Kaiserslautern HS Mascot

School Address and Contact Information


Unit 3010
APO, AE 09021 09005
Germany
Phone: 0611-143-545-1425
Fax: 90-631-99846
Jason.James@dodea.edu
https://www.dodea.edu/KaiserslauternHS

Kaiserslautern, Germany

 

KHS Mission Statement

To provide a challenging and comprehensive education for students to become model citizens in a diverse and global society.

KHS Vision Statement

Educate, Engage and Empower Students to Succeed in a Dynamic World

By the end of SY 21-22, KHS will strengthen implementation of College and
Career readiness for all students by ensuring all classrooms teaching Literacy skills and Mathematics
reflect standards-based instruction. DoDEA PRIORITY ONE: We will strengthen our standards-based educational system by transitioning to:

  • College- and Career-ready standards that are infused with rigor and relevancy
  • A common standards-aligned curriculum
  • A common instructional framework
  • A common assessment system

Kaiserslautern HS School Hours

Grade School Hours Thursdays Hours Summer Hours
9 - 12 8:15 a.m. - 3 p.m. (Mon, Tues, Wed & Fri) 9:15 a.m. - 3 p.m.  
Office 7 a.m. - 4:30 p.m. (Monday - Friday)   8 a.m. - 4 p.m.
Teachers 8 a.m. - 3:30 p.m. (Monday - Friday)    

School Contacts

Name Staff Position Phone
Registrar
 
Attendance
 
School Webmaster
 
School Meals Program School Meals Program
063190523
School Nurse
0611-143-545-1447/1425
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Information Specialist Information Specialist
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School Counselor
 
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School Psychologist
 
School Counselor: Freshman Support Counselor
 
School Counselor: Last Names GE-O
 
School Counselor: Last Names P-Z
 
 

 

Handbook Contents

School Calendars
Admin Bios
General Information
Enrollment
High School Graduation
Report Card and Testing Information
Special Education
Reporting Abuse Neglect Suicide Risk and Threats
School Counseling Services
School Health Services
Student Rights and Responsibilities
School Security
Student Conduct and Discipline
Technology
Student Transportation
School Procedures

School Handbook

Director's Message: Mr. Thomas M. Brady

Thomas M. Brady

Dear Parents, Students, Staff, and Members of Our Community, 

Since the beginning of the COVID-19 pandemic, we have had to be flexible in our approach to instructional delivery, while also remaining steadfast in our commitment to providing every DoDEA student with a first-rate education.  

The health and safety of our students is our top priority. In that regard, this year remains no different.  

We have always believed that instruction in the classroom is the optimal learning environment for most of our military-connected students. Conducting teaching and learning within the familiar environments of our classrooms provides students with stability and continuity. Face-to-face instruction and the routines of school add significantly to success and growth for all students. 

While I am cautiously optimistic that our students will be able to attend school in person throughout the year, we have systems and infrastructure in place to provide remote instruction, on a moment's notice, as local HPCON levels and host nation guidance require. 

As we begin School Year 2021 / 2022, please take a moment to review our COVID-19 Operational Guidelines and Protocols, Version VII.   

These operational guidelines are a key part of DoDEA’s role in total force and the warfighter’s mission readiness. In order to protect the health and safety of our military communities and to maximize in-person learning opportunities for all students, DoDEA will continue to use an integrated package of prevention and control components to avoid transmission of COVID-19 in schools. 

Last year, as a result of our response throughout the pandemic, infection rates among students and staff remained remarkably low. We understand the stress and anxiety that many families feel due to the current circumstances, but I encourage all of us to have confidence that through cooperation, mutual support, and adherence to our operational guidelines, we will continue to learn within a safe and healthy environment, without sacrificing our rigorous educational standards. 

Throughout the COVID-19 pandemic I have been consistently impressed with the dedication, passion, and commitment of our staff, our students, and our families to continuously adapt to each new challenge and overcome every obstacles.  By working together to support one another we have continued to thrive academically and as a community.  

We cannot always predict what challenges the world will place before us on our path, but with dedication and teamwork we can know that we will continue to fulfill our mission to ensure Excellence in Education for Every Student, Every Day, Everywhere. 


School Operations in COVID-19

This policy applies to DoDEA Europe

Continuity of education is a critical quality of life component for military families and communities. We recognize that school operations impact on the readiness of our military partners to complete their mission. Our teachers and the routines of school provide an important element of stability for our students which adds significantly to their success. In-classroom Instruction is the optimal learning environment for our military-connected students. We will seek to provide as much in-school instruction as possible for all students every day to the best of our ability, and in accordance with official health guidelines. more...


Vision Statement

This policy applies to Kaiserslautern HS

As a RAIDER, I am

Resilient

Ambitious

Imaginative

Determined

Empowered

Reliable


KHS School Fight Song

This policy applies to Kaiserslautern HS

Cheers, Cheers for Our Red And White!

Show Me That K-town Raiders Can Fight!

Send Our Loyal Cheers on High!

To Shake Down Thunder From The Sky!

Whether We Win Or Whether We Lose,

KHS Will Not Have The Blues;

As Our Loyal Team Goes Marching

Onward To VICTORY!!


Principal's Corner

Welcome to Kaiserslautern High School! You are going to love this school! We look forward to an excellent school year focusing on academic achievement and personal development. The information in this handbook has been prepared to familiarize you with our educational programs and operational
procedures. We urge you to carefully review this information as a family and keep it available for reference during the school year. Our school has enjoyed a long, proud history of academic excellence, co-curricular activities, and exemplary character development. I am looking forward to continuing many of the “Raider” traditions. I hope that we can work together to make sure that each and every student maintains the high academic standards that our school has enjoyed. Our faculty and staff are here to assist you in reaching your academic goals. We have a wonderful school where each student is valued and supported.

The administration, faculty, and staff are set on delivering a quality education to each of our high school students. We are committed to implementing the very best practices from the research on effective schools. High school teachers work together in academies to guarantee a curriculum that meets the needs of all students. Students also find many opportunities to develop their interests and abilities. A wide range of programs is offered to expand the students’ physical, cultural, and intellectual development. We realize the importance of attitude and self-respect; therefore, we focus on character education as well.

Kaiserslautern High School is fully accredited by AdvancED. Approximately 700 students are enrolled in grades 9-12. The year consists of two semesters with a total of about 183 instructional days. As a
Department of Defense Education Activity School (DoDEA), our educational program generally exceeds the standards of stateside schools. School policies have been designed to provide the best possible learning environment. The combination of fully qualified educators, a strong DoDEA curriculum, and our policies and procedures have enabled us to gain and maintain full accreditation from the AdvancED.

Students: We hope that you will become actively involved in our school’s activities and special programs. You will soon find that there is much to do here. Your teachers will get to know you quickly and will help you to be happy and successful at Kaiserslautern High School.

Parents: Think of this as a community school. Your input is essential for our continued growth. The door is open to you any time you want to ask a question or raise a concern. We invite you to spend time with us so that you get to know the school. We encourage you to come in and lend a hand. Join the PTO, SAC, and School Improvement Team, or volunteer at school. By working together, we can continue to make Kaiserslautern High School a great place for students and parents.

We welcome you to KHS and look forward to working with you!

Jason James
Principal

 

About Our School

Kaiserslautern High School, (formerly known as Rhine High School or Kaiserslautern American High School) also known as "K-Town" or simply "KHS", is a private, Department of Defense (DoD) operated international school in Kaiserslautern, Germany. The school, which serves over 700 students with 68 full-time educators. School Profile

KHS is part of the DoDEA (Department of Defense Education Activity) system. KHS is located in the Europe East, one of the three European school districts run by DoDEA school by population in Europe. KHS serves students of the KMC (Kaiserslautern Military Community). The KMC inhabits approximately 50,000 Americans and is therefore the largest community of Americans outside of the continental US.

Shortly after the development of Western Area Command (WACOM) in 1952, when Americans took over the western area of Germany from the French, KHS was housed in a converted apartment building. On March 12, 1953, the school moved into an old hospital building, and expanded continuously over the years.

From 1953 to 1958, the school included a dormitory for approximately 150 French and German students. The school was originally known as Rhine High, wasn't referred to as KAHS until the early sixties, and KHS fairly recently. The school grew quickly, and prior to the construction of Ramstein High School in 1982, KHS was the largest military-operated high school outside the continental US with an enrollment of more than 1600 students.

Today, Kaiserslautern High School's enrollment has increased due to the relocation of military forces in Europe. Nevertheless, KHS is known for providing excellent education, and has a graduation rate of over 85%. When compared to other DoDEA schools, KHS ranks first in standardized test scores. With an annual tuition of approximately $26,000, KHS is also a rather expensive institution. However, dependents of the military and Department of Defense contractors, are exempt from paying.  Retired military, Contractors or NATO personnel are not exempt  from these changes.

KHS is fully accredited by AdvancED and NCA CASI/SACS CASI (North Central Association Commission on Accreditation and School Improvement (NCA CASI) and the Southern Association of Colleges and Schools Council on Accreditation and School Improvement (SACS CASI). Every five years the school is visited by AdvancEd to assess the success of the school's individual school improvement plan. NCA CASI and SACS CASI accreditation engages the entire school community in a continuous process of self-evaluation and improvement. The overall aim is to help schools be the best they can be on behalf of the students they serve.

In June 2020, Mr. Jason James, replaced Dr. Jaqueline Ferguson as principal.  Ms. Adams and Mr. Jiménez, continued to serve as assistant principals.

 

Europe East District SY21-22

 

School Calendars

 

DoDEA Europe : School Year  2022 - 2023 Calendar


Non-Standard DoDEA Europe School Calendars

Standard DoDEA Europe School Calendar

Note: Calendar based on 190 day teacher workdays including:

5 Teacher Orientation/Pre-service/Professional Learning Days

4 Professional Learning Days

4 Teacher Work Days

2 District Continuous School Improvement Days (+1 for districts going through accreditation)

Reporting date for non-administrative educator personnel

Monday, August 15, 2022 Reporting date for non-administrative educator personnel for CCR training, orientation and classroom preparation (17-21 August)

School Year 2022-2023 (175 Instructional Days and 190 Teacher Work Days)

First Semester (84 Instructional Days)
Monday, August 22, 2022 First Day of School
Monday, September 5, 2022 Labor Day: Federal Holiday
Monday, October 10, 2022 Columbus Day: Federal Holiday
Thursday, October 27, 2022 End of First Quarter (45 Instructional Days)
Friday, October 28, 2022 No School for Students - Teacher Work Day
Friday, November 11, 2022 Veterans Day: Federal Holiday
Thursday, November 24, 2022 Thanksgiving Day: Federal Holiday
Friday, November 25, 2022 Friday: Recess Day
Monday, December 19, 2022 Begin Winter Recess (19 December – 2 January)
Sunday, December 25, 2022 Christmas: Federal Holiday
2023
Sunday, January 1, 2023 New Year’s Day: Federal Holiday
Monday, January 2, 2023 New Year’s Day Observed
Thursday, January 12, 2023 End of Second Quarter and First Semester (39 Instructional Days)
Friday, January 13, 2023 No School for Students – Teacher Work Day
Monday, January 16, 2023 Martin Luther King Day: Federal Holiday
Second Semester (91 Instructional Days)
Tuesday, January 17, 2023 Begin Second semester and Third Quarter
Monday, February 20, 2023 Presidents’ Day: Federal Holiday
Thursday, March 23, 2023 End of Third Quarter (45 Instructional Days)
Friday, March 24, 2023 No School for Students – Teacher Work Day
Monday, March 27, 2023 Begin Spring Recess (27 March – 31 March)
Monday, May 29, 2023 Memorial Day: Federal Holiday
Wednesday, June 7, 2023 End of Fourth Quarter and Second Semester (46 Instructional Days)
Thursday, June 8, 2023 No School for Students – Teacher Work Day
 

 

Admin Bios

Parents are encouraged to follow the chain of command when issues/concerns arise: please speak with your child’s teacher first, then administration.

Mr. Jason James - Kaiserslautern HS Principal

Mr. Jason James

Mr. James is excited to be joining the staff of Kaiserslautern High School beginning with the 2020-21 school year. He has previously served the DoDEA Europe East district as the principal at Landstuhl Elementary Middle School where he also served as their assistant principal. His 8 years of leadership at LEMS was marked by many successes, all of which he is very proud. His proudest moment was LEMS's receival of the National Blue Ribbon School for the 2019-2020 school year, which is a culmination of a dedicated staff and school community.

Mr. James has an undergraduate degree in Kinesiology with a teaching focus in Biology from The University of North Texas. He has a Master’s degree in Education Administration from Texas Woman’s University (Yes, men go there too). As a classroom teacher Mr. James taught 5th-7th grade science. While teaching 5th grade science he developed an environmental lab that was used as a Schoolyards Habitat training site for the National Wildlife Federation. His first position out of the classroom was in the professional development realm focused on an integrated approach of science and literacy. The team in which he worked was awarded the Outstanding Staff Development program from the Texas chapter of the National Staff Development Council. Prior to joining the DoDEA administration team, Mr. James served for 6 years as an assistant principal in North Texas where his campus consistently performed among the best in Texas.

Mr. James carries a strong belief that each child’s educational experience is important and he focuses his time on success for all. Outside of having high standards for the students, Mr. James finds equal importance on building strong collaborative relationships with parents, students, teachers, and the community. Further, he holds a deep value in shared leadership amongst staff and students. He always has an open door and readily welcomes visitors.

James is happily married to Lisa, his high school sweetheart. Together they have a son, Austin, who is a Kaiserslautern High School graduate (2017) and a daughter, Corie who graduated from KHS in 2020. In his spare time he enjoys spending time outdoors and living life to the fullest.

 

Mr. Richard Jiménez - Kaiserslautern HS Assistant Principal

Mr. Richard Jiménez

Mr. Jiménez graduated from Cardinal Hayes High School in the Bronx, NY in 1985. He received his Bachelor of Arts degree in Music with an Asian Studies minor from Skidmore College, where he met his wife Stacey. After serving in the United States Army as a language specialist, Mr. Jiménez completed his Masters of Education in Educational Instructional Technology and Psychology from the University of Oklahoma in Norman in 1996. In addition, he also completed state certification in Educational Administration, Curriculum and Supervision in 1998.

Mr. Jiménez has served in education for over twenty years. He has always been committed to ensuring that his students are supported in their physical, emotional, social and academic growth. He had taught at Catholic parochial K-8 schools in New York City and the Bronx as well as public vocational and high schools in Oklahoma before joining DoDEA in 1998.

Mr. Jiménez served as a teacher and counselor in DoDEA-Japan and Georgia before coming to DoDEA-Europe; first as a high school counselor in Ansbach Middle High School and then as the Assistant Principal of both Bamberg Middle High School and Baumholder Middle High School. During these years, Mr. Jiménez was very active in the community in support of his belief that all community members are partners in educating and meeting the needs of all students. He had taught Sunday school classes, served as Cub Scout leader, performed in Community Theater, and attended numerous events and activities to foster positive working relationships between the school and community members.

Mr. Jiménez continues to support the infusion of technology in the school curriculum and works with each student individually to ensure they have what they need to be successful in meeting their goals. His basic philosophy is to support students through shared decision-making and collaboration with faculty, staff, district personnel, community members, parents and students.

Mr. Jiménez and his wife, Stacey, have three children. Mr. Jiménez enjoys reading, travel, and attending community events.

 

Stefanie Adams - Kaiserslautern HS Assistant Principal

Stefanie Adams

Ms. Adams is elated to be joining the staff of Kaiserslautern High School beginning in November of the 2020-21 school year. She comes to the DoDEA Europe East district from the DoDEA Europe West district, where she served as the Career and Technical Education Instructional Systems Specialist and acting assistant principal at SHAPE American Middle School.

Ms. Adams was born and raised in Tampa, Florida, graduating from the University of South Florida’s Honors College with a Bachelor of Science in Biomedical Sciences, and minors in Biomedical Physics and General Public Health. Following undergraduate school, Ms. Adams graduated from Le Cordon Bleu as valedictorian and then earned her Masters of Education, with a concentration in Transformational Leadership, from Aspen University.

Ms. Adams’ teaching career began in Florida where she served as a Culinary Arts chef instructor and IB Biology instructor. While in Florida, she earned multiple awards for innovative and cross-curricular teaching, including multiple First in State (K-12) Governor’s Awards for Excellence in Teaching Economics. Ms. Adams joined the DoDEA family in 2014 in the DoDEA Pacific East district, establishing the Culinary Arts program and serving as a Culinary Arts chef instructor and Biology instructor at Yokota High School in Tokyo, Japan. Throughout her career as an educator, she has always been an enthusiastic supporter of school and team morale and building relationships – serving for multiple years as Student Government advisor, culinary competition team advisor, class sponsor, sunshine committee chair, student and teacher recognition chair, and Instructional Leadership Team Chair for Continuous School Improvement.

Arriving from Brussels, Belgium, Ms. Adams is joined by her husband Joel, a guitarist and composer who has worked in DoDEA since 2015. In their spare time, they enjoy cooking together, traveling, and photography. They are thrilled to join the Kaiserslautern family and be a part of the stellar team of educators and staff who are dedicated to enriching our students’ education and lives at Kaiserslautern High School.

 

Dr. Jason Ter Horst - Ramstein, Kaiserslautern, Wiesbaden, Sembach, Baumholder - MS/HS Community Superintendent

Dr. Jason Ter Horst

Dr. Jason Ter Horst was raised in a military family and has been an educator for over twenty years. He taught grades K-12 throughout his educational career, spending the most amount of time at the middle school level as science teacher and coach. After earning a Master’s Degree in Leadership, Dr. Ter Horst became an assistant principal and then principal of a middle school in Colorado Springs, Colorado. After his middle school received national recognition as a Trailblazer Schools To Watch award winner, Dr. Ter Horst became an Executive Director of K-12 Schools in his district and supervised twenty schools and their principals. Concurrently, he taught as an adjunct professor at the University of Colorado Colorado Springs in the Educational Leadership Department.

Three years later, Dr. Ter Horst became the Assistant Superintendent of Instruction, Curriculum, Student Services and Assessment in Colorado Springs, School District 11. There he supported a district of 58 schools and served 28,000 students through curriculum adoption, program evaluation, assessment development, improvement planning, and accountability structures. While serving as Assistant Superintendent, he was also involved with State-level work. He was part of a state-wide Accountability Workgroup, as well as a member of a state-level team focused on improving central office support to struggling schools in the State.


Dr. Ter Horst earned his B.S. from Colorado State University in Pre-Medicine. He completed his M.Ed. at the University of Colorado in 1998. In 2018, Dr. Ter Horst also completed his PhD program at the University of Colorado.

After twenty years in the Colorado Educational System, Dr. Ter Horst came to DoDEA in 2016, where he currently serves military connected families in the role of Community Superintendent for Kaiserslautern Military Community. As a former student in DoDEA himself, and a veteran of the U.S. Army Military Intelligence Community, he is committed to doing whatever he can to support our military community.

Dr. Ter Horst is known for his work ethic and a highly innovative approach to leadership and the education of students.

 

Mr. Joseph Lovett - Ramstein, Kaiserslautern, Wiesbaden, Sembach, Baumholder ES/IS Community Superintendent

Mr. Joseph Lovett

Mr. Joseph Lovett joined the Europe East District Office as Community Superintendent in August 2020. He is originally from Minneapolis, Minnesota, and has worked in education for 45 years. He has had the honor to work for DoDEA since 1983.

Mr. Lovett attended the University of St. Thomas, Minneapolis Community College, and Mankato State University. He received his undergraduate degree in Elementary Education and his graduate degree in Educational Administration from Mankato State University (now University of Minnesota-Mankato).

Prior assignments have been as Community Superintendent for Europe West at RAF Feltwell in the UK, principal at Vogelweh ES, Ramstein ES, and Bitburg ES, assistant principal at Mannheim ES, business officer for the Hessen District Superintendent’s Office, teacher at Darmstadt ES and elementary classroom teacher in Minnesota 1976-1983. Mr. Lovett was named DoDEA Europe Elementary Principal of the Year in 2017.

In addition to his professional activities, Mr. Lovett has supported his community through serving as a volunteer with Community Theatres, Deutsche Basketball Bund, School PTAs, and Booster Clubs.

His three adult children graduated from General H.H. Arnold High School in Wiesbaden. Mr. Lovett’s family lives in the KMC where his wife Kimberly Lovett, a teacher of students with visual impairments, works at Ramstein Intermediate School.

 

School Handbook

Mr. Steven Sanchez - Europe East District Superintendent

Mr. Steven Sanchez

Mr. Steven L. Sanchez has more than 30 years of experience as an educator and 25-plus years with DoDEA. Mr. Sanchez previously served as the Community Superintendent of the Europe South District and former Heidelberg District Assistant Superintendent. He has also served on the European Athletic Council, the Transcript Review Team, Senior Advisory Leadership Group and co-chair of the SAT Committee for DoDEA.

Mr. Sanchez was the Kubasaki High School principal in Okinawa, Japan from 2006-2010. During his tenure as principal, he added Advanced Placement courses and Career and Technical Education courses to the Kubasaki curriculum while graduating 99% of its seniors from 2007-2010. Mr. Sanchez served on the Far East Activities Council and the Okinawa Activities Council as well as serving on the DoDEA Guidance Counseling Task Force from 2007-2009.

In 2002 Mr. Sanchez was promoted to principal of Yokota Middle School in mainland Japan. Also in 2002, Mr. Sanchez received the Commander's Award for Civilian Service from the Department of the Army. While in Yokota, Mr. Sanchez was the coordinating principal of the Yokota schools, assisted in coordinating athletics and served as chairperson for the Kanto Plains Association of Middle School Principals.

In 1997 Mr. Sanchez was selected as the Assistant Principal of Vicenza American High School. In 1990 he joined DoDEA and moved with his family to Italy where he began teaching Spanish and Social Studies at Vicenza American High School. In addition to Spanish, Mr. Sanchez is also fluent in Italian.

Mr. Sanchez earned his Master's Degree in Education from Framingham State College of Framingham, Massachusetts in 1996. That same year he entered the Aspiring Leader's Academy in DoDEA, which he completed the following year. Mr. Sanchez began his high school teaching career in 1984 teaching Spanish and Physical Education in Vallejo, California. A native of Loomis, California, Mr. Sanchez graduated with Honors from the University of California at Santa Barbara in 1984 with a Bachelor's of Arts degree in Spanish. As an undergraduate he studied during the 1982-1983 school year at the University of Madrid.

 

Dr. Louis D'Angelo - Europe East Chief of Staff

Dr. Louis D'Angelo

Dr. Louis D'Angelo is very happy to start his 9th year with DoDEA. He started in his current role of the Europe East Chief of Staff in 2018. Prior to joining the Europe East district, Dr. D'Angelo was with DoDEA Japan as the principal of Zama Middle-High School. He started his career with DoDEA in Misawa, Japan as an Assistant Principal of Edgren Middle-High School. Before joining DoDEA, he was an Assistant Principal at two high schools in Norfolk, Virginia. He taught high school English in Chesapeake, Virginia prior to moving into school administration. Dr. D'Angelo is retired from the Virginia Air National Guard, 203rd REDHORSE Squadron.

 

School Handbook

General Information

Interstate Compact on Educational Opportunity for Military Children

The Department of Defense (DoD), in collaboration with the National Center for Interstate Compacts and the Council of State Governments, has developed an interstate compact that addresses the educational transition issues of children of active duty military-connected families.  Currently, all 50 states, DoDEA and the District of Columbia participate in this interstate compact, which provides uniform policy for resolving the educational challenges experienced by military-connected children as they transition between school systems.

We encourage all of our families preparing to transition, to, from or within a DoDEA and/or stateside school system to engage with the School Liaison (SLO) from the sending and receiving locations.  The SLO is the local contact for schools and has valuable information about school calendars, hybrid learning, early enrollment, student services, how to manage quarantine requirements and more. 

“Call your SLO before you go”
In order to prepare records for your students school transition.

 A directory of School Liaisons is updated annually and can be found at: https://www.dodea.edu/Partnership/index.cfm

The Compact ensures that mobile children of military families are afforded the same opportunities for educational success as other children.  States participating in the Compact work to coordinate graduation requirements, transfer of records, course placement, unique learning needs, assessments and other administrative policies.

For additional information or transition support, please contact or call the Partnership office at 571-372-6026.

Related DoDEA Policies & Regulations

1325.01: DoD Impact Aid Program for Local Educational Agencies, Change 2
1342.29: Interstate Compact on Educational Opportunity for Military Children

Access to School Facilities

If the principal permits a school to operate a limited open forum by maintaining a practice of allowing any single non-curriculum-related student group access to school facilities, the principal shall ensure that all of such student groups (including activities of religious nature) are permitted equal access to meet on school premises and use school facilities during non-instructional time. Access to groups may be denied if the principal determines that a student or student group has or is likely to substantially interfere with good order or discipline or violate any Federal, state, or local law, or DoD or DoDEA regulation/policy.


Visitors and Volunteers

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.

Due to COVID-19, schools are currently minimizing volunteers/visitors in the classroom.

A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.


School Advisory Committees

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.

Related DoDEA Policies & Regulations

1342.15: Educational Advisory Committees and Councils
1358.01: School Boards, Advisory Committees, and Dependents Education Council

Enrollment

Registration Process

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

  1. Proof of age;
  2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
  3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
  4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

Related DoDEA Policies & Regulations

1342.13: Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas, Change 3
1342.26: Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS)

Immunization Requirements

health services immunizationStudents who enroll in DoDEA schools are required to meet specific immunization requirements (DoDEA Regulation 2942.01, “School Health Services,” September 2, 2016).  These requirements represent the minimum and do not necessarily reflect the optimal immunization status for a student. Acceptable forms of official proof of immunization status may include, but are not limited to:

  1. Yellow international immunization records;
  2. State agency-generated immunization certificates;
  3. School-generated immunization certificates; and
  4. Physician, clinic or hospital-generated immunization records.

It is the responsibility of the sponsor/parent/guardian to provide their child’s most current immunization record at the time of enrollment and when immunizations are updated.  Parents of incoming students are allowed up to 30 days from the date of enrollment to obtain documentation of any missing required immunization(s).  If the missing required immunization is a series, then the first dose of the series must be administered, and documentation must be provided to the school within the required 30 days. Students who have immunization(s) due during the school year will have 10 calendar days from the due date to receive their vaccine(s) and to submit documentation to the school. The due date of a vaccine is on the date the student reaches the minimum recommended age for vaccine administration.

STUDENTS IN NON-COMPLIANCE AFTER 10 DAYS MAY BE DISENROLLED UNTIL PROOF OF COMPLIANCE OR APPROVED EXEMPTION IS PROVIDED.

Related DoDEA Policies & Regulations

2942.01: School Health Services

Immunization Exemptions

A waiver for immunization exemption may be granted for medical or religious reasons. Philosophical exemptions are not permitted. The applicable DoD Command must provide guidance on the waiver process.

A statement from the child’s health care provider is required if an immunization cannot be administered because of a chronic medical condition wherein the vaccine is permanently contraindicated or because of natural immunity. The statement must document the reason why the child is exempt. This request for immunization exemption from specific vaccines due to vaccine contraindications or natural immunity must be completed and submitted to the school at the beginning of the child’s enrollment or when a vaccine is due. Request for exemption only needs to be completed one time for the duration of the child’s enrollment at the school.

If an immunization is not administered because of a parent’s religious beliefs, the parent must submit an exemption request in writing, stating that he or she objects to the vaccination based upon religious beliefs. The immunization waiver request must be completed and submitted to the school at the beginning of every school year. For students arriving after the school year has started, this request/written statement must be submitted at the initial enrollment and at the beginning of every school year.

During a documented outbreak of a vaccine-preventable disease (as determined by local DoD medical authorities), a student who is attending a DoDEA school program under an immunization waiver for that vaccine will be excluded from attending. This is for his or her protection and the safety of the other children and staff. The exclusion will remain in place until such time that the DoD Command determines that the outbreak is over and that it is safe for the student to return to school.

DoDEA Immunization Requirements

DoDEA Health Forms (dodea.edu/StudentServices/Health/healthForms.cfm)


Grade-level Placement

Kindergarten and grade 1 placements are determined by minimum age requirements, in accordance with Enclosure 2 of DoDEA Regulation 2000.03, “Student Grade Level Placement,” March 2, 2010. A student who will reach his or her fifth birthday on or before September 1 of the school year is eligible to be enrolled in kindergarten in DoDEA. In addition, a student who will reach his or her sixth birthday on or before September 1 of the school year is eligible to enroll in grade 1 in DoDEA. Placement in grades 2–8 is predicated upon completion of the preceding year. Students entering a DoDEA school (kindergarten through grade 8) from a non-American or host nation school will be placed in the grade level corresponding to their ages, assuming yearly progression from grades 1–8.

Grade-level status (grades 9, 10, 11, and 12) will be determined by the number of course credit units earned by the student, in accordance with Section 2 of DoDEA Regulation 2000.3, “Student Grade Level Placement,” March 2, 2010. Students entering grade 9 must have successfully completed grade 8 and/or been previously enrolled in grade 9 and earned less than 6 credits. Students entering grade 10 must have successfully completed grade 9 and earned a minimum of 6 course credits. Students entering grade 11 must have successfully completed grade 10 and earned a minimum of 12 course credits. Students entering grade 12 must have successfully completed grade 11 and earned a minimum of 19 course credits.

In accordance with DoDI 1342.29, “Interstate Compact on Educational Opportunity for Military Children,” January 31, 2019, for students transitioning from a sending school system to a DoDEA school, at the time of transition and regardless of the age of the student, the DoDEA school shall enroll the transitioning student in the same grade level as the student’s grade level (i.e. in kindergarten through grade 12) in the sending state’s local educational agency. For kindergarten, the student must have been enrolled in and attended kindergarten class in order to assure continued attendance in kindergarten in a DoDEA school. Students who have satisfactorily completed the prerequisite grade level in the sending school system will be eligible for enrollment in the next higher grade level in the DoDEA school, regardless of the student’s age.

All DoDEA students, including students with disabilities, English language learners (ELLs), and students with accommodation plans, should be afforded the opportunity to participate in the standard DoDEA secondary curriculum, as appropriate, based upon their individual circumstances.

Related DoDEA Policies & Regulations

1342.29: Interstate Compact on Educational Opportunity for Military Children
2000.03: Student Grade Level Placement

Transcripts/Records Policy/Access to Student Records

Student records and transcripts may be requested from several different sources, depending upon the student’s last date of attendance or graduation date. Parents/sponsors of current and prospective elementary/middle/high school students should contact the school’s registrar directly for assistance. For further information, please visit the DoDEA Student Records Center (dodea.edu/StudentServices/transcripts.cfm). You may also consult with the counseling department at your child’s school for issues regarding student records.


English for Speakers of Other Languages (ESOL)/Language Services

This policy is currently under review

An English language learner (ELL) is a student whose first language is not English and is in the process of acquiring English as an additional language. In accordance with DoDEA Regulation 2440.1, DoDEA’s English Speakers of Other Languages (ESOL) Program is designed to teach ELLs to acquire English language and literacy proficiency through content. The ESOL Program builds students’ social, cultural, and academic skills so that identified ELLs succeed in an English language academic environment that provides equitable access to college- and career-ready opportunities as their English-speaking peers.

The ESOL Program involves teaching listening, speaking, reading, writing, and study skills at the appropriate developmental and English language proficiency levels. This is accomplished by teaching language through a standards-based, high-quality academic content that pursues the student’s orientation within the United States culture. The ESOL Program’s instruction can be delivered in a variety of settings and program configurations. The scope and amount of ESOL instruction provided is determined by the student’s age, grade level, academic needs, and an English language proficiency evaluation. DoDEA’s ELLs may receive instruction both through the ESOL Program and within the main classroom setting.

Related DoDEA Policies & Regulations

2440.1: English as a Second Language Programs

Attendance Policy

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  1. Absent up to 25% of the school day = absent one-quarter of the school day
  2. Absent between 26%–50% of the school day = absent one-half of the school day
  3. Absent 51%–75% of the school day = absent three-quarters of the school day
  4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

  1. Personal illness;
  2. Medical, dental, or mental health appointment;
  3. Serious illness in the student’s immediate family;
  4. A death in the student’s immediate family or of a relative;
  5. Religious holiday;
  6. Emergency conditions such as fire, flood, or storm;
  7. Unique family circumstances warranting absence and coordinated with school administration;
  8. College visits that cannot be scheduled on non-school days; and
  9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/StudentServices/Attendance)

Related DoDEA Policies & Regulations

2095.01: School Attendance, Change 1

Accelerated Withdrawal

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

Related DoDEA Policies & Regulations

1367.01: High School Graduation Requirements and Policy

Home-school Students

DoDEA recognizes that home schooling is a sponsor’s right and may be a legitimate alternative form of education for the sponsor’s dependent(s). Home-school students who are eligible to enroll in a DoDEA-Europe, DoDEA-Pacific and DoDEA-Americas school are eligible to utilize DoDEA auxiliary services without being required to either enroll in or register for a minimum number of courses offered by the school. Eligible DoD home-school students using or receiving auxiliary services must meet the same eligibility and standards of conduct requirements applicable to students enrolled in the DoDEA school who use or receive the same auxiliary services. Any student, including eligible DoD dependent home-school students, who has not met the graduation requirements to earn a DoDEA diploma may not receive DoDEA commencement regalia, the DoDEA diploma, nor participate (walk) in a DoDEA commencement ceremony.

Related DoDEA Policies & Regulations

1375.01: Home-School Students, Change 1

High School Graduation

Graduation Requirements

Modified on February 14, 2022

This information identifies DoDEA's high school graduation requirements. Students who plan to pursue college athletics should also visit the NCAA Eligibility site to ensure their course taking aligns with NCAA eligibility requirements. The Interstate Compact on Educational Opportunity for Military Children is now formally recognized as part of DoDEA's secondary education policy. Please consult with the school counselor for further guidance or questions regarding graduation requirements.

Requirements

DoDEA graduation requirements differ depending on the year a student enters 9th grade. The requirements are identified below on three separate color-coded documents dated to correspond to the year of initial entry into 9th grade. These documents are intended to help students and parents to determine the number of credits and the distribution of credits by subject area required to receive a DoDEA standard diploma or an honors diploma. Please consult with your school counselor for further guidance or questions.

In which year did your student enter the 9th grade for the first time?

Graduation Requirements, Class of 2014 and 2015
School Year 2018-19, Class of 2022

Entering 9th grade in school year 2018-19

Graduation Requirements, Class of 2019 and Beyond
School Year 2019-20, Class of 2023

Entering 9th grade in school year 2019-20

Graduation Requirements, Class of 2014 and 2015
School Year 2020-21, Class of 2024
Entering 9th grade in school year 2020-21
Graduation Requirements, Class of 2019 and Beyond
School Year 2021-22, Class of 2025

Entering 9th grade in school year 2021-22

Related DoDEA Policies & Regulations

1367.01: High School Graduation Requirements and Policy

Transferring Course Credits to a DoDEA School

Modified on February 14, 2022

DoDEA accepts the official courses, grades and earned credits of middle school (grades 7–8) and high school (grades 9–12) students who transfer to a DoDEA school from other DoDEA schools or who earn course credits in an accredited non-DoD system (public or private), correspondence, online, and/or home-school program. The accreditation for the sending school or school system must be from one of the six U.S. regional accrediting associations, one of the U.S. state education agencies, or by a public- or state-supported system of accreditation for public or private education programs in a foreign nation, in accordance with Section 4.7, of DoDEA Administrative Instruction 1367.01. Please contact your child’s school for questions regarding course credit transfer process and approval.

Related DoDEA Policies & Regulations

1342.29: Interstate Compact on Educational Opportunity for Military Children
1367.01: High School Graduation Requirements and Policy

Report Card and Testing Information

Grading Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit Gradespeed (dodea.gradespeed.net) for instructions.

Related DoDEA Policies & Regulations

1377.01: Student Progress Reports

Grading System (4-12)

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description

A

90 – 100

Excellent: Outstanding level of performance

B

80 – 89

Good: High level of performance

C

70 – 79

Average: Acceptable level of performance

D

60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)

4.0

5.0

3.0

4.0

2.0

3.0

1.0

2.0

0

0

Related DoDEA Policies & Regulations

1377.01: Student Progress Reports

Progress Reports/Report Cards

In accordance with the policies and procedures in DoDEA Regulation 1377.01, “Student Progress Reports,” September 4, 2018, it is DoDEA policy to issue a progress report every 9 weeks for any student present or enrolled for at least 20 instructional days or more in a marking period.  Any written comments by teachers on progress reports should be stated objectively.  The comments should be based on evidence about the student and should not represent opinions that cannot be supported by evidence

Achievement codes will be given at the end of the second, third and fourth marking periods for students in grades K–1.  Grades will be given at the end of each of the four marking periods for students in grades 2–12.  Achievement codes or grades on report cards will be determined by the degree to which students are achieving established program objectives or standards.  For students in grades K–12, unsatisfactory achievement of program objectives or standards will be reported to parents during each marking period as soon as evident, but no later than the midpoint of the nine-week grading period to allow sufficient time for a student to correct the problem.

Related DoDEA Policies & Regulations

1377.01: Student Progress Reports

Parent-Teacher Conferences

All DoDEA schools should encourage parents to meet with their child’s teacher for parent-teacher conferences.  Parent-Teacher Conferences (dodea.edu/parents/conferences.cfm) allow parents the opportunity to ask questions about their child’s classes or progress in school.  Parent-teacher conferences are also a great way to discuss how parents and teachers can work together to help students perform at their best in school.  Parents/sponsors who plan to attend a parent-teacher conference scheduled by the teacher or school should inquire on the amount of time allowed before attending.  If more time is required or the parent/sponsor wants to meet with the teacher again, the parent/sponsor should notify the teacher at the end of the conference.  Please contact your child’s school for details regarding scheduling of parent-teacher conferences.  DoDEA encourages all communication to take place through official school email accounts.


System-wide Assessment Program

All DoDEA students in grades or programs identified for system-wide assessments shall be included in the DoDEA Comprehensive Assessment System (DoDEA-CAS), in accordance with DoDEA Regulation 1301.01, “Comprehensive Assessment System,” October 4, 2018.  Students who have been identified as having disabilities or are ELLs shall participate using either the standard DoDEA assessments, with or without reasonable and appropriate accommodations, or through the use of the appropriate DoDEA alternate assessment, as per their Individual Education Plan (IEP), 504 Accommodation Plan, or English Learner Plan.  All assessments selected for use within DoDEA shall:

  1. Align to clearly defined standards and objectives within the content domain being tested
  2. Be valid and reliable and controlled for bias
  3. Be one of several criteria used for making major decisions about student performance/achievement.

The results of each assessment shall be used as one component of the DoDEA-CAS for major decisions concerning a student’s future learning activities within the classroom setting.   

For more information about the DoDEA-CAS, including the testing administration matrix, test descriptions, and testing calendar, please refer to: dodea.edu/assessments.

Related DoDEA Policies & Regulations

1301.01: DoDEA Comprehensive Assessment System

GradeSpeed

Gradespeed is the DoDEA adopted program for teachers of grades 4 through 12 to submit and post grades into the Student Information System. The Gradespeed program offers many special features, including Parent Connection for teacher reporting, and teacher‐to‐parent communications.

Gradespeed's Parent Connection gives parents online access to their child's grades via the web. Each parent can request his or her own account. Students will be given a Gradespeed account by their school Educational Technologist. Visit the DoDEA GradeSpeed page for more information about GradeSpeed and for instructions to create an account.

Click here for Student, Parent, or Teacher access.


Special Education

Special Education Services

The purpose of special education is to enable students to successfully develop to their fullest potential by providing a free appropriate public education (FAPE) in compliance with the Individuals with Disabilities Education Act (IDEA).Special education is specially designed instruction, support and services provided to students with an identified disability who require an instructional program that meets their unique learning needs.  The purpose of special education is to enable these students to successfully develop to their fullest potential by providing FAPE in compliance with the Individuals with Disabilities Education Act (IDEA), as implemented by DoD Manual (DoDM) 1342.12, “Implementation of Early Intervention and Special Education Services to Eligible DoD Dependents,” June 17, 2015.

In DoDEA, special education and related services are available to eligible students, ages 3 through 21 years of age.  To be eligible for special education:

  1. The child must have an identified disability;
  2. The disability must adversely (negatively) affect the child's educational performance; and
  3. The child must require a specially designed instructional program.

If found eligible for special education and related services, DoDEA students are provided FAPE in accordance with an IEP, with services delivered in the least restrictive environment and with procedural safeguards, in accordance with the requirements of DoDM 1342.12.

Please contact your child’s school to discuss your concerns if you suspect your child may have a disability and be in need of special education services.  The Case Study Committee chairperson will provide you with specific details relating to the evaluation process and can explain eligibility requirements further. 

Related DoDEA Policies & Regulations

1342.12: Implementation of Early Intervention and Special Education Services to Eligible DoD Dependents

Disability Accommodations and Nondiscrimination

Apart from special education, a student with a disability, or who has a record of a disability, or is regarded as having a disability, shall not be excluded from participating in, or be denied the benefits of, any DoDEA education program or activity or be subjected to discrimination based solely on a disability. In accordance with DoDEA Administrative instruction 2500.14, “Nondiscrimination and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities,” April 29, 2009, as amended, students with disabilities shall be provided a FAPE and shall participate with students without disabilities to the maximum extent appropriate to ensure equal access to educational opportunities. This means that a student with a disability that does not require specialized instruction may be eligible for accommodations to ensure participation in school programs and activities. Please contact your child’s school for specific details.

Related DoDEA Policies & Regulations

2500.14: Nondiscriminiation and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities, Change 2

Reporting Abuse Neglect Suicide Risk and Threats

Child Abuse and Neglect

In accordance with the policy in DoDEA Administrative Instruction 1356.01, “Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect,” November 5, 2018, all DoDEA personnel will participate in the identification and reporting of incidents of child abuse and neglect. School personnel shall report all suspected or alleged child abuse to the local Family and Advocacy Program (FAP) office, child welfare service agency (if available) and their immediate supervisor within 24 hours. All employees shall cooperate with the FAP process. The DoD FAP provides for the identification, treatment and prevention of child abuse and neglect.

Related DoDEA Policies & Regulations

1356.01: DoDEA Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect

Suicide Risk and Threats Towards Others

In order to prevent violence, suicide and other harmful acts among children and adults in schools, the need for reliable ways to identify persons who may require assistance is a critical step. All DoDEA employees must notify the DoDEA school administrator when a DoDEA student has made any statement or engaged in actions that may indicate threat of harm towards self or others.


Suicide Risk

Any indication of student suicidality must be immediately reported to the DoDEA school administrator.  The DoDEA student who exhibits suicidal ideation or behavior, or who makes a statement or engages in actions that may indicate self-harm or suicidal thoughts, shall be immediately assessed to obtain specific information to determine the risk level.  The results of that assessment shall be communicated to the DoDEA school administrator and documented.  Regardless of the level of risk reported, in all cases, a DoDEA school administrator or designated member of the Case Management Team must directly notify parents or legal guardians of the concern.  For additional assistance in this process, please contact the district school psychology instructional systems specialist.

If a parent or legal guardian disagrees with school recommendations for evaluation of a student’s dangerousness to self, or refuses to take parental or legal guardian responsibility for the safety of their child, the DoDEA school administrator must inform the parent or legal guardian that DoDEA policy requires that school personnel protect the safety and health of the students.  Parent or legal guardian refusal to address identified medical needs may necessitate a report to the local FAP office and local Child Protective services if neglect is suspected, as outlined in DoDEA Administrative Instruction 1356.01.

Related DoDEA Policies & Regulations

1356.01: DoDEA Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect

Threats Towards Others

When a DoDEA student makes an explicit or implicit threat, or if the student’s behavior indicates that a threat is serious and reasonably likely to be acted upon, the DoDEA school administrator shall take action based on the level of the threat.  Certain types of serious threats require immediate notification to local law enforcement entities without regard to the level of threat yielded.  The DoDEA school administrator shall immediately report the following student behaviors to the local law enforcement entity:

  1. A threat that involves stalking of any person on a school bus, on school property or at a school-sponsored activity;
  2. Threats to bomb, burn, kill, or harm school personnel; and
  3. Threats of death or bodily injury to a person or members of his or her family or threats to commit serious bodily harm to persons on school property.

The DoDEA school administrator shall also immediately report any act that may constitute a criminal offense to the parents or legal guardians of minor students involved in the act and shall report that the incident has been reported to local law enforcement, as required by Federal, state, or local law.  The DoDEA school administrator may report other threats to the local law enforcement entity, as necessary and appropriate.  The DoDEA school administrator shall inform the parents or legal guardians that they may contact local law enforcement for further information, as necessary and appropriate.


School Counseling Services

School Counseling Services

DoDEA school counselors provide comprehensive counseling programs to all students in grades K–12, in accordance with DoDEA Regulation 2946.1, “School Counseling Services,” July 13, 2009, and DoDEA Manual 2946.2, “Department of Defense Education Activity School Counseling Services,” January 1, 2006. Counseling programs are designed to foster a foundation for lifelong learning by removing barriers to students’ academic success. Early identification and intervention of students’ academic and social/emotional needs is essential in removing barriers to learning and promoting academic growth. School counselors provide direct and indirect student services and curricular activities to increase the knowledge, skills, and attitudes required for students to achieve their potential academically, socially, emotionally, and physically for life, college, and career readiness.

Elementary school counseling programs are crucial in supporting students’ attitudes and personal views toward school, self, peers, and social groups. In elementary grades, school counseling programs support and provide education on prevention and intervention services, promoting positive academic skills, career awareness, and social-emotional development — skills students need to be competent and confident learners. 

Secondary school counseling programs are designed to meet the rapidly changing needs of students in grades 6–12, while preparing them for high school and beyond. College and career exploration and planning are emphasized at the secondary level. As middle school students learn to manage more independence and responsibilities, school counseling programs are designed to connect learning to practical application in life and work, support personal/social skills, and foster effective learning/study skills. 

High school counseling programs are designed to foster student preparation and readiness for successful college and career pathways after high school.  All secondary students create and manage a four- to six-year plan with their counselor. The four- to six-year plan is managed in Choices360 and is designed to teach students how to create and attain their graduation, college, and career goals, while taking into account their interests, aptitudes, and graduation requirements.

Please contact your school counselor for additional information regarding the school counseling program.

Related DoDEA Policies & Regulations

2946.1: School Counseling Services
2946.2: DoDEA School Counseling Services

School Psychology Services

DoDEA school psychologists provide a range of services designed to support students’ learning, growth, and development. They are experts in student mental health and learning/behavior, and they partner with various stakeholders throughout the school and community to support students’ academic and emotional needs. School psychology programs are designed to foster safe, healthy and supportive learning environments that strengthen connections between the school, home, and community. School psychologists aim to improve academic achievement, support diverse learners, promote positive behaviors and safe school climates, and strengthen school-family partnerships. Core functions of school psychologists include mental health interventions, behavior management, crisis intervention and response, assessment, and consultation and collaboration.

Please contact your school psychologist for additional information regarding the DoDEA School Psychology Program.

Related DoDEA Policies & Regulations

2946.03: School Psychological Services

School Health Services

School Health Services

Health Services School NurseDoDEA School Health Services aims to optimize learning by fostering student wellness.  The school nurse serves as the health service expert, providing health care to students/staff and implementing interventions that address both actual and potential health and safety conditions.  The school nurse collaborates with the school administrator to promote the health and academic success of students and serves as the liaison between the school, community, and health care systems. This collaborative effort creates opportunities to build capacity for students’ self-care, resilience, and learning. 

The school nurse’s responsibilities include:

  1. Providing leadership in promoting personal and environmental health and safety by managing communicable diseases, monitoring immunizations, and providing consultation and health-related education to students and staff to promote school health and academic success; 
  2. Providing quality health care and intervening with actual and potential health problems through health screenings, health assessments, and nursing interventions, including the development of health care and emergency care plans to enable students to safely and fully participate in school;
  3. Providing case management services to direct care for students with chronic health conditions in order to ensure their safety and increase their access to the educational program; and
  4. Collaborating with school and community-based resources to reduce health-related barriers to student learning, improve access to health care and develop school-community partnerships to support academic achievement and student success.

Related DoDEA Policies & Regulations

2942.01: School Health Services

Student Illness

health services illnessDo not send your child to school if he or she is ill. Staying home to get the proper rest, nutrition, and parental care is for your child’s benefit as well as for the benefit of the other children in the school who may be unnecessarily exposed to a contagious illness. The following are examples of when a student should remain home:

  1. A temperature greater than or equal to 100 degrees Fahrenheit.  The student must be fever-free without the use of fever-reducing medication for 24 hours (a complete school day) before returning to school.
  2. Actively vomiting or has diarrhea.
  3. An illness which presents with contagious symptoms.
  4. Other symptoms interfering with learning or participation, such as abdominal pain; ear ache; itchy, painful eyes; light-sensitivity; or profuse exudate from the eyes necessitating frequent wiping.
  5. Severe uncontrolled coughing or wheezing, rapid or difficult breathing, and coughing lasting longer than five to seven days.
  6. Episodes of vomiting in the past 24 hours. A student must remain home until vomiting resolves (no further vomiting for 24 hours).
  7. Frequent, loose or watery stools compared to the student’s normal pattern; not caused by diet or medication. A student must remain home if a) he/she looks or acts ill; b) he/she has diarrhea with temperature elevation of 100°F or greater; and c) he/she has diarrhea and vomiting.
  8. Blister-like lesions (impetigo, including streptococci, staphylococcus, and methicillin-resistant staphylococcus aureus infections) that develop into pustules with weeping and crusting. A student must be medically evaluated, remain home for at least 24 hours after initiation of medical treatment and remain home until determined not infectious by a medical provider.  Lesions must be covered for school attendance.
  9. Ringworm lesions must be covered for school attendance.
  10. Thick discharge from eye, necessitating frequent wiping and may be accompanied by pain, redness to the white part of the eye and light sensitivity.  Student must remain at home until symptoms clear or completion of 24 hours of medical provider-prescribed ophthalmic treatment.
  11. Measles, mumps, rubella, (German measles), chicken pox, pertussis (whooping cough), and influenza. A student must remain home until determined to be not infectious by a medical care provider.

If your child becomes ill during the school day, the school nurse will contact you to pick up your child.  To return to school, your child must be without symptoms for 24 hours and fever-free without fever-reducing medications for at least 24 hours.


Parent Notification

As a general rule, the parent or sponsor will be notified by the school administrator or school nurse if a child has:

  1. Any illness or injury that causes concern or inability to participate in school activities;
  2. Eye, ear, or teeth injuries;
  3. Head injury;
  4. Second- or third-degree burns;
  5. Severe pain;
  6. Sprains or possible fractures;
  7. Temperature greater than or equal to 100 degrees Fahrenheit;
  8. Vomiting or diarrhea; and
  9. Wounds that may require stitches.

Allergies and Chronic-Acute Conditions

health services conditionsPlease inform the school nurse of any medical condition and health concerns your child may have to better serve and protect your child’s welfare in accordance with DoDEA Regulation 2720.1, “First Aid and Emergency Care,” September 8, 2003.

Food allergies (including peanut/nut allergies) are a significant health concern within the school environment. Allergic reactions can range from mild symptoms to life-threatening reactions. Ensuring a safe environment for all students and visitors is a primary focus for the school administration and staff. In an attempt to raise awareness and limit unnecessary exposure during school hours, the following steps have been implemented to address food allergies:

  1. Notify the school nurse of ANY allergy to food, drug, insects, etc., that your child may have;
  2. Provide the school nurse with medication/doctor’s orders/emergency care plan/parent permission form;
  3. Teach children at home about their food allergies and the importance of not sharing any food with others in school or elsewhere; and
  4. Notify the classroom teacher about your child’s allergens and check with the classroom teacher prior to bringing in any food for classroom celebrations.

Related DoDEA Policies & Regulations

2500.14: Nondiscriminiation and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities, Change 2
2720.1: First Aid and Emergency Care

Medication at School

health services medicationWhen medication must be administered during the school day, it must be delivered to the school nurse in the original container and properly labeled by the pharmacy or primary care manager/provider, stating the name of the student, the medication, dosage, route, time of administration, and current date of issue. Contact the school nurse for the required Medication Consent Form. This form must be filled out and signed by the prescribing medical provider and also signed by the sponsor/parent/guardian. The sponsor/parent/guardian needs to bring the signed form and the medication to the school nurse. If the school nurse is not present, the signed form and medication must be presented to the school principal, acting principal, or health aide for safekeeping. It is acceptable for parents to bring in self-purchased over-the-counter medication to be kept in the health office for their child’s use at school, but the medication must be accompanied by a physician’s prescription and signed parental consent form.

In some rare situations, students are allowed to keep their rescue or emergency medicine with them while in school or at school-related activities. The prescribing primary care manager must provide a written statement that the student must be in control of his or her medication due to a life-threatening medical condition. The parent must provide written consent for the medication to stay with the student. See the school nurse to obtain the appropriate form for medications to be administered during school hours or for a student to self-carry emergency medication.


First Aid and Emergency Care

health services injurySchool personnel will administer first aid as efficiently as possible to the dependent student when needed to treat minor injury or illness, in accordance with the DoDEA Regulation 2720.1, “First Aid and Emergency Care,” September 8, 2003. In accordance with Section 6 of DoDEA Regulation 2720.1, should a student sustain a more serious illness or injury, the school nurse will make a judgment call based on nursing assessment to determine if the student needs emergency medical care requiring a response by an emergency medical team (EMT) and possible transportation for treatment at a health care facility. If a student needs emergency medical care requiring an ambulance, the school will make reasonable efforts to contact the sponsor/parent/guardian or emergency contact. In the absence of a parent, a school administrator or designee may accompany the student to the medical treatment facility.

The EMT, health care facility, or attending health care provider(s) may be non-U.S. or non-military facilities or providers, especially if the dependent student is located overseas. Treatment decisions will be made exclusively by the health care provider(s) if the nature of the dependent student’s injury or illness requires immediate health care, in accordance with their standard operating procedures regarding the delivery of emergency care for the dependent student.

It is very important for the school to have a current address, home phone number, mobile phone numbers, duty phone number, and the phone number of another adult to act as emergency contact in case parents cannot be contacted.

Contact your school nurse for additional information regarding the DoDEA School Health Services Program.

Related DoDEA Policies & Regulations

2720.1: First Aid and Emergency Care

School Meals Program

Your Community School Meals Program

The DoDEA School Meals Program is dedicated to building student health and academic achievement in our communities. Daily access to nutritious foods is the foundation for students to reach their full potential.

  • Our program provides parents convenience and reduces stress by providing budget friendly meals that are nutritious, too!
  • School meals served during SY21-22 are free to all students in accordance with USDA guidance.
  • Our program is a participant of the USDA National School Lunch Program and School Breakfast Program ensuring the high standards of nutrition of served to your student.

Visit your school's School Meals Program page for more information and the latest school menus.

Related DoDEA Policies & Regulations

1015.5: DoD Student Meal Program

Student Rights and Responsibilities

Student Rights and Responsibilities

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior;
  2. Refrain from conduct or behavior that is disruptive;
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
  7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
  8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
  9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Discrimination-Free Education Programs and Activities

No DoDEA student shall be excluded from participation in, be denied the benefits of, be subjected to, or be permitted to subject others to discrimination in any DoDEA-conducted education and training programs and activities on the basis of their race, sex, color, national origin, disability, religion, age, sexual orientation, or status as a parent, which is commonly known as their protected class, in accordance with DoDEA Administrative Instruction 1443.01, Volume 1, “Executive Order 13160 Administration: Compliance Requirements and Appeals,” February 22, 2019.

Although DoDEA cannot guarantee every student a learning and activities environment free from annoyances, petty slights, or minor offenses, DoDEA is committed to creating and maintaining an environment free from unlawful discrimination and will not tolerate incidents of discriminatory unequal treatment, hostile environments (including those created by sexual assault and sexual harassment [discussed in greater detail below under “Student Conduct and Discipline”]), or impermissible disparate impact based on a student’s protected class, or retaliation against anyone because they have made a complaint, testified, assisted, or participated in any manner in an investigation related to an allegation of discrimination.

Related DoDEA Policies & Regulations

1443.01 - Vol 1: Executive Order 13160 Administration: Compliance Requirements and Appeals

Scholastic Integrity

Students are responsible for their own scholastic integrity by neither giving nor receiving assistance (written, oral, or otherwise) on tests, examinations, final evaluations, or class assignments that are to be graded as the work of an individual. Any suspicion or evidence of forging, cheating, or plagiarizing the work of others will be investigated. Any student who is in violation will receive no credit. There will be an appropriate consequence for the particular assignment, and a letter will be sent home to be signed by the parents and returned to the teacher. A copy of the letter will be filed in the student’s discipline folder for the period of the school year.


Freedom of Religious Expression

According to Section 3.6 of DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021, students may observe religious practice in school, such as celebration of religious holidays, engaging in private prayer, saying grace before meals, and wearing yarmulkes and head scarves, as long as the practice does not violate student standards or cause substantial disruption. Students may engage in independent religious discussion to the same degree that they may engage in other types of permissible speech. The freedom to engage in religious expression in school does not include the right to compel other students to participate in religious practices or discussion. Students may express their beliefs about religion in the form of homework, artwork, presentations, and other written and oral assignments, free from discrimination by school faculty or other students based on the religious content of their submissions. Such assignments and submissions shall be assessed by curricular standards or other relevant instructional criteria in accordance with Section 4 of DoDEA Administrative Instruction 1353.01.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Interscholastic Athletics

This policy is currently under review

In accordance with DoDEA Administrative Instruction 1443.01, Volume 1, “Executive Order 13160 Administration: Compliance Requirements and Appeals,” February 22, 2019, all high school students, and middle school students in some cases, are provided the opportunity to participate in the Interscholastic Athletic Program without unlawful discrimination based on their race, sex, color, national origin, disability, religion, age, sexual orientation, status as a parent, or other factors unrelated to that participation. There are equitable uniform eligibility policies for participants in all athletic programs. Please refer to your regional Interscholastic Athletics Program policy for details relating to your school. For DoDEA-Americas schools, please consult your state of residence athletic policies and the school athletic director for specifics regarding state regulations and requirements.

Related DoDEA Policies & Regulations

1443.01 - Vol 1: Executive Order 13160 Administration: Compliance Requirements and Appeals

Student Dress Code

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

School Security

Search and Seizure

General, non-individualized searches of school property (e.g., desks, lockers, storage spaces, and school computers, including data and internet access records), may be conducted by the principal on a periodic or random basis. The school affords students and parents adequate prior notice of its general search policy through the issuance referenced above and this handbook. The search shall be conducted by the principal in the presence of another school employee who will serve as a witness. General searches of school spaces and property may be conducted in cooperation with the appropriate installation authorities or military police, including dogs trained to detect the presence of contraband. Evidence found during a general search, or a dog sniff, that alerts authorities to potential contraband may provide reasonable suspicion sufficient to conduct an individualized search.

Individualized, reasonable suspicion or targeted searches may be conducted by a principal of a student’s personal belongings (including bags, personalized electronic mobile devices (PEMD) and the interior of student vehicles on school property) and in a student’s desk, locker, storage space, school computer, or other property of the school when there is reasonable suspicion to believe the student possesses a prohibited item. Targeted searches may be conducted whenever the student is involved in a school-sponsored or school-supervised activity or event so long as there is reasonable suspicion to conduct the search.

A targeted search of a student’s person shall only be conducted under exigent circumstances. When possible, a targeted search of the student’s person shall be conducted in a private room, or non-public area, and by a school official of the same sex as the student. Reasonable efforts to locate the student and to notify the parent shall be made prior to a targeted search or as soon as is practicable under the circumstances.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Standard Response Protocols

DoDEA has implemented action-based standard response protocols (i.e., lockout, lockdown, evacuate, and shelter) that can be performed during any emergency incident.

lockout logoLockout is directed when there is a threat or hazard outside of the school.  Use the mass notification system or public address system, stating: “Lockout! Secure the perimeter.”  Who actually conducts this task will vary based upon the school and incident taking place.

 

lockdown logoLockdown is called when there is a threat or hazard inside the school building.  Use the mass notification system or public address system, stating: “Lockdown! Locks, Lights, Out of Sight!”  Who actually conducts this task will vary based upon the school and incident taking place; however, all school staff shall have the ability to call for a lockdown.  Contact local emergency services, or 911, as appropriate.

 

evacuate logoAn Evacuation is called when there is a need to move students from one facility to another.  The action will vary based upon the type of evacuation.  Other directions may be invoked during an evacuation, and student and staff should be prepared to follow specific instructions given by staff or first responders.

 

shelter logoShelter is called when the need for personal protection is necessary.  Hazards that could generate the need to Shelter include tornado, earthquake, tsunami, and a hazardous materials incident.  Use the mass notification system or public address system, stating: “Shelter [identifying the hazard]!”  This command is typically called by the DoDEA designated official but may be called by students, teachers or first responders.

 

The Standard Response Protocols are incorporated into the school’s Force Protection Plan.  For more information on the Standard Response Protocols and how they apply within DoDEA, refer to DoDEA Administrative Instruction 5205.02, Volume 6, “DoDEA Force Protection Program:  Standard Response Protocols,” July 24, 2018.


Student Conduct and Discipline

Discipline

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

Related DoDEA Policies & Regulations

1347.01: Student Disciplinary Rules and Procedures
1353.01: Student Rights and Responsibilities

Expected Student Behavior

This policy applies to DoDEA Europe

It is DoDEA policy that discipline be maintained consistently and appropriately. We encourage students to grow in self-control, develop a sense of regard for fellow students, and have pride in their school community. Students have the responsibility for conducting themselves in a manner that does not violate the rights of other people. Along with staff, students share the responsibility of developing a caring climate within the school that is conducive to productive learning.

  • Show respect for the learning of others by not displaying disruptive behavior.
  • Protect others and self from danger and injury.
  • Demonstrate respect for school property.
  • Obey all school adults promptly.
  • Use appropriate language.
  • Wear appropriate attire to school.
  • Take responsibility for own actions.
  • Bring no items that could cause physical harm to oneself or others.
  • Toys and other entertainment items (electronic or otherwise) brought from home are prohibited in classrooms,common areas or on the bus or playground.

School Bus Behavior

Riding school buses is a privilege that may be suspended or revoked if a student does not behave in a safe and proper manner in accordance with DoDEA behavior expectations, which is in accordance with Section 7 of DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021.

Related DoDEA Policies & Regulations

1347.01: Student Disciplinary Rules and Procedures

Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct

DoDEA does not allow any form of sexual harassment, sexual assault, problematic sexual behavior in children and youth (PSB-CY) and other related abusive misconduct of, or by, employees, students, or anyone participating in DoDEA-conducted/sponsored education, training programs, and activities, committed both on and off DoDEA premises.

All DoDEA students are responsible for not committing acts of sexual harassment, sexual assault, PSB-CY, and other related abusive misconduct, in accordance with DoDEA Administrative Instruction 1443.02, “Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response,” February 21, 2019 (DoDEA AI 1443.02, and for cooperating with any investigations and resolution of complaints made in accordance with this Issuance. Students who violate this policy are subject to discipline in accordance with DoDEA Administrative Instruction, “Student Disciplinary Rules and Procedures,” April 7, 2021.

The right to be free from other related abusive misconduct includes physical and/or emotional misconduct that does not qualify as sexual assault or sexual harassment, but that is still intended to make a student feel pressured, uncomfortable, physically threatened, in pain, embarrassed, or offended. It also includes the right to be free from an adult, or another student, trying to exploit their position of authority or influence over a student to force or manipulate them into an inappropriate personal and/or sexual relationship, even if the student does not think it is harmful. DoDEA does not recognize sexual or romantic interactions between any student and a DoDEA employee or volunteer to ever be consensual, even if the student is of the lawful age of consent.

Students who are experiencing sexual assault, sexual harassment, PSB-CY, or other related abusive misconduct should report it, in accordance with Sections 4 and 5 of DoDEA Administrative Instruction 1443.02, “Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response,” February 21, 2019.

It is extremely important that a student not suffer in silence or be allowed to be exploited or manipulated into an inappropriate relationship. If such is happening to a student personally, or to someone they know, the student should let an adult know about it right away. The student may tell someone he/she feels comfortable with and trusts, such as their parent, teacher, nurse, or coach, or go directly to the school principal or program director, at any time. When a DoDEA employee or volunteer becomes aware of a violation of this DoDEA Administrative Instruction 1443.02, they are required to report it to their school principal or program director, with the possible exception of certain disclosures made during confidential communications not otherwise subject to mandatory reporting requirements in accordance with Issuance.

Students may visit DoDEA’s Sexual Harassment Awareness and Prevention Web page (dodea.edu/sexualharassment) to learn more.

Related DoDEA Policies & Regulations

1347.01: Student Disciplinary Rules and Procedures
1443.02: Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response

Bully Prevention

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.


No Weapons

This policy applies to DoDEA Europe

DoDEA enforces a no weapons policy. Students and parents are hereby notified that possession of weapons (see 'Weapons' section below) or replicas of weapons can result in expulsion from school.

In addition to weapons, students are not allowed to bring knives, matches, lighters or other dangerous objects to school. Toys, electronic devices, trading cards, chains, (even on wallets or keys) CD's and water guns should not be brought, as they tend to distract children from their learning tasks. Possession of tobacco in any form and alcohol will not be tolerated. Gum is not allowed in school. This list is not all-inclusive. If you have any doubt about bringing an article to school, consult the school office. Nuisance items, which are dangerous to the safety of others or have the potential to cause damage to personal or school property such as fireworks, smoke & stink bombs, eggs and shaving cream will be confiscated and not returned. When appropriate these items will be given to the Security Police. Prohibited items will be confiscated and released only to the sponsor.

It should be noted that possession or use of a weapon or prohibited items on DoD property is a crime and will be reported to security officials. Disciplinary action may include suspension or expulsion. DoDEA supports a no tolerance policy for weapon possession.


Technology

Computer Access/Internet Policy/Electronic Devices

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Related DoDEA Policies & Regulations

6600.01: Computer Access and Internet Policy

Role of Social Media

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.


Student Transportation

Student Transportation Services

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

Related DoDEA Policies & Regulations

4500.02: Student Transportation Services

Bus Safety & Procedures 2022-2023

This policy applies to Kaiserslautern Community Schools,Sembach Community Schools

Within this pamphlet you will find all the information to help prepare you and your student for riding the bus this year.

Bus transportation is a privilege, not a right, and along with this privilege comes parental responsibility for the behavior of your Student. Students are responsible for complying with the Bus Rules and conducting themselves in a safe and proper manner. Inappropriate behavior by your Student may result in the loss of bus service which would require you to transport your child to school.

Transporting your Student in a safe and secure environment is our primary concern.  We work in partnership with parents, students, drivers, and school staff to ensure that your child’s school bus experience is a positive experience and is conducted in an appropriate environment.

We ask that you notify our office immediately or the administration office of the school if you have concerns about your Students’ bus ride. Your prompt reporting will have a great impact on our ability to address behavior or safety concerns quickly and appropriately. Please be assured that your concerns are our concerns and that we take the SAFE transportation of your children as an extremely serious and important job!

On occasions you will see an additional adult on the bus, they are not a Bus Monitor. They are Security Attendants and their duties are in Force Protection.

The bus driver is responsible for reporting discipline issues to the bus office. Bus drivers are not required to speak English. If you have any issues with a driver please do not engage with them, please report it to the bus office.

Safety Information

German Law does not require traffic to stop for a bus loading and unloading. Children should NEVER cross in front or behind the bus! They should wait until the bus has cleared the stop and if available find the closest cross walk. 
 

Disembarking Bus Safety

When taking your children to or picking them up at the bus stop: 

  • Arrive at the stop at least 5 min before the bus
  • Park well away from the stop itself
  • Stay with your child at the stop until the bus arrives/departs
  • Do not drive up or park at the stop itself
  • Do not wait across the street 
  • Do not chase the bus or try to flag it down

DO NOT have your child cross the street in front or behind the bus!

Occasionally, a student will miss their stop on the return run. If a student is not completely comfortable that a stop is the proper one, or they miss their normal stop remaining on the bus is the safest thing to do.

The bus company and the SBO have procedures for getting the students to the proper stop or return to the school for parent pickup.

If for your child loses his/her bus pass, please notify this office for us to regenerate a new one.

**Drivers are authorized to write a misbehavior report for a student without a pass. **
 

Is the bus late?

Delays may occur during the school year for many different reasons. In case of a delay, in excess of 20 minutes, the bus office will notify AFN “The Eagle”, the Schools, and notify the parents via email, if time permits.

If the bus hasn’t arrived after 20 minutes and you haven’t heard of a delay, please call the school. 

**Please have a plan for your children in case of extreme delays to ensure they aren’t standing in inclement weather for long periods of time. **


Inclement Weather

Weather conditions during the winter months can cause delays or cancellation of bus services.  The decision to delay the start of the school day, release schools early, or cancel the school day altogether rests with the Base Commander.   Delays are normally determined and announced via AFN stations, ADHOC and email beginning at 0630 hours.

Several villages in the KMC have stops that are often inaccessible during inclement weather even when most of the routes have no problems.  The families living in those villages receive specific information on procedures to get to an alternate bus stop during inclement weather.

*Bus Rules*

  1. Obey the driver or adult.
  2. Enter and exit the bus safely, and always show your bus pass.
  3. Stay properly seated and use seatbelts when available.
  4. Keep your hands, feet, and other body parts to yourself.
  5. Do not throw things.
  6. Put nothing out of the window.
  7. Remain quiet and do not disturb the driver or others.
  8. No profanity, indecency, smoking, prohibited items, or vandalism.
  9. Do not eat, drink, or chew gum.
  10. Be responsible, be safe.

Special Notice

STUDENTS IN GRADES KINDERGARTEN THROUGH 2ND GRADE 
Children in Kindergarten through 2nd grade are our littlest passengers and most vulnerable to accidents going to/from and waiting at bus stops. They need your supervision to keep them safe.  

  • Please take your children to the bus stop.
  • Wait with them.
  • Meet them when they return.

The driver will not let these students off the bus unless the child sees the parent/adult.  If no one is there to pick up the child, the bus office will try to contact you and ask to meet your child at the stop. If the bus office can’t reach you the child will be returned to the appropriate school. 
 

Related DoDEA Policies & Regulations

4500.02: Student Transportation Services

School Procedures

Kaiserslautern HS Attendance Process

This policy applies to Kaiserslautern HS

At KHS, we believe that punctuality and regular attendance at school will increase the chances of students' academic success and will teach them the values and rewards of self-reliance and dependability. We also believe that punctuality and regular attendance contribute to a distraction-free learning environment. It is recognized that absence from school is necessary under certain conditions. Every effort must be made by students, parents, teachers, and administrators to keep absences and tardiness to a minimum. Attendance can be reported through our

Extended absences beyond three days, require the submission of the extended absence form.  


Appearance/Dress Code

This policy applies to Kaiserslautern HS

Proper dress, grooming and cleanliness are an integral part of the educational function, and require a cooperative effort of students, parents, and the school. Although a student's style of dress and/or grooming may reflect individual preference, such preferences must be selected within the constraints of reasonable rules and appropriate standards that are consistent with the maintenance of an effective learning atmosphere and good personal hygiene.

Each student's attire and grooming should be appropriate, should promote a positive, safe and healthy environment within the school, and should not distract from the purpose of the educational program. The dress code will be enforced by staff members, teachers, counselors, and administrators.

The principal will make the final decision if there is a question of whether a student is in violation of the dress code.


Homework

This policy applies to Kaiserslautern HS

Homework is an integral part of school life. As an extension of classroom activities, it supports instructional objectives and mastery of those objectives. The purpose of homework assignments may be one or more of the following: to reinforce classroom instruction, to increase understanding and retention, to transfer and extend classroom instruction, to prepare one for class discussion, to provide curricular enrichment.

Students at KHS can expect to be assigned homework commensurate with the difficulty of their academic program, their needs and abilities, and the learning objectives of the curricular area. The amount of time a student is given to complete an assignment will be directly related to the length, complexity, and purpose of the assignment. Students should prepare homework assignments carefully.


School Arrival/Dismissal Procedure

This policy applies to Kaiserslautern HS

Parents of students who walk to school are advised not to allow their children to leave home too early. Due to the lack of supervision, children should not arrive earlier than 8:00 AM. Your cooperation in this matter will greatly enhance the safety and security of our students. Parents must come to the front office to sign their child in if he/she arrives after 8:20 a.m. It should be noted that Base policy has determined that it is the responsibility of our students' parents as to whether their children are supervised by an adult or older sibling while walking to and from school or bus stop.

Signing Out/In

The school staff is charged with accounting for the presence of students at all times. Students are not allowed to leave the campus or base installation for any reason without administrative permission. Due to security requirements, it is critical that students who leave campus for any reason during school hours must be signed out at the Student Affairs Office (SAO/Office). No phone calls or notes will be accepted (other than the lunch-time exceptions explained below).
Dependents that are eighteen years old or older are not exempt from this policy.
Students are also required to sign back in at the office when they return during the school day after having been signed out.

  • NOTE: Leaving campus without being signed out by a parent/sponsor will result in an unexcused absence or truancy.
  • When students are sent home because they are ill, they are to be signed out and accompanied by their sponsor or an individual designated and authorized by their sponsor.

Visitor Guidelines

This policy applies to Kaiserslautern HS

For safety reasons, all visitors and volunteers must report to the school front office immediately upon entering the school. A visitor/volunteer is someone who is not a school employee or student and enters the school during operating hours.  Anyone sponsoring a guest to attend school with a student must obtain a permission-to-visit-KHS form (available in the Main Office), fill in all requested information, gather all required signatures, and turn the completed form into the Main Office one week prior to the visit. On the day of the visit, the KHS student will check the visiting student in at the Main Office with a completed copy of the form. Visitors may go only to the area they indicated as their destination when signing in at the front office.  All visitors will receive an appropriate visitor’s badge that is to be displayed conspicuously at all times while on school grounds.  Any change to the designated location must be cleared through the front office before visiting a different location.  Upon finishing their visit, visitors must check out at the office. Parents are welcome to visit the school and classrooms to observe our programs in action. Parents interested in visiting a classroom have to inform the teacher and front office before the visit, an appointment before the visit is preferred. KHS Alumni are allowed to visit during lunch hours or after 1500. A visitor or volunteer should never be left alone with students unless proper background clearances have been obtained.  Please consult your school administrator to begin this process.  It is school policy to deny graduated Kaiserslautern High School students access during the school day for the purpose of visiting teachers or current students.

Student Guests  

Students occasionally request to have guests accompany them to classes for all or part of a school day. This must be approved in advance. A form is available in the Main Office for the student and parent to make such a request. Requests for stateside and local national visitors 11 to 19 years old will be considered for approval. We require that Administration be notified 3 days ahead if a student plans to visit. 


Student Conduct/Discipline

This policy applies to Kaiserslautern HS

Kaiserslautern High School's Discipline Policy is based on compliance with DoDEA Regulation 2051.1. This regulation, "Department of Defense Education Activity Disciplinary Rules and Procedures", is intended to alert administrators to their flexibility in assessing the seriousness of offenses for purposes of determining the appropriate consequences. Disciplinary sanctions may be imposed for student conduct: while on school property, while in route between school and home of any school activity, while on vehicles owned by the government or contracted by DoDEA schools for the transportation of students; during the lunch period on a school day whether on or off campus, going to or from all school sponsored or school supervised events/activities that affect the mission or operations of the school. Disciplinary action may also be imposed for out-of-school actions when the good order, safety, or welfare of the school, students, or staff is affected as a result of these actions.

NOTE: Our goal is to operate and maintain a safe school environment that is conducive to learning. It is also our intent to recognize students' rights while also recognizing the need for taking disciplinary action when necessary. When it is considered necessary to take disciplinary action, our intent is to ensure that students are disciplined in a fair and appropriate manner.

 


Athletics Eligibility

This policy applies to Kaiserslautern HS

Each school is to develop a specific plan for monitoring grade eligibility; however, to achieve uniformity, all schools must complete the grade check by 4 p.m. every Tuesday of each week that the interscholastic programs are being held. A student declared ineligible on the Tuesday grade check will be ineligible from Wednesday 8 a.m. through the following Wednesday 8 a.m. A student participant who has been identified as ineligible for three consecutive weeks may be dropped from the team.
Academic Eligibility for All Activities

  • Requirement: 2.0 GPA and no more than 1 F

Parent Advocacy

This policy applies to Kaiserslautern HS

School Advisory Committee (SAC)

The purpose of the School Advisory Committee (SAC) is to act as a liaison and to provide two-way communication between the school and community to assure a positive school environment for students. The committee advises the principal on matters affecting the operation of the school. Committee concerns include school policy, instructional programs, staffing, budget, facilities, maintenance, administrative procedures, pupil personnel services, educational resources, program evaluation, student standards of conduct, and other matters educationally related. This is an important vehicle for parent input into school matters. Often when a parent perspective is particularly desired, the Principal looks to the SAC for guidance. The SAC advises the Installation Commander on improvements for dependents’ education, including matters related to administrative and logistical support and any other school matter that falls within the jurisdiction of the Installation Commander. The SAC provides comments and recommendations on matters that are decided at higher levels, but which impact upon the school. Such matters include DODEA policy matters and budget plans and priorities for local schools. SAC meetings occur quarterly in the school’s Information Center. This year’s SAC meeting times will appear in the Daily Bulletin. Any community member is welcome to attend the SAC meetings. Membership of the SAC comes from the parents, the staff, and the student body. Election procedures are outlined in the SAC Constitution and By-Laws.

Parent Teacher Student Organization (PTSO) 
This parent group supports curricular activities for the students.

KHS Athletics Booster Club  
This parent group supports all athletic activities for the students.

KHS Senior Parent Association (SPA)
Each year, the senior parents for a group to support senior year activities.  Please contact the senior sponsor for details.

Parent-Teacher Conferences
All DoDEA schools should encourage parents to meet with their child's teacher for parent-teacher conferences.  Parent-teacher conferences allow parents the opportunity to ask questions about their child's classes or progress in school.  Parent-teacher conferences are a great way to discuss how parents and teachers can work together to help students perform at their best in school.  If you are going to a meeting that was scheduled by the teacher or school, ask beforehand how much time you will have.  If you will need more time or want to meet with the teacher again, let the teacher know at the end of the meeting.  Please consult your child’s school for details regarding scheduling. A parent teacher conference day is scheduled following the end of the first 9-week period, but parents are encouraged to contact teachers to arrange a personal conference at any point when this seems beneficial. 

Sponsor's Absence from the Area 
When parent(s) are absent from the address including home and duty station, it is important that they inform the school of the appointed acting guardian. When the sponsor or parent absence is overnight, a Power of Attorney should be obtained from the Base Legal Office and turned in to the Main Office. In emergencies, if the school cannot contact sponsors or the individual designated as acting guardian, we are obligated to inform the respective commander. 


Delayed Opening/School Closure/Early Dismissal for Inclement Weather

This policy applies to Kaiserslautern HS

There are times when weather situations could result in school being closed.  The garrison commander for USAG Rheinland Pfalz and the commander of Ramstein Air Base both make decisions about school delays and closures in close consultation with the DoDEA Community Superintendents and Principals.  Notices of delays or closures will be sent through the emergency notification system. Parents should ensure they are registered in the emergency notification system to receive those updates.  Please call the school for details.


Leaving Campus During The School Day

This policy applies to Kaiserslautern HS

Parents must sign their Kaiserslautern High School Student in or out through the main office when transporting their student on and off school property.  The school staff is charged with accounting for the presence of students at all times.  No phone calls will be accepted unless they are followed up with a written note.  Students who have legitimate reasons to leave school after the school day has started must be signed out in the main office.  This rule applies to all students who will miss any class time. Any student older than 18 years of age must also comply with this rule.  Students are not allowed to leave campus or base installation for any reason without administrative permission. Students are also required to sign back in at the fort office when they return during the school day after having been signed out. The requirement of being signed out and signed in also applies during the lunch period, unless the student meets the conditions for one of the following exceptions: 
Lunch Time Exemptions to the requirement of being signed out by parent/sponsor:

  • Permission to go to Housing Area: Students who live in base housing and who have parent permission to go home for lunch must have a signed permission slip on file in the office and their Lunch Pass with them at all times.
  • Students with an authorized off campus lunch pass with parents permission will be issued an off campus pass that they need to keep with them at all times.
  • If the student loses the lunch pass they need to request a new one at the front office and cannot leave campus without it.

Driving to School

This policy applies to Kaiserslautern HS

Students who drive vehicles are required to register their vehicles with the Main Office. The purpose of this registration is to ensure everyone is aware of the responsibilities associated with driving and the expectations the school has for those students electing to drive. Both the student driver and their parent must sign this form. Your parking pass will be issued after administrator approval and must be clearly displayed in the window of your vehicle.
 


Emergency Procedures

This policy applies to Kaiserslautern HS

Students will be trained by their classroom teachers in emergency procedures.
 


Hall Passes

This policy applies to Kaiserslautern HS

Students must have an agenda planner to leave an assigned room. Students are encouraged to use the lavatory between classes.


Messages/Phone Use

This policy applies to Kaiserslautern HS

It is school policy that only messages from a parent/ guardian will be given to a student. The messages will be delivered at lunch or the end of the day unless the situation is an emergency. Students should not be pulled out of classes for any reason other than to be checked out of school by parents. Please inform employers, friends, and relatives that the school will not accept messages for students. Students will be allowed to use the telephone in the office for emergencies or to contact the school bus office. 


Lockers

This policy applies to Kaiserslautern HS

Each student will be assigned a hall locker. Most lockers have built in locks. The school provides locks. All other locks will be removed by the administration. Students should not share lockers or give other students their combinations. care and maintenance of assigned lockers is the responsibility of the student. Locker privileges may be lost if proper care is not given. While the inside of lockers may be personalized with appropriate removable materials, absolutely nothing is allowed on the outside, except on special occasions-birthdays and school pride information. All materials must be removed when lockers are changed, the student transfers, or the school year ends. Periodic locker inspections will occur throughout the year. Generally, students will not be dismissed during class to go to lockers. 

  • Lockers are not secure and may not be compromised.
  • Student lockers will be assigned by the School Attendance Officer.
  • The locker should be secured at all times. 
  • Valuables should not be left unattended.
  • Students may not share lockers unless so assigned.
  • Students may not switch lockers unless cleared with the Attendance Office.
  • Lockers are subject to periodical inspection by the school administration.
  • Though assigned to a student, the locker remains the property of the US Government.
  • Abuse of the locker will result in the student being held financially liable to the US Government. All problems with lockers should be reported immediately to the Administrative Officer (OA).
  • The school is not responsible for items that are lost or taken from hallway lockers. Incidents of theft should be reported to the proper military authorities and the assistant principal.

Missing Personal Property

This policy applies to Kaiserslautern HS

Lost and Found

Lost and found is located in the Main Office. Students who lose items on the school grounds should go to the front office to see if they have been found. Items will be held for a month. Items left on buses are returned to the Transportation office who can be contacted at 0611435451343.   

Missing Personal Property

In the case of missing personal property, notify the administration (if necessary, military police or host nation law enforcement) and make a statement concerning the circumstances of the theft. Actions taken against suspects involved in a theft and subsequent legal processes will depend on the evidence obtained through the investigations conducted by the administration or law enforcement agencies.  A student is always responsible for the safety and care of his or her own personal property. This includes not only during the school day, but any outside school-sponsored functions (class trips, study trips, visitations, etc.). Students are cautioned not to bring large amounts of money or personal property to school. Students, not the school, are responsible for their personal property. Lockers and locks are assigned to each student and should be kept secure at all times. During PE classes, lockers and locks are available. Under no circumstances should students leave valuables or belongings in the gym locker rooms unsecured. The school is NOT responsible for lost or stolen items.  
 


Safety and Security

This policy applies to Kaiserslautern HS

Video surveillance is in use in various areas outside the school.  Evidence of student misconduct obtained through video surveillance will result in appropriate disciplinary consequences.

The school has the authority to conduct random and periodic searches of school property and to seize contraband items belonging to students.  Students should not have any reasonable expectation of privacy towards school personnel regarding the contents of a school locker, desk or other school property.  School personnel will have access to open and examine school lockers, desks, and other school property in order to properly supervise the welfare of students.  

The school has the authority to search a student’s possessions and person when there is reasonable suspicion to believe that the student is in possession of prohibited items.  Based upon reasonable suspicion, school personnel have the authority to detain and search, or authorize the search, of any student or of any property in the possession of the student when the student is on any school premises, or while in transit under the authority of the school, or while attending any function sponsored or authorized by the school.  School personnel have the authority to confiscate and preserve any prohibited item for which a search may be conducted.  The extent of any search being conducted shall be reasonably related to the objective of the search and not excessively intrusive in light of the age and gender of the student and the nature of the infraction.
 


School Meal

This policy applies to Kaiserslautern HS

Student meals are provided by AAFES.  For information about the Meal Plan and the Reduced Lunch Program please visit our School Meals page.


Transportation

This policy applies to Kaiserslautern HS

DoDEA-Europe Transportation Management Office (DETMO) assumes responsibility for all bus transportation for KHS students.  All students who require bus transportation to school must register at the DETMO office.  Students will receive bus passes and must have them in their possession when riding the buses.  All student behavior expectations will be reviewed at the time of registration and the military community enforces the bus behavioral policy. 

For more information please go to: https://www.dodea.edu/KaiserslauternHS/transportation.cfm


Access to School Facilities

This policy applies to Kaiserslautern HS

Schools shall allow equal access to school facilities being used for student sponsored non-curriculum related activities, if a school allows any such group access to its facilities. For use of the Kaiserslautern High School facilities please inquire at the Main Office. If approved, please contact the Administrative Officer to schedule and arrange for keys to the facility.