Department of Defense Education Activity

Kaiserslautern HS: Policies and Procedures

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General Information

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.

Due to COVID-19, schools are currently minimizing volunteers/visitors in the classroom.

A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.

Enrollment

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

  1. Proof of age;
  2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
  3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
  4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  1. Absent up to 25% of the school day = absent one-quarter of the school day
  2. Absent between 26%–50% of the school day = absent one-half of the school day
  3. Absent 51%–75% of the school day = absent three-quarters of the school day
  4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

  1. Personal illness;
  2. Medical, dental, or mental health appointment;
  3. Serious illness in the student’s immediate family;
  4. A death in the student’s immediate family or of a relative;
  5. Religious holiday;
  6. Emergency conditions such as fire, flood, or storm;
  7. Unique family circumstances warranting absence and coordinated with school administration;
  8. College visits that cannot be scheduled on non-school days; and
  9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/attendance)

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

High School Graduation

A DoDEA standard diploma is awarded upon completion of the following requirements at the end of the second semester of the graduating year.

  1. A minimum 2.0 GPA.
  2. Completion of 26.0 units of credit.
  3. Completion of specific course requirements published annually in the graduation requirements DTM corresponding with their 9th grade entrance year.

A DoDEA honors diploma is awarded upon completion of the following additional requirements at the end of the second semester of the graduating year:

  1. Completion of all requirements for a standard diploma and additional course requirements published annually in the graduation requirements DTM.
  2. Have a minimum cumulative GPA of 3.8 at the end of the eighth semester or at the end of the semester in which they graduate early in accordance with Section 3.1.c.
  3. Earn a passing grade in a minimum of four (4) AP courses and/or IB Diploma Program in advanced level courses. To meet this requirement through the IB Diploma Program, it is required that students successfully complete the full two (2) years of IB Diploma Program course work.

Students entering 9th grade during SY 2018-19

Class of 2022
Minimum Requirements
Content Area Course Requirements Standard Diploma Honors Diploma
English Language Arts
  • 1.0 credit (ELA 9)
  • 1.0 credit (ELA 10)
  • 1.0 credit (ELA 11)
  • 1.0 credit (ELA 12)
*High school ELLs in ESOL for ELA courses (Levels I-V) may receive up to 2 ELA credits towards graduation requirements.
4.0 credits 4.0 credits
Social Studies
  • 1.0 credit (World History 9 or 10; Honors Integrated
World History 9 or 10; or AP World History-Modern)
  • 1.0 credit (U. S. History)
  • 0.5 credit (U. S. Government)
  • 0.5 credit (Social Studies elective)
3.0 credits 3.0 credits
Mathematics
  • 1.0 credit (Algebra)
  • 1.0 (Geometry)
  • 1.0 credit (Math course code 400 or above)
  • 1.0 credit (Algebra II)
4.0 credits 4.0 credits
Science
  • 1.0 credit (Biology)
  • 1.0 credit (Chemistry or Physics)
  • 1.0 credit (Science elective)
Note: Physics Applications and Chemistry Applications in the Community meet requirements.
3.0 credits 3.0 credits
World Language
  • 2.0 credits (World Language course)
Note: Sequential courses in the same language.
2.0 credits 2.0 credits
Career Technical Education (CTE)
  • 1.5 credits (CTE course offering)
  • 0.5 credit (Computer Technology CTE course)
2.0 credits 2.0 credits
Physical Education
  • 0.5 credit (Lifetime Sports)
  • 0.5 credit (Personal Fitness)
  • 0.5 credit (Activity & Nutrition or equivalent PE)
Note: Two years of JROTC taken in a DoDEA school fulfills the 0.5 credit requirement for Lifetime Sports.
1.5 credits 1.5 credits
Fine Arts
  • 1.0 credit (course in visual arts, music, theater, and/or humanities)
1.0 credit 1.0 credit
Health Education
  • 0.5 credit (Health Education course offering)
0.5 credit 0.5 credit
Honors Diploma
  • 0.5 credit in Economic Literacy in CTE, Social Studies, Science & Mathematics
0.5 credit
Economic Literacy: Courses that meet this requirement The following courses meet this requirement: Economics, AP Human Geography, Financial Literacy, Environmental Science, AP Macro or AP Micro Economics, AP Environmental Science, Business Personal Finance, Management & International Business, and Marketing and Entrepreneurship.
Summary
Minimum Total Credits 26.0 credits 26.0 credits
Required Courses 21.0 credits 21.5 credits
Elective Courses 5.0 credits 4.5 credits
AP and/or IB Courses 4 courses
Minimum GPA 2.0 GPA 3.8 GPA
*AP and/or IB courses may be used to meet DoDEA requirements.

 

Students entering 9th grade during SY 2019-20

Class of 2023
Minimum Requirements
Content Area Course Requirements Standard Diploma Honors Diploma
English Language Arts
  • 1.0 credit (ELA 9)
  • 1.0 credit (ELA 10)
  • 1.0 credit (ELA 11)
  • 1.0 credit (ELA 12)
*High school ELLs in ESOL for ELA courses (Levels I-V) may receive up to 2 ELA credits towards graduation requirements.
4.0 credits 4.0 credits
Social Studies
  • 1.0 credit (World History 9 or 10; Honors Integrated
World History 9 or 10; or AP World History-Modern)
  • 1.0 credit (U. S. History)
  • 0.5 credit (U. S. Government)
  • 0.5 credit (Social Studies elective)
3.0 credits 3.0 credits
Mathematics
  • 1.0 credit (Algebra)
  • 1.0 (Geometry)
  • 1.0 credit (Math course code 400 or above)
  • 1.0 credit (Algebra II)
4.0 credits 4.0 credits
Science
  • 1.0 credit (Biology)
  • 1.0 credit (Chemistry)
  • 1.0 credit (Physics)
3.0 credits 3.0 credits
World Language
  • 2.0 credits (World Language course)
Note: Sequential courses in the same language.
2.0 credits 2.0 credits
Career Technical Education (CTE)
  • 1.5 credits (CTE course offering)
  • 0.5 credit (Computer Technology CTE course)
2.0 credits 2.0 credits
Physical Education
  • 0.5 credit (Lifetime Sports)
  • 0.5 credit (Personal Fitness)
  • 0.5 credit (Activity & Nutrition or equivalent PE)
Note: Two years of JROTC taken in a DoDEA school fulfills the 0.5 credit requirement for Lifetime Sports.
1.5 credits 1.5 credits
Fine Arts
  • 1.0 credit (course in visual arts, music, theater, and/or humanities)
1.0 credit 1.0 credit
Health Education
  • 0.5 credit (Health Education course offering)
0.5 credit 0.5 credit
Honors Diploma
  • 0.5 credit in Economic Literacy in CTE, Social Studies, Science & Mathematics
0.5 credit
Economic Literacy: Courses that meet this requirement Business and Personal Finances, Management Foundations, Marketing Entrepreneurship, Financial Literacy, Financial Algebra, Business and Personal Finances, Management and International Business, Environmental Science (including AP), AP Human Geography, Economics (including AP), IB Economics, AP Macroeconomics and Microeconomics, AP Comparative Government and Politics
Summary
Minimum Total Credits 26.0 credits 26.0 credits
Required Courses 21.0 credits 21.5 credits
Elective Courses 5.0 credits 4.5 credits
AP and/or IB Courses 4 courses
Minimum GPA 2.0 GPA 3.8 GPA
*AP and/or IB courses may be used to meet DoDEA requirements.

DoDEA accepts the official courses, grades and earned credits of middle school (grades 7–8) and high school (grades 9–12) students who transfer to a DoDEA school from other DoDEA schools or who earn course credits in an accredited non-DoD system (public or private), correspondence, online, and/or home-school program. The accreditation for the sending school or school system must be from one of the six U.S. regional accrediting associations, one of the U.S. state education agencies, or by a public- or state-supported system of accreditation for public or private education programs in a foreign nation, in accordance with Section 4.7, of DoDEA Administrative Instruction 1367.01. Please contact your child’s school for questions regarding course credit transfer process and approval.

Policy Reference:  DoDI 1342.29, “Interstate Compact on Educational Opportunity for Military Children,” January 31, 2017

Policy Reference:  DoDEA Procedural Guide 15-PGED-002, Graduation Requirements and Policy – Interstate Compact on Educational Opportunities for Military Children,” February 4, 2016

Report Card and Testing Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit Gradespeed (dodea.gradespeed.net) for instructions.

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description

A

90 – 100

Excellent: Outstanding level of performance

B

80 – 89

Good: High level of performance

C

70 – 79

Average: Acceptable level of performance

D

60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)

4.0

5.0

3.0

4.0

2.0

3.0

1.0

2.0

0

0

Student Rights and Responsibilities

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior;
  2. Refrain from conduct or behavior that is disruptive;
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
  7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
  8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
  9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

Student Conduct and Discipline

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

It is DoDEA policy that discipline be maintained consistently and appropriately. We encourage students to grow in self-control, develop a sense of regard for fellow students, and have pride in their school community. Students have the responsibility for conducting themselves in a manner that does not violate the rights of other people. Along with staff, students share the responsibility of developing a caring climate within the school that is conducive to productive learning.

  • Show respect for the learning of others by not displaying disruptive behavior.
  • Protect others and self from danger and injury.
  • Demonstrate respect for school property.
  • Obey all school adults promptly.
  • Use appropriate language.
  • Wear appropriate attire to school.
  • Take responsibility for own actions.
  • Bring no items that could cause physical harm to oneself or others.
  • Toys and other entertainment items (electronic or otherwise) brought from home are prohibited in classrooms,common areas or on the bus or playground.

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.

DoDEA enforces a no weapons policy. Students and parents are hereby notified that possession of weapons (see 'Weapons' section below) or replicas of weapons can result in expulsion from school.

In addition to weapons, students are not allowed to bring knives, matches, lighters or other dangerous objects to school. Toys, electronic devices, trading cards, chains, (even on wallets or keys) CD's and water guns should not be brought, as they tend to distract children from their learning tasks. Possession of tobacco in any form and alcohol will not be tolerated. Gum is not allowed in school. This list is not all-inclusive. If you have any doubt about bringing an article to school, consult the school office. Nuisance items, which are dangerous to the safety of others or have the potential to cause damage to personal or school property such as fireworks, smoke & stink bombs, eggs and shaving cream will be confiscated and not returned. When appropriate these items will be given to the Security Police. Prohibited items will be confiscated and released only to the sponsor.

It should be noted that possession or use of a weapon or prohibited items on DoD property is a crime and will be reported to security officials. Disciplinary action may include suspension or expulsion. DoDEA supports a no tolerance policy for weapon possession.

Technology

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.

Student Transportation

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

School Policies

At KHS, we believe that punctuality and regular attendance at school will increase the chances of students' academic success and will teach them the values and rewards of self-reliance and dependability. We also believe that punctuality and regular attendance contribute to a distraction-free learning environment. It is recognized that absence from school is necessary under certain conditions. Every effort must be made by students, parents, teachers, and administrators to keep absences and tardiness to a minimum. Attendance can be reported through our

Extended absences beyond three days, require the submission of the extended absence form.  

Each school is to develop a specific plan for monitoring grade eligibility; however, to achieve uniformity, all schools must complete the grade check by 4 p.m. every Tuesday of each week that the interscholastic programs are being held. A student declared ineligible on the Tuesday grade check will be ineligible from Wednesday 8 a.m. through the following Wednesday 8 a.m. A student participant who has been identified as ineligible for three consecutive weeks may be dropped from the team.
Academic Eligibility for All Activities

 

  • Requirement:  2.0 GPA and no more than 1 F

Proper dress, grooming and cleanliness are an integral part of the educational function, and require a cooperative effort of students, parents, and the school. Although a student's style of dress and/or grooming may reflect individual preference, such preferences must be selected within the constraints of reasonable rules and appropriate standards that are consistent with the maintenance of an effective learning atmosphere and good personal hygiene.

Each student's attire and grooming should be appropriate, should promote a positive, safe and healthy environment within the school, and should not distract from the purpose of the educational program. The dress code will be enforced by staff members, teachers, counselors, and administrators.

The principal will make the final decision if there is a question of whether a student is in violation of the dress code.

Homework is an integral part of school life. As an extension of classroom activities, it supports instructional objectives and mastery of those objectives. The purpose of homework assignments may be one or more of the following: to reinforce classroom instruction, to increase understanding and retention, to transfer and extend classroom instruction, to prepare one for class discussion, to provide curricular enrichment.

Students at KHS can expect to be assigned homework commensurate with the difficulty of their academic program, their needs and abilities, and the learning objectives of the curricular area. The amount of time a student is given to complete an assignment will be directly related to the length, complexity, and purpose of the assignment. Students should prepare homework assignments carefully.

Parents of students who walk to school are advised not to allow their children to leave home too early. Due to the lack of supervision, children should not arrive earlier than 8:00 AM. Your cooperation in this matter will greatly enhance the safety and security of our students. Parents must come to the front office to sign their child in if he/she arrives after 8:20 a.m. It should be noted that Base policy has determined that it is the responsibility of our students' parents as to whether their children are supervised by an adult or older sibling while walking to and from school or bus stop.

Signing Out/In

The school staff is charged with accounting for the presence of students at all times. Students are not allowed to leave the campus or base installation for any reason without administrative permission. Due to security requirements, it is critical that students who leave campus for any reason during school hours must be signed out at the Student Affairs Office (SAO/Office). No phone calls or notes will be accepted (other than the lunch-time exceptions explained below).
Dependents that are eighteen years old or older are not exempt from this policy.
Students are also required to sign back in at the office when they return during the school day after having been signed out.

  • NOTE: Leaving campus without being signed out by a parent/sponsor will result in an unexcused absence or truancy.
  • When students are sent home because they are ill, they are to be signed out and accompanied by their sponsor or an individual designated and authorized by their sponsor.

For safety reasons, all visitors and volunteers must report to the school front office immediately upon entering the school.  A visitor/volunteer is someone who is not a school employee or student and enters the school during operating hours.  Anyone sponsoring a guest to attend school with a student must obtain a permission-to-visit-KHS form (available in the Main Office), fill in all requested information, gather all required signatures, and turn the completed form into the Main Office one week prior to the visit. On the day of the visit, the KHS student will check the visiting student in at the Main Office with a completed copy of the form. Visitors may go only to the area they indicated as their destination when signing in at the front office.  All visitors will receive an appropriate visitor’s badge that is to be displayed conspicuously at all times while on school grounds.  Any change to the designated location must be cleared through the front office before visiting a different location.  Upon finishing their visit, visitors must check out at the office. Parents are welcome to visit the school and classrooms to observe our programs in action. Parents interested in visiting a classroom have to inform the teacher and front office before the visit, an appointment before the visit is preferred. KHS Alumni are allowed to visit during lunch hours or after 1500. A visitor or volunteer should never be left alone with students unless proper background clearances have been obtained.  Please consult your school administrator to begin this process.  It is school policy to deny graduated Kaiserslautern High School students access during the school day for the purpose of visiting teachers or current students.

Student Guests  

Students occasionally request to have guests accompany them to classes for all or part of a school day. This must be approved in advance. A form is available in the Main Office for the student and parent to make such a request. Requests for stateside and local national visitors 11 to 19 years old will be considered for approval. We require that Administration be notified 3 days ahead if a student plans to visit. 

School Advisory Committee (SAC)

The purpose of the School Advisory Committee (SAC) is to act as a liaison and to provide two-way communication between the school and community to assure a positive school environment for students. The committee advises the principal on matters affecting the operation of the school. Committee concerns include school policy, instructional programs, staffing, budget, facilities, maintenance, administrative procedures, pupil personnel services, educational resources, program evaluation, student standards of conduct, and other matters educationally related. This is an important vehicle for parent input into school matters. Often when a parent perspective is particularly desired, the Principal looks to the SAC for guidance. The SAC advises the Installation Commander on improvements for dependents’ education, including matters related to administrative and logistical support and any other school matter that falls within the jurisdiction of the Installation Commander. The SAC provides comments and recommendations on matters that are decided at higher levels, but which impact upon the school. Such matters include DODEA policy matters and budget plans and priorities for local schools. SAC meetings occur quarterly in the school’s Information Center. This year’s SAC meeting times will appear in the Daily Bulletin. Any community member is welcome to attend the SAC meetings. Membership of the SAC comes from the parents, the staff, and the student body. Election procedures are outlined in the SAC Constitution and By-Laws.

Parent Teacher Student Organization (PTSO) 
This parent group supports curricular activities for the students.

KHS Athletics Booster Club  
This parent group supports all athletic activities for the students.

KHS Senior Parent Association (SPA)
Each year, the senior parents for a group to support senior year activities.  Please contact the senior sponsor for details.

Parent-Teacher Conferences
All DoDEA schools should encourage parents to meet with their child's teacher for parent-teacher conferences.  Parent-teacher conferences allow parents the opportunity to ask questions about their child's classes or progress in school.  Parent-teacher conferences are a great way to discuss how parents and teachers can work together to help students perform at their best in school.  If you are going to a meeting that was scheduled by the teacher or school, ask beforehand how much time you will have.  If you will need more time or want to meet with the teacher again, let the teacher know at the end of the meeting.  Please consult your child’s school for details regarding scheduling.   A parent teacher conference day is scheduled following the end of the first 9-week period, but parents are encouraged to contact teachers to arrange a personal conference at any point when this seems beneficial. 

Sponsor's Absence from the Area 
When parent(s) are absent from the address including home and duty station, it is important that they inform the school of the appointed acting guardian. When the sponsor or parent absence is overnight, a Power of Attorney should be obtained from the Base Legal Office and turned in to the Main Office. In emergencies, if the school cannot contact sponsors or the individual designated as acting guardian, we are obligated to inform the respective commander. 

There are times when weather situations could result in school being closed.  The garrison commander for USAG Rheinland Pfalz and the commander of Ramstein Air Base both make decisions about school delays and closures in close consultation with the DoDEA Community Superintendents and Principals.  Notices of delays or closures will be sent through the emergency notification system. Parents should ensure they are registered in the emergency notification system to receive those updates.  Please call the school for details.

Parents must sign their Kaiserslautern High School Student in or out through the main office when transporting their student on and off school property.  The school staff is charged with accounting for the presence of students at all times.  No phone calls will be accepted unless they are followed up with a written note.  Students who have legitimate reasons to leave school after the school day has started must be signed out in the main office.  This rule applies to all students who will miss any class time. Any student older than 18 years of age must also comply with this rule.  Students are not allowed to leave campus or base installation for any reason without administrative permission. Students are also required to sign back in at the fort office when they return during the school day after having been signed out. The requirement of being signed out and signed in also applies during the lunch period, unless the student meets the conditions for one of the following exceptions: 
Lunch Time Exemptions to the requirement of being signed out by parent/sponsor:

  • Permission to go to Housing Area: Students who live in base housing and who have parent permission to go home for lunch must have a signed permission slip on file in the office and their Lunch Pass with them at all times.
  • Students with an authorized off campus lunch pass with parents permission will be issued an off campus pass that they need to keep with them at all times.
  • If the student loses the lunch pass they need to request a new one at the front office and cannot leave campus without it.

Students who drive vehicles are required to register their vehicles with the Main Office. The purpose of this registration is to ensure everyone is aware of the responsibilities associated with driving and the expectations the school has for those students electing to drive. Both the student driver and their parent must sign this form. Your parking pass will be issued after administrator approval and must be clearly displayed in the window of your vehicle.
 

Students will be trained by their classroom teachers in emergency procedures.
 

Students must have an agenda planner to leave an assigned room.  Students are encouraged to use the lavatory between classes.

It is school policy that only messages from a parent/ guardian will be given to a student. The messages will be delivered at lunch or the end of the day unless the situation is an emergency. Students should not be pulled out of classes for any reason other than to be checked out of school by parents. Please inform employers, friends, and relatives that the school will not accept messages for students. Students will be allowed to use the telephone in the office for emergencies or to contact the school bus office. 

Lockers
Each student will be assigned a hall locker. Most lockers have built in locks. The school provides locks. All other locks will be removed by the administration. Students should not share lockers or give other students their combinations. care and maintenance of assigned lockers is the responsibility of the student. Locker privileges may be lost if proper care is not given. While the inside of lockers may be personalized with appropriate removable materials, absolutely nothing is allowed on the outside, except on special occasions-birthdays and school pride information. All materials must be removed when lockers are changed, the student transfers, or the school year ends. Periodic locker inspections will occur throughout the year. Generally, students will not be dismissed during class to go to lockers. 

  • Lockers are not secure and may not be compromised.
  • Student lockers will be assigned by the School Attendance Officer.
  • The locker should be secured at all times. 
  • Valuables should NOT be left unattended.
  • Students may not share lockers unless so assigned.
  • Students may not switch lockers unless cleared with the Attendance Office.
  • Lockers are subject to periodical inspection by the school administration.
  • Though assigned to a student, the locker remains the property of the US Government.
  • Abuse of the locker will result in the student being held financially liable to the US Government. All problems with lockers should be reported immediately to the Administrative Officer (OA).
  • The school is not responsible for items that are lost or taken from hallway lockers. Incidents of theft should be reported to the proper military authorities and the assistant principal.

Lost and Found

Lost and found is located in the Main Office. Students who lose items on the school grounds should go to the front office to see if they have been found. Items will be held for a month. Items left on buses are returned to the Transportation office who can be contacted at 0611435451343.   

Missing Personal Property

In the case of missing personal property, notify the administration (if necessary, military police or host nation law enforcement) and make a statement concerning the circumstances of the theft. Actions taken against suspects involved in a theft and subsequent legal processes will depend on the evidence obtained through the investigations conducted by the administration or law enforcement agencies.  A student is always responsible for the safety and care of his or her own personal property. This includes not only during the school day, but any outside school-sponsored functions (class trips, study trips, visitations, etc.). Students are cautioned not to bring large amounts of money or personal property to school. Students, not the school, are responsible for their personal property. Lockers and locks are assigned to each student and should be kept secure at all times. During PE classes, lockers and locks are available. Under no circumstances should students leave valuables or belongings in the gym locker rooms unsecured. The school is NOT responsible for lost or stolen items.  
 

Video surveillance is in use in various areas outside the school.  Evidence of student misconduct obtained through video surveillance will result in appropriate disciplinary consequences.

The school has the authority to conduct random and periodic searches of school property and to seize contraband items belonging to students.  Students should not have any reasonable expectation of privacy towards school personnel regarding the contents of a school locker, desk or other school property.  School personnel will have access to open and examine school lockers, desks, and other school property in order to properly supervise the welfare of students.  

The school has the authority to search a student’s possessions and person when there is reasonable suspicion to believe that the student is in possession of prohibited items.  Based upon reasonable suspicion, school personnel have the authority to detain and search, or authorize the search, of any student or of any property in the possession of the student when the student is on any school premises, or while in transit under the authority of the school, or while attending any function sponsored or authorized by the school.  School personnel have the authority to confiscate and preserve any prohibited item for which a search may be conducted.  The extent of any search being conducted shall be reasonably related to the objective of the search and not excessively intrusive in light of the age and gender of the student and the nature of the infraction.
 

Student meals are provided by AAFES.  For information about the Meal Plan and the Reduced Lunch Program please visit our School Meals page.

DoDEA-Europe Transportation Management Office (DETMO) assumes responsibility for all bus transportation for KHS students.  All students who require bus transportation to school must register at the DETMO office.  Students will receive bus passes and must have them in their possession when riding the buses.  All student behavior expectations will be reviewed at the time of registration and the military community enforces the bus behavioral policy. 

For more information please go to: https://www.dodea.edu/KaiserslauternHS/transportation.cfm

Schools shall allow equal access to school facilities being used for student sponsored non-curriculum related activities, if a school allows any such group access to its facilities.  For use of the Kaiserslautern High School facilities please inquire at the Main Office.  If approved, please contact the Administrative Officer to schedule and arrange for keys to the facility. 
 

School Procedures

Kaiserslautern High School's Discipline Policy is based on compliance with DoDEA Regulation 2051.1. This regulation, "Department of Defense Education Activity Disciplinary Rules and Procedures", is intended to alert administrators to their flexibility in assessing the seriousness of offenses for purposes of determining the appropriate consequences. Disciplinary sanctions may be imposed for student conduct: while on school property, while in route between school and home of any school activity, while on vehicles owned by the government or contracted by DoDEA schools for the transportation of students; during the lunch period on a school day whether on or off campus, going to or from all school sponsored or school supervised events/activities that affect the mission or operations of the school. Disciplinary action may also be imposed for out-of-school actions when the good order, safety, or welfare of the school, students, or staff is affected as a result of these actions.

NOTE: Our goal is to operate and maintain a safe school environment that is conducive to learning. It is also our intent to recognize students' rights while also recognizing the need for taking disciplinary action when necessary. When it is considered necessary to take disciplinary action, our intent is to ensure that students are disciplined in a fair and appropriate manner.

 

Office of DoDEA Policy

The Policy Team of OPLP administers and operates the DoDEA Issuance Program, the Issuance Focal Point Working Group, and facilitates DoD-level issuance coordination for DoDEA.

Policy and Legislation