Kubasaki HS: Policies and Procedures

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.

Due to COVID-19, schools are currently minimizing volunteers/visitors in the classroom.

A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

1. Proof of age;
2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

1. Absent up to 25% of the school day = absent one-quarter of the school day
2. Absent between 26%–50% of the school day = absent one-half of the school day
3. Absent 51%–75% of the school day = absent three-quarters of the school day
4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

1. Personal illness;
2. Medical, dental, or mental health appointment;
3. Serious illness in the student’s immediate family;
4. A death in the student’s immediate family or of a relative;
5. Religious holiday;
6. Emergency conditions such as fire, flood, or storm;
7. Unique family circumstances warranting absence and coordinated with school administration;
8. College visits that cannot be scheduled on non-school days; and
9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/StudentServices/Attendance)

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

This information identifies DoDEA's high school graduation requirements. Students who plan to pursue college athletics should also visit the NCAA Eligibility site to ensure their course taking aligns with NCAA eligibility requirements. The Interstate Compact on Educational Opportunity for Military Children is now formally recognized as part of DoDEA's secondary education policy. Please consult with the school counselor for further guidance or questions regarding graduation requirements.

Requirements

DoDEA graduation requirements differ depending on the year a student enters 9th grade. The requirements are identified below on three separate color-coded documents dated to correspond to the year of initial entry into 9th grade. These documents are intended to help students and parents to determine the number of credits and the distribution of credits by subject area required to receive a DoDEA standard diploma or an honors diploma. Please consult with your school counselor for further guidance or questions.

In which year did your student enter the 9th grade for the first time?

	School Year 2018-19, Class of 2022 Entering 9th grade in school year 2018-19
	School Year 2019-20, Class of 2023 Entering 9th grade in school year 2019-20
	School Year 2020-21, Class of 2024 Entering 9th grade in school year 2020-21
	School Year 2021-22, Class of 2025 Entering 9th grade in school year 2021-22

DoDEA accepts the official courses, grades and earned credits of middle school (grades 7–8) and high school (grades 9–12) students who transfer to a DoDEA school from other DoDEA schools or who earn course credits in an accredited non-DoD system (public or private), correspondence, online, and/or home-school program. The accreditation for the sending school or school system must be from one of the six U.S. regional accrediting associations, one of the U.S. state education agencies, or by a public- or state-supported system of accreditation for public or private education programs in a foreign nation, in accordance with Section 4.7, of DoDEA Administrative Instruction 1367.01. Please contact your child’s school for questions regarding course credit transfer process and approval.

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit Gradespeed (dodea.gradespeed.net) for instructions.

A traditional letter grading system will be used for grades 4–12 report marks.

Grade	Numerical Range	Description
A	90 – 100	Excellent: Outstanding level of performance
B	80 – 89	Good: High level of performance
C	70 – 79	Average: Acceptable level of performance
D	60 – 69	Poor: Minimal level of performance
F (failing)	0 – 59	Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale	Weighted Advanced Placement (with AP exam)
4.0	5.0
3.0	4.0
2.0	3.0
1.0	2.0
0	0

Homework is one means of developing the necessary skills of independent study and learning for present and future use. Homework promotes organizational skills and a sense of responsibility. It is also an opportunity for parents to become actively involved in their child's learning and for each child to reach his/her full potential. Through homework, students are given the opportunity to complete additional practice and application to strengthen skills; to expand and/or enrich regular class work; to complete work started in class; to make up work due to absence.

Teachers may assign homework as determined necessary to enhance student learning that is taking place in the classroom. Each child works at his/her own pace, so the amount of time needed to complete specific assignments may vary. The types of homework may vary to enable the student to have experience/practice in reading, writing, computational skills, and other subject areas during a given week. Frequency and length of assignments will be grade appropriate. At a very minimum, a child should read or be read to 15-20 minutes nightly

Students are responsible for ensuring that they:

• Understand the homework assignment.
• Take home all books and materials needed to do the assignment.
• Complete the homework in the assigned format and turn it in when it is due.
• Participate actively and cooperatively in the evaluation of their homework when appropriate.

Parents are encouraged to provide an environment which fosters the development of life-long learning skills.

This includes:

• A quiet place to work.
• Necessary materials.
• A regular study time.
• Review the student planner.
• Encouragement and praise.

Your Community School Meals Program

The DoDEA School Meals Program is dedicated to building student health and academic achievement in our communities. Daily access to nutritious foods is the foundation for students to reach their full potential.

• Our program provides parents convenience and reduces stress by providing budget friendly meals that are nutritious, too!
• School meals served during SY21-22 are free to all students in accordance with USDA guidance.
• Our program is a participant of the USDA National School Lunch Program and School Breakfast Program ensuring the high standards of nutrition of served to your student.

Visit your school's School Meals Program page for more information and the latest school menus.

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

1. Comply with policies, procedures and standards for student behavior;
2. Refrain from conduct or behavior that is disruptive;
3. Respect the rights and human dignity of other students and all school employees;
4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
3. Students shall be polite in all electronic communication;
4. Students shall use courteous and respectful language and/or images in their messages to others;
5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

Eligibility Rules for Interscholastic Athletic Competitions

School administrators, athletic directors, and coaches shall ensure that the eligibility rules are observed in all DoDDS interscholastic athletic competitions in accordance with in DoDEA Manual 2740.1 and the Far East Programs Procedural Guide (FEPPG) - 15 Oct 2021

Student Travel Eligibility

DoDEA Manual 2740.1 and the Pacific Area Interscholastic Athletics Program Manual provide a uniform interscholastic athletic program and guidance on student travel eligibility. This policy extends to both academic and athletic events.

Athletic Contests: Students must participate in ten days of practice prior to competing in any athletic contest. Athletes participating in consecutive athletic seasons are exempt from the 10-practice rule as long as 10 days have not passed between active participation in the preceding sports season. Students transferring from another school may begin participating in contests immediately if the 10-day practice requirement has been met.

Far East Tournaments: Students may participate in the Far East Tournament if they have been a member of the team/activity for at least one-half of the season. Before departure for any Far East event another parent/player meeting will occur to review the Code-of- Conduct and to discuss expectations while attending the event. Players whose parents do not attend this meeting will not travel to the Far East event and/or participate in any games at the event.

Attendance Prior to Events: Students who do not attend school will not be permitted to participate in or attend any school- sponsored event that same school day, which includes a practice or game. Principals are authorized to make exceptions to this policy. (DoDEA Administrators’ Manual – 1005.1).

Gender Neutral Dress Code

The Pacific South District Okinawa Schools believe that student dress is a shared responsibility between parents, students, and the schools. It is understood that students express themselves via the clothing they choose to wear. All students are expected to respect the school community by dressing appropriately for a K-12 educational setting. Student attire should facilitate participation in learning activities, along with the health and safety of all students.

Requirements:

1. Clothing must cover areas from one armpit across to the other armpit, down to no shorter than 8 inches above the knee cap. (see images below). Tops are to have at least 2 inch wide shoulder straps. Rips or tears in clothing should be lower than 8 inches above the knee cap.

2. Midriffs should not be visible at any point in time. This includes bending over, sitting down, or reaching over your head.

3. Shoes must be worn at all times and should be safe for the school environment.

4. See-through or mesh garments must not be worn without appropriate coverage underneath that meet the minimum requirements of the dress code.

5. Headgear including hats, hoodies with the hood up, and caps are not to be worn inside the building.

6. Hoodies with the hood down are allowed.

7. Specialized courses may require specialized attire, such as sports uniforms or safety gear.

Clothing Parameters:

1. Clothing may not depict, imply, advertise, or advocate illegal, violent, or lewd conduct, weapons, or the use of alcohol, tobacco, marijuana or other controlled substances.

2. Clothing may not display or imply vulgar, discriminatory, or obscene language or images.

3. Clothing may not state, imply, or depict hate speech/imagery targeting groups based on race, ethnicity, gender, sexual orientation, gender identity, religious affiliation, or any other protected classification.

4. Sunglasses may not be worn inside the building.

5. Clothing and accessories that endanger students or staff safety may not be worn.

6. Apparel, jewelry, accessories, tattoos, or manner of grooming that, by virtue of its color, arrangement, trademark or any other attribute, denotes membership in a gang that advocates illegal or disruptive behavior is prohibited.

7. Students are required to wear a face mask (no inappropriate language) at all times during school hours.

The administration at each school reserves the right to determine what constitutes appropriate dress. Upon seeing a suspected dress code violation, a teacher or other staff member will email a school administrator to address the suspected violations. The administrator will determine whether the student is in violation of the dress code, and address the violation as discreetly as possible between classes or at lunch in order to minimize the loss of instructional time. Students who do not adhere to these guidelines are required to correct the dress code infraction before returning to class. Parents will be called if appropriate clothing is not available, or if the student refuses dress-code appropriate clothing. Students may be subject to discipline for violating the dress code, particularly for repeat offenses, and for refusing to cooperate with teacher or administrator requests to bring the student into compliance with the dress code.

Student Discipline

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with Enclosure 2 in the DoDEA Administrative Instruction 2051.02, “Student Rights and Responsibilities,” April 17, 2012. It consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. Administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members. In accordance with the policy stated in DoDEA Regulation 2051.1, “Disciplinary Rules and Procedures,” April 4, 2012, as amended discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion as a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence; or the possession, use, or sale of drugs).

GROUNDS FOR DISCIPLINARY ACTIONS

E3.1. General. This enclosure describes student conduct warranting disciplinary action or consequence and provides guidance as to the seriousness of offenses. However, this Regulation does not list every offense nor does it dictate the seriousness of any particular offense. Instead, it describes categories of conduct with sufficient specificity to inform the student of the type of conduct that may result in disciplinary consequence and is intended to alert principals to their flexibility in assessing the seriousness of offenses for purposes of determining the appropriate consequence. Disciplinary sanctions may be imposed for student conduct:

E3.1.1. While on school property.

E3.1.2. While en route between school and home or any school activity.

E3.1.3. While in vehicles owned by the Government or contracted by DoDEA schools for the transport of students.

E3.1.4. During the lunch period on a school day, whether on or off campus.

E3.1.5. During or while going to or from all school-sponsored or school-supervised events and/or activities that affect the missions or operations of the school or district including field-trips, sporting events, stadium assemblies, and evening school-related activities.

E3.1.6. When the good order, safety, or welfare of the school, students, or staff is affected as a result of out-of-school actions. For out-of-school actions that involve First Amendment rights, there must be substantial disruption, or the likelihood of a substantial disruption, to the school.

Minor Offenses

Each teacher will establish a classroom management plan with classroom rules and procedures. When a student continues to break a classroom rule and the teacher has followed all of the steps in their classroom management plan, the student will be referred to the administration for appropriate action.

Discipline for Minor or First Offenses

A student may be disciplined for relatively minor offenses or first offenses not presenting an immediate threat of danger to self or others, through the use of written or oral reprimands or notice to parents, time out, teacher/student/parent conferences, suspension of school or extracurricular privileges, and by any other teacher intervention deemed by the teacher or school administrator to be appropriate. Minor offenses include any conduct that is not conducive to the good order and discipline of the school. Examples of conduct for which minor discipline may be appropriate include, but are not limited to: tardiness, chewing gum or eating food in class, running or horseplay in the halls or classrooms, use of offensive language, and disrupting the class by talking, laughing, or wandering about when the teacher determines that such conduct is inappropriate to the classroom activity. More serious disciplinary actions may be imposed when a student engages in repeated or multiple acts of misconduct and the teacher or Principal determines that the nature of the offense, in the context of all circumstances, warrants a more severe consequence. While grading school work performance or non performance is appropriate, grade (score) reduction as a disciplinary action is not an appropriate means of discipline.

Major Offenses

E.3.5; A student may be disciplined, to include removal from school (i.e.; suspension, expulsion, or out of school placement) in appropriate circumstances; when a preponderance of the evidence demonstrates that the student has engaged in any of the following acts of misconduct:

All violators of major offenses will be subject to school disciplinary action as well as being reported to the Base Inspector’s Office, Military Police (when warranted), and sponsor’s commanders. Any such behavior must be reported to the administration. Below is not an exhaustive list of major offenses.

Bullying

Bullying is not tolerated at KBHS. Bullying is causing ridicule, intimidation, or fear in others through verbal, non-verbal, or physical means. This can occur face-to-face or via social channels such as gossip or internet media (cyber-bullying).

Hazing

DoDEA and Kubasaki High School do not tolerate hazing or harassment of any students. Team or club initiations, which constitute a form of hazing, are not permitted.

Weapons

Weapons, or items that could be used as weapons, will not be tolerated at Kubasaki High School. Students in possession of such items will be subject to automatic suspension, pending a disciplinary hearing. All types of weapons are banned from the school campus and buses. They include, but are not limited to the following:

• Firearms (to include BB Guns and look-alike/ replica guns)
• Any flailing instrument (e.g. a fighting chain; a heavy studded or chain belt)
• Knives, Razors Nunchucks
• Any object concealed, displayed, brandished in a manner that reasonably provokes fear
• Pepper spray (or any other similar propellant)
• Explosives
• Box or carpet cutters It is not necessary to determine if the student had any intent to use the inappropriate item as a weapon

Vape and Tobacco Products and Paraphernalia

Possessing or using tobacco, or any product containing tobacco or nicotine products; including, but not limited to: cigarettes, cigars, miniature cigars, clove, smokeless tobacco, snuff, chew packets, and betel nut. Violating any law, rule, regulation, or policy of the military installation or the School (i.e., possession of prohibited items such as Vape related products, lighter, etc.).

Sexual Harassment

Sexual harassment is defined as any unwelcome behavior of a sexual nature from students or adults (of the same gender or not) that is sufficiently serious that it prevents or limits one’s ability to learn, study, work, or participate in or benefit from DoDEA school programs and activities, both on and off school premises, such as interfering with a student’s schoolwork, making a student feel uncomfortable or unsafe at school, or substantially interfering with one’s physical or psychological well-being. Such misconduct can consist of unwelcome sexual advances, requests for sexual favors, and other inappropriate verbal, written, or physical conduct of a sexual nature. Examples of behavior that may constitute sexual harassment include: Commenting or teasing someone about their sexuality, body parts, or sexual development. Texting, e-mailing, or otherwise sharing sexually graphic material, both written and visual. Pulling down someone’s pants or shorts, flipping skirts, pulling at or lifting up shirts. Unwelcome physical contact of a sexual nature from an unwanted pat, hug, or kiss, to groping or grabbing of another person’s private body parts and, in extreme cases, sexual assault or rape. You are encouraged to visit the DoDEA Sexual Harassment and Awareness Prevention webpage at: www.dodea.edu/sexualharassment to learn more about sexual harassment, what to do if you feel you have been sexually harassed, and to obtain point-of-contact information for regional Diversity Management and Equal Opportunity (DMEO) Complaints Managers. Unresolved matters concerning sexual harassment, or any other inappropriate sexual behavior, may be reported through the chain of command. The DoDEA chain of command is located at: https://www.dodea.edu/aboutDoDEA/command.cfm.

Sexual harassment can be directed towards adults or students, members of the same sex, or members of the opposite sex. Off-color jokes or teasing, comments about body parts or sex life, suggestive pictures, leering, staring, inappropriate gestures, excessive attention in the form of love letters/telephone calls/gifts, inappropriate touches (brushes, pats, hugs, rubs, etc.), wolf whistles, and assault/rape are all examples of sexual harassment. Every report of sexual harassment will be investigated by the school administration and followed up by the appropriate action and/or penalty. Teachers have the responsibility to report to the administration all incidents involving sexual harassment. Penalties should be appropriate to the age of the offender and the nature of the offense. Penalties should become more severe if the behavior is repeated. Our discipline code lists sexual harassment as an offense, and the following code lists the actions to correct the offense at each grade level:

Grades 9-12: The penalty for the first offense at this level will result in detention, in-school or out-of-school suspension, or expulsion as warranted by the severity of the case.

Consequences for Behavioral Infractions

Teacher-Assigned Detention

Teachers may assign lunch or afternoon detentions. Students who disrupt or misbehave in class or fail to do the assigned classroom work may be required, on an individual basis, to serve detention with his/her teacher. If a student misses a teacher’s detention, the teacher will contact the parent and may refer the student to administration for further disciplinary action.

Administrative-Assigned Detention

Such detentions will be served for two hours after school with the detention monitor. In some cases lunch detentions will be assigned.

Suspension

When a student is suspended, parents will receive written notice, and a copy is provided to the School Liaison and the Okinawa District Superintendent’s Office. All disciplinary actions become a part of the student’s behavioral profile. Following suspension, the sponsor will be required to bring the student to school for a scheduled re-admittance conference with school administration. Students are allowed to complete schoolwork missed during the suspension period. Students on a suspension may not participate in any school activity nor be on the school grounds until the suspension has been successfully completed. This includes any weekend activity such as sporting events, dances, plays, or other school functions.

Grounds for Removal

A Principal may remove a student from school for up to 10 school days, or recommend the long-term removal of a student (i.e. suspension in excess of 10 school days or expulsion). Disciplinary actions involving a removal from the school for more than 10 days require an opportunity for a hearing before a school disciplinary committee and a decision on the proposed disciplinary action by the District Superintendent. Specific grounds for short or long-term removal include:

1. Cause, threaten or attempt to cause physical injury to another person.
2. Possess, sell or otherwise furnish any firearm, knife, explosive, incendiary device or other dangerous weapon (1-year expulsion required for firearm).
3. Possess, use or distribute, or attempt such, of alcoholic beverages.
4. Possess or used tobacco or tobacco products.
5. Possess, use or distribute any illegal/controlled substance, or attempt such offenses.
6. Unlawfully possess, offer, arrange or negotiate to sell any drug paraphernalia.
7. Robbery or extortion, or attempt such offenses.
8. Damage or vandalism to school, U.S. Government, contractor or private property.
9. Steal, wrongfully appropriate (or attempting such offenses), or knowingly receiving stolen property of the school, U.S., contractor or private individual.
10. Commit any lewd, indecent or obscene act, or engage in profanity or vulgarity.
11. Disrupted school activities or otherwise defy the valid authority of school personnel engaged in the performance of their duties (includes, disorderly conduct, lying, school honor code violations, making false statements, etc.).
12. Failure to leave the school, school grounds or school bus when directed by school official.
13. Engage in gambling in any form.
14. Fighting or otherwise engaging in conduct endangering others.
15. Bullying, intimidating, taunting, hazing, name calling, or harassment.
16. Unauthorized use of a portable communications device.
17. Arson, making a bomb threat, or falsely reporting a fire or bomb threat.
18. Forgery, cheating or plagiarism.
19. Possession or use of fireworks or other explosive devices.
20. Repeated or flagrant violations of attendance regulations or policies (i.e., truancy).
21. Violate terms and conditions of the DoDEA Student Computer and Internet Access Agreement; damage or disrupt information technology; use a computer or communications device to send threatening, harassing or indecent messages, or download obscene or pornographic materials.
22. Violate any law, rule, regulation, or policy of the military installation or school.
23. Fail to report or otherwise be complicit in the above-described acts.

Discipline Procedures for Students on IEP’s

Recent amendments to special education laws have influenced DoDDS disciplinary policy for students with disabilities. Students with disabilities may be suspended and removed from current placement for 10 school days or less in the same school year by the unilateral decision of the school administrator. The school is not required to provide instructional services during these periods of suspension. Assignment of additional discipline during the school year will be handled on an individual basis with the input of the child’s special education teacher, and on occasion, by review of the Case Study Committee.

Removal from Class

If a student’s conduct in the classroom seriously disrupts the educational process, the teacher may complete a disciplinary referral form and send the student to the office. This referral will be the final step in a teacher’s disciplinary procedure and is reserved for serious disciplinary cases or those of a recurring nature.

After School Detention

When a student is assigned detention he/she is expected to report no later than 2:20 p.m., unless instructed otherwise.

• If a student is to report at a different time, the parent/sponsor will be notified via e-mail.
• Students who fail to report for detention will be assigned a second detention, in addition to the first one that must be served /or an out of school suspension.
• Any student assigned to report to a detention who does not report, will be subject to further disciplinary action.
• A detention will not be rescheduled except for excused absences from school.

In-School Suspension

As an alternative to out-of-school suspension, at the discretion of the administration, a student may be assigned in-school-suspension (ISS) as a recommended disciplinary action. The purpose of this is to improve student behavior through the use of a structured environment, while guaranteeing academic continuity. In-school suspension cannot be appealed.

• Students must remain in the in-school suspension room.
• Students are expected to stay quiet and complete assigned work.
• Students are allowed a maximum of two restroom trips (one in the morning and one in the afternoon) per day, which may not be taken during regular changing of classes.
• Students must obtain their lunches prior to the lunch period and eat in the in-school suspension room.
• Students in in-school suspension will be ineligible for participation in or attendance at extra-curricular activities for the day(s) assigned to in-school suspension.
• Excessive in-school suspension assignments may result in out-of-school suspension.
• Students must remain awake during the in-school suspension.

Removal of Privileges

Serious disciplinary offenses or habitual minor offenses may result in the removal of the following privileges:

• Membership in honor organizations.
• Officer or leadership positions in school organizations.
• Participation in extracurricular or curricular activities.

Out of School Suspension

Students who are assigned an out-of-school suspension must make up their work. Students must remain off school grounds during the suspension period. This includes extracurricular activities.

Academic Dishonesty (Cheating, Plagiarism, Forgery)

Kubasaki High School has identified the following acts of academic dishonesty.

• Judgmental academic dishonesty – peering onto someone else’s paper or obviously permitting it. Verbally telling someone or receiving the answers to questions during a test.
• Unquestionable academic dishonesty – copying homework assignments or giving homework to be copied (only when students are not allowed to work as a group or share information).

Plagiarism 

Plagiarism includes, but is not limited to:

• Presenting as one's own words, works or opinions of someone else without proper acknowledgment.
• Borrowing the sequence of ideas, the arrangement of material or the pattern of thought of someone else without proper acknowledgment.

Cheating 

Cheating includes, but is not limited to:

• Communicating with another student during a test, quiz, or any other form of evaluation.
• Copying or allowing copying in any testing situation.
• Copying or allowing copying of homework, class work, projects or other material unless allowed by the teacher.
• Using unauthorized notes or devices (i.e. cell phones or iPods).
• Submitting falsified information for grading purposes.
• Obtaining a copy of and/or information about an examination or giving information about such examinations without the knowledge of the teacher.

Lying and Forgery

Lying and Forgery includes, but is not limited to:

• Willfully telling a falsehood.
• Any form of deceit, attempted deception or fraud. Lying to administrators, faculty members, and other staff.
• Falsifying any school document.
• Signing any signature that is not one's own.

Consequences for plagiarism, cheating, lying and forgery could be any or all of the following:

• Loss of credit for the academic work in question.
• Contact with a military sponsor.
• Loss of eligibility for academic honors.
• Removal from organizations that have honesty, citizenship and integrity as requirements for office or membership.
• Detention or Suspension.
• Students caught committing academic dishonesty will be disciplined accordingly. Students found guilty of judgmental academic dishonesty will be disciplined by the classroom teacher. Students found guilty of unquestionable academic dishonesty may be referred to the administration for action. National Honor Society sponsors will be informed of violations.

Fighting

The school atmosphere should always be one conducive to learning. Fighting for any reason is not tolerated.

• Students, who engage in physical confrontations with peers or other individuals while on campus, riding the bus, or attending a school-sponsored activity, will be suspended for the remainder of the school day or longer as determined by the administration.
• The administration will determine the final outcome regarding discipline after an investigation.
• When a fight occurs, all students involved will usually be suspended from school for the first offense. It is rare that a fight is started by one student alone.
• Repeat occurrences will usually result in suspension for periods of longer duration.
• If a child feels threatened to the point that she/he has to defend herself/himself, the first action should be to report the situation to a teacher or other adult. Otherwise, the child takes the risk of being suspended from school.
• Children who are told, “It’s okay to fight,” and decide to engage in fighting will be subject to disciplinary action if they fight at school.

Harassment

Harassment is defined as deliberate, repeated, and/or unsolicited physical actions, gestures, or verbal/written comments when such conduct is unwanted and unwelcome. Harassment has the purpose or effect of interfering with an individual’s performance academically, or in school-related activities, or creating an intimidating school environment. When an allegation of harassment has been verified, discipline may include one or more of the following:

• Warning
• Apology to the victim
• Counseling
• Detention
• Suspension
• Expulsion (for criminal offenses such as assault)
• Research or other academic work on the topic of harassment.

The Three V’s 

Vandalism, Violence, and Vulgarity are not allowed at Kubasaki High School. Students involved in any of these behaviors will be subject to immediate out-of-school suspension.

Smoking

Kubasaki is a smoke-free campus. No one may smoke or use other forms of tobacco on the school premises. These regulations are applicable within the confines of school buildings, surrounding grounds, while riding school buses, and/or on school-sponsored trips. Smoking and/or possession of tobacco products is strictly prohibited as defined in the DDESS Discipline Policy. This applies to all areas of Kubasaki High School, including, but not limited to, parking lots, athletic fields, and buildings. Any student bringing cigarettes or tobacco products to school is in violation of the rules and will be subject to disciplinary action.

Theft

Any student caught stealing will be subject to the DoDEA Discipline Policy. To protect themselves from being the victim of theft, students should:

• Leave valuables or large amounts of money at home; the school is not responsible for losses.
• Constantly monitor the whereabouts of purses, book bags, etc.
• Keep lockers locked at all times.
• Put books in their own assigned lockers.
• Refrain from sharing locker combinations or locker keys with other students.
• Report any theft immediately to a teacher or administrator.
• Check the “Lost and Found” at the main office for missing items

Threats

Making threats of any kind towards other students, faculty, or staff will not be tolerated. This is a very serious offense and is grounds for out-of-school suspension or expulsion. Threats such as, “I am going to hurt you”, “I could kill you”, “I am going to blow this place up”, will be viewed as a serious offense. Such threats should not be made either verbally or in writing.

Kubasaki School’s administration is obligated to take such threats seriously and to apply consequences upon any student who makes such threats. Some types of threats require the completion of a Serious Incident Report, which must be forwarded through the DODEA Superintendent’s office to DoDEA Headquarters.

A student who makes a comment about acts of violence towards others will receive the following:

1. Parents will be called for an immediate conference.
2. Students will be referred to the school psychologist or other appropriate staff member.
3. Students will be referred to an appropriate medical doctor, at parents’ expense, to help determine if a student is considered to be at high risk for school attendance.
4. Students will be re-admitted only after the principal is satisfied with the results of the foregoing actions.
5. Also considering the seriousness of the situation, any student who makes a false and/or exaggerated report about another student will be subject to discipline, as deemed appropriate.

Senior Prank Policy

Kubasaki High School faculty and staff do not endorse, or sanction senior pranks. Pranks inside/outside the building present a disruption of service at a critical time in the school year. We will accommodate this by sponsoring school-approved fun activities, dress down options for finals week. We want to finish the school year strong by honoring our graduates, parents and community. Violations to this policy can result in suspension, expulsion and not graduating with class.

DoDEA Directive Concerning Prayer at School

Functions In accordance with DoDEA Directives any activities related to religious issues and ceremonies must be student initiated and "religion neutral" (neither promoting or inhibiting religious beliefs) so as to assure comfort to all students. The United States Constitution permits the free exercise of religion. It also prohibits the government from coercing any person to support, participate or otherwise act in a way that established a state religion. In order to comply with these requirements, Kubasaki School has developed guidelines for athletics. They are as follows:

1. Every Student is entitled to exercise his or her religion, at any time, so long as it is not disruptive to the educational process. This means any student may pray or engage in religious activity during school or any school event, so long as this activity is non-disruptive and student initiated.
2. No School employee, representative or coach of a Kubasaki High School team should initiate, encourage, lead, promote or participate in prayer with students. Although each employee or representative has the right to exercise religion, the leadership role of a coach may place pressure on students to participate. 
3. Coaches should not kneel with teams in prayer on the field of play at any time.
4. Pre-game, locker room prayer lead or encouraged by a coach is not appropriate. Again, a private moment of reflection, mental preparation or silence is permissible.
5. Students are individually permitted to initiate and engage in religious activity, including prayer, before or during a school sponsored event. However, this should not be a team event or school sponsored activity.
6. Students who choose not to participate in the religious activity of other students should not be punished in any way. For example, if several individual students choose to pray at any particular time, no other student should be asked or requested to either participate or stand apart from the activity.

Cell Phones & Other Electronic Devices

Kubasaki Cell Phone Rule

1. The Negative Effects of Cellphones in Schools: The average teenager spends eight hours per day on her/his phone or other electronic devices compared to just one hour per day working on homework.
2. Most school related drama stems from inappropriate use of social media.
3. A lot of time and energy are wasted when students engage with inappropriate cell phone use while in school. These distractions create a negative impact on teaching and learning.

Our Mission:

• To establish the classroom as a place where students focus solely on academic pursuits.
• To create a classroom environment dedicated to mutual respect and responsibility.
• To decrease school-wide drama associated with cell phone use during classroom time.

Kubasaki High School Cell Phone Rule

• Cell phones/Personal electronic devices may be used on campus in the cafeteria or outdoors before school begins (until 7:15 am) and during your lunch time. After school is over (1:50 pm), cell phones may be used in all areas on campus except classrooms. Kubasaki High School classrooms and hallways are “NO CELL PHONE ZONES.”
• Cell phones/Personal Electronic Devices may not be seen during the instructional day. Students are to turn the phones off and keep them out of sight, in a book bag, or locker.
• If cell phones are seen or heard during the instructional day, they will be confiscated and kept in the front office.
• This rule applies to field trips or class sponsored excursions unless modified/changed by the teacher or coach, and approved by the principal.

Consequences if the Cell Phone Rule is not followed:

• 1st Offense: The cell phone will be confiscated until the end of the current school day then released to the student (Sponsor Contact).
• 2ndOffense: The cell phone will be confiscated until the end of the school day then released to the sponsor (Sponsor Contact).
• 3rdOffense: The cell phone will be confiscated until picked up by the sponsor and detention will be served (Sponsor Contact).

***Subsequent offenses will result in confiscation and include an administrator generated discipline referral to include detention or suspension.***

Electronic Devices

Electronic devices that are not approved instructional items by the Kubasaki Administration are prohibited on campus (IPods, video games and others). These are easily pilfered items and should not be brought to school. Students who disobey this policy will be subject to disciplinary action. The Kubasaki Administration will not be responsible if this rule is not followed and the electronic device is stolen.

School Dances

School dances are for Kubasaki High School students. Guests may be invited to formal dances only with advance approval by administration. Students and guests must follow appropriate attire (this will differ between formal and informal dances) and behavior guidelines (no inappropriate dancing or public displays of affection) for these events. Once students arrive at the event, they are expected to remain until the conclusion. If students decide to leave the dance early, they will not be allowed to return and must vacate school property. The purpose of these rules is to ensure all students have a safe, enjoyable time in this school-sponsored activity.

Skateboards and Skates

Skateboards cannot be ridden on campus at any time and must be properly secured during the school day. Skateboards may not be carried around during the school day. Because of the liability and frequency of injuries associated with them, the use of skateboards and skates at school is strictly forbidden.

Role of Social Media

Use of personal social media between parents/teachers/students is discouraged. Each school has an official school social media account to be used to communicate with parents and students.

Parent/Student/Teacher Communication

Communication between parents, students and teachers is very important. DoDEA encourages face-to-face or telephonic communication when possible and teachers should avoid using personal email accounts; communication should take place through official school email accounts. Teacher email addresses are located on the school website and at the beginning of this handbook.

Student Parking

Procedure is as follows:

1. A lottery will be conducted at the beginning of the school year. First priority goes to seniors and the remaining slots will be allocated for juniors.
2. Students must have good attendance and conduct- Students cannot accrue more than three (3) tardy passes and/or have more than three (3) unexcused absences in the same semester or permit will be revoked. In order to remain eligible for a permit for the Fall Semester, a student must have no more than three (3) tardy/unexcused absences and no discipline violations during the previous Spring Semester. Students who drive to school need to register for a parking permit in the main office. There are 50 parking places on the Kubasaki campus. In parking lots, students are required to park in designated parking spots only. In the event that there is no more student parking available, students may park along 1st Marine Division Street next to the curb on the same side as the practice field. These areas are marked in blue in the diagram below. Students may not park next to the curb in areas marked in red in the diagram below.

Parking in Staff Parking or in other locations that are not designated as Student Parking will result in a detention.

Interstate Compact on Educational Opportunity for Military Children

The DoD, in collaboration with the National Center for Interstate Compacts and the Council of State Governments has developed an interstate compact that addresses the educational transition issues of children of military families. Currently, all 50 States and the District of Columbia participate in the interstate compact that provides a uniform policy platform for resolving the challenges experienced by military children.

It is estimated that the average military family moves three times more often than the average non-military family. These frequent moves can cause children to miss out on extracurricular activities and to face challenges in meeting graduation requirements. In accordance with Enclosure 4 of the DoD Instruction 1342.29, “Interstate Compact on Educational Opportunity for Military Children,” January 31, 2017, the Compact will ensure that the children of military families are afforded the same opportunities for educational success as other children and are not penalized or delayed in achieving their educational goals by inflexible administrative and bureaucratic practices. States participating in the Compact would work to coordinate graduation requirements, transfer of records and course placement and other administrative policies.

Religious Holiday Observance

According to Enclosure 3 in the DoDEA Administrative Instruction 2051.02, “Student Rights and Responsibilities,” April 17, 2012 students may engage in independent religious discussion to the same degree that they may engage in other types of permissible speech. The freedom to engage in religious expression in school does not include the right to compel other students to participate in religious discussion. Students may observe religious practice in school, such as private prayer, saying grace before meals and wearing yarmulkes and head scarves, as long as the practice does not violate student standards or cause substantial disruption.

ACADEMIC POLICIES & PROCEDURES

TOP Award

The Totally Outstanding Person – TOP is awarded to students who display the characteristics of FIRE (Focus, Integrity, Respect, and Excellence). These awards are given at the end of the first three marking periods.

Academic Letter

• Students must be enrolled full time at Kubasaki or full time with a combination of Kubasaki classes and principal approval with dual enrollment classes.
• All quarter and semester grades must be “A’s” and “B’s”. Any grade below a “B” will disqualify the candidate.
• Students eligible for an academic letter must average an overall 3.850 GPA over the first three quarters. Weighted GPAs for AP courses will be counted.
• Candidates from another school may arrive at Kubasaki High School and still be considered for an Academic Letter.
• Senior academic letters will be handed out at the spring awards program and to freshmen, sophomores and juniors at a program at the start of the next school year.
• First time academic-letter winners receive a Kubasaki letter and chenille academic bar. Students who have previously lettered in athletics or activities receive an academic chenille bar the first time they letter in academics. Once students have received a chenille academic bar, they will each receive a gold bar in the succeeding year(s).

President’s Award for Educational Excellence

The purpose of this award is to recognize students for their academic excellence. To be eligible for this award, the student must be a senior and must have an overall high school GPA of 3.5 on a 4.0 scale and score in at least the 85th percentile (as measured by a Standardized Test) in math or reading. The candidate must also demonstrate high motivation, initiative, integrity, intellectual depth, leadership qualities, and/or exceptional judgment.

President’s Award for Educational Achievement

The purpose of this award is to recognize students who show outstanding educational improvement, commitment, or intellectual development in their academic subjects. It is meant to encourage and reward students who work hard and give their best effort in school.

Principal’s Award Criteria

The Principal’s Award is an important part of Kubasaki High School’s ‘Student Recognition Policy’. It is the highest possible award a student at Kubasaki High School can achieve and thus is intended to be achieved by students who make exemplary contributions to the school during the school year.

To be eligible for the award, a student must:

• Have made exemplary contributions to Kubasaki High School in all of the following areas:
  • Focus
  • Integrity
  • Respect
  • Excellence
• Articulate their achievements at Kubasaki High School during the previous twelve months and justify why they should receive the award in written and interview format.

Class sponsors and other staff will prompt students who they consider to have met the above criteria to consider applying for the Award towards the end of each calendar year. Students can also nominate themselves.

Students must complete the form (attached) outlining the reasons for their nomination.

Students must then organize the final phase of the application process by taking the completed form (attached) into the front office and at the same time make an appointment for an interview with the Principal.

During the interview, applicants will be expected to justify why they have met the criteria for the award. If the student successfully accomplishes the above, the Principal’s Award will be presented at Kubasaki High School’s annual Awards Ceremony. It is intended that the success or otherwise of each applicant will be a surprise revealed on the day of the ceremony.

Athletic Varsity Letter Awards

School Letters are awarded to varsity team members who meet the qualifications in a given sport. Students are awarded one letter during their high school career regardless of the number of times they qualify in the same, or additional, sports: Metal pins and bars are subsequently awarded for additional years of participation. Varsity awards are also awarded to the MCCS Dolphins Swim team as well as sport managers based on qualification standards.

End of Year Class Awards

Teachers will nominate students in their class for specific end of year awards.

Honor Roll

Honor roll selections will be based on semester grades. Students must have at least five grades that are a C or higher at the time of the honor roll calculation. Students cannot have D, F or I’s in any other classes.

Kubasaki recognizes scholastic achievement as:

• Principal’s List Honor GPA of 4.00 (or above)
• High Honors GPA of 3.75 - 3.99
• Honors GPA of 3.5 - 3.74

Class Ranking

Class ranking for graduation will be determined following the second semester of the senior year for students enrolled at the end of the fourth quarter. A student’s cumulative GPA in grades 9 through 12 will be used to determine class rankings for graduation honors. Weighted grades for AP courses will be used in this calculation.

Early Graduation

The administration may grant permission for early graduation for students with unusual academic circumstances. Please be aware that early graduation is a serious matter and will be approved only when students and parents can demonstrate a compelling need to do so. The desire to start college early, to join the workforce, or PCS moves are not considered unusual academic circumstances. Early graduation must be requested in writing at least one year prior to the proposed graduation date. Parents must meet with the counselor and complete an early graduation request form. The final approval rests with the administration.

Parent-Teacher Conferences

All DoDEA schools should encourage parents to meet with their child's teacher for parent-teacher conferences. Parent-teacher conferences allow parents the opportunity to ask questions about their child's classes or progress in school. Parent-teacher conferences are a great way to discuss how parents and teachers can work together to help students perform at their best in school. If you are going to a meeting that was scheduled by the teacher or school, ask beforehand how much time you will have. If you will need more time or want to meet with the teacher again, let the teacher know at the end of the meeting. To schedule an appointment with faculty or staff, please email the teacher directly or call the front office to help set up an appointment. When students are not performing well, parents are encouraged to first contact teachers to improve student achievement. The school looks forward to working closely with family members to meet the needs of our students.

Grading and Grading System

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course. If any child demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period. Timely and accurate reporting of student progress shall be accomplished for students in grades 9 through 12, using the approved DoDEA Electronic Gradebook (EGB) System (currently Gradespeed). All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten (10) calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System please visit the DoDEA Web site for instructions. A Secondary student’s cumulative record (grades 9-12 shall include a GPA based on all grades earned in approved subjects and courses. This comprehensive GPA will be used to determine a student’s class rank, honor roll and graduation honors. If a student’s grade(s) are a D, at or after midterm, the classroom teacher must notify the parent/guardian of the drop in grades and discuss a plan for improvement. 100% of a student’s grade for academic performance in a grading period, unit, or course will be based on the extent to which the student demonstrates measurable progress toward and/or demonstrates mastery of learning objectives identified in advance by the teacher and/or curriculum.

Homework

School homework which contributes to the growth and development of the child is valuable. The amount and complexity of homework should not exceed the quantity and quality which can be successfully completed at home. In grades 9-12, a regular program of homework will be established to practice concepts and skills previously taught in the classroom, and to provide a realistic amount of time for completion of reading assignments in study halls, but classroom time will not be used to complete homework assignments.

Following are homework guidelines by grade levels:

• Grades 9-12 approximate minutes/day 120

These guidelines represent total homework, not the homework required for each course. Students who do not complete their assignments including homework may be assigned to an after school study hall.

Students are responsible for neither giving nor receiving assistance (written, oral, or otherwise) on tests, examinations, final evaluations or class assignments that are to be graded as the work of an individual. Any suspicion or evidence of forging, cheating, or plagiarizing the work of others will be investigated. Any student who is in violation will receive no credit, an appropriate consequence for the particular assignment, and a letter will be sent home to be signed by the parents and returned to the teacher. A copy of the letter will be filed in the student’s discipline folder for the period of the school year. See discipline matrix above.

Interim Reports

Teachers will issue mid-quarter interim reports to parents for students in all grades. These reports are designed to inform parents of a student’s current academic and behavioral progress in designated subject areas. Parents and students are encouraged to monitor progress by accessing Grade Speed.

Make-Up Work

Assignments missed must be made up after returning to school. The student has an equal number of days for make-up as the total class days missed in excused status.

Incomplete Grades

Students are responsible for full participation in all classes upon their return to school. Students must remove incomplete grades no later than TWO WEEKS after the end of the marking period in which a grade of incomplete is first awarded. If not completed, the course grade will be calculated without the missing work.

Transcripts/Records Policy/Access to Student Records

Transcripts needed for school transfer, military use, scholarship consideration, college application, or prospective employment information may be requested in writing from the Guidance Office. A parental written request is required for all students under the age of 18. Student records and transcripts may be requested from several different sources, depending upon the student's last date of attendance or graduation date. Please visit the student records web site for further instruction based on your situation or discuss with the counseling department at your student’s school.

Summer School

Students may enroll in any accredited summer program. Some students may choose to enroll in local public or private school programs or online options through Brigham Young University, University of Nebraska, or others. Upon completion of a summer school course, it is the responsibility of the student to ensure that his/her transcript for the work completed is promptly submitted to the Kubasaki Guidance Office for review and subsequent posting of credit to his/her Kubasaki transcript. Before enrolling in any summer program, students must meet with their counselor, and get approval from the Kubasaki Administration. 

Agendas

Kubasaki High School strongly suggests the use of agendas/planners for student use. When possible the Kubasaki High School Administration will purchase agendas/planners for students. This year we are providing planners to our 9th and 10th grade students. This tool serves to keep students organized and provides an additional communication tool between teachers and parents.

Independent Study

Independent study, distance learning courses, and DoDEA’s Virtual School courses are available by arrangement with the guidance counselor and principal. These courses are accredited by AdvancED and students successfully completing a semester or year-long course receive one-half unit or one unit of credit respectively toward graduation after documentation from the issuing institution (transcript or report card). Permission to take these courses must be approved by the Principal. Parents and students should be aware that these courses are extremely rigorous and should be taken only after reviewing course requirements and materials with the school counselors.

Programs/Class Changes Drop/Add Procedures and/or Withdrawal

Students will pre-register for courses each Spring. Their request for classes must be approved by their parents, teachers, and school counselors. Student course requests will be used to determine school master schedule and course offerings. This process was thorough, giving students information, having them speak with their teachers, and determining their life goals. Parents and counselors gave input throughout. When final course approval had been given, the students’ requests were entered into the school database for class scheduling and assignment. Neither students nor their parents may select specific teachers for their courses. Parents may write a letter requesting a style of teaching e.g., “My child achieves more in a structured classroom”, etc. No teacher’s name may be mentioned. Once a schedule is arranged, a student may seek permission to change his/her schedule through the guidance office by submitting a written parental request during the first 10 days of each semester. These are the circumstances to request a schedule change:

1. The student already had the class and received credit for it.
2. The student needs the course to complete a Pathway.
3. The student would like to increase the rigor of the class they are enrolled in.
4. The class is needed as a graduation requirement.
5. Extenuating circumstances may be approved by the administration.

All changes must be processed within the first two (2) weeks of each semester. High school students may withdraw from a course within two weeks of the beginning of a course.

Students will have three weeks to drop a distance learning course. The last day for class changes will be 10 days after the first day of the course. When a student drops a class and re-enrolls in the same course, the current grade will transfer to the new class. Class drops and adds must be approved by parents before they will be considered by the school. The process for changing a schedule will be sent on the first day of school.

Physical Education

For students in grades 9-12, lockers are available for use in the locker rooms. It is highly encouraged for all students to secure their belongings in these lockers during P.E./sport activities. Students are to provide their own locks. At times, it may be necessary to restrict the physical activity of a student enrolled in physical education. When a student has a major physical problem requiring medical attention, the student should secure a “Physicians Recommendation for Modified Physical Education” form or a statement attesting to such from a medical doctor. The doctor will suggest the extent of limitations to be placed on the student’s activity and/or corrective activities with which the teacher should assist the student.

This statement is to be given to the student’s physical education teacher and school nurse when the student returns to class.

Interscholastic Athletics

All high school students, are provided the opportunity to participate in the Interscholastic Athletic Program without regard to race, religion, color, national origin, sex, disability, or other factors unrelated to that participation. There are uniform eligibility policies for participants in all athletic programs. Please refer to your Area Interscholastic Athletics Program Policy for details relating to your school. For DoDEA-Americas schools, please consult your state of residence athletic policies and the school athletic director for specifics regarding state regulations and requirements.

Instructional Support Program (IS)

An Instructional Support Program has been established at Kubasaki High School. The main purpose is to improve students’ academic performance. Needs are based on achievement test scores and teacher recommendations. This is a prescriptive program.

Language of Instruction Policy

• Instruction in classes will be conducted in English with the following exceptions: Teachers are expected to follow the guidelines established by the DoDEA English as a Second Language Manual 2440.2 with ESL students. This manual states, “Although English is the language of instruction in the classroom, students are encouraged to continue to develop proficiency in their first language as they acquire English.” This manual also states teachers may “encourage the use of dual languages in the classroom.”
• In language classes other than English, full use of the language being studied is appropriate.
• In keeping with each teacher’s and student’s First Amendment rights, non-instructional conversations between teachers and students in classrooms or on campus may be in the language of choice.

District policy for the use of a second language establishes that when a student’s home language is used during instruction, the teacher will explain what was said to the whole class, with the exception of one-to-one or small group assistance. Assembly programs, meetings, publications, and customer relations will be conducted in English with translations as appropriate. Cultural events, culture classes, and performances may be exempt from this policy.

English as a Second Language

Since English is not the first language of all Kubasaki students, mastery of English as a second language (ESL) is an important part of the instructional program. The Kubasaki ESL program is designed to assist students whose need for English language proficiency precludes satisfactory achievement within the school community.

Limited English proficient students are those who lack minimum English competency. These students will receive instruction in English as a second language. English proficiency will be measured by a standardized test, Placement Tests, LAS Links. ESL students will be referred, screened, and placed in accordance with policies and procedures established in the DoDEA ESL Handbook.. For grades 9-12, ESL courses may be used instead of English requirements towards graduation credits up to a maximum of two (2) credits.

Special Education Program

Special Education (Department of Defense Instruction 1342.12, “Provision of Early Intervention and Special Education Services to Eligible DoD Dependents,” June 17, 2015) Special education is considered specially designed instruction, which is provided at no cost to the parents, to meet the unique needs of a child with a disability, including instruction conducted in the classroom, home, hospitals and institutions, and in other settings, as well as instruction in physical education. In accordance with the policy stated in the Department of Defense Instruction 1342.12, “Provision of Early Intervention and Special Education Services to Eligible DoD Dependents,” June 17, 2015 the law requires school districts with students with disabilities to be provided reasonable accommodations to allow access to educational programs and associated activities to the same extent as students without disabilities. Please contact your child’s school for specific details relating to your child if you would like to discuss eligibility requirements.

According to Public Law 102-110, special education is specially designed instruction, provided at no cost to parents, to meet the unique needs of children with disabilities, including classroom instruction, vocational instruction, instruction in physical education, home instruction, and instruction in hospitals and institutions. Special education is provided for children who have been diagnosed with the following disabilities:

• Deafness or Blindness
• Early Childhood Impairments
• Hearing Handicaps
• Mental Retardation
• Multiple Handicaps
• Orthopedic Impairments
• Other Health Impairments
• Specific Learning Disabilities
• Visual Handicaps
• Serious Emotional Disturbances/Behavior Disorders

Eligibility and placement in the Special Education Program is determined by the school’s multidisciplinary committee, called the Case Study Committee (CSC), after screening procedures have been completed. Certified professionals, such as guidance counselors, physical/occupational therapists, psychologists, special education teachers, speech/language pathologists, and regular classroom teachers, provide services in the least restrictive environment.

ATTENDANCE POLICIES

Attendance Policies and Procedures

Students should be at school by 07:15; the late bell rings at 07:20. A parent/guardian must sign in their student after 07:30 arrival. When a student is absent, parents are requested to contact the school on the day of the absence.

Regular attendance and punctuality are essential for a student to make continuous progress in school. Parents are urged to send children to school regularly unless the child is ill.

Student Attendance

In accordance with the policy stated in the DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school for 180 instructional days per school year to ensure continuity of instruction, successfully meet academic standards, and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, the student, the classroom teacher, the school personnel, and in some cases the Command. Students with excessive school absences shall be monitored by the Student Support Team to assist them in the completion of all required work and successful mastery of course objectives. Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

1. Absent up to 25% of the school day = absent one-quarter of the school day.
2. Absent between 26%-50% of the school day = absent one-half of the school day.
3. Absent 51%-75% of the school day = absent three-quarters of the school day.
4. Absent 76%-100% of the school day = absent full-day.

DoDEA considers the following conditions to constitute reasonable cause for absence from school (excused) for reasons other than school-related activities:

1. Personal illness
2. Medical, dental, or mental health appointment
3. Serious illness in the student’s immediate family
4. A death in the student’s immediate family or of a relative
5. Religious holiday
6. Emergency conditions such as fire, flood, or storm
7. Unique family circumstances warranting absence and coordinated with school administration
8. College visits that cannot be scheduled on non-school days
9. Pandemic event, Restriction of Movement designated by USNHO/ COVID CARE.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence by at least 30 minutes after the start of the school day for which the student is absent. Too many unexcused absences may trigger the Student Support Team to convene.

After an excused absence or suspension, students have the opportunity to turn in assignments for full credit. They have as many class days – up to the number of class periods they missed – to complete this work.

Unexcused Absence

Unexcused Absences include, but are not limited to:

• Personal money making ventures
• Transportation problems
• Oversleeping
• Seeing friends or relatives off at the AMC Terminal or airport Non-school sponsored functions
• Truancy

Students will not have the right to make up work for credit if it is determined by the administration that the absence is unexcused.

Extended Absence

Parents who know in advance that their students are going to be absent for an extended period of time should make an appointment with administration, and obtain a Pre-Excused Absence Form from the Main Office. This form should be filled out by the parent and submitted to administration for approval before being routed to teachers for their signatures.

School administrators considers the following factors when approving absences:

• The student’s academic standing.
• The student’s attendance record during the current school year.
• The impact previous extended absences has had on the student's educational program during the current school year.
• Administration may confirm with the sponsor’s command, if dates of any extended absence are mandatory or discretionary.

Students with excused absences will be required to make up all work and tests within the same number of days missed. DoDEA’s Attendance Policy states:

1. If appropriate, after 7 cumulative absences (excused or unexcused) in a semester the SST (Student Support Team) is convened to review the student’s academic and social emotional progress and if appropriate, the Principal shall request Command assistance to ensure that appropriate action or services are implemented to improve school attendance.
2. Students may lose credit when they have accumulated 7 or more unexcused absences in a class or course during a semester. The administration will verbally warn the student and parent or sponsor (via email or written notification) of possible loss of credit after 3 unexcused absences. As appropriate, the administration will meet with the parent or sponsor to discuss the student’s educational progress.

In order to participate in extracurricular activities, a student must be present at school from the beginning of the day on which the activity takes place, unless the principal grants a written waiver.

How parents can help improve school attendance:

• Schedule medical and dental appointments outside of school hours.
• Schedule vacations during school breaks.
• Schedule Permanent Change of Station (PCS) moves to coincide with summer breaks or other scheduled school breaks.
• When moving, check school calendars to be aware of important school dates (beginning/ending of school year; testing dates, breaks, etc.).
• Make it a habit to contact their child's teachers/principals to arrange to pick up missed school work, either in advance if the absence is known, or the same day their child is absent.

Return from Absences

• On the day of return, the student will present a written explanation of the absence signed by the student’s parent to the Attendance Secretary in the Main Office. Students presenting this explanation will be provided an excused admit slip and students without an explanation will receive an unexcused admit.
• Absences for illness of more than three consecutive days must be certified by a physician. Failure to submit the proper notes for absences will be considered truancy.
• Students who are absent due to participation in sports are responsible for keeping current on all missed school work and assignments.

Leaving Campus

Parents must come to the Main Office to sign their student out when the student has to leave school during the school day and must sign their student back in upon return that day. For safety and security reasons, KBHS has a 100% ID policy, which requires all parents to show their ID when picking-up a child. Returning students will receive a pass to return to class. This procedure applies to all students regardless of their legal age. If parents do not sign out their student before leaving school, they are considered truant and appropriate disciplinary measures will be taken. Wandering outside of the courtyard area or going to the student parking lot without permission during the school day will be disciplined the same as leaving campus without permission. Students in grades 11 and 12 are allowed to leave campus for lunch. Students need to return to school on time and will not be allowed to eat food in the classroom or car parking lots. Students may not order food to be delivered to the school.

Early Dismissal/Sign Out

Sponsor requests for early dismissal must be presented in writing. No early dismissals will be granted over the telephone. Students cannot sign themselves out without verification from parents even if they are 18 or older.

• In order to pick up students during school hours, the sponsor must come to the administration office, present a photo ID, and sign the log book.
• Students will only be released to the sponsor, parent/guardian, or the emergency contact person listed on the student’s registration file.
• Once a student is signed out, he/she must leave school grounds.
• Students may not be signed out of school to attend school activities that were not intended for them. (i.e. field days, performances, battle of the classes.)

Tardy Policy

A tardy occurs when a student is not in his or her assigned classroom and ready for class when the tardy bell sounds. The school reserves the right to determine whether or not a tardy is excused or unexcused. Examples of an unexcused tardy include: oversleeping, missing the bus, or car trouble. Late arrivals will be considered "tardy unexcused" unless the school receives verification from the parent or sponsor consistent with the reasons for excused absences. Students are responsible for making up for all missed work when arriving late to class. Students arriving on a late bus will be given an excused tardy and immediately admitted to class.

Consequences for Tardiness (Cumulative over a Quarter):

• 1st – Admin Counsel
• 2nd – Detention
• 3rd – Detention
• 4th – Detention
• 5th - Suspension

Truancy

Truancy is defined as a student being absent from class without permission. Truancy disciplinary consequences will be administered in accordance with the KBHS discipline matrix.

Once a student arrives on campus, he/she must attend all scheduled classes until the official end of school for the day, unless permission has been granted by a school administrator to leave. When a student leaves campus on an unauthorized basis, she/he is considered truant and will be disciplined accordingly.

Parents must provide a written request to the administration when there is a need for a student to leave the school campus during the school day. The building administrator will determine the appropriateness of the request and whether there are extenuating circumstances which merit approval of the request.

School Clearance

When leaving school, each student will be checked-out for the return of U.S. Government nonexpendable items or equipment (e.g. books, uniforms, musical instruments) which were furnished to the student on a loan basis. The check-out form will be maintained in the school for one year. The completion of this form is a requirement for withdrawing from school.

Child Abuse and Neglect

In accordance with DoDEA policy in the DoDEA Regulation 2050.9, “Family Advocacy Program Process and Procedures for Reporting Incidents of Suspected Child Abuse and Neglect,” January 27, 1998, all DoDEA personnel will participate in the identification of child abuse and the protection of children. School personnel shall promptly report all suspected or alleged child abuse to the local Family Advocacy Program (FAP) officer and to their immediate supervisor and shall cooperate with the FAP process. The DoD FAP provides for the identification, treatment, and prevention of child abuse and neglect.

The Department of Defense Education Activity (DoDEA) which provides administrative services and support to the Domestic Dependent Elementary and Secondary Schools (DDESS) has mandated that any and all school personnel report suspected child abuse and neglect (DoDEA Regulation 2050.9, enclosure 2). The regulation (2050.9) defines child abuse as the following:

• Physical injury, sexual maltreatment, emotional maltreatment, deprivation of necessities, or combinations for a child by an individual responsible for the child’s welfare under circumstances indicating that the child’s welfare is harmed or threatened.
• For further clarification outside of the DoDEA regulation, “negligent treatment” means the failure to provide for reasons other than poverty, adequate food, shelter, or medical care so as to seriously endanger the physical health of the child (42 USC Sec. 13031). Neglect also includes unattended or inadequate supervision of minors and chronic deprivation of educational opportunities.
• The term (child abuse/neglect) encompasses both acts and omissions on the part of a responsible person.
• A child is a person under 18 years of age for whom a parent, guardian, foster parent, caretaker, employee of a residential facility, or any staff person providing out-of-home care is legally responsible. The term “child” means a natural child, adopted child, stepchild, foster child, or ward.
• The term (child abuse/neglect) also includes an individual of any age who is incapable for self-support because of a mental or physical incapacity and for whom treatment in a Medical Treatment Facility (MTF) is authorized.

Our primary responsibility and concern must be for the safety and welfare of the child. The national mandate to prevent child abuse is so strong that the school officials can be charged if they fail to report a suspected case of child abuse. Therefore, any and all suspected cases of child abuse/neglect are to be reported to the appropriate authorities.

Our ethical and mandated responsibilities in the DoDEA system require all staff members to report suspected cases to the appropriate school administrator and to the base or post Family Advocacy Program* (FAP). The FAP management team, composed of the military installation’s medical, legal, law enforcement and social worker staff, is responsible for determining if child abuse/neglect has occurred and provide appropriate services for the child and family.

Class or Clubs Refunds

• All class and club funds must be deposited in school accounts and are governed by the school. No cash may be spent from funds received from an activity. Certain classes must save a fixed amount of their class treasury for the following year.
• All expenditures of class funds must be approved by the class sponsor and NAF committee prior to obligating the funds.
• All deposits and expenditures will be made on the standard deposit/withdrawal forms and signed copies will be given to the organization sponsor.
• Student funds, which are raised in the name of the school itself or go to the part of the students in the school acting as such, are to be used for the general welfare of the school and student body.
• All student fundraising activities must be scheduled in advance and must not interfere with the instructional program or other established programs.

Extracurricular Activities

All students are encouraged to participate in extracurricular activities. Any student who stays after school for a club or organizational meeting/function must have parental permission but will be allowed to ride the activity bus with a sponsor-approved activity bus pass. Students wanting to organize a school-sponsored club or organization must meet the following criteria to be eligible to meet at KBHS:

1. The proposed club has a DoDEA employee sponsor approved by the principal.
2. No other club already exists at the school that addresses the same or similar goals and purposes of the proposed club.
3. The club has a constitution and/or by-laws.
4. Membership does not discriminate on the basis of an individual’s race, national origin, religion, gender, or disability.
5. The primary purpose of the club will not negatively impact the general welfare of the student body.
6. The club meets the minimum requirement of 10 participants.

Emergency Data

All students must have on file in the school office an emergency telephone number and an address where parents/guardians can be reached. Parents need to notify the school of any changes immediately. Emergency contact information must also be kept current.

Emergency Dismissal

There are times when weather situations could result in school being closed. Please contact your child’s school for details regarding notification procedures. DODEA has an emergency plan which is implemented when it becomes necessary to close the schools due to a tropical storm or hurricane threat. In the event the buses are unable to leave school, the students will be kept at the school until the situation is resolved and normal procedures are put into effect. Every precaution will be taken to ensure the safety of all students at Kubasaki High School. The administration will also use One Call, email, and Facebook in order to inform parents of school openings and closures.

Guidance Office

Parents and/or guardians must supply the school with a copy of any type of court order that may affect the student (e.g., who is allowed to visit the child, who has legal custody, etc.). These orders will be maintained in the student’s cumulative file. If any changes take place during the school year with the court order, the school must be notified immediately. Teachers will be notified of any restrictions that affect students in their classes.

The Guidance Office has a comprehensive program that focuses on career planning/exploration, knowledge of self and others, and educational/vocational development. Kubasaki School has three certified guidance counselors who are trained to serve teachers, students, parents, administrators, and the community in a variety of ways. The number one objective for the school counselors is to enable students to gain the knowledge, skills, values, and attitudes that lead to self-sufficient, responsible citizens. Each counselor acts as a resource person, coordinator of services, consultant, and child advocate. Kubasaki’s counselors are available to provide the following services:

1. Talk with students individually and in groups.
2. Provide support during personal and interpersonal crisis.
3. Serve as a bridge between home, school and community.
4. Use tests to provide information about students’ abilities, achievements, interests, and needs.
5. Share information on scholarships and financial aid.
6. Orient new students and their families to Kubasaki High School.
7. Counsel students on successful transitions to adult living.
8. Coordinate classroom guidance.
9. Coordinate the guidance efforts of other school personnel.
10. Records

Under the supervision of the principal or her/his designee, a cumulative record is maintained on each student. This record contains the following:

• Full name of student
• Birth certificate
• Social Security number
• Dates of entrance and withdrawal
• Promotions and failures
• Credits and grades earned
• Standardized test scores
• Summary of attendance by year or semester.
• Awards and honors, including membership in the National Honor Society

Kubasaki School maintains, retires, transfers, or destroys cumulative records in accordance with Department of Defense policy.

Student health data, absence reports, correspondence with parents, and progress or anecdotal records of significant nature are retained for five years after a student’s graduation, death, or withdrawal. After five years, maintenance of pupil records transfers to the superintendent’s office. Student disciplinary records are destroyed at the end of each academic year, unless maintenance of such records is required by court order or other duly constituted authority.

Visitors and Guests Policy

Although Kubasaki has an open-door policy, for security reasons it is required that visitors adhere to the following procedures: ALL VISITORS (any person who is not a school employee) shall:

• Sign in at the main office stating his/her destination and specify purpose of visit.
• Obtain a visitor’s tag.
• Wear the tag.
• Refrain from interrupting a class in session or requesting a conference with a teacher during instructional time.
• Sign out when leaving.

Office staff will assist visitors with signing in and out; confirming appointments with teachers; and directing visitors to their destinations.

Alumni guests may visit on a limited basis. They must follow the procedures and rules for regular visitors after obtaining permission for the visit from the assistant principal or principal.

All other staff will ask visitors without name tags to return to the main office so they can obtain a tag. They will also notify the main office of the presence of any person without proper identification. Individuals on campus without legitimate purpose and pass may be removed by security personnel. All personnel are reminded that the Kubasaki campus is a federal installation and all persons and vehicles are subject to search.

Student Visitors

Schools shall allow equal access to school facilities being used for student sponsored non-curriculum related activities, if a school allows any such group access to its facilities. Student visitors are not allowed on campus at any time during the school day. This includes family members or any other visitors not enrolled as students in Kubasaki School. Individuals on campus other than enrolled students, faculty or staff, must be registered in the main office, identified with a visitor’s badge and present only for a specific purpose and signed out and departed from the campus once their business is concluded.

Search and Seizure

DoDEA Policy 15.15.4 states: The principal or his/her designee may conduct an inspection of an individual student’s desk, locker or storage space when there are reasonable grounds to believe it contains illegal drugs, weapons, stolen property or other contraband provided that the search is conducted primarily for enforcing order and discipline in the school and not for criminal prosecution. Reasonable efforts to locate the student should be made prior to conducting the search. The search should be conducted in the presence of a witness.

Principals may conduct a general search of school property (e.g., desks, lockers, storage space, school computers, including data and internet access records on a periodic or random basis. This search will be conducted in the presence of another employee who will serve as a witness. All persons should remember that the school campus is federal property. Criminal activity is investigated and prosecuted by the U.S. Department of Justice, not local civilian authorities.

Principals may conduct a targeted search of a student’s personal belongings, including bags and the interior of student vehicles on school property; and in a students’ desk, locker, storage space, computer or other property when there is reasonable suspicion to believe the student possesses prohibited items. Prohibited items include illegal drugs, weapons, or other items that are evidence of misconduct (as defined in DoDEA Regulation 2051.1.

A targeted search of the students’ person shall only be conducted under exigent circumstances. When possible a targeted search of the students’ person shall be conducted in a private room, or non-public area, conducted by a school official of the same sex as the student being searched, and witnessed by one additional school employee of the same sex as the student.

Reasonable efforts to locate the student and to notify the parent shall be made prior to a targeted search, or as soon as is practicable under the circumstances. The principal, or designee, shall advise the student and parent of the circumstances justifying the search and seizure.

Technology Use

School use of computers, software, networks, and telecommunication resources (to include the Internet) are governed by guidelines published by the Department of Defense and the DoDEA. Both students and parents must sign a consent letter agreeing to abide by established DoDEA guidelines. Failure to adhere to these rules will result in a student’s forfeiture of all computer and on-line privileges in school. Violation of these policies will result in loss of privileges.

The following are most pertinent:

• All use of technology must be in support of educational and research goals.
• Use of another’s login ID or password is prohibited.
• Hardware or software shall not be destroyed, modified, or abused in any way.
• A deliberate attempt to degrade or disrupt system performance is prohibited.
• Users must abide by all copyright laws.
• Chat rooms may not be accessed.
• Personal software cannot be installed on school-owned equipment.
• Accessing prohibited (adult, drug related, etc.) sites is prohibited.

Telephone Use (Including Cellular Phones)

The office telephone is for school business and not for student use, except in case of emergency. Social life is not considered an emergency. All personal business should be taken care of before coming to school. Students are engaged in the business of learning and should be interrupted only for serious reasons. In the event a student is scheduled for an after-school activity which is cancelled by the teacher, the student will be allowed to call home to inform the parent/guardian of the change. Cellular phones are not to be used on campus at any time. Cellular phones and other electronic devices that are visible on campus will be confiscated. All confiscated devices will be returned only to a student’s parent(s)/sponsor(s). It is strictly prohibited to use cellular phones for texting and/or audio/video recording on the Kubasaki Campus or during school related activities.

Volunteers

For safety reasons, all visitors and volunteers must report to the school front office immediately upon entering the school. A visitor/volunteer is someone who is not a school employee or student and enters the school during operating hours. Visitors may go only to the area they indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge that is to be displayed conspicuously at all times while on school grounds. Visitors may be asked for an item of value in exchange for the visitor’s badge. Any change to the designated location must be cleared through the front office before visiting a different location. Upon finishing their visit, visitors must check out at the office, return the visitor badge, receive their item of value that may have been requested, and exit the school. Parents are welcome to visit the school and classrooms to observe our programs in action. In accordance with the policy stated in DoDEA Administrative Instruction 4700.3, “Application and Background Check for DoDEA School Volunteers and Student Teachers,” May 15, 2006 a visitor or volunteer should never be left alone with students unless proper background clearances have been obtained. Please consult your school administrator to begin this process. Schools in Pacific District are authorized to accept and use services of persons on a voluntary basis in accordance with the provisions of this section. Persons who offer services on a voluntary basis shall only be used to perform services for which they are qualified, based on training, experience, and maturity. Volunteers must be mentally and physically capable of performing duties assigned to them, without unreasonable danger of harm to the volunteer or any other person. All volunteers shall work under the direction of an assigned employee of DODEA, who shall be responsible for monitoring the performance of the voluntary services. Qualified volunteers may be used to augment existing services or to provide a service which DODEA could not otherwise provide. Voluntary services shall not however, be used in lieu of services normally provided by teachers in the system. School volunteers must use good judgment and dress appropriately when volunteering at Kubasaki High School. Short shorts, bathing suits, sports bras, tank tops, and other revealing items of clothing are not appropriate dress for the school or classroom setting. Volunteers may not transport Kubasaki High students to school events in their private vehicles.

End of Year School Clearance

Students are required to complete an end of the year clearance form, which is turned in to the guidance office.

Hall Pass

During class time, any student in the hallway must carry a hall pass. Students entering class late must have an admittance pass from the main office. Unless a student has a medical condition certified by a physician, he/she should not request a hall pass two periods consecutively. Ample time is allowed for passing between classes. Students should ensure that they walk to class without running. There is no time to loiter between classes. Student hallway behavior should be courteous and quiet. As soon as the bell rings, students are to proceed quickly from one class to the next. Students should enter the classroom as soon as they reach their destination.

Water Bottles

Students are allowed to carry water bottles.

Affection in Public

Public display of affection in excess of normally accepted behavior in a public school or business is to be avoided. Affectionate behavior beyond the holding of hands is considered excessive and is not allowed.

Assemblies

Kubasaki has periodic assemblies. Assemblies are planned for student learning and enjoyment. Students are expected to be orderly while entering the Auditorium and Gymnasium. Students who disrupt the assembly will be removed and not permitted to attend that assembly. A second violation may result in the student being banned from future assemblies, including those activities held in the Auditorium after school. The following are some of the assembly rules that will be enforced by the Kubasaki Faculty:

1. Students will enter the assembly area as directed and be seated quickly.
2. Students must remain seated during the assembly until dismissed.
3. Eating during assemblies is prohibited.
4. Throwing objects, including paper is prohibited.
5. Booing or inappropriate outburst is prohibited.
6. Talking or rude disruptions are prohibited while being addressed by a person at the podium.

Building and Grounds

Students littering Kubasaki’s campus will face discipline ranging from a warning to detention for repeat offenders. All food is to remain in the cafeteria during meal service. Students must consume food purchased at school in the cafeteria prior to leaving the facility.

Chewing Gum

Chewing gum is not permitted on campus or on school buses.

Food and Drink

Food and drinks are not allowed in the classrooms or the hallways. Bottled water may be allowed in the classroom.

Classroom Rules

Each teacher has the right to determine classroom rules in each class and the organization and discipline that is most conducive to her/his methods of teaching.

Chain of Concern

Teacher/Specialist -> Assistant Principal -> Principal

When a parent has a classroom related concern, the parent should contact the teacher first for an appointment to discuss the issue. If the parent feels that the concern or issue is not resolved to his/her satisfaction, the parent has the right to schedule an appointment with the Assistant Principal to seek resolution. The parent also has the right to schedule an appointment with the Principal if he/she is not satisfied with the actions taken by the teacher and then the Assistant Principal.

STUDENT SERVICES

Activities and Trips

All school-sponsored activities and trips must be directly related to curricular or extracurricular programs established at the school and must contribute to the achievement of stated objectives of the sponsoring program. Field trips serve the educational program by utilizing those educational resources of the community and region that cannot be brought into the classroom. All activities and trips must be approved in advance by the school principal, and adequately supervised by adults, including designated school representatives.

To participate in an off-campus activity or trip, the student must have a permission or emergency information form signed by the parent/guardian and returned to the activity sponsor. NO TELEPHONE PERMISSION WILL BE ACCEPTED. Permission to attend off-campus trips must be given in writing.

Transcripts/Records Policy/Access to Student Records

Student records and transcripts may be requested from several different sources, depending upon the student's last date of attendance or graduation date. Please visit the student records Web site for further instruction based on your situation or discuss with the counseling department at your student’s school.

Semester Exams Schedule

Reviewing School Records

Parents must request an appointment with the Main Office or other school official to review records. School officials can explain and interpret all information that parents wish to review. Family Education Rights and Privacy Act School records are available for parental inspection. The official responsible for these records is the school principal. Only authorized personnel with a "need to know" will be permitted access to this information without parental consent. To do so, please email or contact them through the main office.

EXTRACURRICULAR ACTIVITIES

After School Clubs and Activities

Kubasaki High School has one of the most extensive, and award winning, extra-curricular activities programs in the Pacific Region. All students are encouraged to take an active part in at least one extracurricular activity during the school year. The activities offered at KBHS currently include:

Student Athlete Expectations when Absent

• Students are required to be in school the full day on the day of a weekday game. The only exception is for an appointment approved by the school administration in advance. A student who is "unexcused absent" on the day of a scheduled athletic program is ineligible for participation in that event.
• A student cannot be absent from school and attend practice except for an excused absence approved by the administration in advance.
• A student suspended from school is not eligible, at the minimum, for the next scheduled competition.
• Student attendance is recorded as "present school sponsored non- curricular activity.
• Students are responsible for identifying and making up all classroom activities or assignments which were missed as a result of being out of school while traveling to or from, and participating in, an Interscholastic Athletic Program.

Interscholastic Athletics

All high school students, and middle school students in limited cases, are provided the opportunity to participate in the Interscholastic Athletic Program without regard to race, religion, color, national origin, sex, disability, or other factors unrelated to that participation. There are uniform eligibility policies for participants in all athletic programs. Please refer to your Area Interscholastic Athletics Program Policy for details relating to your school.

Athletic Eligibility

To be eligible for athletic competition throughout the academic school year, a student must not reach his or her nineteenth birthday prior to 1 August of the new school year. Students must pass a current school year sports physical examination and provide a copy to the School Nurse. No practice or participation will be allowed until the exam results are on file. Students must have a sponsor’s written consent, a signed code of conduct, and a Power of Attorney on file with the school. Total abstention from alcohol, smoking, and drug use will be strictly enforced. If an athlete is caught using any of these substances, he or she will be cut from the team, forfeiting the right to “letter” in that sport. A student suspended from school is not eligible, at the minimum, for the next scheduled competition. Students who quit an athletic team after the official league season has started will not be eligible to participate in another school-sponsored athletic program during that same season.

Academic Eligibility

All DoDEA Pacific students who take part in extracurricular activities must maintain a minimum of a 2.0 grade point average (GPA) with no more than one “F” in any subject. Students not meeting this standard are ineligible to participate. Ineligible students will be monitored on a weekly basis to re-establish eligibility. A student declared ineligible on the Wednesday morning grade check, will be ineligible from Wednesday, 7:00 a.m., through the following Wednesday, 7:00 a.m. All students will be eligible at the beginning of each school year. The sponsor of each extra-curricular activity is responsible for informing the students participating in his/her activity of the contents of this policy. Sponsors are also responsible for enforcing this policy when students are identified as ineligible.

Non-sponsored Activities

DSM Manual 2000.1, Administrator’s Guide, states that the school cannot play a role in providing funding, sponsoring, or providing released time for an overnight class trip. Further, day trips will not be school-sponsored unless they have educational value, which relate especially to DoDEA educational objectives. “Overnight” secondary school class and Spring Break trips (or overnight sleep-over activities on campus) are not considered to be a school function. Such an activity is not an approved activity for DoDEA-Pacific schools. Parents or other community groups sponsoring such social trips must accept full responsibility for the event. School or class funds may not be expended for these activities. We hope that parents closely examine social activities to determine who is involved in the planning and participation and who is responsible for the sponsorship needs. Please call the school if you have a question regarding the sponsorship of programs involving our students.

GENERAL INFORMATION

Access to School Facilities

Schools shall allow equal access to school facilities being used for student sponsored non academic related activities, if a school allows any such group access to its facilities.

Continuous School Improvement (CSI) Committees

These committees support the DoDEA community strategic plan by addressing and overseeing the implementation of Kubasaki’s Continued School Improvement Plan (CSI) goals and interventions. These goals and interventions have been established by the faculty and staff and are overseen by the CSILT committee to increase student achievement. The strategies and interventions are reviewed and revised annually. The committees are made up of students, teachers, administrators, and community members. If interested, please contact the Main Office at 645-6888.

Field Trips

Authorized field trips are scheduled throughout the school year for the purpose of enriching the curriculum. Parent permission slips will be sent to sponsors and must be returned to the teacher by the date specified. The student is responsible for making up any work that may be missed in other classes.

Information Center (IC)

The Information Center is designed to serve the students, staff, and members of the community. Community members wishing to visit the KBHS IC are welcome and suggestions are appreciated. Guidelines for use of the information center are listed below:

• The IC will be open from 0700 until 1420 each day that school is in session, unless otherwise noted. After school, students are expected to be actively engaged in legitimate study activities.
• All students must present a valid pass signed by a staff member to visit the IC. This policy is in effect at all times during the school day. Exceptions to this policy are (1) before school (2) after school and (3) during lunch.
• Students and parents are strongly encouraged to use the DoDEA online databases available on the IC website. All DoDEA students have access to these safe databases both at school and remotely at home.
• Computers are to be used in accordance with the KBHS computer use policy.

Lost or Damaged Books/Equipment

In the event that a student owes for books or other items, we request that you purchase a replacement for the missing item. If you are unable to replace the missing item then these debts must be cleared at the school before clearances can be granted. Please contact the Main Office for additional information.

Lockers

Senior lockers are located in the hallway between the Main Office and the IC. Ninth through eleventh-grade student lockers are located on the upper and lower levels of the 100, 200, 500, and 600 buildings. It is expected that:

• There is to be no writing on the lockers. There are to be no stickers on the inside or the outside of the lockers.
• Pictures inside lockers are acceptable. Please use appropriate judgment in what is displayed.
• Do not slam locker doors.
• Use the combination locks provided by the school on lockers that do not have built-in locks.
• Locks will be cut off if they do not belong to the student assigned to that specific locker or if the student requests the lock to be removed.
• Keep the locker area clean; this includes the hallways, under the lockers, and on top of the lockers.
• Students are not to share lockers.

Each student is responsible for safeguarding his or her personal property. The school cannot assume responsibility for lost or stolen items. The following are ways to help safeguard against theft:

• Secure individual lockers.
• Do not share a locker with another student.
• Do not bring large amounts of money or valuables to school.
• Do not leave book bags outside your locker.
• Take all of your belongings with you when you leave a class.

Student Meal Program

The military services have requested the Army and Air Force Exchange Service (AAFES) to operate a daily school lunch program for the DoD Dependent Schools in overseas areas. Under this arrangement, AAFES provides the food and the personnel to operate the cafeterias. AAFES operates the school lunch program on a strictly non-profit basis worldwide. Meal prices are established to cover food costs and operating expenses. Reduced prices and free meals are available to eligible students.

Lunch is served at 10:16 AM and 11:44 M, W, Th, & F. It is served at 09:48 and 11:01 on T. Our cafeteria manager is Mr. James Terry and you can reach him at terryja@aafes.com or call 645-2431/2360 for more information.

PCS/Withdrawal on or after the Early Departure Date

The principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., permanent change-of-station orders). All of the conditions of an accelerated study program outlined by the student's teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted.

Accelerated Withdrawal (DoDEA Administrative Instruction 2000.1, “High School Graduation Requirements and Policy,” September 5, 2014) The principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester in accordance with Enclosure 3, Section 9 in the DoDEA Administrative Instruction 2000.1, “High School Graduation Requirements and Policy,” September 5, 2014. Accelerated withdrawal will only be considered if the sponsor presents Permanent Change of Station (PCS) orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades.

This provision is permitted for early withdrawal with full Carnegie credit based solely on careful consideration of the unique circumstances that military families face. It recognizes that due to military requirements, families are occasionally required to make permanent change-of-station moves prior to the end of the school year, and that the school-age dependents of military sponsors should not be penalized educationally for these required moves.

• The 20-day limitation provides reasonable flexibility without compromising academic standards or placing the student in an untenable position in regard to mastery of curriculum content.
• This policy is not intended to apply to, or be extended for, the convenience of family travel, visits, or other discretionary reasons. It is only for permanent change-of-station moves.
• Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive ''withdrawal'' grades rather than final grades.

The following expectations must be met for students who will PCS or withdraw on or after the early departure date:

• Parents must notify the registrar of the intended acceleration date and complete a “Request for Early Departure.” Students will then make an appointment with their respective counselor to discuss grades and status toward earning all appropriate credits.
• Sponsors must present orders, or similar documentation, that validates the early departure of dependents.
• Students must follow the procedures as outlined on the “Student Clearance Form.” All work and/or final tests must be completed, graded, and recorded prior to departure.
• Parents should keep in mind that students must complete all the required assignments and tests that would be missed due to the acceleration. As well as the current work, that is covered in class. Please note that this is a challenge for students to accomplish

Last Day of Attendance

Students must follow the procedure as outlined on the “Student Clearance Forms.” Students must attend all classes for the entire period on the final clearance day. Students should return the “Student Clearance Form” to the Main Office. A copy of this form and a copy of the student’s transcript will be given to the parents of the student following final clearance. Official transcripts will be mailed to the gaining school upon written request from that school. The original transcript will remain the property of KBHS. It is essential that a review of student school records by the sponsor be completed prior to a student leaving school. The sponsor, or guardian, of each student must report to the school registrar on the student’s last day of attendance for a review of the records and to sign the necessary record-release forms. This will ensure that the parent knows what is in the file and, if necessary, resolve differences. This will also serve to prevent the dissemination of inaccurate information.

Publications

Kubasaki High School creates a weekly Dragon Dispatch, a monthly newsletter which is distributed to all stakeholders and has a Facebook site. The newsletter contains articles of interest to the community as well as a calendar of school events for that month. Student publications, flyers and brochures that are intended for dissemination on school grounds or using school resources must first be presented to school administration for approval.

Video Surveillance Notice

Video surveillance systems are used in Kubasaki High School to enhance the safety and security of students and staff, protect property against theft or vandalism, and to aid in the identification of intruders and of persons who endanger the health, wellbeing, or safety of school community members. The surveillance system cameras are not placed in areas where there may be a reasonable expectation of privacy by staff and students (e.g. rest rooms, locker rooms, private offices, etc.). Information obtained through video surveillance may be used as a basis for any disciplinary action for violation of law and/or school rules. Further, video recordings may be furnished to Military Police in regard to possible criminal violations.

HEALTH & SAFETY

 Incident Reporting/Accident-Injury

Parents will be contacted by the school administrator or school nurse for any of the following reasons:

• Any illness or injury that causes concern
• Eye, ear, or teeth injuries
• Head injury
• Second- or third-degree burns
• Severe pain
• Sprains or possible fractures
• Temperature higher than 100°
• Vomiting twice in 24 hours
• Wounds that may require stitches

Emergency Procedures

In all cases of base emergencies, parents should tune in to AFN, contact your respective unit, and/or check your email for a direct message sent from the school. School phone lines will be needed to coordinate activities and communicate needs with base authorities.

Fire drills, at regular intervals, are required by regulation and are an important means to ensure student safety. It is essential that when the first signal is given, students follow these evacuation procedures:

• Quickly clear the buildings by the prescribed route.
• As a class, move to the prescribed area.
• Line up in vertical lines on the asphalt facing your teacher.
• Remain orderly, quiet, and prepared to listen for additional information.
• Re-enter the buildings when the all-clear signal is given.
• When fire alarms are activated between classes, students should report to the evacuation area for the last class they attended.

Lock-down drills are also conducted at least twice per school year. Lock-downs are used to keep students in a safe environment should any threatening situation occur at the school. Students and staff follow these procedures:

• Hallways clear immediately. If a student is in the restroom, he/she should enter the restroom staff and lock themselves inside. Students in the hallway should enter the nearest classroom.
• Once hallways are clear, teachers lock their classroom doors and place a covering on the door window.
• Teachers email accountability to the office, naming any additional or missing students to the listing.
• Students should move away from the door and remain quiet until the “all clear” is issued.

School Closure

There are times when weather and safety situations could result in school being closed. If this should occur, all parents will receive a direct email message notifying you of the closure. Also, this information will be posted on our Kubasaki High School Facebook page. We will also inform AFN Radio and they have been great at getting the information on the air.

Health Services

The nurse does not excuse a student from a physical education class. If a student is physically unable to participate, parents should provide written medical verification.

Notice of Authority to Search

School administration reserves the right to conduct random and periodic searches of school (including student lockers) property and may seize contraband items belonging to students. School administration has the authority to search student possessions and persons when there is reasonable suspicion that the student is in possession of items prohibited by DoDEA Regulation 2051.1.

Police Investigations

The school cooperates very closely with military police officers in investigations of break-ins, vandalism, and other inappropriate behaviors. If the need arises to have local military police officials meet with students, the parents will be notified, when appropriate, to secure parental permission.

Transportation School Bus Behavior

(DoDEA Regulation 2051.1,”Disciplinary Rules and Procedures,” April 4, 2012, as amended) The time students spend going to and from school is an extension of their school day. School buses are an extension of the school campus. Riding school buses is a privilege that may be suspended or revoked if a student does not behave in a safe and proper manner in accordance with DoDEA behavior expectations in accordance with Enclosure 8 in the DoDEA Regulation 2051.1,”Disciplinary Rules and Procedures,” April 4, 2012, as amended.

School Buses – Although Kubasaki High School provides all possible assistance with bus safety and conduct, our school buses are administered by the military. Bus passes are required and are issued by Okinawa Student Transportation. Inquiries should be directed to the Okinawa Student Transportation Office at Camp Foster 645-7820/2036.

After School Activity Buses – The after school activity buses departing Kubasaki High School for the outlying housing areas are authorized for students participating in the school’s extra-curricular activity programs. Students that participate in such activities are authorized to ride the after-school activity bus. The activity bus leaves Kubasaki High School at 1700 each school day.

Non Custodial Parent Rights

Parents and/or guardians must supply the school with a copy of any type of court order that may affect the student (e.g., who is allowed to visit the child, who has legal custody, etc.). These orders will be maintained in the student’s cumulative file. If any changes take place during the school year with the court order, the school must be notified immediately. Teachers will be notified of any restrictions that affect students in their classes.

Non-Discrimination/Equal Opportunity in Federally Conducted Education and Training Programs

(DoDEA Policy Memorandum 03-OCA-001 implementing Executive Order 13160) No individual, on the basis of race, sex, color, national origin, disability, religion, age, sexual orientation, and status as a parent, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in, a federally conducted education or training program or activity. Sexual harassment is a form of discrimination based on sex. Refer to pages 15-17 in the DoDEA Policy Memorandum 03-OCA-001 implementing Executive Order 13160, Sexual Harassment and Other Inappropriate Sexual Behavior.

DoDEA Pacific South Tropical Cyclone (Typhoon) Condition Readiness (TCCOR) Guide 

 **PLEASE NOTE** The sequence of TCCOR levels may vary. As an example, it is possible to go from TCCOR-1C to TCCOR-SW thereby skipping TCCOR-1E and 1R. Stay tuned to AFN or visit official social media and/or web sites for the latest TCCOR level. **TCCOR 5** Is only used outside established typhoon season, from December 1st thru May 31st, when destructive winds are possible within 96 hours.

PARENT & COMMUNITY SUPPORT

Parent, Teacher and Student Organization (PTSO)

Kubasaki High School has an active Parent/Teacher/ Student Organization that meets monthly in the Parent Center. All parents, teachers, and students are invited to join or attend. If interested, please contact the Main Office at 645-6888.

School Advisory Committees

This is one way for parents to get involved in their child’s education. Please consult your child’s school to find the schedule for the School Advisory Committee (DoDEA-Europe and DoDEA Pacific) or School Board meetings (DoDEA-Americas). The Kubasaki SAC consists of elected parents, students, and teachers who are interested in the programs and activities of Kubasaki High School. This committee advises the school administration on matters which impact the quality of education in the school. The SAC meets monthly following the school’s scheduled faculty meeting. Parents are encouraged to attend to discuss issues that affect the learning process at KBHS. If interested, please contact the Main Office at 645-6888.

Family Advocacy Program

(DoDEA Regulation 2050.9, “Family Advocacy Program Process and Procedures for Reporting Incidents of Suspected Child Abuse and Neglect,” January 27, 1998) The Family Advocacy Program (FAP), which is an installation program, is designed to address prevention, identification, evaluation, treatment, rehabilitation, follow-up, and reporting of family violence. FAPs consist of coordinated efforts designed to prevent and intervene in cases of family distress and to promote healthy life. In accordance with DoDEA policy in the DoDEA Regulation 2050.9, “Family Advocacy Program Process and Procedures for Reporting Incidents of Suspected Child Abuse and Neglect,” January 27, 1998, DoDEA school personnel will participate in the identification of child abuse and the protection of children by promptly reporting all suspected or alleged child abuse to the local FAP officer and to the reporting employee’s immediate supervisor.

STUDENT SUPPORT PROGRAMS

Advancement Via Individual Determination (AVID)

Advancement Via Individual Determination (AVID) is a college readiness system for elementary through postsecondary students that is designed to increase school-wide learning and performance. The AVID College Readiness System (ACRS) accelerates student learning, uses research based methods of effective instruction, provides meaningful and motivational professional learning, and acts as a catalyst for systemic reform and change. AVID’s mission is to close the achievement gap by preparing all students for college readiness and success in a global society. Although AVID serves all students, it focuses on the least served students in the academic middle. The formula is simple - raise expectations of students and, with the AVID support system in place, they will rise to the challenge.

Case Study Committee (CSC)

This committee consists of special education teachers, classroom teachers, the school psychologist, counselors, an administrator, the school nurse, and a representative from Educational and Developmental Intervention Services (EDIS). Meetings are held weekly to discuss student referrals, assessment planning, and special needs programs for students.

Child Find

Child Find is the Department of Defense Dependent Schools’ (DoDEA) effort to locate children who have disabilities and require individual and appropriate special education.

Guidance, Counseling and Pupil Personnel Services

The Guidance, Counselling and Pupil Personnel Service at Kubasaki High School is composed of specialists from diverse backgrounds. These individuals provide services to a wide range of students with individual learning needs. The PPS Department consists of:

• Counselors
• Military and Family Life Counselors (MFLC)
• Nurse School
• Psychologist
• Teacher of the Communication Impaired
• Teacher of English as a Second language
• Teachers of the Learning Impaired

Counseling

DoDEA school counselors provide comprehensive counseling programs to all students in grades K-12 in accordance with DoDEA Regulation 2946.1, “School Counseling Services,” September 8, 2003 and DoDEA Manual 2946.2, “Department of Defense Education Activity School Counseling Services,” January 1, 2006. Counseling programs are designed to foster a foundation for life-long learning by removing barriers to students’ academic success. Early identification and intervention of students’ academic and social/emotional needs is essential in removing barriers to learning and promoting academic growth. School counselors provide direct and indirect student services and curricular activities to increase the knowledge, skills, and attitudes required for students to achieve their potential academically, socially, emotionally and physically for life, college and career readiness. Elementary school counseling programs support student’s self-concept and feelings of competence as successful learners. In elementary grades, school counseling programs deliver the knowledge, attitudes and skills (e.g., decision-making, communication, interpersonal, and life skills) required for students to progress through school as competent and confident learners. Secondary school counseling programs are designed to meet the rapidly changing needs of students in grades 6-12, while preparing them for high school and beyond. College and career exploration and planning are emphasized at the secondary level. As middle school students learn to manage more independence and responsibilities, school counseling programs are designed to connect learning to practical application in life and work, support personal/ social skills, and foster effective learning / study skills. High school counseling programs are designed to foster student preparation and readiness for successful college and career pathways after high school. All high school students create and manage a four-year plan with their counselor. The four-year plan is designed to teach students how to create and attain their graduation, college and career goals while taking into account their interests, aptitudes and graduation requirements. Please contact your school counselor for additional information regarding the school counseling program.

Education Student Services

Education Student Services (ESS) is an integral part of the total education program. The ESS Department includes DoDEA school nurses, school counselors, school psychologists and school social workers (located only in certain locations). The ESS staff members at each DoDEA school partner with parents, community, students and other educators to assist in creating an educational environment conducive to academic, personal, social and career growth of all students. Please visit the Education Student Services Web site for further instruction based on your situation or discuss with an administrator at your student’s school. School Psychology (DoDEA Regulation 2946.3, “School Psychological Services,” January 22, 2004) DoDEA school psychologists provide a range of services designed to support students’ learning, growth and development in accordance with DoDEA Regulation 2946.3, “School Psychological Services,” January 22, 2004. They are experts in student mental health, learning and behavior, and partner with various stakeholders throughout the school and community to support students’ academic and emotional needs. School psychology programs are designed to foster safe, healthy and supportive learning environments that strengthen connections between the school, home and community. School psychologists aim to improve academic achievement, support diverse learners, promote positive behaviors and safe school climates, and strengthen school-family partnerships. Core functions of school psychologists include mental health interventions, behavior management, crisis intervention and response, assessment, and consultation and collaboration. Please contact your school psychologist for additional information regarding the DoDEA School Psychology Program.

Special Education

Special education is considered specially designed instruction, which is provided at no cost to the parents, to meet the unique needs of a child with a disability, including instruction conducted in the classroom, home, hospitals and institutions, and in other settings, as well as instruction in physical education. In accordance with the policy stated in the Department of Defense Instruction 1342.12, “Provision of Early Intervention and Special Education Services to Eligible DoD Dependents,” June 17, 2015 the law requires school districts with students with disabilities to be provided reasonable accommodations to allow access to educational programs and associated activities to the same extent as students without disabilities. Please contact your child’s school for specific details relating to your child if you would like to discuss eligibility requirements.

Disability Services

A student with a disability, or who has a record of a disability, or is regarded as having a disability, shall not be excluded from participating in, or be denied the benefits of, any DoDEA education program or activity or be subjected to discrimination based solely on a disability. In accordance with Enclosure 3 in the DoDEA Administrative Instruction 2500.14, “Nondiscrimination and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities,” April 29, 2009, as amended students with disabilities shall be provided a free and appropriate education in the least restrictive environment at no cost to the parents. Disability services that students may be eligible for include speech-language pathology; audiology services; interpreting services; psychological services; physical and occupational therapy; recreation including therapeutic recreation; social work services; school nurse services designed to enable a child with a disability; counseling services including rehabilitation counseling; orientation and mobility services; and medical services for diagnostic or evaluative purposes. Please contact your child’s school for specific details relating to your child. In accordance with Section 5 in the DoDEA Regulation 2500.10, “Special Education Dispute Management System,” August 28, 2001 either the parent or the school may request mediation to resolve a disagreement concerning a child’s individualized education program, including the delivery of medically related services.

English for Speakers of Other Languages (ESOL)/Language Services 

An English language learner (ELL) is a student identified as one who is in the process of acquiring English as an additional language. In accordance with the policy stated in the DoDEA Regulation 2440.1, “English as a Second Language Programs,” March 16, 2007, DoDEA’ s ESOL Program is a language acquisition program designed to teach ELLs social and academic skills as well as the cultural aspects of the ELLs to succeed in an academic environment. It involves teaching, listening, speaking, reading, writing, study skills, content vocabulary, and cultural orientation at appropriate developmental and proficiency levels with little or no use of the native language. ESOL instruction is in English and can be provided in a variety of settings and program configurations. The amount of instruction given will vary according to the student's needs and classification. ELLs are involved in mainstream classes during the day.

Support and Enrichment Classes

As part of the High School Initiative, KBHS offers a variety of support and enrichment classes to meet individual student needs. These include:

• Advanced Placement (AP) Courses
• Algebra Lab
• AVID
• English as a Second Language (ESL)
• Geometry Lab
• Homework Help
• Honors Classes
• Learning Strategies
• Special Education
• Support Seminar