Humphreys West ES Mascot

"Osprey Lead the Way"

School Address and Contact Information


Unit 15007
USAG Humphreys
APO, AP 96271-5007
South Korea
Phone: 050-3357-2127
Fax: 757-2159
DSN Phone: 545-1204
Principal.HumphreysWestES@dodea.edu
https://www.dodea.edu/HumphreysWestES

 

Our Mission

Educate, Engage, and Empower each student to succeed in a dynamic world.

Our Purpose

Work together to develop characteristics and implement practices that produce enduring student, staff, and school excellence.


School Hours for Students
Instruction: 0730-1350 Mon, Wed, Thurs, Fri & 0730-1250 Tues
Doors Open: 0710 Tardy: 0735
Main Office Hours: 0710-1600

IF YOUR CHILD IS GOING TO BE ABSENT, CALL OR E-MAIL THE HWES MAIN OFFICE. For an absence to be reviewed to be excused, please send a note or e-mail when the child returns to school explaining the absence. Thank you

School Contacts

Name Staff Position sort ascending Phone
Attendance
DSN: 315-757-2127
Cafeteria
DSN: 315-757-2113
Information Specialist
DSN: 315-757-2725
PTO
 
Registrar
DSN: 315-757-2114
School Counselor
DSN: 315-757-2117
School Counselor
DSN: 315-757-2118
School Liaison
DSN: 315-757-2241
School Nurse/Health Aide
315-757-2127
School Psychologist
050-3357-2127
School Secretary
DSN: 315-757-2717
School Webmaster
050-3357-2127
Transportation
 
 

 

Handbook Contents

School Calendars
Admin Bios
General Information
Enrollment
Report Card and Testing Information
Special Education
Reporting Abuse Neglect Suicide Risk and Threats
School Counseling Services
School Health Services
Student Rights and Responsibilities
School Security
Student Conduct and Discipline
Technology
Student Transportation
School Procedures

School Handbook

Director's Message: Mr. Thomas M. Brady

Thomas M. Brady

Dear Parents, Students, Staff, and Members of Our Community, 

As we begin School Year 2022 / 2023, I feel a tremendous sense of optimism. 

Since the beginning of the COVID-19 pandemic, DoDEA experienced disruptions and obstacles unlike anything in our organization’s history. While the past few years have been difficult, they also highlighted the remarkable way that our DoDEA community can rally together to create novel solutions to unique challenges, demonstrate flexibility and compassion, and work collaboratively to support our students and families. 

The health and safety of our students is always our top priority. The pandemic is not over yet, and we as a school system must continue to remain prepared and agile. We have learned a great deal since COVID-19 first appeared, and we are prepared to respond quickly and dynamically to whatever may come our way. 

Please take a moment to review our DoDEA COVID-19 Operational Guidelines and Protocols, Version X. 

These operational guidelines are a key part of DoDEA’s role in total force and the warfighter’s mission readiness. DoDEAs goal is to protect the health and safety of our military communities and to maximize students in school learning. We will continue to use an integrated package of prevention and control measures to avoid COVID-19 transmission in our schools.
 
As a result of our response throughout the pandemic, infection rates among students and staff remained remarkably low. Through cooperation, mutual support, and adherence to our operational guidelines, we will continue to learn within a safe and healthy environment, without sacrificing our rigorous educational standards.   

School Year 2022 / 2023 will also be the first year in which the full suite of College and Career Readiness Standards are fully implemented. This is the product of countless hours of innovative and collaborative work from dedicated professionals throughout DoDEA. The investment of time and resources into our College and Career Readiness Standards has positioned us to further and more fully embody our mission to Educate, Engage, and Empower military-connected students to succeed in a dynamic world. 
 
Now, more than ever, I am consistently impressed with the dedication, passion, and commitment of our staff, our students, and our families to continuously adapt to each new challenge and overcome every obstacle. By working together to support one another we have continued to thrive academically and as a community.  
 
We cannot always predict what challenges the world will place before us on our path, but with dedication and teamwork we can know that we will continue to fulfill our vision to ensure Excellence in Education for Every Student, Every Day, Everywhere.  


 

About Our School

Welcome to Humphreys West ES
Home of the Osprey

We are located at USAG Humphreys near Pyeongtaek, Republic of Korea.

Humphreys West Elementary School


HWES ES Websites
DoDEA Website: www.dodea.edu/humphreyswestes/
HWES Facebook Page: DODEA Humphreys West Elementary School
HWES PTSO Facebook Page: Humphreys West Elementary School PTSO

Mailing Address
DoDEA Humphreys West Elementary School
Unit 15007 Bldg. 5420
APO AP 96271-5007

School Hours for Students
Instruction: 0730-1350 Mon, Wed, Thurs, Fri & 0730-1250 Tues
Doors Open: 0710 Tardy: 0735
Main Office Hours: 0710-1600

IF YOUR CHILD IS GOING TO BE ABSENT, CALL OR E-MAIL THE HWES MAIN OFFICE. For an absence to be reviewed to be excused, please send a note or e-mail when the child returns to school explaining the absence. Thank you

 

Pacific West District SY21-22

 

School Calendars

 

DoDEA Pacific : School Year  2022 - 2023 Calendar


Standard DoDEA Pacific School Calendar

Note: Calendar based on 190 day teacher workdays including:

5 Teacher Orientation/Pre-service/Professional Learning Days

4 Professional Learning Days

4 Teacher Work Days

2 District Continuous School Improvement Days (+1 for districts going through accreditation)

Reporting date for non-administrative educator personnel

Monday, August 15, 2022 Reporting date for non-administrative educator personnel for CCR training, orientation and classroom preparation (15-19 August)

School Year 2022-2023 (175 Instructional Days and 190 Teacher Work Days)

First Semester (84 Instructional Days)
Monday, August 22, 2022 First Day of School
Monday, September 5, 2022 Labor Day: Federal Holiday
Monday, October 10, 2022 Columbus Day: Federal Holiday
Thursday, October 27, 2022 End of First Quarter (45 Instructional Days)
Friday, October 28, 2022 No School for Students - Teacher Work Day
Friday, November 11, 2022 Veterans Day: Federal Holiday
Thursday, November 24, 2022 Thanksgiving Day: Federal Holiday
Friday, November 25, 2022 Friday: Recess Day
Monday, December 19, 2022 Begin Winter Recess (19 December – 2 January)
Sunday, December 25, 2022 Christmas: Federal Holiday
2023
Sunday, January 1, 2023 New Year’s Day: Federal Holiday
Monday, January 2, 2023 New Year’s Day Observed
Thursday, January 12, 2023 End of Second Quarter and First Semester (39 Instructional Days)
Friday, January 13, 2023 No School for Students – Teacher Work Day
Monday, January 16, 2023 Martin Luther King Day: Federal Holiday
Second Semester (91 Instructional Days)
Tuesday, January 17, 2023 Begin Second semester and Third Quarter
Monday, February 20, 2023 Presidents’ Day: Federal Holiday
Thursday, March 23, 2023 End of Third Quarter (45 Instructional Days)
Friday, March 24, 2023 No School for Students – Teacher Work Day
Monday, March 27, 2023 Begin Spring Recess (27 March – 31 March)
Monday, May 29, 2023 Memorial Day: Federal Holiday
Wednesday, June 7, 2023 End of Fourth Quarter and Second Semester (46 Instructional Days)
Thursday, June 8, 2023 No School for Students – Teacher Work Day
 

 

Admin Bios

Parents are encouraged to follow the chain of command when issues/concerns arise: please speak with your child’s teacher first, then administration.

Mr. Edgar Romero - Humphreys West ES Principal

Mr. Edgar Romero

Mr. Romero originally hails from Chihuahua, Mexico, but grew up in the Grand Canyon state in Phoenix, Arizona. He joined the DoDEA family in 2003 as a sixth-grade teacher at Daegu American School, where the journey began. During the span of Mr. Romero’s DoDEA career he has served in various roles such as teacher, chairperson of several grade levels and departments, continuous improvement chair, mentor teacher coordinator, Pacific Literacy Initiative leader and other various leadership roles, ultimately becoming an assistant principal for Seoul American Elementary School and Osan Middle High School. Being from Arizona, he received his undergraduate degree from Arizona State University in Bilingual Elementary Education in 1999, and his master’s degree in 2001 in Educational Leadership from Northern Arizona University. He continues to educate himself because he is a lifelong learner.

Mr. Romero provides positive, professional leadership that makes a difference in the lives of the students and staff he supports. Mr. Romero focuses on student success and implements best practices for teaching and learning. He has built positive relationships with all stakeholders in his schools. Mr. Romero inspires those around him to be better as he continues to learn and grow with his teachers and community. Mr. Romero values integrity, sincerity, truthfulness, fairness, and honesty in his leadership and prioritizes the needs of students and teachers.

Mr. Romero is excited to be serving the community of Humphreys West Elementary School as principal. He will be joining the strong and dedicated Osprey Family where “OSPREY LEAD THE WAY”. Mr. Romero wants all to know that “Together we will offer excellence in education for every student, every day and everywhere!”.

 

Dr. Helen R. Bailey - Osan AB, USAG Daegu, USAG Humphreys Community Superintendent

Dr. Helen R. Bailey

Dr. Bailey is a career educator with extensive teaching and administrative experience in DoDEA Pacific. She joined DoDEA as a business/computer science teacher with her first assignment at Yokota Middle/High School teaching grades 7-12, and served as an Assistant Principal at Yokota High School, Yokota, Japan, and Assistant Principal at Nile C. Kinnick High School in Yokosuka, Japan.

Dr. Bailey was promoted to the position of Principal at Daegu American School prior to joining DoDEA Pacific Region Office in Okinawa, Japan, working with Instructional Support Specialists as a Branch Chief in DoDEA Pacific’s Education Division. Two years later, she ventured off to the beautiful island of Guam as the Principal of Andersen Elementary School and later joined the DoDEA Pacific South District in Guam as the Education Operations Manager. After 8 years in the Pacific South District, Dr. Bailey was assigned as the Chief of Staff for DoDEA Europe South District in Vicenza, Italy. In 2016, Dr. Bailey was named Community Superintendent for the DoDEA Pacific East District and stationed at Yokota AB where her leadership responsibilities included schools in Sasebo, Misawa, Atsugi, Zama, Sagamihara Housing Area and Yokota. Dr. Bailey also served as the District’s Athletics and Activities Director. Prior to DoDEA, Dr. Bailey was a middle school and high school business/computer teacher in Angier and Fayetteville, North Carolina, as well as a community college professor and teacher in Manhattan and Junction City, Kansas.

Dr. Bailey earned her Bachelors' degree in Economics and in Comprehensive Business Education at Fayetteville State University, her Master’s degree at Kansas State University in Educational Administration, and her Doctorate degree at Capella University in Educational Leadership and Administration. She is an advocate for all students and believes life-long learning is a critical component of college and career readiness.

Dr. Bailey is a member of The Association for Supervision Curriculum Development, Learning Forward and Phi Delta Kappa International. She is also a proud “Silver, Life Member” of Alpha Kappa Alpha Sorority, Incorporated.

Dr. Bailey and her husband, Patrick, have two DoDEA-educated children, 2011 Guam HS graduate, Patrick II, and 2018 Yokota High School graduate, Britney. They have one granddaughter, Truth, born in June 19, 2020

 

School Handbook

Dr. Jacob Sherwood - Pacific West District Superintendent

Dr. Jacob Sherwood

Dr. Sherwood comes to DoDEA Pacific from the Americas, where he has served as the Puerto Rico Community Superintendent since 2018. In this role, Dr. Sherwood oversaw four DoDEA schools serving more than 1,700 students on Fort Buchanan and Coast Guard Air Station Borinquen.

“We are excited to welcome Dr. Sherwood to the Pacific,” Ms. Rapp said. “He is a knowledgeable leader and experienced educator who always puts students first, and I am confident he will serve the Pacific West District well.”

Dr. Sherwood is eager to support DoDEA’s mission as Pacific West District Superintendent.

“I am grateful to have had the privilege to serve in Puerto Rico for the past 3.5 school years,” Dr. Sherwood said. “Puerto Rico truly is the ‘Island of Enchantment,’ and my family and I will always cherish the many wonderful memories and friendships we’ve formed here. We look forward to embracing new experiences while serving the students, staff, and military personnel in the Pacific West District.”

Dr. Sherwood held various leadership positions in education prior to joining DoDEA. His experience includes serving as superintendent of Omaha School District in Arkansas; principal and assistant principal roles in Springdale, Ark.; principal and athletic director for the Bronaugh, Mo. School District; and English Language Learners (ELL) Director in Monett, Mo. Dr. Sherwood began his career in education as a Spanish and ELL teacher and junior high basketball coach in Monett, Mo.

He holds a bachelor’s degree in Spanish Education from Brigham Young University - Idaho and master's and specialist degrees in Educational Administration from William Woods University in Fulton, Mo. He earned a doctorate in Educational Leadership and Policy Analysis from the University of Missouri - Columbia.

 

Dr. Joel L. Grim - Pacific West Chief of Staff

Dr. Joel L. Grim

Dr. Grim is in his second year as the PAC West Chief of Staff. Prior to accepting this position, he served 20 years as a school principal. Dr. Grim grew up in Ohio and served five years in the United States Air Force before being honorably discharged. During his time in the military, he earned his Community College of the Air Force degree in 1988 and bachelor's degree from Southern Illinois University in 1989. He then received his teaching credential from Chapman University. He also earned a master's degree in educational administration from Azusa Pacific University in 1995 and currently holds an educational specialist degree in educational leadership from the University of Sioux Falls in 2004.

Dr. Grim has taught first, second, and fifth grades before becoming an administrator in 1997. His career has included working as an assistant principal, curriculum director, and principal in South Dakota.  He was awarded the South Dakota “Rookie Principal of the Year.” Dr. Grim joined DoDEA in 2009, serving as a principal at Ft. Bragg and also in Okinawa. He was awarded the North Carolina P.T.A. “Principal of the Year” in 2016.

He has coached softball, baseball, and soccer in a previous community. He has been happily married for 29 years and has three adult children. One of his children is serving in the United States Air Force. Working for DoDEA and providing a quality education for the children of military affiliated families continues to be an honor and privilege for him as an educator.

 

School Handbook

General Information

Interstate Compact on Educational Opportunity for Military Children

The Department of Defense (DoD), in collaboration with the National Center for Interstate Compacts and the Council of State Governments, has developed an interstate compact that addresses the educational transition issues of children of active duty military-connected families.  Currently, all 50 states, DoDEA and the District of Columbia participate in this interstate compact, which provides uniform policy for resolving the educational challenges experienced by military-connected children as they transition between school systems.

We encourage all of our families preparing to transition, to, from or within a DoDEA and/or stateside school system to engage with the School Liaison (SLO) from the sending and receiving locations.  The SLO is the local contact for schools and has valuable information about school calendars, hybrid learning, early enrollment, student services, how to manage quarantine requirements and more. 

“Call your SLO before you go”
In order to prepare records for your students school transition.

 A directory of School Liaisons is updated annually and can be found at: https://www.dodea.edu/Partnership/index.cfm

The Compact ensures that mobile children of military families are afforded the same opportunities for educational success as other children.  States participating in the Compact work to coordinate graduation requirements, transfer of records, course placement, unique learning needs, assessments and other administrative policies.

For additional information or transition support, please contact or call the Partnership office at 571-372-6026.

Related DoDEA Policies & Regulations

1325.01: DoD Impact Aid Program for Local Educational Agencies, Change 2
1342.29: Interstate Compact on Educational Opportunity for Military Children

Access to School Facilities

If the principal permits a school to operate a limited open forum by maintaining a practice of allowing any single non-curriculum-related student group access to school facilities, the principal shall ensure that all of such student groups (including activities of religious nature) are permitted equal access to meet on school premises and use school facilities during non-instructional time. Access to groups may be denied if the principal determines that a student or student group has or is likely to substantially interfere with good order or discipline or violate any Federal, state, or local law, or DoD or DoDEA regulation/policy.


Visitors and Volunteers

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.

Due to COVID-19, schools are currently minimizing volunteers/visitors in the classroom.

A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.


School Advisory Committees

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.

Related DoDEA Policies & Regulations

1342.15: Educational Advisory Committees and Councils
1358.01: School Boards, Advisory Committees, and Dependents Education Council

Enrollment

Registration Process

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

  1. Proof of age;
  2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
  3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
  4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

Related DoDEA Policies & Regulations

1342.13: Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas, Change 3
1342.26: Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS)

Immunization Requirements

health services immunizationStudents who enroll in DoDEA schools are required to meet specific immunization requirements (DoDEA Regulation 2942.01, “School Health Services,” September 2, 2016).  These requirements represent the minimum and do not necessarily reflect the optimal immunization status for a student. Acceptable forms of official proof of immunization status may include, but are not limited to:

  1. Yellow international immunization records;
  2. State agency-generated immunization certificates;
  3. School-generated immunization certificates; and
  4. Physician, clinic or hospital-generated immunization records.

It is the responsibility of the sponsor/parent/guardian to provide their child’s most current immunization record at the time of enrollment and when immunizations are updated.  Parents of incoming students are allowed up to 30 days from the date of enrollment to obtain documentation of any missing required immunization(s).  If the missing required immunization is a series, then the first dose of the series must be administered, and documentation must be provided to the school within the required 30 days. Students who have immunization(s) due during the school year will have 10 calendar days from the due date to receive their vaccine(s) and to submit documentation to the school. The due date of a vaccine is on the date the student reaches the minimum recommended age for vaccine administration.

STUDENTS IN NON-COMPLIANCE AFTER 10 DAYS MAY BE DISENROLLED UNTIL PROOF OF COMPLIANCE OR APPROVED EXEMPTION IS PROVIDED.

Related DoDEA Policies & Regulations

2942.01: School Health Services

Immunization Exemptions

A waiver for immunization exemption may be granted for medical or religious reasons. Philosophical exemptions are not permitted. The applicable DoD Command must provide guidance on the waiver process.

A statement from the child’s health care provider is required if an immunization cannot be administered because of a chronic medical condition wherein the vaccine is permanently contraindicated or because of natural immunity. The statement must document the reason why the child is exempt. This request for immunization exemption from specific vaccines due to vaccine contraindications or natural immunity must be completed and submitted to the school at the beginning of the child’s enrollment or when a vaccine is due. Request for exemption only needs to be completed one time for the duration of the child’s enrollment at the school.

If an immunization is not administered because of a parent’s religious beliefs, the parent must submit an exemption request in writing, stating that he or she objects to the vaccination based upon religious beliefs. The immunization waiver request must be completed and submitted to the school at the beginning of every school year. For students arriving after the school year has started, this request/written statement must be submitted at the initial enrollment and at the beginning of every school year.

During a documented outbreak of a vaccine-preventable disease (as determined by local DoD medical authorities), a student who is attending a DoDEA school program under an immunization waiver for that vaccine will be excluded from attending. This is for his or her protection and the safety of the other children and staff. The exclusion will remain in place until such time that the DoD Command determines that the outbreak is over and that it is safe for the student to return to school.

DoDEA Immunization Requirements

DoDEA Health Forms (dodea.edu/StudentServices/Health/healthForms.cfm)


Grade-level Placement

Kindergarten and grade 1 placements are determined by minimum age requirements, in accordance with Enclosure 2 of DoDEA Regulation 2000.03, “Student Grade Level Placement,” March 2, 2010. A student who will reach his or her fifth birthday on or before September 1 of the school year is eligible to be enrolled in kindergarten in DoDEA. In addition, a student who will reach his or her sixth birthday on or before September 1 of the school year is eligible to enroll in grade 1 in DoDEA. Placement in grades 2–8 is predicated upon completion of the preceding year. Students entering a DoDEA school (kindergarten through grade 8) from a non-American or host nation school will be placed in the grade level corresponding to their ages, assuming yearly progression from grades 1–8.

Grade-level status (grades 9, 10, 11, and 12) will be determined by the number of course credit units earned by the student, in accordance with Section 2 of DoDEA Regulation 2000.3, “Student Grade Level Placement,” March 2, 2010. Students entering grade 9 must have successfully completed grade 8 and/or been previously enrolled in grade 9 and earned less than 6 credits. Students entering grade 10 must have successfully completed grade 9 and earned a minimum of 6 course credits. Students entering grade 11 must have successfully completed grade 10 and earned a minimum of 12 course credits. Students entering grade 12 must have successfully completed grade 11 and earned a minimum of 19 course credits.

In accordance with DoDI 1342.29, “Interstate Compact on Educational Opportunity for Military Children,” January 31, 2019, for students transitioning from a sending school system to a DoDEA school, at the time of transition and regardless of the age of the student, the DoDEA school shall enroll the transitioning student in the same grade level as the student’s grade level (i.e. in kindergarten through grade 12) in the sending state’s local educational agency. For kindergarten, the student must have been enrolled in and attended kindergarten class in order to assure continued attendance in kindergarten in a DoDEA school. Students who have satisfactorily completed the prerequisite grade level in the sending school system will be eligible for enrollment in the next higher grade level in the DoDEA school, regardless of the student’s age.

All DoDEA students, including students with disabilities, English language learners (ELLs), and students with accommodation plans, should be afforded the opportunity to participate in the standard DoDEA secondary curriculum, as appropriate, based upon their individual circumstances.

Related DoDEA Policies & Regulations

1342.29: Interstate Compact on Educational Opportunity for Military Children
2000.03: Student Grade Level Placement

Transcripts/Records Policy/Access to Student Records

Student records and transcripts may be requested from several different sources, depending upon the student’s last date of attendance or graduation date. Parents/sponsors of current and prospective elementary/middle/high school students should contact the school’s registrar directly for assistance. For further information, please visit the DoDEA Student Records Center (dodea.edu/StudentServices/transcripts.cfm). You may also consult with the counseling department at your child’s school for issues regarding student records.


English for Speakers of Other Languages (ESOL)/Language Services

This policy is currently under review

An English language learner (ELL) is a student whose first language is not English and is in the process of acquiring English as an additional language. In accordance with DoDEA Regulation 2440.1, DoDEA’s English Speakers of Other Languages (ESOL) Program is designed to teach ELLs to acquire English language and literacy proficiency through content. The ESOL Program builds students’ social, cultural, and academic skills so that identified ELLs succeed in an English language academic environment that provides equitable access to college- and career-ready opportunities as their English-speaking peers.

The ESOL Program involves teaching listening, speaking, reading, writing, and study skills at the appropriate developmental and English language proficiency levels. This is accomplished by teaching language through a standards-based, high-quality academic content that pursues the student’s orientation within the United States culture. The ESOL Program’s instruction can be delivered in a variety of settings and program configurations. The scope and amount of ESOL instruction provided is determined by the student’s age, grade level, academic needs, and an English language proficiency evaluation. DoDEA’s ELLs may receive instruction both through the ESOL Program and within the main classroom setting.

Related DoDEA Policies & Regulations

2440.1: English as a Second Language Programs

Attendance Policy

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  1. Absent up to 25% of the school day = absent one-quarter of the school day
  2. Absent between 26%–50% of the school day = absent one-half of the school day
  3. Absent 51%–75% of the school day = absent three-quarters of the school day
  4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

  1. Personal illness;
  2. Medical, dental, or mental health appointment;
  3. Serious illness in the student’s immediate family;
  4. A death in the student’s immediate family or of a relative;
  5. Religious holiday;
  6. Emergency conditions such as fire, flood, or storm;
  7. Unique family circumstances warranting absence and coordinated with school administration;
  8. College visits that cannot be scheduled on non-school days; and
  9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/StudentServices/Attendance)

Related DoDEA Policies & Regulations

2095.01: School Attendance, Change 1

Accelerated Withdrawal

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

Related DoDEA Policies & Regulations

1367.01: High School Graduation Requirements and Policy

Home-school Students

DoDEA recognizes that home schooling is a sponsor’s right and may be a legitimate alternative form of education for the sponsor’s dependent(s). Home-school students who are eligible to enroll in a DoDEA-Europe, DoDEA-Pacific and DoDEA-Americas school are eligible to utilize DoDEA auxiliary services without being required to either enroll in or register for a minimum number of courses offered by the school. Eligible DoD home-school students using or receiving auxiliary services must meet the same eligibility and standards of conduct requirements applicable to students enrolled in the DoDEA school who use or receive the same auxiliary services. Any student, including eligible DoD dependent home-school students, who has not met the graduation requirements to earn a DoDEA diploma may not receive DoDEA commencement regalia, the DoDEA diploma, nor participate (walk) in a DoDEA commencement ceremony.

Related DoDEA Policies & Regulations

1375.01: Home-School Students, Change 1

Report Card and Testing Information

Grading Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit the DoDEA SIS Gradebook for instructions.

Related DoDEA Policies & Regulations

1377.01: Student Progress Reports

Grading System (4-12)

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description

A

90 – 100

Excellent: Outstanding level of performance

B

80 – 89

Good: High level of performance

C

70 – 79

Average: Acceptable level of performance

D

60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)

4.0

5.0

3.0

4.0

2.0

3.0

1.0

2.0

0

0

Related DoDEA Policies & Regulations

1377.01: Student Progress Reports

Grading System (K-3) EUR/PAC

For grades K–3, achievement codes rather than letter grades will be used.

Code Description

CD

Consistently Displayed: Student exhibits the skills/behaviors independently with minimal teacher support.

P

Developing/Progressing: Student exhibits the skills/behaviors with teacher guidance and support.

N

Not Yet Evident: Student exhibits the skills/behaviors in isolated or rare instances, or with a great deal of support.  The performance is inconsistent and below the normal range of expectancy for a student at this grade level.

X

Not addressed: The knowledge, skills, and practices embodied in the grade-level standards were neither taught nor evaluated this marking period.


Progress Reports/Report Cards

In accordance with the policies and procedures in DoDEA Regulation 1377.01, “Student Progress Reports,” September 4, 2018, it is DoDEA policy to issue a progress report every 9 weeks for any student present or enrolled for at least 20 instructional days or more in a marking period.  Any written comments by teachers on progress reports should be stated objectively.  The comments should be based on evidence about the student and should not represent opinions that cannot be supported by evidence

Achievement codes will be given at the end of the second, third and fourth marking periods for students in grades K–1.  Grades will be given at the end of each of the four marking periods for students in grades 2–12.  Achievement codes or grades on report cards will be determined by the degree to which students are achieving established program objectives or standards.  For students in grades K–12, unsatisfactory achievement of program objectives or standards will be reported to parents during each marking period as soon as evident, but no later than the midpoint of the nine-week grading period to allow sufficient time for a student to correct the problem.

Related DoDEA Policies & Regulations

1377.01: Student Progress Reports

Parent-Teacher Conferences

All DoDEA schools should encourage parents to meet with their child’s teacher for parent-teacher conferences.  Parent-Teacher Conferences (dodea.edu/parents/conferences.cfm) allow parents the opportunity to ask questions about their child’s classes or progress in school.  Parent-teacher conferences are also a great way to discuss how parents and teachers can work together to help students perform at their best in school.  Parents/sponsors who plan to attend a parent-teacher conference scheduled by the teacher or school should inquire on the amount of time allowed before attending.  If more time is required or the parent/sponsor wants to meet with the teacher again, the parent/sponsor should notify the teacher at the end of the conference.  Please contact your child’s school for details regarding scheduling of parent-teacher conferences.  DoDEA encourages all communication to take place through official school email accounts.


System-wide Assessment Program

All DoDEA students in grades or programs identified for system-wide assessments shall be included in the DoDEA Comprehensive Assessment System (DoDEA-CAS), in accordance with DoDEA Regulation 1301.01, “Comprehensive Assessment System,” October 4, 2018.  Students who have been identified as having disabilities or are ELLs shall participate using either the standard DoDEA assessments, with or without reasonable and appropriate accommodations, or through the use of the appropriate DoDEA alternate assessment, as per their Individual Education Plan (IEP), 504 Accommodation Plan, or English Learner Plan.  All assessments selected for use within DoDEA shall:

  1. Align to clearly defined standards and objectives within the content domain being tested
  2. Be valid and reliable and controlled for bias
  3. Be one of several criteria used for making major decisions about student performance/achievement.

The results of each assessment shall be used as one component of the DoDEA-CAS for major decisions concerning a student’s future learning activities within the classroom setting.   

For more information about the DoDEA-CAS, including the testing administration matrix, test descriptions, and testing calendar, please refer to: dodea.edu/assessments.

Related DoDEA Policies & Regulations

1301.01: DoDEA Comprehensive Assessment System

Homework

Homework is one means of developing the necessary skills of independent study and learning for present and future use. Homework promotes organizational skills and a sense of responsibility. It is also an opportunity for parents to become actively involved in their child's learning and for each child to reach his/her full potential. Through homework, students are given the opportunity to complete additional practice and application to strengthen skills; to expand and/or enrich regular class work; to complete work started in class; to make up work due to absence.

Teachers may assign homework as determined necessary to enhance student learning that is taking place in the classroom. Each child works at his/her own pace, so the amount of time needed to complete specific assignments may vary. The types of homework may vary to enable the student to have experience/practice in reading, writing, computational skills, and other subject areas during a given week. Frequency and length of assignments will be grade appropriate. At a very minimum, a child should read or be read to 15-20 minutes nightly

Students are responsible for ensuring that they:

  • Understand the homework assignment.
  • Take home all books and materials needed to do the assignment.
  • Complete the homework in the assigned format and turn it in when it is due.
  • Participate actively and cooperatively in the evaluation of their homework when appropriate.

Parents are encouraged to provide an environment which fosters the development of life-long learning skills.

This includes:

  • A quiet place to work.
  • Necessary materials.
  • A regular study time.
  • Review the student planner.
  • Encouragement and praise.

Special Education

Special Education Services

The purpose of special education is to enable students to successfully develop to their fullest potential by providing a free appropriate public education (FAPE) in compliance with the Individuals with Disabilities Education Act (IDEA).Special education is specially designed instruction, support and services provided to students with an identified disability who require an instructional program that meets their unique learning needs.  The purpose of special education is to enable these students to successfully develop to their fullest potential by providing FAPE in compliance with the Individuals with Disabilities Education Act (IDEA), as implemented by DoD Manual (DoDM) 1342.12, “Implementation of Early Intervention and Special Education Services to Eligible DoD Dependents,” June 17, 2015.

In DoDEA, special education and related services are available to eligible students, ages 3 through 21 years of age.  To be eligible for special education:

  1. The child must have an identified disability;
  2. The disability must adversely (negatively) affect the child's educational performance; and
  3. The child must require a specially designed instructional program.

If found eligible for special education and related services, DoDEA students are provided FAPE in accordance with an IEP, with services delivered in the least restrictive environment and with procedural safeguards, in accordance with the requirements of DoDM 1342.12.

Please contact your child’s school to discuss your concerns if you suspect your child may have a disability and be in need of special education services.  The Case Study Committee chairperson will provide you with specific details relating to the evaluation process and can explain eligibility requirements further. 

Related DoDEA Policies & Regulations

1342.12: Implementation of Early Intervention and Special Education Services to Eligible DoD Dependents

Disability Accommodations and Nondiscrimination

Apart from special education, a student with a disability, or who has a record of a disability, or is regarded as having a disability, shall not be excluded from participating in, or be denied the benefits of, any DoDEA education program or activity or be subjected to discrimination based solely on a disability. In accordance with DoDEA Administrative instruction 2500.14, “Nondiscrimination and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities,” April 29, 2009, as amended, students with disabilities shall be provided a FAPE and shall participate with students without disabilities to the maximum extent appropriate to ensure equal access to educational opportunities. This means that a student with a disability that does not require specialized instruction may be eligible for accommodations to ensure participation in school programs and activities. Please contact your child’s school for specific details.

Related DoDEA Policies & Regulations

2500.14: Nondiscriminiation and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities, Change 2

Reporting Abuse Neglect Suicide Risk and Threats

Child Abuse and Neglect

In accordance with the policy in DoDEA Administrative Instruction 1356.01, “Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect,” November 5, 2018, all DoDEA personnel will participate in the identification and reporting of incidents of child abuse and neglect. School personnel shall report all suspected or alleged child abuse to the local Family and Advocacy Program (FAP) office, child welfare service agency (if available) and their immediate supervisor within 24 hours. All employees shall cooperate with the FAP process. The DoD FAP provides for the identification, treatment and prevention of child abuse and neglect.

Related DoDEA Policies & Regulations

1356.01: DoDEA Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect

Suicide Risk and Threats Towards Others

In order to prevent violence, suicide and other harmful acts among children and adults in schools, the need for reliable ways to identify persons who may require assistance is a critical step. All DoDEA employees must notify the DoDEA school administrator when a DoDEA student has made any statement or engaged in actions that may indicate threat of harm towards self or others.


Suicide Risk

Any indication of student suicidality must be immediately reported to the DoDEA school administrator.  The DoDEA student who exhibits suicidal ideation or behavior, or who makes a statement or engages in actions that may indicate self-harm or suicidal thoughts, shall be immediately assessed to obtain specific information to determine the risk level.  The results of that assessment shall be communicated to the DoDEA school administrator and documented.  Regardless of the level of risk reported, in all cases, a DoDEA school administrator or designated member of the Case Management Team must directly notify parents or legal guardians of the concern.  For additional assistance in this process, please contact the district school psychology instructional systems specialist.

If a parent or legal guardian disagrees with school recommendations for evaluation of a student’s dangerousness to self, or refuses to take parental or legal guardian responsibility for the safety of their child, the DoDEA school administrator must inform the parent or legal guardian that DoDEA policy requires that school personnel protect the safety and health of the students.  Parent or legal guardian refusal to address identified medical needs may necessitate a report to the local FAP office and local Child Protective services if neglect is suspected, as outlined in DoDEA Administrative Instruction 1356.01.

Related DoDEA Policies & Regulations

1356.01: DoDEA Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect

Threats Towards Others

When a DoDEA student makes an explicit or implicit threat, or if the student’s behavior indicates that a threat is serious and reasonably likely to be acted upon, the DoDEA school administrator shall take action based on the level of the threat.  Certain types of serious threats require immediate notification to local law enforcement entities without regard to the level of threat yielded.  The DoDEA school administrator shall immediately report the following student behaviors to the local law enforcement entity:

  1. A threat that involves stalking of any person on a school bus, on school property or at a school-sponsored activity;
  2. Threats to bomb, burn, kill, or harm school personnel; and
  3. Threats of death or bodily injury to a person or members of his or her family or threats to commit serious bodily harm to persons on school property.

The DoDEA school administrator shall also immediately report any act that may constitute a criminal offense to the parents or legal guardians of minor students involved in the act and shall report that the incident has been reported to local law enforcement, as required by Federal, state, or local law.  The DoDEA school administrator may report other threats to the local law enforcement entity, as necessary and appropriate.  The DoDEA school administrator shall inform the parents or legal guardians that they may contact local law enforcement for further information, as necessary and appropriate.


School Counseling Services

School Counseling Services

DoDEA school counselors provide comprehensive counseling programs to all students in grades K–12, in accordance with DoDEA Regulation 2946.1, “School Counseling Services,” July 13, 2009, and DoDEA Manual 2946.2, “Department of Defense Education Activity School Counseling Services,” January 1, 2006. Counseling programs are designed to foster a foundation for lifelong learning by removing barriers to students’ academic success. Early identification and intervention of students’ academic and social/emotional needs is essential in removing barriers to learning and promoting academic growth. School counselors provide direct and indirect student services and curricular activities to increase the knowledge, skills, and attitudes required for students to achieve their potential academically, socially, emotionally, and physically for life, college, and career readiness.

Elementary school counseling programs are crucial in supporting students’ attitudes and personal views toward school, self, peers, and social groups. In elementary grades, school counseling programs support and provide education on prevention and intervention services, promoting positive academic skills, career awareness, and social-emotional development — skills students need to be competent and confident learners. 

Secondary school counseling programs are designed to meet the rapidly changing needs of students in grades 6–12, while preparing them for high school and beyond. College and career exploration and planning are emphasized at the secondary level. As middle school students learn to manage more independence and responsibilities, school counseling programs are designed to connect learning to practical application in life and work, support personal/social skills, and foster effective learning/study skills. 

High school counseling programs are designed to foster student preparation and readiness for successful college and career pathways after high school.  All secondary students create and manage a four- to six-year plan with their counselor. The four- to six-year plan is managed in Choices360 and is designed to teach students how to create and attain their graduation, college, and career goals, while taking into account their interests, aptitudes, and graduation requirements.

Please contact your school counselor for additional information regarding the school counseling program.

Related DoDEA Policies & Regulations

2946.1: School Counseling Services
2946.2: DoDEA School Counseling Services

School Psychology Services

DoDEA school psychologists provide a range of services designed to support students’ learning, growth, and development. They are experts in student mental health and learning/behavior, and they partner with various stakeholders throughout the school and community to support students’ academic and emotional needs. School psychology programs are designed to foster safe, healthy and supportive learning environments that strengthen connections between the school, home, and community. School psychologists aim to improve academic achievement, support diverse learners, promote positive behaviors and safe school climates, and strengthen school-family partnerships. Core functions of school psychologists include mental health interventions, behavior management, crisis intervention and response, assessment, and consultation and collaboration.

Please contact your school psychologist for additional information regarding the DoDEA School Psychology Program.

Related DoDEA Policies & Regulations

2946.03: School Psychological Services

School Health Services

School Health Services

Health Services School NurseDoDEA School Health Services aims to optimize learning by fostering student wellness.  The school nurse serves as the health service expert, providing health care to students/staff and implementing interventions that address both actual and potential health and safety conditions.  The school nurse collaborates with the school administrator to promote the health and academic success of students and serves as the liaison between the school, community, and health care systems. This collaborative effort creates opportunities to build capacity for students’ self-care, resilience, and learning. 

The school nurse’s responsibilities include:

  1. Providing leadership in promoting personal and environmental health and safety by managing communicable diseases, monitoring immunizations, and providing consultation and health-related education to students and staff to promote school health and academic success; 
  2. Providing quality health care and intervening with actual and potential health problems through health screenings, health assessments, and nursing interventions, including the development of health care and emergency care plans to enable students to safely and fully participate in school;
  3. Providing case management services to direct care for students with chronic health conditions in order to ensure their safety and increase their access to the educational program; and
  4. Collaborating with school and community-based resources to reduce health-related barriers to student learning, improve access to health care and develop school-community partnerships to support academic achievement and student success.

Related DoDEA Policies & Regulations

2942.01: School Health Services

Student Illness

health services illnessDo not send your child to school if he or she is ill. Staying home to get the proper rest, nutrition, and parental care is for your child’s benefit as well as for the benefit of the other children in the school who may be unnecessarily exposed to a contagious illness. The following are examples of when a student should remain home:

  1. A temperature greater than or equal to 100 degrees Fahrenheit.  The student must be fever-free without the use of fever-reducing medication for 24 hours (a complete school day) before returning to school.
  2. Actively vomiting or has diarrhea.
  3. An illness which presents with contagious symptoms.
  4. Other symptoms interfering with learning or participation, such as abdominal pain; ear ache; itchy, painful eyes; light-sensitivity; or profuse exudate from the eyes necessitating frequent wiping.
  5. Severe uncontrolled coughing or wheezing, rapid or difficult breathing, and coughing lasting longer than five to seven days.
  6. Episodes of vomiting in the past 24 hours. A student must remain home until vomiting resolves (no further vomiting for 24 hours).
  7. Frequent, loose or watery stools compared to the student’s normal pattern; not caused by diet or medication. A student must remain home if a) he/she looks or acts ill; b) he/she has diarrhea with temperature elevation of 100°F or greater; and c) he/she has diarrhea and vomiting.
  8. Blister-like lesions (impetigo, including streptococci, staphylococcus, and methicillin-resistant staphylococcus aureus infections) that develop into pustules with weeping and crusting. A student must be medically evaluated, remain home for at least 24 hours after initiation of medical treatment and remain home until determined not infectious by a medical provider.  Lesions must be covered for school attendance.
  9. Ringworm lesions must be covered for school attendance.
  10. Thick discharge from eye, necessitating frequent wiping and may be accompanied by pain, redness to the white part of the eye and light sensitivity.  Student must remain at home until symptoms clear or completion of 24 hours of medical provider-prescribed ophthalmic treatment.
  11. Measles, mumps, rubella, (German measles), chicken pox, pertussis (whooping cough), and influenza. A student must remain home until determined to be not infectious by a medical care provider.

If your child becomes ill during the school day, the school nurse will contact you to pick up your child.  To return to school, your child must be without symptoms for 24 hours and fever-free without fever-reducing medications for at least 24 hours.


Parent Notification

As a general rule, the parent or sponsor will be notified by the school administrator or school nurse if a child has:

  1. Any illness or injury that causes concern or inability to participate in school activities;
  2. Eye, ear, or teeth injuries;
  3. Head injury;
  4. Second- or third-degree burns;
  5. Severe pain;
  6. Sprains or possible fractures;
  7. Temperature greater than or equal to 100 degrees Fahrenheit;
  8. Vomiting or diarrhea; and
  9. Wounds that may require stitches.

Allergies and Chronic-Acute Conditions

health services conditionsPlease inform the school nurse of any medical condition and health concerns your child may have to better serve and protect your child’s welfare in accordance with DoDEA Regulation 2720.1, “First Aid and Emergency Care,” September 8, 2003.

Food allergies (including peanut/nut allergies) are a significant health concern within the school environment. Allergic reactions can range from mild symptoms to life-threatening reactions. Ensuring a safe environment for all students and visitors is a primary focus for the school administration and staff. In an attempt to raise awareness and limit unnecessary exposure during school hours, the following steps have been implemented to address food allergies:

  1. Notify the school nurse of ANY allergy to food, drug, insects, etc., that your child may have;
  2. Provide the school nurse with medication/doctor’s orders/emergency care plan/parent permission form;
  3. Teach children at home about their food allergies and the importance of not sharing any food with others in school or elsewhere; and
  4. Notify the classroom teacher about your child’s allergens and check with the classroom teacher prior to bringing in any food for classroom celebrations.

Related DoDEA Policies & Regulations

2500.14: Nondiscriminiation and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities, Change 2
2720.1: First Aid and Emergency Care

Medication at School

health services medicationWhen medication must be administered during the school day, it must be delivered to the school nurse in the original container and properly labeled by the pharmacy or primary care manager/provider, stating the name of the student, the medication, dosage, route, time of administration, and current date of issue. Contact the school nurse for the required Medication Consent Form. This form must be filled out and signed by the prescribing medical provider and also signed by the sponsor/parent/guardian. The sponsor/parent/guardian needs to bring the signed form and the medication to the school nurse. If the school nurse is not present, the signed form and medication must be presented to the school principal, acting principal, or health aide for safekeeping. It is acceptable for parents to bring in self-purchased over-the-counter medication to be kept in the health office for their child’s use at school, but the medication must be accompanied by a physician’s prescription and signed parental consent form.

In some rare situations, students are allowed to keep their rescue or emergency medicine with them while in school or at school-related activities. The prescribing primary care manager must provide a written statement that the student must be in control of his or her medication due to a life-threatening medical condition. The parent must provide written consent for the medication to stay with the student. See the school nurse to obtain the appropriate form for medications to be administered during school hours or for a student to self-carry emergency medication.


First Aid and Emergency Care

health services injurySchool personnel will administer first aid as efficiently as possible to the dependent student when needed to treat minor injury or illness, in accordance with the DoDEA Regulation 2720.1, “First Aid and Emergency Care,” September 8, 2003. In accordance with Section 6 of DoDEA Regulation 2720.1, should a student sustain a more serious illness or injury, the school nurse will make a judgment call based on nursing assessment to determine if the student needs emergency medical care requiring a response by an emergency medical team (EMT) and possible transportation for treatment at a health care facility. If a student needs emergency medical care requiring an ambulance, the school will make reasonable efforts to contact the sponsor/parent/guardian or emergency contact. In the absence of a parent, a school administrator or designee may accompany the student to the medical treatment facility.

The EMT, health care facility, or attending health care provider(s) may be non-U.S. or non-military facilities or providers, especially if the dependent student is located overseas. Treatment decisions will be made exclusively by the health care provider(s) if the nature of the dependent student’s injury or illness requires immediate health care, in accordance with their standard operating procedures regarding the delivery of emergency care for the dependent student.

It is very important for the school to have a current address, home phone number, mobile phone numbers, duty phone number, and the phone number of another adult to act as emergency contact in case parents cannot be contacted.

Contact your school nurse for additional information regarding the DoDEA School Health Services Program.

Related DoDEA Policies & Regulations

2720.1: First Aid and Emergency Care

School Meals Program

The DoDEA School Meals Program (SMP) supports academic achievement by providing nutritious meals to your students through the National School Lunch Program and School Breakfast Program.  

  • The School Meals Program is a budget friendly and convenient program for parents that can save time, energy, money and reduce stress.  
  • Households must reapply every school year for free and reduced-price meals, beginning no earlier than July 1st.
  • All meals must be paid for in advance or at the point of sale.
  • A best practice is to fund your child’s account every pay day through the next pay day.

Visit your school's School Meals Program page for more information and the latest school menus.

Related DoDEA Policies & Regulations

1015.5: DoD Student Meal Program

Student Rights and Responsibilities

Student Rights and Responsibilities

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior;
  2. Refrain from conduct or behavior that is disruptive;
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
  7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
  8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
  9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Discrimination-Free Education Programs and Activities

No DoDEA student shall be excluded from participation in, be denied the benefits of, be subjected to, or be permitted to subject others to discrimination in any DoDEA-conducted education and training programs and activities on the basis of their race, sex, color, national origin, disability, religion, age, sexual orientation, or status as a parent, which is commonly known as their protected class, in accordance with DoDEA Administrative Instruction 1443.01, Volume 1, “Executive Order 13160 Administration: Compliance Requirements and Appeals,” February 22, 2019.

Although DoDEA cannot guarantee every student a learning and activities environment free from annoyances, petty slights, or minor offenses, DoDEA is committed to creating and maintaining an environment free from unlawful discrimination and will not tolerate incidents of discriminatory unequal treatment, hostile environments (including those created by sexual assault and sexual harassment [discussed in greater detail below under “Student Conduct and Discipline”]), or impermissible disparate impact based on a student’s protected class, or retaliation against anyone because they have made a complaint, testified, assisted, or participated in any manner in an investigation related to an allegation of discrimination.

Related DoDEA Policies & Regulations

1443.01 - Vol 1: Executive Order 13160 Administration: Compliance Requirements and Appeals

Scholastic Integrity

Students are responsible for their own scholastic integrity by neither giving nor receiving assistance (written, oral, or otherwise) on tests, examinations, final evaluations, or class assignments that are to be graded as the work of an individual. Any suspicion or evidence of forging, cheating, or plagiarizing the work of others will be investigated. Any student who is in violation will receive no credit. There will be an appropriate consequence for the particular assignment, and a letter will be sent home to be signed by the parents and returned to the teacher. A copy of the letter will be filed in the student’s discipline folder for the period of the school year.


Freedom of Religious Expression

According to Section 3.6 of DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021, students may observe religious practice in school, such as celebration of religious holidays, engaging in private prayer, saying grace before meals, and wearing yarmulkes and head scarves, as long as the practice does not violate student standards or cause substantial disruption. Students may engage in independent religious discussion to the same degree that they may engage in other types of permissible speech. The freedom to engage in religious expression in school does not include the right to compel other students to participate in religious practices or discussion. Students may express their beliefs about religion in the form of homework, artwork, presentations, and other written and oral assignments, free from discrimination by school faculty or other students based on the religious content of their submissions. Such assignments and submissions shall be assessed by curricular standards or other relevant instructional criteria in accordance with Section 4 of DoDEA Administrative Instruction 1353.01.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Interscholastic Athletics

This policy is currently under review

In accordance with DoDEA Administrative Instruction 1443.01, Volume 1, “Executive Order 13160 Administration: Compliance Requirements and Appeals,” February 22, 2019, all high school students, and middle school students in some cases, are provided the opportunity to participate in the Interscholastic Athletic Program without unlawful discrimination based on their race, sex, color, national origin, disability, religion, age, sexual orientation, status as a parent, or other factors unrelated to that participation. There are equitable uniform eligibility policies for participants in all athletic programs. Please refer to your regional Interscholastic Athletics Program policy for details relating to your school. For DoDEA-Americas schools, please consult your state of residence athletic policies and the school athletic director for specifics regarding state regulations and requirements.

Related DoDEA Policies & Regulations

1443.01 - Vol 1: Executive Order 13160 Administration: Compliance Requirements and Appeals

Student Dress Code

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

School Security

Search and Seizure

General, non-individualized searches of school property (e.g., desks, lockers, storage spaces, and school computers, including data and internet access records), may be conducted by the principal on a periodic or random basis. The school affords students and parents adequate prior notice of its general search policy through the issuance referenced above and this handbook. The search shall be conducted by the principal in the presence of another school employee who will serve as a witness. General searches of school spaces and property may be conducted in cooperation with the appropriate installation authorities or military police, including dogs trained to detect the presence of contraband. Evidence found during a general search, or a dog sniff, that alerts authorities to potential contraband may provide reasonable suspicion sufficient to conduct an individualized search.

Individualized, reasonable suspicion or targeted searches may be conducted by a principal of a student’s personal belongings (including bags, personalized electronic mobile devices (PEMD) and the interior of student vehicles on school property) and in a student’s desk, locker, storage space, school computer, or other property of the school when there is reasonable suspicion to believe the student possesses a prohibited item. Targeted searches may be conducted whenever the student is involved in a school-sponsored or school-supervised activity or event so long as there is reasonable suspicion to conduct the search.

A targeted search of a student’s person shall only be conducted under exigent circumstances. When possible, a targeted search of the student’s person shall be conducted in a private room, or non-public area, and by a school official of the same sex as the student. Reasonable efforts to locate the student and to notify the parent shall be made prior to a targeted search or as soon as is practicable under the circumstances.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Standard Response Protocols

DoDEA has implemented action-based standard response protocols (i.e., lockout, lockdown, evacuate, and shelter) that can be performed during any emergency incident.

lockout logoLockout is directed when there is a threat or hazard outside of the school.  Use the mass notification system or public address system, stating: “Lockout! Secure the perimeter.”  Who actually conducts this task will vary based upon the school and incident taking place.

 

lockdown logoLockdown is called when there is a threat or hazard inside the school building.  Use the mass notification system or public address system, stating: “Lockdown! Locks, Lights, Out of Sight!”  Who actually conducts this task will vary based upon the school and incident taking place; however, all school staff shall have the ability to call for a lockdown.  Contact local emergency services, or 911, as appropriate.

 

evacuate logoAn Evacuation is called when there is a need to move students from one facility to another.  The action will vary based upon the type of evacuation.  Other directions may be invoked during an evacuation, and student and staff should be prepared to follow specific instructions given by staff or first responders.

 

shelter logoShelter is called when the need for personal protection is necessary.  Hazards that could generate the need to Shelter include tornado, earthquake, tsunami, and a hazardous materials incident.  Use the mass notification system or public address system, stating: “Shelter [identifying the hazard]!”  This command is typically called by the DoDEA designated official but may be called by students, teachers or first responders.

 

The Standard Response Protocols are incorporated into the school’s Force Protection Plan.  For more information on the Standard Response Protocols and how they apply within DoDEA, refer to DoDEA Administrative Instruction 5205.02, Volume 6, “DoDEA Force Protection Program:  Standard Response Protocols,” July 24, 2018.


Student Conduct and Discipline

Discipline

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

Related DoDEA Policies & Regulations

1347.01: Student Disciplinary Rules and Procedures
1353.01: Student Rights and Responsibilities

School Bus Behavior

Riding school buses is a privilege that may be suspended or revoked if a student does not behave in a safe and proper manner in accordance with DoDEA behavior expectations, which is in accordance with Section 7 of DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021.

Related DoDEA Policies & Regulations

1347.01: Student Disciplinary Rules and Procedures

Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct

DoDEA does not allow any form of sexual harassment, sexual assault, problematic sexual behavior in children and youth (PSB-CY) and other related abusive misconduct of, or by, employees, students, or anyone participating in DoDEA-conducted/sponsored education, training programs, and activities, committed both on and off DoDEA premises.

All DoDEA students are responsible for not committing acts of sexual harassment, sexual assault, PSB-CY, and other related abusive misconduct, in accordance with DoDEA Administrative Instruction 1443.02, “Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response,” February 21, 2019 (DoDEA AI 1443.02, and for cooperating with any investigations and resolution of complaints made in accordance with this Issuance. Students who violate this policy are subject to discipline in accordance with DoDEA Administrative Instruction, “Student Disciplinary Rules and Procedures,” April 7, 2021.

The right to be free from other related abusive misconduct includes physical and/or emotional misconduct that does not qualify as sexual assault or sexual harassment, but that is still intended to make a student feel pressured, uncomfortable, physically threatened, in pain, embarrassed, or offended. It also includes the right to be free from an adult, or another student, trying to exploit their position of authority or influence over a student to force or manipulate them into an inappropriate personal and/or sexual relationship, even if the student does not think it is harmful. DoDEA does not recognize sexual or romantic interactions between any student and a DoDEA employee or volunteer to ever be consensual, even if the student is of the lawful age of consent.

Students who are experiencing sexual assault, sexual harassment, PSB-CY, or other related abusive misconduct should report it, in accordance with Sections 4 and 5 of DoDEA Administrative Instruction 1443.02, “Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response,” February 21, 2019.

It is extremely important that a student not suffer in silence or be allowed to be exploited or manipulated into an inappropriate relationship. If such is happening to a student personally, or to someone they know, the student should let an adult know about it right away. The student may tell someone he/she feels comfortable with and trusts, such as their parent, teacher, nurse, or coach, or go directly to the school principal or program director, at any time. When a DoDEA employee or volunteer becomes aware of a violation of this DoDEA Administrative Instruction 1443.02, they are required to report it to their school principal or program director, with the possible exception of certain disclosures made during confidential communications not otherwise subject to mandatory reporting requirements in accordance with Issuance.

Students may visit DoDEA’s Sexual Harassment Awareness and Prevention Web page (dodea.edu/sexualharassment) to learn more.

Related DoDEA Policies & Regulations

1347.01: Student Disciplinary Rules and Procedures
1443.02: Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response

Bully Prevention

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.


Prohibited Items Policy

This policy applies to DoDEA Pacific
This policy is currently under review

Some items prohibited at school include, but are not limited to the following:

  • Toys and electronic games
  • cell phones or other portable communication devices
  • iPods or MP3 players
  • skateboards, scooters, roller blades, roller skates, wheelies or skate shoes
  • stink bombs
  • chewing gum or betel nut
  • cigarette lighters and matches
  • tobacco products; e.g., cigarettes, cigars, pipes, chewing tobacco, smokeless tobacco, snuff
  • firecrackers
  • weapons and/or ammo (real or pretend)
  • laser light pointers

Technology

Computer Access/Internet Policy/Electronic Devices

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Related DoDEA Policies & Regulations

6600.01: Computer Access and Internet Policy

Role of Social Media

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.


Student Transportation

Student Transportation Services

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

Related DoDEA Policies & Regulations

4500.02: Student Transportation Services

School Procedures

Study Trips

This policy applies to Humphreys West ES

Study trips are an extension of classroom learning. All students are invited and expected to participate. Teachers must have district permission to go on a study trip. Children must have a permission slip signed by a parent before they go on any trip leaving the campus. Permission slips are sent home with the child before the trip is scheduled to prevent conflict with appointments and family plans. Teachers have the responsibility to withdraw study trip privileges from students whose behavior is inappropriate. Parents may attend with the child in these instances, or the student may be placed in another classroom. Parents can volunteer to supervise students on the trip and need to devote full time to students assigned to them if they have had a successful background clearance. It is not appropriate for family members (i.e., siblings) to participate in, travel with, or join the group at their destination.

Participation

  • School trips shall be open to the widest possible student participation based on the purpose and goals of the trip.
  • If a trip is designed for a specific group, only those students may participate.
  • Family members of teachers and adult chaperones may not participate in the trip, travel with the group, nor join in the group at the trip’s destination, unless they are members of the group for whom the trip was designed. Sponsors and chaperones are to devote full-time supervision to the group members on the trip.
  • Teacher-sponsor participation must be voluntary.
  • Substitutes are authorized.

If you would like to volunteer for study trips or work in the classroom, US Army Garrison and DoDEA Administration Instruction 4700.3 require that all volunteers complete a volunteer application packet. The packets are on file in the main office. It is also important to remember that all students that attend any study trip must return to the school for accountability.


Extra-Curricular Activities

This policy applies to Humphreys West ES

HWES will offer extra-curricular activities after school. These activities are generally focused on increasing achievement and toward enrichment. The sponsor’s duties include notifying parents about the extra-curricular opportunity, handling sign ups, notifying parents of any change in the schedule, etc. If a club needs to charge a fee, the Administration must approve this before it is asked of the students. Receipts must be kept for all transaction of funds.

Club sponsors are responsible for communicating schedule changes and/or cancellations to the parents of students who participate in their after-school activity. Sponsors will create a club information distribution protocol so parents can be notified of any announcements, cancellations, changes in the club/activity schedule etc. Cancellation of a club activity or meeting will be announced before the day the Club meets, to ensure students arrive home safely.

Club sponsors are responsible for keeping an account of student attendance. If a student enrolled for the after- school activity is absent from the activity, the sponsor is to notify the main office as soon as possible. If a student misses more than 3 club days, the club sponsor can remove the student from the club if this expectation was previously explained in writing and signed. Safety and security of after-school participants are of the highest priority, and the club sponsor’s responsibility.


Standardized Tests

This policy applies to Humphreys West ES

It is DoDEA policy that all system assessments administered in DoDEA measure student performance so that inferences can be made about student achievement in basic skill areas as well as provide a source of information for decision-makers concerning programs and services.

Students take the DCAS Test, a norm-referenced test for students in grades 3 through 4. All students are given local assessments throughout the year. Parents will be informed of test results.


Procedure For Class Change

This policy applies to Humphreys West ES

If you are considering requesting a change of classroom for your student, these are the steps that will be followed:

  • Parents meet with teacher and notify teacher of their concerns regarding their student. (Productive dialogue is necessary with the intent of resolving the issue and meeting the needs of the student).
  • Parents and teacher meet again if there is no resolution. (The principal expects both parents and teacher to have put forth effort and allowed at least two weeks for interventions to be implemented).
  • Parents meet with counselor who will act as a third party to help determine the best course of action and educational environment for the student. (The counselor notifies both the principal and the teacher of parents’ concerns).
  • If parents are questioning the classroom placement after teacher and counselor involvement, the parents submit a written request for consideration of change in placement to the principal.
  • The placement committee meets to discuss parents’ concerns. At a minimum, the committee includes an administrator, the teacher, the counselor, the grade level chair, and a Union representative. Parents are invited to attend.
  • The committee votes and makes a recommendation to the principal.
  • The principal reviews the recommendation, makes a final decision, and notifies the parents of the results.

Health Program

This policy applies to Humphreys West ES

The purpose of the DoDEA School Health Program is to help each student to achieve and maintain optimum physical, emotional, and social fitness. The school health services may include health education, as well as vision, dental, height, weight, blood pressure, and hearing screening procedures. First aid care is given for children who become ill or injured at school. Any student with an injury or illness that prohibits him/her from functioning in a classroom will be sent home with a parent or responsible adult who must sign the child out in the main office.

DO NOT SEND YOUR CHILD TO SCHOOL IF:

  • Your child has had a temperature of 99.5 F or above in the preceding 24 hours.
  • Your child has had diarrhea or vomiting within 24 hours.
  • Your child has not seen a doctor after being referred by the school nurse for a contagious disease.

Please dress your child according to the weather. If your child is ill in the morning, do not send him/her to school. Children are expected to participate in outdoor recess if they are in school.

If your child contracts a communicable disease (mumps, measles, scarlet fever, strep throat, chicken pox, lice, ring worm, or impetigo), please report it to the school nurse. After having any communicable disease, your child must be checked by the school nurse before he/she re-enters school.

If your child has a chronic health problem or physical handicap, please discuss the problem with the school nurse in order that the most beneficial care may be provided.

School Health Services

DoDEA School Health Services aim to optimize learning by fostering student wellness. The school nurse works with the school administrator to promote wellness and safety of all students and staff. The school nurse serves as the coordinator of school health services programs, by:

  • Promoting healthy and safe learning environments.
  • Providing health counseling, assessment, intervention, and referrals.
  • Providing health education to students, staff, and the community; and
  • Promoting community wellness through health education, counseling, and activities.

Core functions of the school nurse include providing injury and illness assessments and interventions, managing immunization requirements, screening for health factors that impact student learning, administering medications, providing health and wellness education and counseling, and serving as a healthcare liaison between the school and community.

Please contact your school nurse for additional information regarding the DoDEA School Health Services Program. The school nurse shall take the following measures:

  • Ensure appropriate care of students concerning necessary medical attention;
  • Contact sponsors and/or family members concerning a student’s medical concern; and
  • Give immediate first aid as well as seek immediate medical referral(s) where deemed necessary.

Immunization Regulation

Each student must have a Certificate of Immunization reviewed and updated before entering school, and as needed thereafter. When an immunization is needed, the school nurse will ask the student’s parent(s) to contact the Immunization Clinic at BDAACH for the necessary immunization(s). After the immunizations have been given, please give a copy of the updated immunization record to the school nurse.

To mirror the Interstate Compact regarding student immunizations, DoDEA shall give thirty (30) days from the date of enrollment, for students to obtain the required immunization(s). For a series of immunizations, initial vaccinations must be obtained within thirty (30) days from the date of enrollment.

Students who participate in any activities in a DoDEA school are required to be immunization compliant. This policy includes students who receive their education outside of the DoDEA school setting, but use the school facilities for any activity including, but not limited to, computer labs, information centers, extra-curricular activities or any other activities or programs.

HWES Immunization Requirements

Allergies and Chronic-Acute Conditions

Please inform the school nurse of any medical condition and health concerns your child may have to better serve and protect your child’s welfare. Food allergies including peanut/nut allergies are a significant health concern within the school environment.

Completely banning nuts or other foods is not recommended as it is 1) not possible to control what other people bring onto the school grounds and 2) does not provide the allergic student with an environment where he/she can safely learn to navigate a world containing nuts. When a ban is instituted, parents feel their child will not be exposed to allergens. A ban can create a false sense of security.

Allergic reactions can range from mild symptoms to life threatening reactions. Ensuring a safe environment for all students and visitors is a primary focus for the administration and staff. Your assistance and support in helping us maintain a safe environment for every student, staff, and visitor is greatly appreciated. To raise awareness and limit an unnecessary exposure during school hours, we are implementing the following steps to address food allergies. These include:

  • Notifying the school nurse of ANY allergy including food, drug, insects, and others;
  • Providing the school nurse with medication/doctor’s order/parent permission form;
  • Teaching children at home about their food allergies and not to share any food in school; and
  • Letting the classroom teacher know about your child’s food allergies and checking with the classroom teacher before bringing any food for celebrations into the classroom.

**This may change based on current HPCON Levels; new guidance will be given during that time.**

Student Illness

While the education of your child is important, there are certain medical illnesses that require for your child to either be sent home or remain home from school. These are as follows:

  • Fever: Elevated temperature of 99.5°F or greater. The student should be fever free (oral temperature below 99°F), without the use of fever-reducing medicines, for a complete school day (24 hours) before returning to school.
  • Flu Symptoms: Fever over 99.5°F or greater with cough and/or sore throat. Other flu symptoms can include fatigue, body aches, vomiting and/or diarrhea. A student must remain home for at least 24 hours after there is no longer a fever, without the use of fever-reducing medicines.
  • Coughing: Severe uncontrolled coughing or wheezing; rapid or difficult breathing; coughing lasting longer than five-seven days.
  • Vomiting: Two or more episodes of vomiting in the past 24 hours. A student must remain home until vomiting resolves (no further vomiting for 24 hours).
  • Diarrhea: Frequent, lose or watery stools compared to child's normal pattern; not caused by diet or medication. A student must remain home if a) he/she looks or acts ill; b) he/she has diarrhea with temperature elevation of 100°F or greater; c) he/she has diarrhea and vomiting.
  • Rash WITH Fever: A body rash without fever or behavior changes usually does not require exclusion from school; seek medical advice.
  • Conjunctivitis: Pink/reddish color to white part of the eye and thick discharge may be yellow or greenish in color. A student should remain home until discharge and signs of infection have cleared or completion of 24-hour treatment with ophthalmic solution prescribed by a health care provider.
  • Head lice or scabies: A student must remain home until treatment has been initiated. Note: Strict adherence to product directions is essential for successful eradication of parasites.
  • Impetigo: (Including streptococci, staphylococcus, and methicillin-resistant staphylococcus aureus [“MRSA”] infections). Blister-like lesions which develop into pustules. May "weep" and crust. A student must remain home for 24 hours after medical treatment initiated. Note: Lesions must be covered for school attendance.
  • Ringworm: While a student may attend school with ringworm, lesions must be covered for school attendance.
  • Vaccine Preventable Diseases: Measles, mumps, rubella, (German measles), chicken pox, pertussis (whooping cough), and influenza. A student must remain home until determined not infectious by medical care provider.

**This may change based on current HPCON Levels; new guidance will be given during that time.**

Please visit the DoDEA Student Health Services Website for further instruction based on your situation or discuss with an administrator at your student’s school.

First Aid and Emergency Care

School personnel will administer first aid to the dependent student when needed to treat minor injury or illness. Should the dependent student sustain an illness or injury that a school official believes should receive immediate care from a health care provider, the school will a) make reasonable efforts to contact the sponsor/parent, or the alternate individual(s) identified as emergency contacts on the dependent student’s registration document (DoDEA Form 600), and, if necessary, b) arrange for a response by an Emergency Response Team (EMT) and possible transportation of the dependent student for treatment to an available health care facility. The EMT, health care facility, or attending health care provider(s) may not be U.S. or military facilities or providers, especially if the dependent student is located overseas.

Treatment decisions will be made exclusively by a health care provider(s) if the nature of the dependent student’s injury or illness requires immediate health care, in accordance with their standard operating procedures regarding the delivery of emergency care for the dependent student.

Parents will be contacted by the school administrator or school nurse for any of the following reasons:

  • Any illness or injury that causes concern
  • Eye, ear, or teeth injuries
  • Head injury
  • Second- or third-degree burns
  • Severe pain
  • Sprains or possible fractures
  • Temperature higher than 99.5°F
  • Vomiting
  • Wounds that may require stitches

Parents contacted by the school nurse to be picked up must be picked up within 30 minutes of receiving the phone call. If parents are unable to be reached or are unable to pick up the student, the local emergency contact on file will be called.

Emergency Notification Procedures

The school nurse will make a judgment call based on nursing assessment if a student needs emergency medical care requiring an ambulance. If a student needs emergency medical care requiring an ambulance, the school nurse shall ensure that:

  • The ambulance is requested
  • The parent is notified that the student is on his/her way to the nearest medical facility; and
  • The school administrator is notified.

**A school official may accompany the student to the medical facility in an emergency.**

Medication at School

It is best practice to take medication at home. If medication needs to be taken three times a day, the student should take it in the morning before leaving home, take it after school arriving at home, and take it before bedtime; such schedule provides a more even time spacing.

All medications are dispensed from the nurse’s office. Teachers are not responsible for any medication. Parents should bring medicine to the school nurse, and the nurse will dispense the necessary medicine.

Prescription Medication

If your child needs to take medication at school, it must be in a properly labeled pharmacy bottle that includes the child's name, the medication name, the dosage, time to be given, and any other special instructions. Only bring sufficient medication for school use to avoid missed doses at home. Three times a day medication should be given at home before school, after school, and bedtime. The school nurse must also have a permission form signed by both the parent and the doctor. These forms are available in the school nurses’ office and Pediatric Clinic. If the school nurse is not present, the signed form and medication must be presented to the school principal, acting principal, or health aide for safekeeping.

Korean Prescription Medication

If you take your child to a Korean doctor and your child needs to take medication during school, the school nurse will still need the proper forms completed.

Student Possession of Medication

In some rare situations, students are allowed to keep their medicine with them while in school or at school- related activities. The student's prescribing primary care manager must provide a written statement that the student must always keep the medication; also, a parent must provide written permission for the medication to stay with the student. See the school nurse to obtain appropriate paperwork for medications to be administered during school hours or for student to carry medication.

Mask Wearing

The Department of Defense recently revised its guidance for indoor masking, following updated recommendations from the Centers for Disease Control and Prevention. Masking requirements will now be based on installation COVID-19 Community Levels.

Under the revised DoD guidance, the COVID-19 Community Levels can be low, medium, or high. Installation command and military public health team publishes COVID-19 Community Levels for each installation.

When the Community Level is determined to be low or medium, mask wearing in the school is optional. Mask wearing in the school is mandatory when the Community Level is determined to be high.

Regardless of Community Level:

  • Anyone can choose to wear a mask in schools or busses if they choose.
  • Students must be healthy to be in school. Use the home-based screening form to determine whether your student can attend school.
  • Let the school know if your student tests positive or is identified as a close contact outside of the school day.
  • Other mitigation strategies in the DoDEA COVID-19 Operational Guidelines and Protocols – physical distancing, good hygiene and handwashing, cleaning, and disinfection – will remain in effect.
  • We will continue to remain vigilant, as the health and safety of our students, teachers and community is our top priority.

In accordance with our school’s approved mitigation plans, we will continue to enforce mitigation measures at extracurricular events and activities. All changes to our mitigation plans must be reviewed by installation leadership and public health officials, as the health and safety of our students, staff, and the military community we serve is our highest priority. We appreciate your understanding and support as we continue to prioritize the health and safety of our students, staff, and families in alignment with USFK guidance. If you have any questions or concerns, please contact our school at 757-2128.

Related DoDEA Policies & Regulations

2720.1: First Aid and Emergency Care
2942.01: School Health Services

Cell Phones

This policy applies to DoDEA Pacific
This policy is currently under review

CELL PHONES

It is recognized that cell phones have become a parent's tool to help to monitor their children's whereabouts. During the school day student's cell phones should be in silent or manner mode. Interruption of classroom routines due to cell phone use could result in the phone being brought to the office for a parent to pick up. This includes students making outgoing calls, playing games, sending texts. Should a student need to contact a parent the school has phones for student use.


Athletics Policy

This policy applies to DoDEA Pacific

Eligibility Rules for Interscholastic Athletic Competitions

School administrators, athletic directors, and coaches shall ensure that the eligibility rules are observed in all DoDDS interscholastic athletic competitions in accordance with in DoDEA Manual 2740.1 and the Far East Programs Procedural Guide (FEPPG) - 15 Oct 2021

Student Travel Eligibility

DoDEA Manual 2740.1 and the Pacific Area Interscholastic Athletics Program Manual provide a uniform interscholastic athletic program and guidance on student travel eligibility. This policy extends to both academic and athletic events.

Athletic Contests: Students must participate in ten days of practice prior to competing in any athletic contest. Athletes participating in consecutive athletic seasons are exempt from the 10-practice rule as long as 10 days have not passed between active participation in the preceding sports season. Students transferring from another school may begin participating in contests immediately if the 10-day practice requirement has been met.

Far East Tournaments: Students may participate in the Far East Tournament if they have been a member of the team/activity for at least one-half of the season. Before departure for any Far East event another parent/player meeting will occur to review the Code-of- Conduct and to discuss expectations while attending the event. Players whose parents do not attend this meeting will not travel to the Far East event and/or participate in any games at the event.

Attendance Prior to Events: Students who do not attend school will not be permitted to participate in or attend any school- sponsored event that same school day, which includes a practice or game. Principals are authorized to make exceptions to this policy. (DoDEA Administrators’ Manual – 1005.1).

Related DoDEA Policies & Regulations

2740.1: Interscholastic Athletic Program

Safeguarding The Privacy of Student Records

This policy applies to Humphreys West ES

It is the intent of Humphreys West Elementary School to act in accordance with the "Family Education Rights and Privacy Act of 1974". In doing so, we place priority on safeguarding the privacy of student records. It is our intent to allow parents and students to be fully informed of our record keeping and testing/screening procedures. Information collected concerning students in our school is maintained by various school personnel. All employees are responsible for ensuring that only appropriate school personnel on a need-to-know basis have access to student school records. No individual or agency outside the school system will be permitted to inspect student records without permission from the parents. Parents are encouraged to examine their child's records at any time by making an appointment through the main office.


Address, Phone Numbers and Emergency Contacts

This policy applies to Humphreys West ES

Current home address, phone numbers and an emergency contact name and phone number (other than the sponsor or spouse) are required. With the above in mind, we ask that all sponsors make sure their children’s records are updated whenever there is a change in address or phone number (duty and home).

Current home address, phone numbers and an emergency contact name and phone number (other than the sponsor or spouse) are required. With the above in mind, we ask that all sponsors make sure their children’s records are updated whenever there is a change in address or phone number (duty and home).

All changes in emergency contact information must be submitted in writing to the school’s Main Office via e-mail to PAC_HumphreysWestES_Attendance@dodea.edu.


Non-Custodial Parent Rights

This policy applies to Humphreys West ES

Parents and/or guardians must supply the school with a copy of any type of court order that may affect the student (e.g., who is allowed to visit the child, who has legal custody, etc.). These orders will be maintained in the student’s cumulative file. If any changes take place during the school year with the court order, the school must be notified immediately. Teachers will be notified of any restrictions that affect students in their classes.


Power Of Attorney

This policy applies to Humphreys West ES

If you plan to be out of the country while your children are attending school, please be sure to obtain a special power of attorney to be used in case of emergency. Please inform the teacher, Main Office, and the school nurse of the name, address, and telephone number of the person(s) taking care of your child in writing. This is an extremely important requirement.


Arrival At School

This policy applies to Humphreys West ES

Students begin entering the school building at 7:10 A.M. The school bell will ring at 7:30 A.M., at which time the students should be lined up in front of their classroom. Students will be considered tardy at 7:35 A.M. Tardy students should go through the Main Office to record their late arrival.

Children living within walking distance of the school should leave home in time to arrive at the school at approximately 7:10 A.M. Supervision is provided prior to the beginning of the school day starting at 7:10 A.M. Parents who bring their children to school will not be permitted to drop them off before 7:10 A.M. The instructional day ends at 1:50 P.M. on Mon, Wed, Thurs, Fri and 12:50 P.M. on Tuesday.


Departure From School

This policy applies to Humphreys West ES

Buses

Students must be registered with the Student Transportation Office (STO) to ride the bus. Upon registration, the student will be assigned a bus number and route and issued a bus pass. Please communicate the bus number with the student’s teacher. Students will not be permitted to ride any other bus without prior approval through the STO. These requests must be made directly to the STO not the school.

Walkers, Bike Riders, and Parent Pick Up

Students leaving school either on foot or on bicycle should be picked up in the school courtyard near the flagpole and basketball court. Students will be released out the side of the building to the possession of their parent or guardian.

If a student is being picked up via car, please park your vehicle in a designated parking space and walk to the pick-up point to receive your student. Parking long curbs will not be permitted as it presents a hazard and blocks the fire lane. Anyone parked along a curb in the parking lot will be asked to move their car immediately.

Kiss-N-Drop

Students must be registered to use the Kiss-N-Drop Lane. Once registered, the student will be assigned a number. To access the Kiss-n-Drop Drop Off and Pick-Up location, drive up Forward March Street from Tropic Lightning Avenue. Please do not enter from Taro Avenue to avoid blocking the busses. Follow the flow of traffic to the farthest entrance on the left. Keep your car to the right-hand side when dropping off and picking up. Do not exit your vehicle at any time. Parking is not permitted in the Kiss-N-Drop Lane.

At drop off, pull all the way up to the school doors before allowing your student(s) to exit the vehicle. After dropping off, please proceed out of the Kiss-n-Drop Lane by turning right onto Forward March Street.

At pick-up, please have your student(s)' number placard prominently placed in the right-hand side of your windshield. Upon picking up your student, please do not proceed into the left-hand lane to exit. Please wait patiently for the cars in front of you to exit the Kiss-n-Drop Lane first.


Transportation Changes

This policy applies to Humphreys West ES

Any changes in a student’s normal transportation home at the dismissal of school must be communicated to both via e-mail or note to the teacher and by phone call to the Main Office. All changes should be submitted no less than 30 minutes before dismissal – 1:20 P.M. on Mon, Wed, Thurs, Fri and 12:20 P.M. on Tue. Any changes made after that time may result in the inability of the Main Office to notify the teacher before dismissal.

In addition, in order to ensure the safety of our students, parents and guardians will not be permitted to pull a student from the bus line last minute. Students designated as bus riders with no communication received by the teacher to change the mode of transportation at dismissal will be placed on the bus until the student is signed out at the Main Office.


Late Pick-Up

This policy applies to Humphreys West ES

It is the expectation that parents and guardians will pick students up on time at the close of the school day. The school day at HWES ends at 1:50 P.M. on MWThF and 12:50 P.M. on Tu. For safety and liability reasons, the Main Office is not an appropriate plan for after school care for a student.

If a student designated for parent pick up or Kiss-N-Drop is not picked up, the teacher will bring the student to the Main Office. The Main Office will contact the parents/guardians. If we are unable to reach the sponsor, spouse, or guardian, we will call the first local emergency contact on the student’s list. If the student is not picked up by 3:00 P.M on MWThF or 2:00 P.M. on Tu., the Military Police (MPs) will be notified.


Bicycles/Skateboards/Skates

This policy applies to Humphreys West ES

Our students may ride bicycles to and from school, but not on school campus. They must wear the appropriate safety equipment. Bicycles must be registered on Camp Humphreys and should be secured with a lock in the racks upon arrival at school and remain locked until it is time to return home. Bicycles may be barred from school at any time when it becomes a nuisance, is operated in an unsafe manner, or is found unregistered and/or unlocked.

The boundaries of the school campus include the bus lane, the courtyard, playgrounds, basketball court, soccer field, pavilion, Kiss-n-drop lane, and all sidewalks to the immediate adjacent to the exterior of the building. Skateboards, Roller-Skates, and Roller-Blades are not allowed at school at any time.


Lost Students

This policy applies to Humphreys West ES

If a student is not home from school at the normal time, or within 15 minutes, usually one of two things has happened:

  • The buses are late. Please, call school Bus Transportation Office, 755-1230, to check.
  • The student has gone home with a friend without telling the parent.
  • Weather delay.

Please contact the Main Office, as soon as possible, as well as any friends with whom your son/daughter plays. The school never authorizes a bus rider to take a different bus or walk home. Please encourage your child to never go anywhere else until reporting home first. Also, please instruct your child to memorize his/her phone number and address.


Attendance and Tardiness

This policy applies to Humphreys West ES

School attendance is mandatory. All students are required to attend school for 180 instructional days per school year to ensure continuity of instruction, successfully meet academic standards, and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, the student, the classroom teacher, the school personnel, and in some cases the Command. Students with excessive school absences shall be monitored by the Student Support Team to assist them in the completion of all required work and successful mastery of course objectives.

For the safety of the children, parents are asked to call or e-mail the Main Office at 757-2127 or PAC_HumphreysWestES_Attendance@dodea.edu no later than 8:30 A.M., to inform us that your child/children will be absent from school. Always write a note to the teacher when your child returns to school to explain the absence. Research has shown that school attendance and student grades are strongly correlated, and therefore the school strongly recommends the highest student attendance possible.

At Humphreys West Elementary School, the educational program is organized on the basic assumption that all students will attend school regularly, and that they will be punctual. Adherence to the school attendance program is the responsibility of the parents and students. Each teacher will maintain an accurate record of daily attendance for each student. This includes teachers of special subjects and support classes as well as teachers in regular classrooms. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence by at least 30 minutes after the start of the school day for which the student is absent.

  • According to DoDEA Regulation 2051.1, excused absences include:
  • Personal illness
  • Medical, dental, or mental health appointment.
  • Serious illness in the student’s immediate family.
  • A death in the student’s immediate family or of a relative.
  • Religious holiday
  • Emergency conditions such as fire, flood, or storm.
  • Unique family circumstances warranting absence and coordinated with school administration.
  • College visits that cannot be scheduled on non-school days.
  • Pandemic event.

Students are encouraged to make up all work missed during their excused or unexcused absence. Failure to do so may result in a lower overall grade on the progress report.

When a student is absent from school part or all of a school day, and is found to be truant, the teacher or teachers of the student will hold a conference with the sponsor/parents and student as soon as possible to elicit reasons for truancy. The outcome of this conference will be submitted in writing by the teacher to the school principal, within five days after the conference. If a student runs away from a class or from the school campus and returns during the school day, this is an unexcused absence.

Excessive and unexcused absence or truancy is disruptive behavior. In order to receive grades on a progress report, a student must have been in attendance at least 20 school days of that quarter.

When students arrive at school after 7:35 A.M., they are considered tardy. Before going to their classroom, they must be signed in by their parent(s)/guardians and pick up a tardy slip for their teacher. A signed appointment slip from the dentist or doctor may be used in lieu of a note from parents. Students who are tardy due to government transportation are excused.

Extended Absence Request

HWES and DoDEA recognize the need for a balance between the need for military families to spend time together and schedules that do not always match breaks in the school year, while emphasizing the importance of education. We have and will continue to be as flexible as possible in accommodating the precious time families have together, but flexibilities and accommodations have limitations, especially when they impact on student performance and attendance at school.

If your student is going to be absent for 3 or more consecutive days during the school year, please contact the Main Office to fill out an Extended Absence Request (Appendix A). The administration will review the anticipated absence from school and determine whether the absences are considered excused or unexcused.

After 5 cumulative absences or tardies (excused or unexcused) in a school year, the school administrator shall review the student’s academic performance, the reasons for the absences or tardies, and determine the impact of repeated absences on the student’s academic, social, and emotional progress. If appropriate, a referral shall be made to the SST, and an intervention plan may be developed by the SST to support the student’s advancement for the current school year.

If appropriate, after seven (7) cumulative absences (excused or unexcused) in a semester, the SST is convened to review the student’s academic and social emotional progress and if appropriate, develop or revise the intervention plan. When appropriate, the principal shall request Command assistance to ensure that appropriate action or services are implemented to improve school attendance.

HWES Extended Absence Request

Related DoDEA Policies & Regulations

2095.01: School Attendance, Change 1

Leaving School During The Day

This policy applies to Humphreys West ES

For the safety of our students, students cannot be released to non-family members or friends without explicit, written authorization to both the Main Office and the student’s teacher. The person designated must bring photo identification for confirmation.

If a parent intends to pick up a child before the regular dismissal time, a note should be sent to his/her teacher indicating the time the child will be picked up. The child will remain in the classroom until called to the Main Office at the time of the parent’s arrival.

Students in kindergarten and first grade may not walk to and from school unless accompanied by sponsor, parent, or another designated person. This other designated person must be pre-arranged, responsible, verifiable, and at least in the seventh grade.

In order to leave school during the school day, students must be personally checked out by a parent or guardian with explicit written parental permission. When checking students out, parents/guardian should come to the main office, not the classroom, to begin the process. No child (grades K-5) will be released for any kind of appointment without the parent coming to school in person unless in extreme emergency. It is for your child's safety that this is done.


Standards of Child Supervision

This policy applies to Humphreys West ES

USAG-H Command Policy #28 31JUL19

Humphreys West Elementary School abides by the same community standards for child supervision as the military. Sponsors and parents are ultimately responsible for the health, welfare, and safety of their children at all times. Sponsors and parents must use good judgement and consider the physical, emotional, and psychological maturity of their child when determining the level of supervision the child requires.

The child supervision matrix (Appendix B) operates as a tool to avoid instances of child neglect and serves as a guideline on the appropriate level of adult supervision for children. The matrix serves to define the minimum community standards for military affiliated personnel living both on and off post.

HWES Child Supervision Matrix


Student Dress Code

This policy applies to Humphreys West ES

Students are expected to be properly attired when in attendance at school since the morale and school spirit can directly relate to the emphasis placed on being well dressed. A child who is “dressed to come to work” generally has the attitude that school is a place of important business. The weather at Camp Humphreys can change at a moment’s notice. It can be warm and sunny one minute and wet and cold the next. Since students are outside most days, they should come dressed for variable weather conditions.

Generally, the attire of elementary students does not require the same level of monitoring as that of secondary students. Elementary students are free to dress casually and comfortably, however, there are safety and sanitary considerations which create the need for dress guidelines. In short, it is important that students dress for safety and success. The following is not considered safe and/or successful attire for the school setting:

  • Clothing worn as an outer garment, which was manufactured, to be worn as an undergarment is not considered successful attire (this does not include t-shirts).
  • Clothing with obscene, slanderous, or lascivious words or drawings is not considered successful attire.
  • Flip-flops are not considered safe attire. This does not include sandals or footwear in which the heel of the foot is secured.
  • Bare feet are not considered safe and sanitary school attire.
  • Appearing without a shirt is not considered safe and/or successful school attire.
  • Tank tops, and halter-tops are not considered successful school attire.
  • Swimwear is not considered safe and successful school attire.
  • Clothing that depicts or symbolizes extremist philosophies, organizations, or activities is not considered successful school attire.
  • Sweat clothing and athletic shoes should be worn on PE Days.
  • Students should not wear any type of top that leaves the midriff exposed; any clothing with profanity or vulgarities; any clothing advertising alcohol, tobacco, or drugs, or pictures/logos related to such items.
  • Clothing should be of the proper size and fit for the student.
  • Walking shorts, skorts, and skirts are to be an acceptable length, rule—with hands at the side; fingertips should reach the bottom of the hem.
  • Hats and caps are to be removed upon entering the school building. This includes the hood portion of shirts, sweatshirts, and jackets.
  • Spaghetti Strap Shirts and dresses with straps smaller than 2 inches in width (approximately 3 finger widths) are prohibited.

Cold Weather Guidelines

Outdoor recess is cancelled only in extreme weather conditions. Please make sure your child is dressed appropriately for the weather. Jackets and coats must have functioning zippers and/or buttons. Dressing your child in layers is highly recommended.

The following parameters are evidence-based and are used to determine if a child is ready for outdoor play:

  • At 50 degrees (F) and lower, all students must have a jacket.
  • At 40 degrees (F) and lower, all students must have a winter weight jacket or coat. A fleece and/or hoodie are not considered winter weight.
  • At 32 degrees (F) and lower, all students must have gloves, hats, or hoods, and be wearing socks. Socks should be high enough so that there is no exposed skin. Shoes should adequately insulate the feet from the cold pavement or snow. Ballet style slippers are not recommended in snowy or wet weather.

Footwear Guidelines

In order to ensure all students are kept safe, appropriate footwear is required. Shoes should also be suitable to wear in any weather. Shoes deemed inappropriate include, but are not limited to:

  • Flip flops, any footwear without toe and/or heel.
  • Stocking feet and bare feet.
  • Shoes with a heel higher than 1 inch.
  • Heelys (with or without the wheels).

If dress and appearance guidelines are not followed, the parent will be called to bring a change of clothing to school. Also, put your child(ren)’s name on everything that belongs to them (inside coats, jackets, hats, and everything else—even lunch boxes / bags and book bags). We want them to be able to identify their belongings. Tennis shoes must be worn for Physical Education.


Guest and Visitors

This policy applies to Humphreys West ES

A visitor/volunteer is someone who is not a school employee or student and enters the school during operating hours. For safety reasons, all visitors and volunteers must report to the school front office immediately upon entering the school. Visitors may go only to the area they indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge that is to be always displayed conspicuously while on school grounds. Any change to the designated location must be cleared through the Main Office before visiting a different location. Upon finishing their visit, visitors must check out at the office, return the visitor badge, and exit the school.

Parents are welcome at Humphreys West Elementary School, whether it is to visit a classroom, speak with a school official, or take an active part in the school program as a resource person or a volunteer. Visits in the classroom or with a school official should be planned and arranged in advance in writing with the child(ren)’s teacher and reported to the Main Office. In this way, the purpose for the visit can be achieved, and at the same time, the school program can continue uninterrupted.

*Restrictions may apply during HPCON levels.


Volunteers

This policy applies to Humphreys West ES

Parents may volunteer after receiving a successful background check, to be part of the school program as chaperones on study trips, an extra pair of hands at a school/classroom function, an educational resource in the classroom, a classroom assistant who prepares bulletin board displays, a small group facilitator, a tutor working one-on-one with a student, and much more. Please contact your student’s teacher or Main Office if you are interested in volunteering.

Volunteers should remit packets early in the school year to be approved as a chaperone for study trips. Volunteers can be either specified or non-specified.

  • Specified Volunteers undergo a complete background check that can take some time. Once cleared, specified volunteers can work with students without a teacher present. The background check is good for 2 years.
  • Non-Specified Volunteers undergo modified background check. Once cleared, non-specified volunteers can work with students under Line-of-Sight supervision (LOSS).

Volunteers can help with bulletin boards, copying, and small group enrichment and/or remediation. Use of volunteers will strengthen our academic program as well as provide good public relations with the base.

Parents are eager to help but they need specific, meaningful, and organized tasks to perform.

  • Volunteers must not grade papers or record grades in the teacher’s grade book.
  • Volunteers are cautioned about talking about students outside the school.
  • All volunteers must sign in and sign out at the office.

The Parent Teacher Student Organization (PTSO) and School Advisory Committee (SAC), along with HWES faculty and staff, welcome parents to be active members of the School-Home Partnership in the achievement of our school mission through parent-community participation.

Parent Teacher Student Organization (PTSO)

The Humphreys West Elementary School Parent Teacher Student Organization (PTSO) is composed of an Executive Board of six elected officers and a general membership including appointed chairpersons. The PTSO actively supports HWES and provides several fund-raising functions throughout the school year, the major events being the Book Fairs and Santa Store. The PTSO also provides a myriad of services and activities for the benefit and enjoyment of HWES students, parents, and the Camp Humphreys community, including reading night, school photos, yearbook sales, and a volunteer program. Every parent is encouraged and invited to join PTSO and to attend each meeting. The membership drive is held at the beginning of the school year, which at this time parents and community members can sign-up for interested committees and activities. For additional information regarding PTSO, its activities, and how to join or how to volunteer, please e-mail the HWES PTSO at hwesptso@gmail.com.

School Advisory Committee (SAC)

The School Advisory Committee (SAC) is composed of five elected parents and five elected professional staff members who provide two-way communication between the community and the school by advising the principal on all matters affecting the operation of the school. The School Advisory Committee makes suggestions and recommendations to the principal and/or installation commander for the improvement of educational programs and general quality of education and school programs. The quarterly meetings are open to parents, and community members are welcome to attend.


Lost and Found

This policy applies to Humphreys West ES

A lost and found area is designated near the cafeteria to store lost items for a limited period of time. Teachers will encourage students to check the lost and found area before school, during lunch, or after school. Small items such as jewelry, eyeglasses, bus passes and IDs are kept in the Main Office. At the close of each semester, unclaimed clothing and other items are donated to charitable organizations.


Telephone Usage by Students

This policy applies to Humphreys West ES

Students will be permitted to call home only for school related business or in case of an emergency. Students will use the phone located in the front office or in the teacher work area (if accompanied by the teacher).


Parent-Teacher Conferences

This policy applies to Humphreys West ES

Parent-teacher conferences are held at the end of the first quarter. At the end of the first quarter, teachers will schedule all parents for conferences. At the end of the third quarter, teachers will hold conferences with certain families and will notify these families about the time. Two-way communication, continuously, between school and parents is a key ingredient in fostering a successful learning experience for each child. Parent-teacher conferences are encouraged throughout the school year on an as-needed basis. Parents desiring an appointment with their child’s teacher should send a note/email directly to the teacher with their child.


Retention

This policy applies to Humphreys West ES

Early in the second semester, teachers will be asked to identify possible students to be retained. Before retention is discussed with the parents, the administration must be notified of the concern and have reviewed the information with the classroom teacher. Teachers shall produce clear information that documents the interventions used with the student to include those prescribed via SST. Teachers will initiate and schedule a conference with the parents to discuss the possibility of retention for any student being considered for retention. It is imperative that we consider what will be gained academically and personally for the student. The principal, educator, and parent will make the final decision on each student’s grade and program placement.


Emergency Plan

This policy applies to Humphreys West ES

It is required that every HWES student have on file an Emergency Plan for each school year. These must be completed at registration each spring and updated whenever the sponsor’s information changes.


Inclement Weather or Emergency Conditions

This policy applies to Humphreys West ES

In case of inclement weather (snow, ice, or any emergency conditions), tune in to AFN radio, Facebook and/or TV for school closing announcements. The Installation Commander will make the decision to cancel, delay or release school early, based on the road conditions in consultation with the District Superintendent. After making a decision, the Superintendent will inform the principal, who in turn informs the staff. The Installation Commander provides AFN with information for broadcast on the current road conditions and the status of school operations along with the school start times.

During green road conditions, the school will operate normal hours. Amber road conditions could result in either a normal or delayed school start. Typically, during red or black road conditions, there would be no school. However, if the road conditions change while the busses are enroute, the students will be brought to school until they can safely return to their homes. If children are at school when road conditions change and there is a decision to close school early, before releasing children and busses, the elementary school will contact parents or the emergency contact to ensure someone will be home to care for those children who fall under the Area III Child Supervision Policy. It is imperative that parents and/or guardians ensure that schools have up-to-date emergency contact information on each student.

In the early springtime, levels of yellow dust in the air can sometimes become elevated. The administration, in consultation with health professionals, the military and local environmental agencies, will determine if outdoor activity should be limited or suspended.


Withdrawal

This policy applies to Humphreys West ES

If your child is withdrawing from school, a withdrawal form, with PCS orders (if applicable), must be turned into the Main Office a minimum of 10 duty days prior to the child’s last day of school. This will allow sufficient time for grades and records to be collected and prepared for your move.

If the minimum request date is not met, official records may not be available for you to carry forward to your student’s new school. In that case, the receiving school will have to submit a signed records release form to formally request the records by e-mailing our registrar at PAC_HumphreysWestES_Registrar@dodea.edu.

If your tour of duty is completed during the 4th quarter, and your child must be withdrawn from school prior to the established “Early Withdrawal” date, your child will be given a final report card with a grade to date. Students must be in attendance twenty days prior to school closing to receive official promotion.

When you pick up the records, you must show a picture ID and sign for records. A withdrawn student’s official records must remain sealed until presented to the next school and will contain:

  • Report card - specialists’ grades must also be obtained.
  • Health records from the nurse’s office.
  • Reading folders.
  • If the student attends Gifted Education or SPED classes, please be sure the appropriate teacher also signs the clearance.
  • All paperwork for withdrawing students must be turned in on time, even if the child still has a book out.

Student Behavior

This policy applies to Humphreys West ES

The responsibility for a student’s behavior and conduct is his/her own and that of the sponsor. Students need to take responsibility to maintain standards of behavior, which will bring credit to themselves and their families, show recognition and consideration of the rights of others, and contribute to a healthy and orderly educational environment. When the student does not exercise this responsibility, the behavior becomes the responsibility of his parents. Students are expected to maintain high standards of behavior while in school, on school grounds and while engaged in any school activity. Rules and regulations established by the school and individual teachers are for the maintenance of high standards of behavior for an orderly and effective school program. Students unable to maintain this high standard of behavior are subject to disciplinary actions including suspension and other forms of discipline.


Sexual Harassment/Anti-Bullying

This policy applies to Humphreys West ES

playgrounds and buses. Bullying, verbal harassment, sexual harassment and cyber-bullying interfere with a student's ability to learn. All of us, teachers, administrators, students, and parents, must work together to eliminate unacceptable bullying and harassing behavior. Together we can make our schools safe places to learn, grow, and thrive.

Bullying may be in the form of put-downs, name-calling, rumors, verbal threats, menacing, harassment, intimidation, social isolation or exclusion, and physical assaults.

Students at HWES will adopt four simple rules to ensure that bullying is not a problem at our school:

  • We will not bully others.
  • We will try to help students who are bullied.
  • We will make it a point to include students who are easily left out.
  • If we know someone is being bullied, we will tell an adult at school and an adult at home.

We have bullying prevention practices and bullying interventions in place at HWES. We expect all students to be good citizens. Consequences for not following school rules will match the behaviors of students who make others feel unsafe and insecure.


Items Not Allowed at HWES - Weapons

This policy applies to Humphreys West ES

Zero Tolerance for Weapons

Student possession or use of a knife, gun, or any item considered to be a weapon is prohibited at school or at any school approved activity on or off school property. This applies to all students regardless of age.

The staff, students and visitors at the school have a right to a safe learning and working environment. To make it such, Humphreys West Elementary School is an absolute weapons free zone. No weapons of any type should be brought to school. Weapons are not limited to guns, knives, or destructive explosives. A weapon is defined as any item that is intended to make reasonable persons fear for their safety. Replicas of weapons are also considered weapons. Students may be suspended or expelled if weapons are used.

Other items not permitted in the school include, but are not limited to:

  • Chewing gum.
  • Knives or cutters.
  • Animals.
  • Korean spinning tops.
  • Skateboards, rollerblades, Heelys (shoes with wheels).
  • Video games.
  • All portable listening devices.
  • Laser beam pointers.

Scooters and bicycles may be ridden to school but must be walked on school grounds. Only items that are listed on the supply lists should be brought to school. We know that parents give cell phones to students for safety.


Student Cell Phones

This policy applies to Humphreys West ES

Students are strongly discouraged from bringing cell phones to school. Each classroom has a phone, and there is a phone in the office for students to use.

If it is necessary for a student to have a cell phone at school, the phone should be powered off and put away in a backpack.

If a student is caught playing with his/her cell phone, a school staff member will take the phone and call the sponsor to pick it up. HWES is not responsible for any lost or stolen cell phones.


Helping Your Child Succeed in School

This policy applies to Humphreys West ES
  • Give your child a feeling of security at home. Make him/her part of your home activities and help him/her accept the responsibility of this job.
  • Help your child develop self-reliance by giving him/her responsibilities suitable to his/her age.
  • Encourage habits of promptness, obedience, and respect for authority. Teach your child to share experiences and possessions.
  • Prepare your child for school by seeing that he/she has sufficient sleep, eats a good breakfast, and wears suitable clothing.
  • Refrain from criticism of other children and teachers in his/her presence. Help him/her to develop a positive attitude toward school.
  • Avoid expressing opinions in front of your child, which may result in him/her forming prejudices of any kind.

If your child is having trouble, please contact the teacher and /or guidance counselor.


Home/School Communications

This policy applies to Humphreys West ES

There are many ways that you can stay informed:

  • Classroom Teacher (email, phone, classroom newsletter).
  • Osprey Nest Newsletter.
  • Humphreys West Elementary School Webpage.
  • Facebook:
    1. DODEA Humphreys West Elementary School.
    2. Humphreys West Elementary School PTSO.
  • Main Office.

The Osprey Nest Newsletter is published weekly via e-mail during the school year. It contains a great deal of information and is the best way to keep informed about the school. Weekly school lunch menus for the cafeteria will be emailed on Fridays. If you do not receive these documents, please contact the Main Office to ensure your e-mail address is correct in our student database.

Parent notes are a frequent method of home-to-school communication. Conferences requested by parents are desirable and can be arranged by direct written or oral communication. It is important to confer frequently with the teacher.

Most of the communication from the school is sent via email. Please ensure that the e-mail addresses provided to the school are ones that are checked frequently. However, some communication may be sent home with students. It is imperative that parents also check their child’s backpack/folder often for such communication.

The Osprey Nest Newsletter

The Osprey Nest is the school newsletter for HWES that will be sent electronically to staff, sponsors, and designated community members on a regular basis. This newsletter does not replace teacher or grade level newsletters. Rather the Osprey Update includes school-level information such as calendar dates, articles on events that have occurred, and upcoming activities. The newsletter will be distributed via electronic mail and posted on the school Facebook page.

Classroom Teacher

While each teacher does have a direct line, it is respectfully requested that calls during the school day be directed through the Main Office to minimize classroom interruptions. Calls will not be transferred to the classroom during the school day. Emergencies will be handled on a case-by-case basis, but the general practice will be passing a message on via email.


Digital Media in the Classroom

This policy applies to Humphreys West ES

Digital media are sometimes used by teachers to supplement the curriculum, extend particular aspects of a subject, or in conjunction with special activities or events. Media that include inappropriate language or violence will not be shown in any class. Only videos with a “G” rating are to be shown at HWES without parent permission. Portions of PG and PG-13 movies can be shown for lesson purposes with signed permission form from the parents. The teacher shall not use “pirated”/copyright infringed versions of any digital media.


Religious Holiday Observance

This policy applies to Humphreys West ES

Students may engage in independent religious discussion to the same degree that they may engage in other types of permissible speech. The freedom to engage in religious expression in school does not include the right to compel other students to participate in religious discussion. Students may observe religious practice in school, such as private prayer, saying grace before meals and wearing yarmulkes and head scarves, as long as the practice does not violate student standards or cause substantial disruption.


Celebrations

This policy applies to Humphreys West ES

It is appropriate to share the celebration of special holidays with students by doing extra class activities. Examples would be Chuseok, Lunar New Year, the December holiday season, or end of the year. Classroom birthday celebrations will be held at the discretion of the teacher. Please contact your student’s teacher if you are interested in celebrating a birthday in the classroom.


Conferences/Appointments

This policy applies to Humphreys West ES

The school believes that frequent communication between the teacher and the parent is essential to ensure that the best possible learning situation is afforded to each child. In addition to the regularly scheduled fall parent teacher conferences, arrangements may be made at the request of either the teacher or the parent for individual conferences.

Students and parents are encouraged to make appointments with teachers for discussion of personal and academic problems as they arise. Delay in finding solutions to these problems frequently has a serious effect on academic achievement. When problems or concerns arise, parents should contact the teacher or specialist closest to the issue first. Appointments may be made by sending a note/email to your child’s teacher or specialist.


Chain of Command/Concerns

This policy applies to Humphreys West ES

Parents are encouraged to resolve student matters directly with teachers. However, when it is impossible for matters to resolve at the teacher level, please refer your concern to a school counselor or administrator. School counselors and administrators are available to meet with parents and teachers to resolve issues.


Homework

This policy applies to Humphreys West ES

Homework is done outside the classroom to reinforce classroom instruction, increase understanding and retention, transfer and extend classroom instruction, prepare for class discussion, and provide curriculum enrichment opportunities.

Per regulation DSAI 2000.9, when assigning homework, a teacher should:

  • Identify the degree to which homework affects the determination of a student's grades.
  • Provide clear, concise directions for completion of homework assignments.
  • Check homework for completeness and mastery of concepts as appropriate to the nature of the assignment and return to students.

Homework assignments shall serve supportive purposes including the following:

  • Provide students with opportunities to follow-up on individual interests.
  • Allow exploration in greater depth of material being presented in the classroom.
  • Supplement classroom learning.
  • Provide opportunities for problem solving and research.

The kind and amount of homework shall be designed to meet the individual needs of students. Follow the guidelines below when assigning homework:

  • Grades 1-3:  2.5 hours per week.
  • Grades 4:  5 hours per week.
  • Homework is not recommended for kindergarten students.

It is also recommended that a student read at least 10 to 30 minutes daily based on the student’s grade level.


Lunch Procedures

This policy applies to Humphreys West ES

The lunch period is an important part of each student’s day. The Osprey Café is an appropriately structured learning environment. Children in grades K-4 whose parents establish a lunch account receive a 6-digit personal identification number (PIN). Kindergarten aides will bring students’ PINs to and from the cafeteria to ensure accountability. First through fourth grade students should commit their PINs to memory.

*Times may change due to HPCON measures.*

Lunch Start Times:

  • Sure Start 1015
  • Kindergarten 1120 or 1135
  • First Grade 1030 or 1040
  • Second Grade 1215 or 1225
  • Third Grade 1050 or 1100
  • Fourth Grade 1150 or 1200

Recess

This policy applies to Humphreys West ES

A 20-minute recess period will follow immediately either before or after lunch. Students in all grade levels will have recess (in the event of inclement weather recess will be inside). Recess is a semi-structured period of time when children play together. Recess monitors (or classroom teachers) will correct student play when it becomes unsafe, rough, or discourteous.

Extra Recess (K-1)

Teachers sometimes like to consider "extra recess" for students throughout the year. Extra recess should not be scheduled during any of the lunch periods. Physical education classes have priority for the playground and hardtop areas. Extra recess is coordinated across the grade level, supported by the grade level chair, and shared at grade level chair meetings.

Indoor Recess

If the temperature is below 0° F (based on actual temperature and windchill) or it is raining outside, students will be kept indoors for recess. Additionally, due to poor air pollution caused by fine dust in South Korea, students are kept indoors when the Air Quality Index (AQI) in the local area measures at 150 or more.


Playground and Campus Procedure

This policy applies to Humphreys West ES
  • Students will:
    • follow the directions of the playground monitors and school staff.
    • need to be able to see and to be seen by monitors at all times.
    • act in a polite, courteous manner toward all students and adults.
    • not engage in name calling, hitting, kicking, or pushing others.
    • seek adult assistance when needed.
    • not bring food or drinks other than water to the playground.
    • take proper care of all playground equipment and use equipment appropriately.
    • not play any activity that involves tackling or physical contact like tag.
  • Each child is expected to be courteous and respectful to everyone at school and for all school property. Students are reminded to keep their hands, feet, and belongings to themselves.
  • Hats, headgear, scarves, caps and/or visors will not be worn inside the buildings at HWES.
  • Students should practice safety, act responsibly, and be considerate of others when involved in any activity anywhere on the school campus or at any school function.
  • Students should always walk on campus unless engaged in an activity being supervised or directed by a teacher.
  • Students should practice fair play, good sportsmanship, be polite and considerate of others.
  • Students should always behave as responsible citizens.

Playground and school campus safety is always a concern. Our school has ZERO tolerance for all bullying behaviors. Strong disciplinary action including suspension and / or expulsion will be taken in all cases of bullying behavior. Recess will be held outdoors unless the temperature or the weather conditions are unfavorable. Parents should ensure that students are dressed appropriately for outdoor recess at all times of the year. Pets are not allowed on the school campus.

All playgrounds are closed before school starts each day at 7:30 a.m. All playgrounds are closed to the public until the buses depart at 2:10 p.m. We ask for your cooperation in protecting all children at school.


Information Center/Library

This policy applies to Humphreys West ES

Humphreys West Elementary School Information Center (IC) supports and enriches the educational program of the school through service to the students, faculty, administration, and the community with an extensive, balanced, relevant collection of print and non-print materials.

  • Resources available in the Information Center include:
  • A children’s literature collection
  • Picture books
  • Fiction books
  • Non-fiction books
  • eBooks
  • Audiobooks
  • Biographies
  • Reference books
  • Professional educator’s collection
  • Online research databases

Information Center Procedures

All classes come to the library with their classroom teacher for checkout. Teachers can sign up for additional IC time for research, digital citizenship lessons, etc. Students may visit the library during the week in between their regularly scheduled class; they may visit the IC with their teachers’ permission.

Book Student Check-Out

Students may check out the following numbers of books:

  • Sure Start – 1 book
  • Kindergarten – 1 book
  • 1st grade – 1 book
  • 2nd grade – 2 books
  • 3rd grade – 3 books
  • 4th grade – 4 books

Additional books may be allowed when a specific teacher assignment has been made. The student circulation period is 10 school days. Due to limited resources, students may be allowed only two books at a time by a particular author or from a particular series at any given time.

*The number of books may change due to HPCON measures.

Overdue Books

  • Students may not check out any new materials while overdue books are outstanding.
  • Overdue books must be physically presented at the circulation desk in order to be renewed.

Lost Book Procedures

If a textbook or library book is lost, the student and parents are asked to purchase a replacement library bound (hardback) book or book of equal value and donate it to the school.

Parents of HWES Students

  • Parents may establish an account with the librarians, subject to these guidelines:
  • If possible, please check out after school, MWThF from 1410-1430 p.m.
  • Parents may check out three items for 10 school days.
  • Book(s) may be renewed if the due date has not yet been reached.
  • Parents may not check out any new materials while overdue books are outstanding.
  • Overdue books must be physically presented at the circulation desk in order to be renewed.
  • Parents may not check out newspapers, DVDs, CDs, or Big Books.

Homeschooled Students’ Use of the Library

By statute (20 U.S.C. 926(d), as amended by section 353 of PL 107-107), eligible dependents in overseas areas are entitled to receive specified auxiliary services from DoDDS. Auxiliary services include use of academic resources, access to the library of the school, after-hours use of school facilities, and participation in music, sports, and other extracurricular and interscholastic activities. For the purposes of use or receipt of auxiliary services without enrolling or registering in DoDDS, a DoD dependent must be eligible for space-required enrollment as specified in DoD Directive 1342.13, “Eligibility Requirements for Education of Minor Dependents in Overseas Areas.” Proof of eligibility must be provided (to the Registrar) and will be maintained at the school where the dependent is receiving services.

Homeschooled students and their parents who meet the eligibility requirements will follow the same procedures for checkout as HWES students and parents as previously stated.


Specialist

This policy applies to Humphreys West ES

Our school is fortunate to have available the expertise of the following specialists.

Large Group Specialists

  • Art
  • Korean Culture/Host Nation
  • Music
  • Physical Education
  • Library

Resource and Small Group Specialists

  • ESOL (English as a Second Language)
  • Guidance Counselors
  • School Psychologist
  • Resource Specialists
  • Speech Therapist
  • Gifted Education Specialist
  • Math Support Specialist
  • Reading Support Specialist

Every student in the school takes classes with the Large Group Specialists. If you have any concerns regarding your child and potential need for him/her to utilize any of the Resource or Small Group Specialists, please contact the Main Office (757-2127) for an appointment.


English for Speakers of Other Languages (ESOL)

This policy applies to Humphreys West ES

An English language learner (ELL) is a student identified as one who is in the process of acquiring English as an additional language. DoDEA’ s ESOL Program is a language acquisition program designed to teach ELLs social and academic skills as well as the cultural aspects of the ELLs to succeed in an academic environment. It involves teaching, listening, speaking, reading, writing, study skills, content vocabulary, and cultural orientation at appropriate developmental and proficiency levels with little or no use of the native language. ESOL instruction is in English and can be provided in a variety of settings and program configurations. The amount of instruction given will vary according to the student's needs and classification. ELLs are involved in mainstream classes during the day.

Related DoDEA Policies & Regulations

2440.1: English as a Second Language Programs

Counseling

This policy applies to Humphreys West ES

DoDEA school counselors provide comprehensive counseling programs to all students in grades K-12. Counseling programs are designed to foster a foundation for life-long learning by removing barriers to students’ academic success. Early identification and intervention of students’ academic and social/emotional needs is essential in removing barriers to learning and promoting academic growth. School counselors provide direct and indirect student services and curricular activities to increase the knowledge, skills, and attitudes required for students to achieve their potential academically, socially, emotionally, and physically for life, college, and career readiness.

Elementary school counseling programs support student’s self-concept and feelings of competence as successful learners. In elementary grades, school counseling programs deliver the knowledge, attitudes, and skills (e.g., decision-making, communication, interpersonal, and life-skills) required for students to progress through school as competent and confident learners.

Related DoDEA Policies & Regulations

2946.1: School Counseling Services
2946.2: DoDEA School Counseling Services

School Psychology

This policy applies to Humphreys West ES

DoDEA school psychologists provide a range of services designed to support students’ learning, growth, and development. They are experts in student mental health, learning and behavior, and partner with various stakeholders throughout the school and community to support students’ academic and emotional needs. School psychology programs are designed to foster safe, healthy, and supportive learning environments that strengthen connections between the school, home, and community. School psychologists aim to improve academic achievement, support diverse learners, promote positive behaviors and safe school climates, and strengthen school-family partnerships. Core functions of school psychologists include mental health interventions, behavior management, crisis intervention and response, assessment, and consultation and collaboration. Please contact your school psychologist for additional information regarding the DoDEA School Psychology Program.

Related DoDEA Policies & Regulations

2946.4: DoDEA School Psychological Services Manual

Child Find

This policy applies to Humphreys West ES

Child Find is the ongoing process used by DoDDS and the military departments to seek and identify individuals from 3 to 21 years of age who might be in need of special education. If you have a child whom you suspect may have a disability, please contact the Special Education Department through the Main Office at (757-2127). DoDDS actively seeks to identify these children so they may receive the special education services that they need.


Student Support Services

This policy applies to Humphreys West ES

Teachers are the cornerstone of the referral process. When a teacher notices a student's learning difficulties in the classroom, he/she will initiate steps to identify the cause of the issue and to mitigate the difficulty.

Collaborating with parents, colleagues, and the administration can produce adaptive strategies that address the issues to the student’s benefit. Teachers must clearly document the strategies used, the duration of the use, the measurable results, and keep parents informed.

When adaptive instructional and management strategies are not effective, the classroom teacher shares concerns with parents (via conference), notifies them of the intent to initiate a referral to the SST using the forms on the Share Point and provides supporting data to the SST coordinator.

The Student Support Team

The purpose of the Student Support Team is to collaborate in a formal setting to specify the difficulty a child maybe experiencing and to identify strategies tailored to address the specific need/concern.

The SST coordinator contacts the SST Team, and he/she sets up the student meeting once the referral and data has been submitted. The student support team is comprised of educator(s), counselor(s), and administration. Parents should also be part of the team as they often hold helpful information relating to the student. The classroom teacher confers with other teachers on the SST team for ideas to see if these interventions assist the child with the learning process. The classroom teacher updates the parents of the progress of the SST. For those students where learning and/or behavioral difficulty persists in spite of interventions, a referral may be made to the Child Study Committee for additional assistance if the committee deems appropriate. SST (student support team) and CSC (child study committee) are separate committees. It is recommended that teachers confer with SST prior to initiating a referral to the CSC so that pre-referral interventions are properly documented. It is only recommended for the classroom teacher to bypass the SST in extreme cases and only after involving the counselor and administration.

The Case Study Committee

A Case Study Committee exists in all DOD schools for the purpose of identifying and meeting the individual needs of students with disabilities. The committee meets on a regular basis and consists of special educators, administrator, guidance counselor, school psychologist, school nurse, regular educator, and ESOL, if needed.

The administrator has ultimate responsibility for the functions of the committee. When adaptive instructional and management strategies as specified by the SST are not effective, the teacher notifies parents, the grade level counselor, and the CSC chairperson about the concerns and notifies them of the intent to initiate a referral to the CSC.

The classroom teacher and counselor complete the pre-referral packet documenting strategies/interventions, conferences, work samples, assessment scores, health screening etc. The packet is on the Share Point. The Case Study Committee (including parents and teachers) meet to discuss pre-referral documentation and determine appropriateness of referral for special education. The team meets and if the referral is accepted the parents sign and give permission for an assessment plan to be written. Once permission is signed, the CSC team has 45 school days to complete testing and share the results with the teacher and parents to determine if the child is eligible to receive assistance through the Special Education program. If the child is found eligible to receive service, the team has 10 school days to develop the initial Individualized Education Plan (IEP).

IEPs are reviewed annually, and comprehensive testing is completed every three years. An IEP can, however, be reviewed any time during the year. If you have a student on an IEP, please review the goals and objectives, and dialogue with the case manager as needed. As the general education educator and/or specialist, you are responsible for implementing the stated modifications and to know what academic and/or behavioral objectives are to be met. By federal law, teachers are accountable for the implementation of a student's IEP.

Related DoDEA Policies & Regulations

1342.12: Provision of Early Intervention and Special Education Services to Eligible DoD Dependents

Advanced Academic Program and Services (AAPS)

This policy applies to Humphreys West ES

The goal of the DoDEA Advanced Academic Program is to identify students with high potential and exceptional performance and to develop challenges that match their strengths within core academic areas. The Humphreys West Elementary School’s AAPS is for students in kindergarten to fourth grade who are in the top 3-5% of the school population following the DoDEA program guidelines. Students in grades K-2 participate in enrichment experiences based on teacher recommendation. Students in grades 3-5 are formally identified.

Identification Process

  • Referral of students for consideration by the Gifted Review Committee will be completed through:
    • Screening: through a review of data.
    • Nomination: by parents, teachers, or the student.
    • Transfer Records: transfer students are eligible for gifted services pending a review of records.
  • Permission of the parent or guardian must be obtained.
  • Data gathering and/or assessment with development of student profile.
    • The InView Cognitive Abilities Test and the Naglieri Nonverbal Abilities Test (NNAT) may be used as part of the data collection phase of student profile development. These assessments of ability may support the data received from other measures such as rating scales, anecdotal information, observations, performance assessments and tests of achievement.
  • A decision for each candidate is made through a committee review of the student’s profile.
    • A student’s eligibility for gifted education services is based on a documented need for modifications in the student’s instructional program to ensure continuous academic challenges and supporting services.
  • Determination of AAPS for eligible students is the decision of the AAPS Review Committee. Services are matched to the individual student’s needs and the local school options.

Eligible students demonstrate more than one of the following indicators:

  • Qualitative data (observations, anecdotal evidence, narratives, interviews) indicative of highly unusual ability or achievement.
  • A total battery score at or above 97th percentile on a nationally normed achievement test .
  • A total score at or above 95th percentile on a group ability test.
  • An average rating scale score of 40 or higher from two or more educator raters and specific evidence of gifted behaviors in written narratives.
  • Very strong indicators of gifted behaviors as noted in parent or self-ratings and narratives.

The AAPS Review Committee consists of at least three representatives including a counselor, administrator, and a teacher with expertise in characteristics and behaviors of gifted students. The AAPS Review Committee determines whether the child will be found:

  • Eligible to receive gifted services.
  • Ineligible.
  • Monitored.

The AAPS Review Committee determines which two or more of the following AAPS eligible students receive:

  • Resource Room.
  • Individualized Services.
  • Differentiation in the Regular Classroom.
  • Cluster Grouping.

The AAPS Review Committee will determine each student’s eligibility status annually. After reviewing a folder outlining the student’s strengths, the Committee will determine a student eligible, ineligible, or to be monitored. Multiple measures must be used in the identification process.