Department of Defense Education Activity

Humphreys MS: Policies and Procedures

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General Information

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school. A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.

Visitors

All visitors are required to present IDs (100% ID Check) and check into the main office before entering the school and must sign out on their departure.  Although guests are welcome, former HMS students or high school students are not allowed to visit teachers during instructional hours or during lunch hours.  If a student would like to invite a visiting relative or local host nation friend to visit, the following steps must be taken:

1. A letter written by the student's parent or guardian must be presented to the principal at least two days before intended visit.

2. The letter must be signed by all of the requesting student's classroom teachers.

3. On the day of the visit, the parent should bring the student and the visitor to the main office to obtain a visitor's pass.

The student and the sponsor are both responsible for the visitor, who will be required to follow all school rules. 

Parents are always welcome to visit the school at any time.  These visits should be planned with the teacher or school principal prior to the scheduled day in order to avoid possible class conflicts, testing, or any special activities.

Volunteers

In accordance with DoD Instruction 1402.d, background checks on school volunteers are required to be initiated by schools to verify that the volunteers are of good character, mentally stable, and free of criminal history and substance abuse.  Forms to apply for the record checks are available at the school office.

The School Advisory Committee (SAC) reviews and advises the principal on school policy and program issues raised by community members.  It is comprised of an equal number of parents and educators.  The number of members is determined by the school population.

Parent Teacher Student Organization (PTSO) supports school programs and activities by raising funds and providing services not provided by the DoDEA system.

 

Enrollment

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

  1. Proof of age;
  2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
  3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
  4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  1. Absent up to 25% of the school day = absent one-quarter of the school day
  2. Absent between 26%–50% of the school day = absent one-half of the school day
  3. Absent 51%–75% of the school day = absent three-quarters of the school day
  4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

  1. Personal illness;
  2. Medical, dental, or mental health appointment;
  3. Serious illness in the student’s immediate family;
  4. A death in the student’s immediate family or of a relative;
  5. Religious holiday;
  6. Emergency conditions such as fire, flood, or storm;
  7. Unique family circumstances warranting absence and coordinated with school administration;
  8. College visits that cannot be scheduled on non-school days; and
  9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/attendance)

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

It is expected that all students will attend school regularly and punctually.  The school day begins at 0830 and ends at 1505 with the exception of Tuesdays when we will dismiss at 1405.  Although it may be possible to make up reading and written assignments, it is not possible to replicate teacher-directed lessons, class discussions, and laboratory experiences.  Missing the instruction may adversely affect student learning and consequently grades.  A doctor's note is required for three consecutive days of absences.  Five or more unexcused absences in any semester will result in a mandatory conference between parent, student, and the administration.  Extended unexcused absences will be reported to the base command and Family Advocacy Program.

Notification of Absence

Parent must contact the office at 757-2166/2167/2168 or email the Office Automation Clerk at PAC_HumphreysMS_Attendance@dodea.edu, no later than 30 minutes after the start of school on the day a student will be absent from school to provide the reason.  When teachers know that a student will not be in class and the reason for the absence, the teacher can better anticipate the student's needs.

Advanced Notification and Request for Excused Absence

A student, parent, or sponsor can request that class work be provided during a prolonged absence (3 or more days).  The request must be submitted through the main office at least three days prior to departure.  When the class work is provided, it must be completed and returned to each teacher within the first two days of the student's return to school.  If the class work is not timely returned, all assignments may be recorded as "I" or incomplete grade in the grade book.  Students will be required to complete an Application for Permission to Be Absent form to this effect with the office three days prior to the departure.

Unexcused Absence or Tardiness

Students will be counted as tardy if they are not present in the classroom at the designated time for class.  Students who are detained by school officials and are consequently late to class will be given a hall pass or have their student planners annotated.  Students who arrive at 0830 or later to school must report to the main office to obtain an admission slip to their first class.  Parents must accompany students who arrive after 0900.

Unexcused absences or tardies include but are not limited to the following

  • Modeling, movie making, or personal money making ventures
  • Oversleeping
  • Missing the bus or arriving late due to fault of the sponsor
  • Walking the dog
  • Non-school sponsored functions
  • Going home to retrieve forgotten homework or materials
  • Family trips that are not pre-approved
  • Babysitting

Students whose absences or tardies are unexcused are allowed to make up work.  However, appropriate disciplinary action may occur.  Please contact the administrative office at 757-2166/2167/2168 if you have questions.

Sign In/Out Procedures

A student will not be allowed to leave campus unless a parent, sponsor, or emergency contact person (listed on DS Form 600 - Student Registration) signs the student out at the office.  A parent or sponsor can make prior arrangements for a student to be signed out by a third party by giving advanced notice in writing to the office.  A parent returning a student to school during the school day must sign the student in the office to admit the student to school.  If a student must attend to a medical, dental, or other legal appointment during school, a parent must come to the main office of the school and sign their child out.

 

 

 

 

 

High School Graduation

DoDEA accepts the official courses, grades and earned credits of middle school (grades 7–8) and high school (grades 9–12) students who transfer to a DoDEA school from other DoDEA schools or who earn course credits in an accredited non-DoD system (public or private), correspondence, online, and/or home-school program. The accreditation for the sending school or school system must be from one of the six U.S. regional accrediting associations, one of the U.S. state education agencies, or by a public- or state-supported system of accreditation for public or private education programs in a foreign nation, in accordance with Section 4.7, of DoDEA Administrative Instruction 1367.01. Please contact your child’s school for questions regarding course credit transfer process and approval.

Policy Reference:  DoDI 1342.29, “Interstate Compact on Educational Opportunity for Military Children,” January 31, 2017

Policy Reference:  DoDEA Procedural Guide 15-PGED-002, Graduation Requirements and Policy – Interstate Compact on Educational Opportunities for Military Children,” February 4, 2016

Report Card and Testing Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit Gradespeed (dodea.gradespeed.net) for instructions.

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description

A

90 – 100

Excellent: Outstanding level of performance

B

80 – 89

Good: High level of performance

C

70 – 79

Average: Acceptable level of performance

D

60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)

4.0

5.0

3.0

4.0

2.0

3.0

1.0

2.0

0

0

Homework is one means of developing the necessary skills of independent study and learning for present and future use. Homework promotes organizational skills and a sense of responsibility. It is also an opportunity for parents to become actively involved in their child's learning and for each child to reach his/her full potential. Through homework, students are given the opportunity to complete additional practice and application to strengthen skills; to expand and/or enrich regular class work; to complete work started in class; to make up work due to absence.

Teachers may assign homework as determined necessary to enhance student learning that is taking place in the classroom. Each child works at his/her own pace, so the amount of time needed to complete specific assignments may vary. The types of homework may vary to enable the student to have experience/practice in reading, writing, computational skills, and other subject areas during a given week. Frequency and length of assignments will be grade appropriate. At a very minimum, a child should read or be read to 15-20 minutes nightly

Students are responsible for ensuring that they:

  • Understand the homework assignment.
  • Take home all books and materials needed to do the assignment.
  • Complete the homework in the assigned format and turn it in when it is due.
  • Participate actively and cooperatively in the evaluation of their homework when appropriate.

Parents are encouraged to provide an environment which fosters the development of life-long learning skills.

This includes:

  • A quiet place to work.
  • Necessary materials.
  • A regular study time.
  • Review the student planner.
  • Encouragement and praise.

Official reports of academic grades are issued at the end of each quarter.  Parents and students should deep these reports.  Letter grades are based on a great deal more than marks received on tests, quizzes, and semester exams.  They include laboratory or hands-on experiences, homework, projects, etc.  Parents should expect report cards to arrive approximately one week to ten days after the end of each quarter.

An incomplete "I" grade may be given when a student has not been able to complete the required assignments due to late entry, prolonged illness, or excessive excused absences from school.  this temporary grade is not given to students who attend class regularly and could have completed the assignments on time.  When a grade of "I' is given, the counselor and the teacher will determine the length of time needed to complete the work.  Normally, this should not extend beyond the number of days the student was absent from school.  Once the deadline is established and the required work is not completed, the "i" will become an "F."  In preliminary computations of the student's grade point average, the grade of "I" is equivalent to zero grade points.

Student grades are available online via GradeSpeed.  Parents and student have individual account access to grades and should contact the school office to find out how to sign-up for a GradeSpeed account.  

At minimum, teachers are required to record one assignment or grade per week, and posting should be no longer than ten (10) calendar days from the date the assignment is collected, with reasonable exceptions for large projects.

Make-up Work

After an absence, students should check with all of their teachers to make sure that work missed is completed.  It is the student's responsibility to complete and submit all make-up work.  Failure to do so may result in a failing grade.  Each individual teacher will determine class make-up procedures.  The rule for time allowed for making up classwork due to an absence will be as many days as the student was absent.  Cases of prolonged illness or family trips will be given special consideration.  In such cases, assignments may be obtained through the office. 

Parents interested in scheduling a parent-teacher conference should contact the student's teacher or a guidance counselor to schedule a conference.  

Student Rights and Responsibilities

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior;
  2. Refrain from conduct or behavior that is disruptive;
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
  7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
  8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
  9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

Humphreys Middle School believe that student dress is a shared responsibility between students, parents, and the school.  Ass students are expected to respect the school community by dressing appropriately for a middle school setting.  Student attire should facilitate participation in learning activities and the health and safety of all students.

Dress Code Requirements

  • Clothing must cover areas from one armpit across the other armpit and down to at least 8 inches above the kneecap.
  • Tops must have at least 2-inch-wide shoulder straps.
  • Rips or tears in bottoms must be lower than 8 inches above the kneecap, or shorts, tights, or leggings must be worn underneath the pants.
  • Full coverage area must be maintained at all times to include bending over, sitting down, or reaching overhead.
  • Shoes must be worn at all time.
  • See-through or mesh garments should not be worn alone on minimum coverage areas.
  • Hats, hoodies and caps may not be worn inside the building.
  • Clothing may not depict, imply, advertise, or advocate illegal, violent, or lewd conduct, weapons, or the use of alcohol, tobacco, marijuana or other controlled substances.
  • Clothing may not display or imply vulgar, discriminatory, or obscene language or images.
  • Clothing may not state, imply, or depict hate speech/imagery targeting groups based on race, ethnicity, gender, sexual orientation, gender identity, religious affiliation, or any other protected classification.
  • Sunglasses may not be worn inside the building.
  • Clothing and accessories that endanger students or staff safety may not be worn.
  • Apparel, jewelry, accessories, tattoos, or manner of grooming that, by virtue of its color arrangement, trademark or any other attribute, demotes membership in a gang that advocates illegal or disruptive behavior is prohibited.

Administration reserves the right to determine what constitutes appropriate dress.  Students in violation of dress code will be sent to the office and be required to correct the dress code infraction prior to returning to class.  Parents will be called if appropriate clothing is not available.  Students will be subject to disciplinary actions for repeat dress code violations. 

 

 

Dress Code visual

School Security

A notification sound will signal a fire drill or other emergency evacuation procedure.  Students will follow the evacuation plan posed in the room in an expeditious and orderly manner.  Students are not to return to classrooms during or after emergency evacuations until given permission by an appropriate authority.  Students are not permitted to use cell phones or other electronic devices, as ordered by the command, during an emergency.  Emergency evacuation procedures will be practiced every week during the first month of school and once every month thereafter.

Student Conduct and Discipline

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.

Some items prohibited at school include, but are not limited to the following:

  • Toys and electronic games
  • cell phones or other portable communication devices
  • iPods or MP3 players
  • skateboards, scooters, roller blades, roller skates, wheelies or skate shoes
  • stink bombs
  • chewing gum or betel nut
  • cigarette lighters and matches
  • tobacco products; e.g., cigarettes, cigars, pipes, chewing tobacco, smokeless tobacco, snuff
  • firecrackers
  • weapons and/or ammo (real or pretend)
  • laser light pointers

Teachers will handle minor cases of disruptive behavior using their own in-class behavior management plan, which include parental contact and such actions as warnings, conferences, detentions, and reassignment of seats.  When a teacher refers a student to the school administration for disciplinary action, it is because the teacher's prior attempts to impart discipline have not resulted in an improvement in the student's behavior.  Teacher's also have authority to make immediate referrals of serious disciplinary issues to the school administration.  If multiple behavior infractions occur, their effect will be cumulative.

Technology

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.

Audio/visual (A/V) programs may be used to supplement the curriculum when there is a direct correlation between the A/V, the DoDEA curriculum, and the unit of study.  A/V programs rated "G" may be shown without written parental permission.  However, those with ratings of PG and above will not be shown without written permission from sponsors or parents.  An alternative assignment and location will be provided for any student for whom permission is not granted. 

Electronic devices, such as (but not limited to) cell phones, i-devices, tablets, headphones, earplugs, and/or handheld games are not to be used during the school day from 0830-1530.  If brought to school, they must be kept in lockers.  The school is not responsible for lost or stolen electronics devices.  

Student Transportation

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

Bus

The Student Transportation Office coordinates bus contract, determine routes, and issues student bus passes.  Questions should be directed to STO at DSN 754-9458.  School bus transportation is a privilege that may be suspended or revoked.  Your parents or sponsor will have signed an agreement with PACTMO about the terms for maintaining your privileges for bus transportation prior to you receiving a bus pass.  Bus behavior can also have an impact on your school attendance.  Misconduct on buses may result in disciplinary action, including possible suspension or expulsion.  Misconduct includes but not limited to: the possession of a weapon, alcohol, or controlled substances.  A series of minor infractions also may result in serious consequences.  

Parent Drop off/Pick up

The student drop off/pick up area is located at the parking lot closest to the bus area.  Vehicles are not permitted to drive into or through the bus parking area.  Students and parents must follow the direction of the crossing guard when walking across the crosswalk.  

Other Transportation

Students may ride bicycles to school, but not on school grounds during the school day, before school or after school.  Students are to get off their bicycles at the curb by the street and walk their bicycle to the bicycle rack.  Bicycles must be locked with locks provided by students.  

Students are not to ride skateboards, scooters, roller blades, and skate shoes on school property or within the school for the safety of all students in the school.  These items must be kept in the office during school hours.  They may not be left in a classroom.

School Policies

CELL PHONES

It is recognized that cell phones have become a parent's tool to help to monitor their children's whereabouts. During the school day student's cell phones should be in silent or manner mode. Interruption of classroom routines due to cell phone use could result in the phone being brought to the office for a parent to pick up. This includes students making outgoing calls, playing games, sending texts. Should a student need to contact a parent the school has phones for student use.

Eligibility Rules for Interscholastic Athletic Competitions

School administrators, athletic directors, and coaches shall ensure that the eligibility rules are observed in all DoDDS interscholastic athletic competitions in accordance with in DoDEA Manual 2740.1 and the Far East Programs Procedural Guide (FEPPG) - 1 Dec 2020

Student Travel Eligibility

DoDEA Manual 2740.1 and the Pacific Area Interscholastic Athletics Program Manual provide a uniform interscholastic athletic program and guidance on student travel eligibility. This policy extends to both academic and athletic events.

Athletic Contests: Students must participate in ten days of practice prior to competing in any athletic contest. Athletes participating in consecutive athletic seasons are exempt from the 10-practice rule as long as 10 days have not passed between active participation in the preceding sports season. Students transferring from another school may begin participating in contests immediately if the 10-day practice requirement has been met.

Far East Tournaments: Students may participate in the Far East Tournament if they have been a member of the team/activity for at least one-half of the season. Before departure for any Far East event another parent/player meeting will occur to review the Code-of- Conduct and to discuss expectations while attending the event. Players whose parents do not attend this meeting will not travel to the Far East event and/or participate in any games at the event.

Attendance Prior to Events: Students who do not attend school will not be permitted to participate in or attend any school- sponsored event that same school day, which includes a practice or game. Principals are authorized to make exceptions to this policy. (DoDEA Administrators’ Manual – 1005.1).

Communication to Parents

The primary source of communication from the school to parents is the Phoenix Flyer.  This is a weekly newsletter that is emailed to all students and parents each week.  Weekly grade reports are also emailed to parents.  If a parent has a question or concern, they should follow the chain of command and reach out to the classroom teacher first.  If additional support is needed, they parent should contact a guidance counselor.  If the guidance counselor is unable to answer the question or resolve the issue, the parents may call the front office to talk with an administrator or to schedule a face-to-face meeting.  

Contacting Your Child at School

Humphreys Middle School is a closed campus.  It is important that classes not be interrupted when instruction is in progress.  Only emergency messages from home will be accepted.  If a parents needs to contact their student or drop off items for their student, they may leave the message or item at the front office.  The office will contact the classroom teacher within the class period.  

Parents should ensure students know who they are getting home from school before they leave home in the morning and what their after-school options are.  Students are not permitted to leave campus for any reason unless proper school permission is given.  A student leaving the campus without permission is truant and will result in disciplinary action.  Parents will be contacted if the student leaves campus without permission.

Cell phones are not allowed to be used or visible at any time during school hours and should be kept in lockers during the school day, including lunch.  Students violating this policy will have their phones sent to the office.  This includes students making outgoing calls, playing games, listening to music, or sending texts.  Should the student need to contact a parent in the case of an emergency, the school has phones for student use.

Cell Phone Violations

  • 1st Offense - Students may pick up their phone from the front office after school.
  • 2nd Offense and beyond - Parents must pick up the phone after school from the front office.
  • Repeat offenses may result in other disciplinary actions.

Arrival 

  • Students should not arrive on campus before 0810.  Students arriving before 0810 will be unsupervised.
  • Any student eating breakfast at school may enter the cafeteria at 0810.  Only students eating breakfast may be in the cafeteria before school.
  • 5th grade students will line up with their class in their designated courtyard area or their inclement weather location.
  • Middle school students will remain in the open courtyard area or their inclement weather location until the morning bell sounds.
  • Students may enter the building at 0825.  No student is allowed in the building without a pass from a teacher or school club prior to 0825.
  • Students who arrive after 0830 are considered tardy and must obtain a tardy pass from the main office.  Parent must accompany students who arrive after 0900.  

Dismissal

  • Students are dismissed on M, W, Tz, and F at 1505 and T and 1405.
  • Bus riders are expected to immediately report to their bus.
  • Non bus riders are expected to leave the campus immediately.  Students riding bikes, skateboards, skates or any wheeled devise, must walk with their devise until they are off school campus.  
  • Students who are being picked up by their parent or guardian must report to the parent pick-up location and follow the direction of the crossing guard when crossing the crosswalk.
  • If a student needs to be checked out early, a parent must come to the office to sign out the students.  Students are not called for dismissal until the parent arrives.

 

Students receive recognition during quarterly award assembly programs.

Honor Roll

Honor Roll students are determined by individual GPA for 1st, 2nd, and 3rd quarter.

  • Principal's Honor Roll      GPA     4.00
  • High Honors                      GPA     3.50 - 3.99
  • Honors                                GPA     3.00 - 3.49

Other Awards

Teachers may also choose to recognize students at quarterly assemblies for special accomplishments (i.e., STEM, Math Counts, spelling bee, contest winner, intramurals, etc.).  There will also be an End of Year Awards Assembly that will recognize any special accomplishments throughout the school year.

Presidential Award for Educational Excellence

The purpose of this award is to recognize academic success in the classroom, and is awarded to selected students at the End of Year Awards Assembly.  To be eligible for the Presidential Award for Educational Excellence, students must meet the requirements in Category A and Category B.

A. Grade Point Average:  Students are to earn a grade point average of 90 on a 100 point scale, (an A on a letter scale or a 3.5 on a 4.0 scale.)

B. In addition to A, schools are to include the following criteria to determine their selected students:  State Tests and Nationally-Normed Achievement Tests:  High achievement in reading or math on state tests or nationally-normed tests (HMS will use DoDEA Comprehensive Assessment System data in Reading/Math at the 90 percentile and above.)

Presidential Award for Educational Achievement (teacher recommendation based)

The purpose of this award is to recognize students that show outstanding educational growth, improvement, commitment or intellectual development in their academic subjects but do not meet the criteria for the Presidential Award for Educational Excellence.

The activities program is designed to be in harmony with the middle school philosophy.  Care is taken to avoid emulating the high school activity program, especially in regard to athletics and those activities surrounding athletics.  Students have an opportunity to explore a wide variety of activities in a non-threatening environment.  These activities include both group and individual participation.  Student council, student clubs, and intramural sports are some examples of the activities that may be offered.  Intramural Clubs will not meet on Tuesdays. Students participating in an authorized after-school activity must report to the appropriate area/activity sponsor no later than 1530 hours.  Students who are not participating in an authorized after-school activity must leave campus no later than 1530.

The counselor assists students in developing the programs that will best suit student needs.  Students should be aware that once they are enrolled in a course, the course cannot be dropped unless there are valid reasons determined with the recommendation of a teacher, a parents, or an administrator at a placement committee meeting.  Final approval rests with the principal.  Depending on student enrollment, certain elective courses may not be offered.

Participation in school dances is limited to those students currently enrolled at HMS.  School Dress codes will be maintained.  Once a student leaves the dance, re-entry is not permitted and must leave the premises.  Parents are responsible for transportation to and from school dances.  Guests are permitted only with prior approval from the principal.

The primary use of the school elevator is to transport supplies and equipment between floors.  In the even that at student, parents, or staff member cannot walk the stairs, the nurse will issue a pass for use of the elevator during the time of incapacitation.

Students may carry drink containers and wrapped food in the hallways when transporting it to a locker or to the cafeteria.  As a general rule, food, drink, and gum are not allowed in the classrooms unless the teacher makes specific exceptions.  However, students are encouraged to drink plenty of water during the school day.  

  • Water bottles must be clear plastic, and no more than 1 liter.
  • Water bottles are subject to inspection by any teacher or school administrator for possible inclusion of anything other than drinking water; i.e., soda, sports drinks, energy drink, etc.

Students are expected to be in their assigned areas, and students must obtain permission from teachers or other school officials to leave assigned areas.  Annotations in school planners will be used to verify permission given to students to be in the halls.  Therefore, students must carry their annotated planners with them when leaving an assigned area.

The assignment of academically appropriate homework is an extension of classroom instruction and supports teacher instructional objectives.  It is DoDEA policy that homework will be assigned in accordance with the needs and objectives of individual students and in support of the learning objectives of particular curricular areas.  It should be recognized that "homework" will include assignments that are more than paper and pencil tasks.  Assigned homework will reinforce instruction accomplished in class; it will not introduce new or unfamiliar concepts or skills.  The policy recommends the following range of hours per week for middle school students:

Grades 5 and 6: 5 - 6 hours                 Grades 7 and 8:  7 - 9 hours

During inclement weather days, students must remain in the cafeteria or gym during their normally scheduled lunch break period.  DoDEA follows United States Forces Korea 40-6 regulation governing air quality.  The USFK Regulation provides the following direction:

  • 0 - 200 (AQI)    - Outside Recess/PE/Practice
  • 201- 500 (AQI) - Move activities indoors or reschedule

The following site is used for Air Quality Index at Camp Humphreys:

http://aqicn.org/city/korea/gyeonggi/pyeongtaek-si/anjung/

 

 

Each student is assigned an individual locker that may not be shared.  No book bags, backpacks, or any large bags that can hold a 2 inch 3-ring binder, textbook, and other school supplies is allowed during the instructional day.  Locker use is encouraged to decrease the possibility that property and books are stolen or misplaced.  Locks are not required, but highly recommended.  The school is not responsible for personal property kept in lockers.  Students must provide their own locks for their lockers.  Combination or key locks may be used. Students should not share lock combinations or access to their locker with other students.  Lockers must be maintained properly and must be locked at all times.  Lockers may be opened by the sponsor or, in the case of reasonable suspicion, by a school official or Military Police to search for stolen or prohibited items.  If access is needed to a locker, and the student is unable to open the locker, administration reserves the right to cut the lock.  Students are not allowed to paint or deface the locker in any manner (inside or outside).  Students who violate this rule will be held responsible for the destructions of Federal property and face disciplinary action.

Physical education lockers are available in the gym locker rooms and must be used by each students when class is meeting.  Gym lockers are not assigned and are used by different students each period of the day.  Locks are not provided by the school; therefore students are allowed to use personal locks for gym lockers.  While staff members will encourage students to be responsible for securing their valuables, neither they nor the school will assume responsibility should items be lost, stolen or damaged.

Gooks, keys, coats, and other personal items that are found in the building or on the campus should be turned in to the cafeteria.  Smaller lost items such as keys or glasses can be claimed in the office.  Unclaimed lost and found items will be given to charity organizations during winter, spring, and summer recesses.

Parents and students are strongly encouraged to mark clothing, especially hats and jackets, and school supplies with the student's name.  It is often difficult or impossible to determine the rightful owner of unmarked property.  Loss of personal property due to theft by other students is a serious matter.  Students should not leave personal items unattended sand should take all possible precautions to safeguard their property.  If a theft occurs, it should be reported in writing to the main office.  The school will attempt to resolve these issues.  Usually, the majority of items lost or stolen are located within 24 hours.  Military Police will be called only when the administration deems it appropriate; however, parents may file an official report with Military police on their own.  The school will cooperate fully in investigations involving theft of personal property.

Students should bring to school only those items needed to do their schoolwork.  Non-educational items distract from classroom instruction, may present a safety hazard, and may result in avoidable thefts, misuse or damage.  While laptop computers are acceptable for academic purposes, the use of personal music or game devices, cell phones, and other  unauthorized electronic devices are not permitted within the school building.  Examples of items prohibited on school premises, school buses, and school-sponsored trips and activities include but are not limited to:

  • Medication (except those kept for students by the school nurse)
  • Fireworks, poppers, toys, water guns, and slam books
  • Electronic games and gaming devices
  • Electrical equipment (hot rollers, irons, etc.)
  • Aerosol products (Bianca, shaving cream, air fresheners, etc.)
  • Toiletry products (body sprays, after shave, hair items) 
  • Personal sports items or equipment
  • Weapons or replicas thereof
  • Hypodermic needles and razor blades
  • Laser pens and laser light pointers
  • Bandanas, chains, or other items that may be considered gang regalia; clothing or book bags that advertise or display logos of tobacco, drugs or alcohol products; or clothing or book bags displaying inappropriate offensive language.

These and other non-educational items will be confiscated and returned to the student at the end of the day, or to the sponsor for repeated violations of this policy.  The school does not accept responsibility for the security and/or safety of others; however, the school accepts no responsibility for these items if they are lost, stolen or missing.  These items must remain turned off and invisible during the school day.

Student Support Services (SSS) is an integral part of the educational program with a team that includes school nurse, counselor, and psychologist.  The team works collaboratively and in partnership with students, parents, teachers, and community member to assist in creating an educational environment of academic, personal, social, and career growth of students.

To enrich the curriculum, study trips may be authorized by school administration during the school year.  Students are required to have signed and returned permission slip by the date specified by the study trip sponsor.  Study trips are a privilege and appropriate behavior is expected at all time.

Office of DoDEA Policy

The Policy Team of OPLP administers and operates the DoDEA Issuance Program, the Issuance Focal Point Working Group, and facilitates DoD-level issuance coordination for DoDEA.

Policy and Legislation


A safe and secure learning environment through the judicious application of school rules must exist if learning is to occur. Good order and discipline are important components to a safe and secure learning environment. School rules apply while at school and at all extracurricular activities and while on any form of transportation to or from an extracurricular activity. Three cameras that also record conversations monitor all behavior on busses.

Teachers may establish their own classroom rules in their course syllabi, and students are expected to obey these rules as well.
 


School Rules Overview

  • Under no circumstances are any types of weapons or items that can be used as a weapon allowed at school. These include firearms, pellet guns, replica firearms, knives, explosives, or other dangerous objects of no reasonable use to the student that can cause harm to others. Possession of any of these items on the school campus will result in expulsion from school.
     
  • Fighting, horseplay, play fighting, or scuffling are prohibited and can result in suspension from school.
     
  • Behavior that infringes on the safety or physical or mental well-being of another student will not be tolerated. No student is allowed to bully, harass or intimidate another student through words or actions. Prohibited behaviors include direct physical contact such as hitting or shoving, verbal assaults such as teasing, name-calling, or spreading rumors, and social isolation or manipulation.
     
  • Any form of academic dishonesty will result in a grade of zero for the test, quiz, or assignment, and a Saturday School detention for the first offense. Repeated offenses will result in more serious disciplinary measures.
     
  • Vandalism of school property is strictly prohibited. Any damage done to any school property will be reported to the military police for command action and monetary restitution for damages.
     
  • All electronic devices, such as cell phones, music players, cameras, electronic games, or beepers, are not allowed to be used at school. If visible in school, they will be confiscated and returned only to a parent or guardian. Any electronic device confiscated will result in a Saturday School detention. The school assumes no liability for valuable electronic devices that are brought to school and are lost or stolen.
     
  • Bicycles and scooters may not be used on school grounds; skateboards are not allowed at school.
     
  • Public displays of affection (except for hand-holding) are not allowed on campus.
     
  • Eating and drinking are not allowed in the building before, between, or after classes. The policy is enforced throughout all classrooms. The only beverage allowed for hydration is water. Students may bring their water bottles into class.