be automatically sent on SharePoint, or they can notify the main office.
• Students found in the hallway between periods must have their agenda HALL PASS LOG filled out with their teacher’s signature. Failure to have the HALL PASS will result in a referral to the office for possible administrative detention.
• Teachers and/or other Edgren staff members will turn in a discipline referral on SharePoint for students who are not following the seminar rules. Repeat offenders of seminar rules will face disciplinary consequences.
• No class is to be left unsupervised, even during seminar.
• Teacher requests for students on the D/F list, missing assignments, and/or enrichment activities will take priority over requests of other types.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Communication Plan

This policy applies to Edgren MHS

Guidelines for Parent Communication to Teachers and Staff
The purpose of the "Communication Process Flowchart" (found on pg. 9 of the Edgren student agenda) is to serve as a general guide for ensuring effective communication from parents to teachers, staff, and administrators. Communication refers to both the sending and receiving of information, such as email and notes, and verbal communications such as telephone conversations and face-to-face meetings. In order to ensure a successful exchange of information, it is important that all parties follow a few key principles.


Maintain Respectful and Open Communication

  •  Always use a respectful and polite tone.
  •  Request, don’t demand.
  •  Be ready to not only provide information, but to listen to teacher/staff observations and perspectives.
  •  Enter the exchange with an open mind and assume a shared best interest for your child.
  •  Be prepared to work collaboratively to solve problems.
  •  Threats and/or inappropriate language will not be tolerated toward staff members.
  •  Ask for clarification if you do not understand something.

Confidentiality
Recognize that confidentiality may limit information that can be shared from school to parents, including consequences for other students’ behaviors.

Response Time for Communications

  • Teachers will make every effort to respond as soon as possible to parent communications, with the understanding that the teaching day sometimes precludes immediate responses.
  • Teachers and staff may need some time to collect needed information before responding.

Whom to Contact

  •  Most communications of classroom concerns should be directed to your child’s teacher first.
  •  If you have an issue with a particular staff member, directly address those concerns with that staff member first.
  •  If you have discussed the issue with your child’s teacher and the issue has not been resolved satisfactorily, move to the next level.
  •  Edgren MHS strives to operate with openness, collaboration, and the shared best interest of every student.

Scheduling Concerns/Changes
To request a class change, parents must first have met with the teacher and put a plan in place to best support the student. If after several weeks the student is still struggling, it is appropriate to move to the second level of communication. Further guidance regarding schedule changes can be found in the “Course Add/Drop” section of the handbook.

Please note: Classroom questions concerning your child should be addressed with your child’s teacher before contacting school administration. While every attempt will be made to respond promptly, please allow up 48 hours for a response. If no response is received from a teacher during that time, send a second email or phone call to that teacher. If no response is received after the second communication attempt, it is appropriate to move to the next level of communication.


Update Your Contact Information
It is important that the school has current phone numbers and addresses on file in our school data system. It is imperative you notify the school if you move or change your phone number to update your emergency contact information. Please visit the school office to update a form.


Contacting Teachers or Staff
Parents wanting to meet with or contact a teacher should email or call the teacher. Staff email addresses are usually first.lastname@dodea.edu. If email is not possible, parents can call 226-4377 or visit the main office to request a meeting. Phone messages are checked every day.
Please allow for up to 48 hours for a response. If no response is received from a teacher during that time, send a second email or phone call to the teacher before moving to the next level on the flowchart.


Contacting School Administration
Parents should email or call the principal to request a meeting or discuss a concern. If email is not possible, parents can call 226-4377 or visit the main office to request a meeting. Parents not following the “Communication Process Flowchart” will be directed to the appropriate level based on the circumstances. Phone messages are checked regularly.
Please allow for up to 48 hours for a response. If no response is received from an administrator within that time, send a second email or phone call before moving to the next level on the flowchart.


Edgren Student Council

This policy applies to Edgren MHS

Edgren High School Student Council exists to provide all students a voice in school affairs through a representative system of student government. Student Council must represent the interests of students in a cooperative effort with the school administration by addressing school-related issues of mutual concern. Students are encouraged to utilize their student council to question, examine, or discuss any issues relating to the school environment or to the policies, practices, proposals, or authority of the school. School personnel will respond to responsible student council inquiries with a timely, direct, and reasonable response.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Edgren Booster Club

This policy applies to Edgren MHS

The purpose of the Booster Association is to promote amicable relations and mutual understanding between parents and teachers and to cooperate with school leadership in order to advance educational, artistic/athletic interest, social development, and well-being of the students. Membership is open to parents, faculty, staff, and interested community members. The Booster Club has monthly meetings, fundraising activities, and social/educational programs throughout the year. The Edgren High School Booster Club has financially supported the school through donations and Far East Registration fees for many years.


Edgren Dress Code

This policy applies to Edgren MHS

Clothing Restrictions and Guidelines
• Tank tops/muscle shirts/shirts with sleeves removed/undershirts, or any shirt designed to be worn as an undergarment are prohibited. Straps on shirts need to be 3-fingers wide.
• Shirts that expose the midriff and cleavage are prohibited.
• Dresses and shirts with spaghetti straps must be 2-inches in width for female attire.
• Any apparel or jewelry with profane, offensive, provocative, or negative pictures, images or references to drugs, alcohol, sex, tobacco, violence, slandering are prohibited.
• Shirts that express religious beliefs, nationality, and ethnicity cannot discriminate against another religion, nationality, or ethnicity.
• See-through clothing is prohibited.
• Pants/jeans/shorts must be worn at the natural waistline. No sagging!
• Pants/shorts with holes, rips, or tears are prohibited. Must be appropriate and in good taste. Stylish holes, rips, and tears must follow the same rule as fingertip rule for pants/dress length. Therefore, holes below the longest fingertip are acceptable.
• Shorts, skirts, or dresses need to meet the “Five inches above the knee” rule. The hem of shorts, skorts, skirts, or dresses should be no shorter than five inches above the top of the knee cap.
• Biking shorts, yoga pants, leggings, jeggings, and tights must be thick enough so skin and undergarments cannot be seen. These clothing items must be worn with shirt, sweater, shorts, or skirt item and must be below the buttocks (all the way around the body).
• Pajamas, slippers, or any type of sleepwear, sunglasses, chains, including wallet chains are prohibited.
• Body piercings that pose a safety risk are prohibited.
• Footwear will be worn at all times. Open-toed, high-heeled shoes higher than 3 inches, and flip-flops/slides are prohibited in science classes for safety reasons.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Cell Phones

This policy applies to Edgren MHS
Modified on March 22, 2022

We support the responsible use of cell phones. Our job is to help students learn what responsible use means. Students may possess and use cell phones at their discretion during non-class time. Cell phones should be kept on silent and or vibrate mode so as not to disturb others.


Students may use cell phones within the classroom only if they have the express permission of the teachers in advance of any use.


Any student using a cell phone or other electronic devices during a test or quiz (not expressly authorized) will be considered to be gaining an unfair advantage and will be charged with cheating. The device may be confiscated.


Any student, whose cell phone disturbs the class or is distracted from learning because of a cell phone, will have the cell phone taken by the teacher responsible for that class. The teacher will turn over the phone to the administration.


Taking unauthorized pictures or videos of the school and its environment without the express permission of the teacher, the students involved, or the principal (depending upon the circumstances) is strictly prohibited. Unauthorized publication or posting on the Internet of pictures or videos of Edgren Middle High School, its students, or staff without the express permission of the people involved and the administration will likely result in a referral to administration for consequences.


The same policy applies to all Personal Electronic Devices such as cell phones, smart watches, Ipods/Ipads, laptops, etc.

 


School personnel are not expected to search for items that students have lost after they elect to bring them to school and personnel will not be responsible for the value of a phone or other device in the event of an unintentional damage, loss or theft of the phone or device. Parents should consider this carefully when sending devices to school with their students.


If parents need to leave a message for a student, parents are encouraged to call the main office before 1300 if possible, with emergencies being the exception. The office staff will ensure that the message is delivered. Students should not receive phone calls/texts on their cell phones from parents or family members during school hours with the expectation that the calls/texts will be answered by students. If you have an emergency, please call the front office or the guidance department for assistance.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Lunch Policies & Rules

This policy applies to Edgren MHS

Edgren High School has three lunch periods. 7/8 grade lunch is scheduled from 11:05am – 11:40am every day except Tuesday (10:35am – 11:05am). 6th grade lunch is scheduled from 11:45am – 12:20pm every day except Tuesday (11:10am – 11:40am). All 6th, 7th, and 8th grade students must remain on campus during lunch. High school lunch is scheduled from 12:35pm – 13:10pm, every day except Tuesday (11:55am – 12:25pm). On early release Tuesdays, middle school lunch is from 10:40a.m. to 11:15a.m.; high school lunch is from 11:55a.m. to 12:30p.m. All high school students may stay in the cafeteria, go to nearby food restaurants, or go home during lunch (with parent permission). High school students are only allowed to go home if it is within walking distance. Student drivers are allowed to drive off campus for lunch. No student may drive other students off campus during school hours without written permission from parents of both students and administration approval. It is the student’s responsibility to make it back to school before the bell rings for their next period class. It is important to note that privileges may be suspended or revoked if necessary.

Cafeteria Rules
• Students are not allowed to “roam” the hallways during the lunch period.
• Middle School students must be present in the cafeteria during lunch.
• ONE student per clear barrier space
• When not eating, students should wear masks.
• Do not disturb classes in session.
• No visiting lockers during lunch.
• No standing over other student’s tables.
• No throwing/tossing of food items.
• Please pick up trash/food that you have dropped on the floor and throw away in the trash properly.
• Please keep up with personal belongings, and do not leave them unattended.

Our entire cafeteria program (to include the menus) is operated by AFFES. Students may pay cash in the cafeteria at the time they purchase lunch, or they may put money on their account with the cafeteria manager or in the BX. Students are expected to display good manners during lunch. Lunch trays and trash must be disposed of properly, and students are expected to comply with instructions from lunchroom monitors or cafeteria workers.

Related DoDEA Policies & Regulations

2942.01: School Health Services

Hall Conduct

This policy applies to Edgren MHS

Students are to conduct themselves in a respectful and orderly manner and refrain from yelling and screaming when passing between classes. Students out of class and in the hall for any reason while classes are in session must have their Edgren agendas/hall pass, signed by a teacher. Any adult in the building may make a request to have a student identify himself by name or produce a hall pass; refusal to comply will result in referral to the office. Students are expected to use the restroom while passing between classes. Teachers establish individual policies for allowing students to leave the classroom for restroom visits during class time. 

Related DoDEA Policies & Regulations

1347.01: Student Disciplinary Rules and Procedures

Valuables at School

This policy applies to Edgren MHS

DoDEA personnel cannot search for personal items lost or misplaced while at school. While we will do our best to assist students, we cannot be responsible for the value of an item in the event of an unintentional damage, loss or theft while at school. Parents – please consider this carefully when sending items to school with your child / children.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Bikes and Scooters

This policy applies to Edgren MHS

Bicycles may not be used on school grounds during the school day. Bicycles should be parked in the bike rack at the front of the school and secured with some type of chain and lock. Skateboards and scooters are not allowed on campus.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Lockers

This policy applies to Edgren MHS

Students have been provided lockers to store textbooks, class materials, and coats. Gym lockers are also provided to store physical-education clothing. Lockers should be locked at all times to prevent thefts of school or private property. Lockers are school property and may be searched at any time without the consent of students. Students are not to share their lockers with other students. Students may personalize the inside of their locker by taping pictures to inside surfaces that do not show when the locker is closed. They may not have obscene pictures or drawings and will be asked to remove anything in a locker that is not proper or in good taste. Students may not write, paint, mark, or place stickers on any part of their locker. Unlike the tape mentioned above, these materials or markings are difficult, if not impossible, to remove.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities