Heroes ES: Policies and Procedures

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.

Due to COVID-19, schools are currently minimizing volunteers/visitors in the classroom.

A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of school boards to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school boards.

Learn more about School Boards at your school's Get Involved page.

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

1. Proof of age;
2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

1. Absent up to 25% of the school day = absent one-quarter of the school day
2. Absent between 26%–50% of the school day = absent one-half of the school day
3. Absent 51%–75% of the school day = absent three-quarters of the school day
4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

1. Personal illness;
2. Medical, dental, or mental health appointment;
3. Serious illness in the student’s immediate family;
4. A death in the student’s immediate family or of a relative;
5. Religious holiday;
6. Emergency conditions such as fire, flood, or storm;
7. Unique family circumstances warranting absence and coordinated with school administration;
8. College visits that cannot be scheduled on non-school days; and
9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/StudentServices/Attendance)

Please call the front office within 30 minutes of the start time when you know your child will be absent or tardy.

Appointments or Illness

Students will not be released from school on the basis of a telephone call. Parents must sign-out and sign-in their children when taking them to appointments and back to school. When students are sent home because of illness, they are to be accompanied by their parent(s) or authorized guardian/emergency contact.

Absence Notification

Parents are asked to call the front office when they know their child will be absent. The sponsor must provide the front office with a written explanation of each absence when the child returns to school. The sponsor's note, by itself, does not constitute an excused absence.

Parents will be informed of unexcused absences. Students will be required to make up all missed school assignments. Parents are strongly encouraged to work closely with their child's teachers to ensure all class assignments are completed in a timely manner.

Release of Students Policy

During the school day, students will be released only to a parent or to the person listed as the emergency contact on the registration form. The only exceptions will be:

1. A signed note is received from the sponsor designating another adult to pick up the student or
2. A military unit has designated someone to pick up the student when parents and emergency contacts could not be reached.

Students arriving to school late or being dismissed early from school are signed in and out through the front office. The time and reason for being absent from school is noted for accountability.

Students arriving at school after the instructional day begins are considered tardy. If you know that your child will be late arriving to school, please make certain that a note is sent explaining why they are tardy. A student who is tardy should report to the office for a late slip before going to his/her classroom. A signed appointment slip from the dentist or doctor may be used in lieu of a note from parents. Parents should come in to the office to sign in their child; or a signed note is requested from parents.

Students who are tardy due to government transportation are excused and will not need to obtain a late slip from the office. A tardy not properly reported by the parent or guardian is unexcused unless circumstances warrant otherwise. The classroom teacher will report students who are frequently tardy to the administration. Parents may be contacted if it is noted that a student has numerous unexcused tardies.

Students with more than 5 unexcused tardies and/or early dismissals and students with more than 7 unexcused absences may be referred to the Student Support Team (SST) and then to the Command if the problem is not resolved.

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

Student Records

Parents may review their child's cumulative school records at any time, with the assistance of school personnel. School records may not be removed from the main office.

Change in Student Information

It is imperative we maintain accurate, up-to-date information on each student enrolled in our school. We request parents to notify us immediately if there is a change in any of the following information:

• Home address
• Home telephone number
• Work telephone number
• Emergency contact name and/or telephone number
• Rotation date
• Mailing address
• Student health concerns/allergies
• Student's Last Name
• Email Address

We are legally required to maintain current orders or extension to orders in order to enroll or re-enroll all students.

Court Orders

Parents and/or guardians must supply the school with a copy of any type of court order that may affect the student (e.g., who is allowed to visit the child, who has legal custody, etc.). These orders will be maintained in the student's cumulative file. If any changes take place during the school year with the court order, the school must be notified immediately. Teachers will be notified of any restrictions that affect students in their classes.

Power of Attorney

If you will be TDY or on any type of leave while your child(ren) is/are attending school, please be sure to obtain a special power of attorney to be used in case of emergency, and inform the teacher and school office of the name, address, and telephone number of the person taking care of your child. In addition, please notify the School Nurse, so they will know whom to contact in case of emergency. The School Registrar will keep a copy of the power of attorney in your child's cumulative file for emergency situations.

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit Gradespeed (dodea.gradespeed.net) for instructions.

A traditional letter grading system will be used for grades 4–12 report marks.

For purposes of calculating a student’s high school GPA, the following scales shall be used:

For grades K–3, achievement codes rather than letter grades will be used.

Questions and Concerns

Parents who have questions and/or concerns are requested to resolve it at the most appropriate and immediate level. For typical classroom matters, the following procedures should apply in order as needed:

• Step 1- The parent discusses the matter with the teacher.
• Step 2- The parent and teacher meet with the principal if the matter is not resolved in step 1.
• Step 3- Those matters which cannot be resolved at the school level are referred to the Community Superintendent's Office.

These procedures follow the correct chain-of-command/line of authority from teacher to principal to superintendent and focus on resolution at the lowest level. Parents are encouraged to seek immediate resolution of problems. Prompt action can frequently prevent complications and more serious problems later on.

Homework is one means of developing the necessary skills of independent study and learning for present and future use. Homework promotes organizational skills and a sense of responsibility. It is also an opportunity for parents to become actively involved in their child's learning and for each child to reach his/her full potential. Through homework, students are given the opportunity to complete additional practice and application to strengthen skills; to expand and/or enrich regular class work; to complete work started in class; to make up work due to absence.

Teachers may assign homework as determined necessary to enhance student learning that is taking place in the classroom. Each child works at his/her own pace, so the amount of time needed to complete specific assignments may vary. The types of homework may vary to enable the student to have experience/practice in reading, writing, computational skills, and other subject areas during a given week. Frequency and length of assignments will be grade appropriate. At a very minimum, a child should read or be read to 15-20 minutes nightly

Students are responsible for ensuring that they:

• Understand the homework assignment.
• Take home all books and materials needed to do the assignment.
• Complete the homework in the assigned format and turn it in when it is due.
• Participate actively and cooperatively in the evaluation of their homework when appropriate.

Parents are encouraged to provide an environment which fosters the development of life-long learning skills.

This includes:

• A quiet place to work.
• Necessary materials.
• A regular study time.
• Review the student planner.
• Encouragement and praise.

Your Community School Meals Program

The DoDEA School Meals Program is dedicated to building student health and academic achievement in our communities. Daily access to nutritious foods is the foundation for students to reach their full potential.

• Our program provides parents convenience and reduces stress by providing budget friendly meals that are nutritious, too!
• School meals served during SY21-22 are free to all students in accordance with USDA guidance.
• Our program is a participant of the USDA National School Lunch Program and School Breakfast Program ensuring the high standards of nutrition of served to your student.

Visit your school's School Meals Program page for more information and the latest school menus.

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

1. Comply with policies, procedures and standards for student behavior;
2. Refrain from conduct or behavior that is disruptive;
3. Respect the rights and human dignity of other students and all school employees;
4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

Camp Lejeune Community Schools (CLCS) has enacted a dress code policy that prescribes a standardized dress code for all students in grades Pre-Kindergarten through 12. The purpose of the student dress code is to promote a safe, positive learning environment and to establish reasonable standards of health and decency in all of our schools. The CLCS Student Dress Code is consistent with Marine Corps Base Camp Lejeune Base Order 1020.8Y, dated 4 January 2012, Subject: "Uniform and Clothing Regulations." The school administrators and staff will determine if a student's attire or appearance conflicts with these rules and expectations.

This policy applies to all CLCS students during the regular school day, study/field trips, and when students represent the school. The policy will also be enforced on all school district property including school buses and other school vehicles. The principal may make reasonable accommodations to the policy based upon a student's documented religious beliefs and/or documented medical conditions. If a student enrolls in CLCS after the school year begins, he/she must be in compliance with this dress code policy within two weeks after enrolling.

* Face masks, which must be worn to school for SY 2021-22, must be school appropriate and adhere to guidelines listed below in 2a, 2b, 2c and 2d.

1. All students shall be dressed in a manner appropriate for the school learning environment. The students’ clothing shall be clean and have no rips, tears, or holes.
2. Students’ appearance, clothing, jewelry, book bags, and any other articles may not:
   1. depict or contain implied acts of or messages/images relating to weapons, knives, profanity, vulgarity, obscenity, violence, gore, sex, lewdness, gang affiliation, and/or other inappropriate language.
   2. contain messages/images related to and/or promote the use or abuse of tobacco, drugs, alcohol, and/or illegal substances.
   3. create a threat to or compromise the health or safety of the student or others; be associated with intimidation, bullying, racial/ethnic slurs or epithets, violent groups, and/or about any issue which students have been previously notified by school personnel.
   4. disrupt the educational process, class or school environment, or school operations.
3. Revealing or provocative apparel will not be worn. See-through and mesh-type tops may be worn only with standardized dress code apparel underneath.
4. Excessively tight clothing (e.g. Spandex pants or tops, yoga-style pants or tops, leggings, pull-ups, jeggings, or pajama jeans), excessively baggy clothing, pajamas or other sleepwear, swimwear or undergarments may not be worn as outer garments. Solid color leggings, hose, and tights may be worn under other clothing; however, the outer garments must meet the CLCS student dress code requirements, including length.
5. Students may wear any solid color, collared, long- or short- sleeve, polo or button- down or snap front shirts or blouses.
   1. All clothing will be worn in a manner that does not reveal underwear or cleavage.
   2. Except for the student’s arms, no bare skin will be visible between the top of the shoulder area and the line on the legs that is 3 inches above the top of the knee cap.
   3. The shirts and blouses shall have no stripes or piping and no writing other than what is prescribed in this policy.
   4. The polo shirts and blouses may have the CLCS school name, student’s initials, and/or shirt/blouse brand (e.g., Nike or Izod) on the front, upper left side of the shirt (chest area).
   5. If approved by the principal, the current members of a CLCS school sports team, band, or club may include their team or club name with their school name on the upper left side of the shirt (chest area).
   6. The school, group, designer names and student’s initials together will not exceed the size of a dollar bill.
6. Students may wear any solid color, pullover or zipper-front, hooded sweatshirt (hoodie), pullover sweatshirt, or pullover button- or zipper-front sweater as an outer garment.
   1. The hoodie and sweatshirt may have on the front the name or initials of any CLCS school, college or university, United States military service, or designer brand (e.g., Nike or Izod).
   2. No writing is allowed on the front, back, or sleeves of the hoodies, sweatshirts, or sweaters other than what is specified in this policy.
   3. The color of the hoodies, sweatshirts, and sweaters will be solid, and these garments will have no stripes or piping.
   4. The exception to the “solid color, no writing on the front, back or sleeves of outer garment” is the wearing of CLCS-sanctioned warm ups and jackets that are purchased as part of the school’s sports uniform (i.e. football, basketball, track, etc.) and school athletic letter sweaters.
   5. If a student removes his/her hoodie, sweatshirt, or sweater, he/she must wear a dress code shirt or blouse prescribed in section 5.
7. Students will wear the dress code bottoms specified below. The color of all dress code bottoms will be solid. The dress code bottoms will have no stripes, piping, or writing.
   1. Long or short Khaki, black, navy blue or denim trousers, pants, slacks, skorts, skirts, capris, and blue or black jeans or shorts may be worn. These garments must be worn at waist level and must have hemmed seams (no frayed seams).
   2. Skirts, skorts, and shorts will be no shorter than 3 inches above the top of the knee cap.
   3. Except for PE classes, sweatpants and other exercise apparel, including “runners’ pants”, will not be worn as outer garments.
   4. Any solid color or solid denim collared dresses may be worn. These garments must have hemmed seams (no frayed seams) and will be no shorter than 3 inches above the top of the knee cap.
8. Students who are enrolled in CLCS programs that have specific attire requirements will comply with these program requirements as directed by the instructor and approved by the principal. Some examples of these programs are the Lejeune High School (LHS) Career Practicum Program, Culinary Arts Class, Marine Corps Junior ROTC and LHS Band.
9. School principals may designate spirit wear days and special events during which students may wear clothing that is otherwise prohibited. Students who do not wear the attire approved for such activities will wear the standardized dress code attire.
10. Physical Education Classes: Middle school and high school students will wear light- colored T-shirts or polo shirts, dark bottoms and sneakers consistent with this policy. Elementary school students will not change clothes for PE classes but they must wear sneakers.
11. Additional clarifications and restrictions are provided in subparagraphs 11a through 11h below:
    1. Sunglasses or headgear will not be worn inside the school building. This includes, but is not limited to, hats, caps, hoods, headphones, sweatbands, bandanas and/or scarves worn on the head.
    2. Students will not wear scarves that cover all or part of the head. Small scarves may be used to tie ponytails.
    3. Elastic circular headbands and U-shape plastic headbands may be worn; however, these headbands will not be worn around the forehead and they will have no decorations or other items extending from them.
    4. Chains attached to wallets or trousers/pants are not permitted.
    5. Excessively long jewelry chains, large pendants or medallions, oversized jewelry or gang-related beads are not permitted.
    6. Jewelry and other items with spikes or sharp edges may not be worn. For safety, jewelry and visible body piercing items must be removed in PE class.
    7. Accessories (e.g., scarves worn around the neck, neckties, and belts) may be worn if consistent with this policy.
    8. Safe footwear shall be worn at all times. Closed-toe shoes will be worn during science labs. House slippers, “shower shoes”, shoes with wheels, or “heelies” are not permitted.
12. If an item worn by or in the possession of a student presents a safety concern, the principal may direct that it be removed and not be worn or brought to school property or at school events.
13. Cold weather and rain outerwear (i.e., jackets, heavy coats, or raincoats) may be worn to and from school, but such outerwear may not be worn indoors during the day. The students will secure their outerwear in their lockers. If lockers are not available for students, outerwear may be hung in the classroom in an area designated by the teacher, as approved by the principal. If the school or classroom is unusually cold, the principal or designee may allow the wearing of outerwear in the building. Students may wear outerwear as they exit the school for the day.

If a student's dress or appearance violates this dress code, the student will be given an opportunity to correct the problem and the student’s parent(s) will be notified of the violation. The principal or designee may offer an acceptable article of clothing to the student. Unless the violation is extreme, the student will be promptly returned to his/her class afterward. In elementary grades, the teacher or another staff member would call the parent. Consequences for the second and subsequent violations could include after-school detention and more serious action.

A Quick Reference Guide, which shows some examples of appropriate and inappropriate items, is available on the Camp Lejeune Community and schools’ homepages.

The principal or his/her designee will make the final determination regarding the student's attire or appearance. This includes resolving all issues of interpretation or application of the CLCS student dress code policy.

* Note: Addition for SY 2021-22

Emergency school closure occurs when unforeseen circumstances such as broken water pipes, flooding, loss of power,severe weather, etc., warrant closure to be initiated during non-school hours. The decision to close the school is made through input from the administrators, our superintendent, and the Commander. An announcement of the closure will be broadcast on TV and/or radio, DNS, and through the base command units.

The DoDEA Notification System (DNS) allows for each school to contact all of their parents and/or staff with one phone message through an automatic dialing system. At the District level it allows a message to be sent to all parents and/or staff in the same method. This allows greater security and sharing of information with parents and staff. There is a Point of Contact (POC) at each location that has the necessary codes to access the system.

There are situations in which school may be canceled during school hours. Once again, this decision is made by the individuals stated above. Once the decision has been made to release students, staff members will alert all classrooms.Students who ride the bus will be released to board the bus at a set time. For those students who walk, ride a bike, or are picked up, they may be released once their parent/guardian has been contacted and agree with that process. If we are unable to reach a student's parent/guardian by the time teachers are released, the teacher will bring them to the office and the office staff will assist in contacting the parent. For these emergencies STUDENTS ARE NOT PERMITTED TO LEAVE SCHOOL GROUNDS WITHOUT THEIR PARENT/GUARDIAN BEING NOTIFIED. As stated before,please ensure all contact numbers are updated at all times with both your child's teacher and the school office.

In accordance with our antiterrorism/force protection plan, the school will be evacuated unless otherwise determined by the command and our district office. In cases where the school has to evacuate the premises due to any safety concerns,the students and staff will evacuate to designated locations away from the threat. If we have to leave the school area and/or send students home we will make every effort to contact each sponsor. During the time of any evacuation, all students will remain with their teachers. If information is received from our district office or from the Command Post to send students home, the school will then release the student(s) to the parent/guardian provided proper identification has been presented. We appreciate your cooperation during times such as these. Again, it is imperative that the school has updated contact information in case of any type of emergency. Please contact the school office to ensure all contact numbers are updated and current.

School security is a national concern. Throughout the United States, youth crime and violence threaten to undermine the safety of our students' learning environment. Since the Department of Defense Education Activity (DoDEA) represents a cross-section of Americana, all partners in our community education process must understand and support the principles underlying a safe and secure learning environment as applied to creating a safe school. The underlying principles all relate to student rights to a safe and secure learning environment free from the threat or fear of physical violence; free from drugs, alcohol, weapons and other prohibited items; free from hazing, bullying or intimidation; and free from gang or criminal activity.

The Department of Defense Education Activity (DoDEA) follows guidance for the Department of Defense and also issues instructions and policies concerning our schools. DoDEA Regulation 2051.1, Disciplinary Rules and Procedures outlines student conduct expectations and disciplinary consequences that may be invoked when the conduct of a student poses an immediate threat to his/her safety or the safety of others in the school. These student conduct expectations apply to student conduct that is:

• related to a school activity while on school property
• while en route between school and home, to include school buses
• during lunch period
• during or while going to or coming from all school-sponsored events/activities that affect the missions or operations of the school or district including field trips, sporting events, stadium assemblies, and evening school-related activities.

Violence, threats of violence, prohibited items, gang or criminal behavior, and bullying or intimidation will not be tolerated. Perpetrating a bomb threat or complicity in the act is grounds for expulsion. Additionally, local military regulations and laws may authorize criminal prosecution for such actions. Therefore, it is incumbent upon all community education partners - students, parents, military leaders, administrators, faculty and staff - to understand the serious nature of actions violating the principle student freedoms and the scope of authority over infractions as outlined in The DoDEA Disciplinary Rules and Procedures. The administration at each school is responsible for the management of student behavior.

Emergency Planning and Crisis Response (dodea.edu/Offices/Security/crisis-response.cfm)

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

The primary objective of school discipline is to maintain a safe and orderly environment that positively affects academic achievement. Discipline provides an opportunity for students to understand that inappropriate behavior results in appropriate consequences. These consequences are designed to keep the students academically involved. Exclusion from learning opportunities is a final disciplinary option. We believe it is imperative to provide students with feedback for their disruptive behavior and allow for planning to avoid future incidents of behavior.

Classroom Discipline

Each teacher has and enforces a classroom discipline plan. The steps of action are:

1. Teacher counsels student
2. Teacher and student conference
3. Teacher contacts the parent
4. Student may be  referred to the counselor
5. Teacher and counselor may meet to develop behavior interventions
6. Administration, teacher and counselor meet with parent and student

(Conferences, detentions, suspensions, or referrals are possible at any time depending on the disruptive behavior.)

Prohibited Items

Some items prohibited at school include, but list is not all inclusive:

• Toys, electronics and other related toys, cards and games
• portable communications devices
• all audio devices including iPods and MP3 players
• skateboards, scooters, roller blades, roller skates or heelys
• chewing gum
• cigarette lighters and matches
• tobacco products; e.g., cigarettes, cigars, pipes, chewing tobacco, smokeless tobacco, snuff
• fireworks of any type
• weapons and/or ammo (real or pretend)
• laser light pointers
• any device that disrupts the classroom environment

Cell phones may be brought to school but must be turned off and stored in the backpack or locker during the school day.  In cases of emergency, students may contact their parents by using the phone if the school office.

Learning Environment

A safe and orderly environment creates a quality learning environment. At Heroes Elementary School, we promote good citizenship, consideration of others and always doing one's very best. We believe that "we cannot expect what we do not teach". Therefore, we have developed a school wide Positive Behavior Support Program that teaches students our expectations for behavior throughout the school, on study trips and on our school buses. The expectations are explicitly taught by teachers with examples of positive behaviors, as well as, behaviors that would not be expected. These learning opportunities for our young students provide them visual images of what appropriate behavior looks and feels like.

If behavior concerns develop, classroom teachers work with students by focusing on the observed inappropriate behavior. Then, teachers facilitate a student's understanding of the appropriate behavior by referring to one of Heroes behavior posters. Most behavior concerns can be alleviated within the classroom setting and with support from our guidance counselors and parents. Our goal is to help guide students to meet our expectations and to become self-managed and self-directed in a socially acceptable manner.

Heroes Elementary Behavior Expectations

• Hold on to Achieving Greatness
• Excel
• Respect Everyone
• Outstanding Students
• Engage in Being Responsible
• Stay Safe

Heroes ES:  A 21st Century School

We believe it is our responsibility to ensure that all students are prepared for the 21st Century. To meet this responsibility, Heroes Elementary School implements the DoDEA Curriculum Standards and the DoDEA Early Childhood Philosophy in every classroom and learning opportunity for all students. Learning activities are individualized through differentiated instruction to support achievement of expectations and to prepare students for success at the next level. Our instructional practices intentionally integrate content areas and support the national STEAM Initiative (Science Technology Engineering, Arts and Math) to ensure that our students are problem solvers, innovators, self-reliant, logical thinkers, and are technologically literate. Our interdisciplinary approach to learning supports the core curriculum with real-world project-based learning using the Engineering Design Process to develop students' skills and abilities to be successful academically and socially. Additionally, we honor the humanities in our STEM instructional opportunities and include the integration all subjects such as language arts, social studies and the arts.

Heroes Elementary School offers large blocks of uninterrupted instructional time to ensure that students have opportunities to focus on learning. In our classrooms, you see students engaged in meaningful activities as they work and learn with their peers. Heroes Elementary School teachers are consistent and deliberate in planning and using instructional strategies that require student Heroes Elementary SchoolA21st Century School9collaboration, self-reflection, and development of critical thinking skills. Teachers consistently use instructional strategies that require students to apply knowledge and skills, integrate content and skills with other disciplines, and use technologies as instructional resources and tools. Teachers plan regularly together in collaborative learning communities with teachers within their grade level and vertically with teachers below and above the grade level they teach. Data from multiple assessments of student learning and examination of professional practice are used to monitor and adjust the curriculum, instruction, and assessment to ensure that Heroes Elementary School systematically maintains and enhances its purpose to support all learners with highest student achievement.

As part of the accreditation process with AdvancEd and continuous school improvement, Heroes Elementary School is in the process of using multiple sources of data to develop goals and strategies and interventions that will increase student achievement.

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.

DoDEA Schools provide a warm and nurturing environment for students. Classroom instruction, student assignments, assessments, and homework are standards based. The focus is on ensuring that all students master DoDEA standards through differentiated instruction and best practices. Classroom instruction is developmental and engaging so students are successful. Instructional time is protected to maximize learning opportunities. It is imperative that students are on time and remain in school throughout the day to capitalize on all opportunities.

Animals or Pets

Per DoDEA regulation, before an animal or pet can be brought in to the school for any reason (to include bringing in pets when there are no classes in session), the animal or pet owner must first have written approval from the Principal. Animals that could cause injury or harm to any person, WILL NOT be brought to school. The pet owner will provide a copy of the Veterinarian certificate for the Principal and School Nurse prior to bringing the animal or pet into the school. A copy of this certificate must be kept in the classroom at all times and a copy retained by the School Nurse in an animal/pet veterinary clearance file. In addition, a copy will also be kept on file in the school office. Animals are visitors at our school, not residents. If your child has any animal allergies, please notify our School Nurse in the school Health Office.

Water Bottles

Students are allowed to use personal water containers (plastic only, please) in classrooms and other instructional areas as appropriate. Staff and administrators have the right and responsibility to check the contents of all water containers. Water bottles should be clearly marked with the student's name and teacher.

No food or drinks will be allowed in the hallways, playgrounds, or stage area.

Birthday Celebrations

Teachers typically acknowledge students' birthdays but do not hold parties for each student. If parents would like to acknowledge a student's birthday in the classroom it is suggested that they bring non-food items (pencils, erasers, etc.) or healthy pre-packaged treats, which would be distributed after lunch services. Homemade treats are not allowed due to health and allergy concerns of students. Please do not bring flowers, balloons, or other gifts to the school.

Deliveries

To avoid interruption of instructional time, flowers or other gifts will not be delivered to students. If we should receive a delivery for a student, we will notify the student's parent and hold it in the office until the end of the school day for the parent to pick up.

Pledge of Allegiance

The Pledge of Allegiance or National Anthem will be incorporated into the morning announcements. Participation is not mandatory, but all students are expected to show respect.

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
3. Students shall be polite in all electronic communication;
4. Students shall use courteous and respectful language and/or images in their messages to others;
5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

Teachers

To avoid disrupting instructional time, only emergency messages will be delivered to teachers in classrooms. All other messages will be placed in teachers' boxes or sent to the teacher via email, which they may be able to receive during the "Specials" period or at lunch.

To ensure the teacher receives the message, please call by 10:00 a.m. to allow the school office ample time to send the message. In addition, the school intercom system will not be used to deliver messages to students or to check your child out of the classroom unless there is an emergency approved by an administrator.

Students

Due to classroom transitions throughout the school day, it is not always possible to relay phone messages to students. To avoid disrupting instructional time, only emergency messages will be delivered directly to classrooms. All other messages will be sent to the homeroom teacher via email. The school office cannot guarantee delivery of phone messages to students received after 1:00 p.m. Please provide your child with transportation/pick-up instructions prior to start of school.

• All students must be in their classrooms by 8:30 AM to be counted present.
• Students arriving to class after 8:30 AM are counted tardy.

Arrival/Dismissal Procedures

You will be asked to complete an Inclement Weather Form/Early Dismissal Form. This form notes the means of transportation, for your child, in the event of an early school closing due to dangerous weather conditions or other emergencies. If your child must go home by another means one particular day, you must notify the school in writing at least two hours prior to dismissal. For security reasons, no changes in transportation arrangements will be made by phone. In the event of an unexpected early release from school, children will be sent home by the means of transportation listed on the Inclement Weather/Early Dismissal Form. Please talk to your child/children about your plan for early dismissals. Local radio and television stations, as well as, One Call Now calls will provide parents with information regarding inclement weather and early dismissals.

Arriving to School

• Students should not arrive before 8:10 AM unless they are eating breakfast in the cafeteria.
• Students eating breakfast should go to the cafeteria at 8:00 am.
• Children arriving between 8:10 and 8:20 AM will line up on the sidewalks outside (weather permitting).  On bad weather days, students enter the building through the gym doors and line up inside.
• On good weather days, students will be permitted to enter the building after the National Anthem and Pledge at 8:20 AM to prepare for instruction to begin at 8:30 AM.
• Students arriving after the National Anthem and Pledge (which begins at 8:20 AM) must report to the office as outside supervision by school staff will conclude after the pledge.
• Children arriving after 8:30 AM are tardy and must be escorted by a parent to the office for a pass.

Drop Off/Pick Up Procedures

PRIVATE VEHICLES

Children transported in private vehicles will arrive and depart at the front of the school. Students are to wait for school personnel on duty to open car doors and to assist students out of vehicles each morning. In the afternoons, an adult will escort students to their vehicle and will assist them with getting in and using seat belts. To support with moving traffic through the arrival and dismissal area efficiently and safely, parents are asked not to get out of their vehicles. Again, school personnel will assist students in and out of vehicles. Carpooling does reduce the number of vehicles in our entrance area during arrival and dismissal and is encouraged. The speed limit in school zones is 25 miles per hour; in parking lots, 5 miles per hour. For the safety of all, do not meet in the bus areas or shoulders of the main roads. Children and parents are asked to only cross roadways at designated cross walks or where there is a crossing guard.

BICYCLE RIDERS AND WALKERS

Bicycle safety regulations are the same as enforced by PMO. Students should not ride double and protective head gear must be worn. Bikes should be marked with identifying numbers and locked to the racks individually. Walkers should use the buddy system going to and from school. Encourage your child to go straight home, use the sidewalks, avoid the woods and stables, and obey crossing guards. Children riding scooters to school must follow the base bicycle safety regulations. Bicycles, scooters, and skateboards must be walked across the road at marked crosswalks.

BUS RIDERS

Bus transportation is offered to students who live one mile or further from school. This service is provided to safely transport students to and from school each day. Students should use the bus stop closest to their homes and should arrive at the bus stop five minutes prior to pick-up and wait patiently in an orderly manner. All bus riders should be reminded to stay on the sidewalk until the bus comes to a complete stop before stepping into the roadway to board the bus. Any conduct or activities that threaten the health, safety or welfare of the bus driver, other students or any other riders in any manner could result in indefinitely terminating all bus riding privileges. Therefore, it is essential that the home 24and school work together to make our buses safe for children. When necessary, the bus driver will counsel children who do not follow the bus behavior expectations. If students continue to choose not to follow the bus safety expectations, bus drivers will write a Bus Incident Report for school administrators. The principal and/or assistant principal will review the incident report with students to determine an appropriate consequence. Parents will be called each time a Bus Incident Report is written regarding a student's behavior that does not comply with the behavior expectations. Repeated incidences will result in suspended bus riding privileges. Bus riding behavior expectations are to provide the safest transportation for students as possible. We appreciate your vigilance and support in this effort.

DoDEA facilities have been inspected, or re-inspected, for Asbestos Containing Materials (ACM) every three years as required by the Asbestos Hazard Emergency Response Act (AHERA) of 1986. DoDEA has chosen to inspect all facilities, including new schools which are designed as asbestos free, to ensure the safety of school occupants. Locations where ACM have been identified are closely monitored under a six-month periodic surveillance program. Asbestos is not a problem when managed correctly and DoDEA implements an Operations and Maintenance Program to safely monitor and manage all asbestos material.  Both the three-year inspections and the asbestos management plans are completed by accredited professionals, as required by AHERA.

AHERA also requires schools to "ensure that workers and building occupants, or their legal guardians, are informed at least once each school year about inspections" and other asbestos related activities. This information is contained in an Asbestos Management Plan (AMP) for all DoDEA schools. A copy of the AMP is kept in the administration office for each location and is available for review during business hours.

If you have any questions or concerns, please do not hesitate to contact me.

Sincerely,

Dr. Kimberley Redmond-Carr
Principal
Heroes Elementary School

The Heroes Elementary School cafeteria serves breakfast and lunch. Breakfast starts at 8:00 AM each morning. Students should not arrive before 8:00 AM for breakfast, as there is no supervision before that time. Students who walk to school or are dropped off for breakfast are to enter through the entrance nearest to the Gym at the front of the school and go immediately to the cafeteria. Students eating breakfast must use their best manners and follow all cafeteria rules. Educational Aides and other school personnel are on duty in the cafeteria to supervise and assist students who are having breakfast. We welcome visitors in the cafeteria for breakfast and lunch. Due to COVID-19 health and safety guidelines, we will NOT have a family lunch table this year. Parents/guardians must check children out and eat off of the grounds if they want to have lunch with them. Once normal operations return to a safe status for all members of our school community, we may resume welcoming guests for breakfast and lunch times at a special Family Table reserved specifically for that purpose.

Lunch is a duty-free time for teachers. Support personnel supervise students while they are in the cafeteria. To insure an appropriate mealtime environment, it is essential that children are well behaved and mannerly. Children should eat first and then talk quietly to the children seated closest to them and follow the instructions of the cafeteria monitors.

Use of Equipment

Parents should be aware that not all playground equipment is appropriate for all children who may use the playground. Parents and supervisors should look for posted signs indicating the appropriate age of the users and direct children to equipment appropriate for their age. Toddlers and preschool-age children require more attentive supervision than older children; however, one should not rely on supervision alone to prevent injuries.

Because all playgrounds present some challenge and because children can be expected to use equipment in unintended and unanticipated ways, adult supervision is highly recommended. A playground should allow children to develop gradually and test their skills by providing a series of graduated challenges. The challenges presented should be appropriate for age related abilities and should be ones that children can perceive and choose to undertake. Toddlers, preschool- and school-age children differ dramatically, not only in physical size and ability, but also in the intellectual and social skills.

Our playgrounds are closed to the public when school is in session.The playground equipment is appropriate for children attending the school. We also ask that all children be supervised at all times. Safety shall always be the prime consideration when children are playing. Any situation or activity that poses a hazard will be stopped. Children are expected to use our playground equipment for the purpose it was intended. Consequences of breaking the playground rules may lead to restriction of playground activities or stronger disciplinary action if the behavior is severe or persistent.

1. Children should play in a safe and friendly manner. Children may not throw objects (sticks, rocks, dirt, etc.), call others names, argue, or play in a manner that is too rough. "Play fighting" typically results in real fighting and is prohibited. The school will not support "hitting back". When two children fight at school, both will be considered wrong. Adults are present in all school situations and should be used as a means of intervention before a fight occurs.
2. Children should play only in designated areas and obtain permission from the playground supervisor in order to leave for any reason.
3. Walk to the playground on the sidewalk in an orderly, quiet manner. This is necessary because you will pass classrooms that are in session. Use only "whisper" voices until you get to the playground. Students must use the sidewalks around our building for safety purposes and to save our grass. We want to keep our school campus looking great!

Playground Behavior Expectations

• Be willing to try new things
• Use encouraging word if someone finds an activity hard
• Walk quietly and orderly as they exit and enter the building
• Include everyone in play
• Apologize for accidents
• Show good sportsmanship
• Actively engage in play and activities
• Line up quickly and quietly
• Take turns and share
• Take care of equipment and clean up when play is over
• Stay in approved areas
• Leave sticks, rocks, mulch, and dirt on the ground
• Wear proper shoes

Children's use of the playgrounds after school hours is only permitted under the supervision of parents.

Scooters and Skateboards

The use of scooters and skateboards anywhere on campus is prohibited at all times. If a scooter or skateboard comes to school, it will be confiscated for the day and MUST be carried off campus at the end of the day. If a student is caught riding their scooter or skateboard on campus, it will be confiscated and turned into the office. Parents may be notified. Signs are posted throughout the campus to remind the students of this policy.

Skate Shoes

Skate shoes are strictly prohibited anywhere on campus. While these shoes, with retractable wheels ("wheelies"), maybe a lot of fun, they present a serious safety concern at school. Students should not wear these types of shoes to school at any time, for any reason. Failure to follow this policy will result in a phone call to the parents requesting another pair of shoes, and/or the wheels being removed and kept in the main office for pickup.

Academics are not restricted to the classroom, but take place in the community as well. Therefore, study trips may be ongoing throughout the school year. A letter from your child's teacher, to include the date, time, and destination of the study trip, will be sent home the week prior to the planned trip. At various times during the school year, classes may take study trips as part of the instructional program. Study trips are considered part of the instructional day. Children MUST HAVE A PERMISSION SLIP SIGNED BY THE PARENT before they go on any trip leaving the school. If a parent does not want to send their child on a study trip, the teacher will make alternate arrangements for the child to attend another class for the period of the study trip or parents may elect to keep their child at home. Parents may attend the study trip with the child in these instances. Chaperones may not bring siblings/infants on a study trip. As an invited chaperone, one's responsibility must be to help supervise all the students in the classroom.

Guidelines for Chaperones

1. All chaperones pay their way (entrance fees, transportation, if not DoDEA funded bus, etc.).
2. Other younger/preschool age children in the family will not be allowed to accompany parents on a trip, as they tend to distract parents and students alike.
3. Children from other classrooms will not be allowed to accompany their brothers/sisters on a study trip.
4. UNDER NO CIRCUMSTANCES ARE CHAPERONES TO SMOKE OR DRINK ALCOHOLIC BEVERAGES AT ANY TIME DURING A STUDY TRIP.
5. Chaperones are required to accompany the class to and from the trip. Following the bus in their private vehicle is not close supervision.
6. Chaperones may not transport their student or any other student to and from the study trip. Students are required to ride the bus to and from the study trip. Under no circumstances may a child be checked out from the study trip(with the exception of a bona fide emergency). The child MUST return to the school and then he/she may be checked out at that time.
7. Chaperones must have an approved volunteer application on file prior to attending a field trip as a chaperone. Please allow 5 business days for processing of all volunteer request forms.