Department of Defense Education Activity

Hainerberg ES: Policies and Procedures


Attendance Policy

Our school day begins at 8:10 AM every day. Please be sure to have your child/children here on time. Students who are consistently tardy are at a clear disadvantage and usually arrive feeling frantic and unprepared. All students who arrive after 8:15 AM must sign in at the office with a parent. If your child is sick please report the absence by 9:30am by calling the student absence number here at 0611-408-0354 or emailing the attendance clerk at:

Daily attendance is taken in the classroom and reported to the attendance clerk. Any student that is marked absent without a note, email or phone call will be marked with an unexcused absence. Parents will be notified via email if the unexcused absence is accurate.

It is Hainerberg’s policy to work with parents to promote and encourage regular full time school attendance and to minimize absenteeism. When parents make decisions about attendance, they hopefully do so in a manner that insures that children do not miss class without good cause. Examples of appropriate student absences include illnesses (especially if the reason could be a contagious disease) and doctor's appointments that cannot be scheduled outside of school hours. Family trips should be planned during school recess and vacation periods.

While it is recognized that there may be other legitimate reasons for missing school, all absences must be weighed against the loss of instructional time.

Make-up work

Upon a child's return to class, parents are to provide the classroom teacher with a written note explaining the reason for the absence. The student delivers the note to the teacher and where appropriate, collects required makeup work. All makeup work must be completed and returned by the date established by the teacher. Normally, the number of days allowed for submission of makeup work will not exceed the number of consecutive days of the absences. Field trips are not counted as absences but makeup work expectations apply.

Excessive Absenteeism

Excessive absenteeism (more than 10 absences that are not health related) is considered truancy. This may result in retention consideration and a letter sent to the unit commander and the Hainerberg School Superintendent as determined by the principal.

Dress Code

Students are expected to present a clean, neat appearance. Every effort possible will be made to assist in maintaining this appearance throughout the school day.

Short shorts, halter tops, see through shirts, T-shirts designed as underclothing and pants worn below the normal waistline are examples of inappropriate classroom attire. Clothing with offensive words or obscene pictures is not permitted.

Appropriateness of dress outside these parameters will be determined on a case by case basis by the administration.

Clothing appropriate for local weather conditions is important in a rainy and chilly climate. If an occasion should arise in which a staff member has concerns regarding the appropriateness of a student's dress, mutual discussion with the student and parent will be held. Appropriate rain and snow clothing are important for health protection. Warm weather clothing should be appropriate for all school situations, including PE and recess.

Electronic Devices

Cell Phone / "Handy" are not permitted at school without administrative approval. Permission for students to carry a cell phone at school should be requested in writing by the parents to the principal with the understanding that cell phones are not to be turned on or used during the school day and are for emergency contact outside the school day.

Homework Policy

In accordance with the DoDDS-Europe Homework Policy, Hainerberg ES students will be assigned academically appropriate homework as an extension of classroom instruction. Homework will be assigned in accordance with the needs and ability of individual students and in support of the teachers' instructional objectives. Homework will be done outside class time, not during the instructional day. Homework will be accounted for and become part of the students' educational program.

It is in the students' interest that homework be used as an effective tool to:

  1. Develop study skills
  2. Develop good work habits
  3. Increase understanding and retention of classroom instruction
  4. Provide essential practice for targeted skills
  5. Transfer and extend classroom instruction
  6. Prepare for class discussions
  7. Enrich and extend school experiences
  8. Discover community resources
  9. Develop problem solving and critical thinking skills

It should be recognized that homework might not always be paper and pencil tasks. Examples of homework may be:

Primary Level (K-3)

  • Parent reading to students
  • Trips to museums
  • Students reading to parents
  • Creative art activities
  • Make up review game

Intermediate (4-6)

  • Reading for enjoyment (library books, newspapers)
  • Math facts practice (flash cards)
  • Write letters to family and friends

The following are suggested hours per week for homework:

  • 1-2 hours for grades Pre-K-K
  • 2-4 hours for grades 1-3 and
  • 5-6 hours for grades 4-5

Parents are expected to assist in ensuring that homework is productive by:

  1. Providing suitable study conditions
  2. Showing an interest in assignments
  3. Assisting, if necessary, but not doing the work for the child
  4. Communicating with the school to clarify homework objectives
  5. Communicating with the child - LEARNING TOGETHER CAN BE FUN

School Handbook

Office of DoDEA Policy

The Policy Team of OPLP administers and operates the DoDEA Issuance Program, the Issuance Focal Point Working Group, and facilitates DoD-level issuance coordination for DoDEA.

Policy and Legislation