Department of Defense Education Activity
Search:

General Information

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.

Due to COVID-19, schools are currently minimizing volunteers/visitors in the classroom.

A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.

Enrollment

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

  1. Proof of age;
  2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
  3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
  4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  1. Absent up to 25% of the school day = absent one-quarter of the school day
  2. Absent between 26%–50% of the school day = absent one-half of the school day
  3. Absent 51%–75% of the school day = absent three-quarters of the school day
  4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

  1. Personal illness;
  2. Medical, dental, or mental health appointment;
  3. Serious illness in the student’s immediate family;
  4. A death in the student’s immediate family or of a relative;
  5. Religious holiday;
  6. Emergency conditions such as fire, flood, or storm;
  7. Unique family circumstances warranting absence and coordinated with school administration;
  8. College visits that cannot be scheduled on non-school days; and
  9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/StudentServices/Attendance)

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

Report Card and Testing Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit Gradespeed (dodea.gradespeed.net) for instructions.

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description

A

90 – 100

Excellent: Outstanding level of performance

B

80 – 89

Good: High level of performance

C

70 – 79

Average: Acceptable level of performance

D

60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)

4.0

5.0

3.0

4.0

2.0

3.0

1.0

2.0

0

0

For grades K–3, achievement codes rather than letter grades will be used.

Code Description

CD

Consistently Displayed: Student exhibits the skills/behaviors independently with minimal teacher support.

P

Developing/Progressing: Student exhibits the skills/behaviors with teacher guidance and support.

N

Not Yet Evident: Student exhibits the skills/behaviors in isolated or rare instances, or with a great deal of support.  The performance is inconsistent and below the normal range of expectancy for a student at this grade level.

X

Not addressed: The knowledge, skills, and practices embodied in the grade-level standards were neither taught nor evaluated this marking period.

Homework is one means of developing the necessary skills of independent study and learning for present and future use. Homework promotes organizational skills and a sense of responsibility. It is also an opportunity for parents to become actively involved in their child's learning and for each child to reach his/her full potential. Through homework, students are given the opportunity to complete additional practice and application to strengthen skills; to expand and/or enrich regular class work; to complete work started in class; to make up work due to absence.

Teachers may assign homework as determined necessary to enhance student learning that is taking place in the classroom. Each child works at his/her own pace, so the amount of time needed to complete specific assignments may vary. The types of homework may vary to enable the student to have experience/practice in reading, writing, computational skills, and other subject areas during a given week. Frequency and length of assignments will be grade appropriate. At a very minimum, a child should read or be read to 15-20 minutes nightly

Students are responsible for ensuring that they:

  • Understand the homework assignment.
  • Take home all books and materials needed to do the assignment.
  • Complete the homework in the assigned format and turn it in when it is due.
  • Participate actively and cooperatively in the evaluation of their homework when appropriate.

Parents are encouraged to provide an environment which fosters the development of life-long learning skills.

This includes:

  • A quiet place to work.
  • Necessary materials.
  • A regular study time.
  • Review the student planner.
  • Encouragement and praise.

School Health Services

Your Community School Meals Program

The DoDEA School Meals Program is dedicated to building student health and academic achievement in our communities. Daily access to nutritious foods is the foundation for students to reach their full potential.

  • Our program provides parents convenience and reduces stress by providing budget friendly meals that are nutritious, too!
  • School meals served during SY21-22 are free to all students in accordance with USDA guidance.
  • Our program is a participant of the USDA National School Lunch Program and School Breakfast Program ensuring the high standards of nutrition of served to your student.

Visit your school's School Meals Program page for more information and the latest school menus.

Student Rights and Responsibilities

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior;
  2. Refrain from conduct or behavior that is disruptive;
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
  7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
  8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
  9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

Student Conduct and Discipline

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.

Technology

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.

Student Transportation

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

School Procedures

Eligibility Rules for Interscholastic Athletic Competitions

School administrators, athletic directors, and coaches shall ensure that the eligibility rules are observed in all DoDDS interscholastic athletic competitions in accordance with in DoDEA Manual 2740.1 and the Far East Programs Procedural Guide (FEPPG) - 15 Oct 2021

Student Travel Eligibility

DoDEA Manual 2740.1 and the Pacific Area Interscholastic Athletics Program Manual provide a uniform interscholastic athletic program and guidance on student travel eligibility. This policy extends to both academic and athletic events.

Athletic Contests: Students must participate in ten days of practice prior to competing in any athletic contest. Athletes participating in consecutive athletic seasons are exempt from the 10-practice rule as long as 10 days have not passed between active participation in the preceding sports season. Students transferring from another school may begin participating in contests immediately if the 10-day practice requirement has been met.

Far East Tournaments: Students may participate in the Far East Tournament if they have been a member of the team/activity for at least one-half of the season. Before departure for any Far East event another parent/player meeting will occur to review the Code-of- Conduct and to discuss expectations while attending the event. Players whose parents do not attend this meeting will not travel to the Far East event and/or participate in any games at the event.

Attendance Prior to Events: Students who do not attend school will not be permitted to participate in or attend any school- sponsored event that same school day, which includes a practice or game. Principals are authorized to make exceptions to this policy. (DoDEA Administrators’ Manual – 1005.1).

Arriving and Departing YAB Schools

Student safety is the primary concern and as such we strive for full compliance with DODEA and installation best practices and regulations. At YAB the supervision of minors is governed by Yokota Air Base Instruction 31-118 (copies are available at the school office). In summary: any students enrolled in Kindergarten or Sure Start must be escorted to and from school by: parents, guardians, designated adults, authorized babysitters (age 12+), or authorized school age care.

Regular arrival
In general, students are welcome to be on campus during school hours, or to attend a school sponsored afternoon or evening functions. To avoid being late for the start of the school day, parents should plan for their students to arrive at school between 0750 and 0800. Students up to 5-years old must be accompanied to school by an adult or older child when walking. Students 6-years old and up may walk to school unaccompanied as long as the child is at least in first grade.

  • Students will always listen to the directions of and be respectful to school staff before and after school.
  • Use sidewalks and crosswalks at all times; never in the middle of the block or between parked cars.
  • Helmets must be worn at all times on military installations and both adults and students need to follow the directions of the Safety Patrol at all times
  • Dismount and walk bicycles across the crosswalks and do not delay in crossing or play in the street.
  • Bicycling, roller-blading, riding scooters, and skateboarding on school grounds are not allowed at any time.
  • Students are not to play on the playground before school.
  • Students will remain outside in the courtyards until the first bell rings. Individual teachers may allow students to enter their rooms earlier.
  • Once the first bell rings, students will go directly to their classrooms and follow the directions of their teacher, substitute instructor and/or aide.

Late/tardy arrival
If a child is late for school (after 0800) the parent must sign the child in at the office. A late slip will be issued to the child to give to the teacher. Please do not escort your child directly to the classroom without signing them in at the office when they arrive late (please also refer to school Attendance).

Regular dismissal
Students are expected to go home at the conclusion of the school day. All students should be picked up within 10 minutes after dismissal.

  • Students are not to play on the playground after school without parent/sponsor supervision.

Early dismissal
Parents who wish to remove their child from school before the end of the day (for appointment, etc.) should send a note to the teacher and the office as soon as this need is known. Also, if there is a change in a student's regular transportation routine for a particular day, parents are asked to send a note to the classroom teacher or notify the office prior to 1330. Due to the busy office routine at the end of the day, we cannot ensure a student will receive a message if the call is received after 1330. For safety purposes, no child will be released for any kind of appointment without the parent or other authorized adult coming to the school in person to check the student out at the main office by completing an early dismissal slip. Students cannot be released to non-family members without written verification from the sponsor and please note that a Government issued photo ID is required. The student will be called down to the office; parents or authorized adults are welcome to wait in the office lobby. We make every effort not to disrupt classes so please do not go to a classroom without checking with the office first.

JKMES runs multiple emergency drills per school year to ensure that our students and staff are prepared in the event of a serious incident or evacuation. The drills will include: Fire, Lockout, Lockdown, Bomb threat, Earthquake, and Evacuation (Safe Haven).

  • Any person present at the school during a drill is expected to participate. It is essential that when the signal is given, everyone obeys orders promptly and if necessary, clears the building by the prescribed route, as quickly as possible.
  • These procedures required by DoDEA Regulations are in place for Force Protection Condition (FPCON) and other safety/security emergencies. Please become familiar with the base and/or communities procedures for notifications and the emergency procedures.

There are times when weather situations could result in school being closed. Please contact your child’s school for details regarding notification procedures.

Yokota Airbase schools will follow procedures specific to the base command. The decision to close the school is made by the community commander in coordination with the Pacific East District Superintendent, School principals, and military police. In case of severe weather (snow, ice or other emergency conditions), please listen to EAGLE 810, consult Facebook, and/or watch the Commanders Channel (Channel 20) for school closure announcements.

Tropical Cyclone Conditions of Readiness (TCCOR) levels

TCCOR 4 - Destructive winds 50 knots or greater are possible within 72 hours normal activities unaffected. Check typhoon supply kit, inspect first aid kit, and make sure your radio is working.

TCCOR 3 - Destructive winds 50 knots or greater are possible within 48 hours. Bring loose objects around your home inside. If items are too large to bring inside, tie them to trees or objects that cannot be blown down. Double check typhoon supplies. Fill up your car’s gas tank. Keep your radio tuned to EAGLE 810, Channel 20, and/or Facebook for typhoon information.

TCCOR 2 - Destructive winds 50 knots or greater are possible within 24 hours. Secure your quarters. Finish all preparations for the storm. Sandbag doors, store water, recheck outside areas, stuff rags in openings, tape door jams, etc. Do not tape across windows, but try to cover all windows to prevent flying, shattered glass. Set your freezer to the coldest temperature to keep food from spoiling, disinfect your bathtub; fill it and other containers with water, keep radio tuned to EAGLE 810, Channel 20, and/or Facebook for more information.

TCCOR 1 - Destructive winds 50 knots or greater are possible within 12 hours. DOD schools are closed. Departments may begin securing nonessential personnel. Stay indoors, away from windows; keep your radio tuned to EAGLE 810, Channel 20, and/or Facebook for typhoon information.

TCCOR CAUTION – Destructive winds of 50 knots or greater are anticipated within 12 hours; actual winds, including gusts, are 34-49 knots. All outside activities except those in direct support of critical military or civil missions will be discontinued. All personnel except those standing typhoon watches will be secured to quarters.

TCCOR EMERGENCY – Destructive winds of 50 knots or greater are occurring now. All outside activities are prohibited. All personnel will remain indoors. Monitor AFN TV or radio for weather updates and changes in conditions of readiness. PLEASE DO NOT BE CONFUSED BY NICE/CLEAR WEATHER; YOU MAY BE IN THE EYE OF THE STORM!

TCCOR All Clear – All tropical cyclone threat has passed and recovery efforts are complete.

Please contact your local school for information and an application for the Free and Reduced Lunch Program.

The DoDEA lunch program is operated by the Military Exchange at each installation. Questions about free and reduced lunch eligibility should be addressed to the School Liaison at each installation. The school lunch program at JKMES is managed by AAFES and serves hot lunches on a daily basis for all grade levels. The cost for a student lunch for SY 2020-21 is $3.25, and for adults is $6.00. Breakfast is similar with $1.75 for students and $3.50 for adults. Free and reduced price lunches are available to qualified families. More information can be found at: http://www.yokota.af.mil/AboutUs/YokotaSchools.aspx

JKMES: Student dress and personal grooming are the responsibility of the student and the parents. The JKMES administration reserves the right to advise parents when students come to school dressed in a manner that is disruptive, in poor taste or affects the health and well-being of the individual or classmates. Students may be sent home for more appropriate attire. Students are expected to comply with school specific dress codes and be neatly groomed and dressed in clothing that is appropriate for the activities which they will participate in during the school day. Certain clothing and/or apparel items are deemed inappropriate. Specifically apparel that:

  • Is unsafe and unsanitary.
  • Is vulgar, offensive, and that represent rude and disrespectful attitudes or actions.
  • Contain slogans and /or pictures related to drugs, alcohol, tobacco, violence, weapons, death, cults, profanity, vulgarity, or lewd/sexual references.
  • Includes negative depictions of race, ethnicity, religion, national origin, and gender.
  • Is symbolic of gangs or other questionable groups.
  • Is perceived as questionable by school or base authorities.

Examples of Clothing that are/are not appropriate for school.

Education is our business and students are expected to dress accordingly. A student who is “dressed to come to work” generally has the attitude that school is a place of important business. In addition to the general guidelines mentioned above:

  • Hats/caps, sunglasses and gloves are to be removed upon entering the school building. Except on designated Spirit days, or unless medically sanctioned.
  • Clothing should be of the proper size/fit for the student. Very short and/or tight-fitting shorts and tops/shirts/blouses that leave the midriff exposed are not considered appropriate for school. Similarly, while buying a size larger to allow room for growth is understandable and acceptable, the “baggy” appearance is unacceptable. Jeans/pants/skirts should fit comfortably around the waist or hips. No undergarments should be showing.
  • For the physical education classes, students are expected to wear athletic shoes, and clothing that is supportive, but does not restrict movement.
  • Walking shorts, skorts, and skirts are to be an acceptable length. A typical standard is: while standing with hands at the side; fingertips should reach the bottom of the hem.
  • Spaghetti Strap shirts, dresses and camisoles tops with straps smaller than 1 inch wide should not be worn. Tank top or muscle shirts should not be worn.
  • Safety requires no flip-flop shoes, no bedroom slippers, heels longer than two (2) inches, and no shoes with embedded rollers/wheels (e.g. Heelys).

Label Student Belongings: Please put your child’s name on everything that belongs to them (inside coats, jackets, hats, and everything else—even lunch boxes / bags and book bags). Sometimes identical items are brought to school and we want them to be able to easily identify their belongings. If they came to school with it in the morning, please check to see that they brought it home when they return at the end of the day.

Weather Guidelines: Japan has four seasons (including lots of rain) and the weather can change at a moment’s notice. It can be warm and sunny one minute and wet and cold the next. Yokota Air Base autumn and winter seasons are not generally too cold and you can be sure that your child will most likely be outside each day for an extended period of time.

Recess is cancelled only for safety issues. Students must walk outside between buildings to lunch and in other special classes. Students may also be waiting outside prior to the start of the school day for the entrance time. Please make sure your child is dressed appropriately for the weather. The following suggested temperature parameters are evidence-based and help determine if a child is ready for outdoor play:

  • At 50 (F) or 10 (C) and lower, no shorts and all students should have a jacket.
  • At 40 (F) or 4.44(C) and lower, all students should have a winter weight jacket or coat. (Note: A light fleece jacket and/or hoodie are not considered winter weight.)
  • At 32 (F) or 0 (C) and lower, all students should have gloves, hats or hoods, and be wearing socks. Socks should be high enough so that there is no exposed skin. Shoes should adequately insulate the feet from the cold pavement or snow.

Jackets and coats should have functioning zippers and/or buttons. Dressing your child in layers is highly recommended.

VANDALISM/DAMAGED SCHOOL PROPERTY

Parents/sponsors may be held financially responsible if their students intentionally destroy, damage, or deface government property or commit acts that require a labor force to correct. They may be held liable for the cost of repair by military authorities. All acts of vandalism must be reported to the military law enforcement. Consequences for this behavior will be imposed based on the actions. Students who engage in these behaviors may be subject to disciplinary action as determined by the administration and could range from a reprimand to possible suspension/expulsion from school.

Study trips are meant to enhance the educational program, furnish first-hand experience with unique social/cultural situations in Japan, provide factual information, and contribute to learning in general. As an extension of the classroom, students are therefore expected to participate in these activities in order to extend the DoDEA Curriculum and Standards and learn about our Host Nation, its people, and appreciate the diversity and difference of cultures. Participation should be accomplished in a manner which:

  • Demonstrates respect for the Host Nation and its people.
  • Promotes high-level thinking skills and application of existing knowledge.
  • Reflects credit on the American community and the school.
  • Ensures the child’s own safety.
  • Study trips should be explicitly correlated with the grade level standards and should augment the instructional program.

The responsibilities of a teacher on a study trip is the same as the classroom. Teachers must exercise reasonable and prudent care in supervising children under their care and should afford the student a safe place in which to effectively learn. Discipline standards must continue to be enforced during study trips. School policies for student behavior apply to all school sponsored trips. Parental permission needs to be obtained by sending home a permission form. Parents at the same time can be solicited for accompanying the trip and assisting in supervision. All chaperones must have an approved IRC (Background Check).

Attendance on Study Trips

Because study trips possess a rich storehouse of instructional experiences and are considered a part of the curriculum for the day, all students are expected go on the study trips. Arrangements should be made before hand for students who do not have permission to attend field trips and not be handled at the last minute. Individual parental permission must be obtained only for students whose parents checked individual trips on their registration forms.

  • Chaperones are expected to devote their full attention to supervision of the students on the trip.
  • Parents of JKMES students who may need special supervision will be asked to accompany their student on field trips by school administration (only).
  • No child may be excluded from a study trip without explicit school administration approval.

Transportation costs are only authorized for DoDEA students, teachers and chaperones. Costs to students are generally limited to entrance fees, food, personal requirements, etc. Should a parent not grant permission or elect not to have their child participate in the study trip, the parent can either keep the child at home or the classroom teacher will make arrangements for an alternate program during the time the class is on the trip. The student must obtain written permission (Field Trip Permission Form) prior to the study trip. Parents who wish to chaperone a study trip must have an approved volunteer packet on file with one of the schools. Contact the main office for more information.

NOTE: Parents/sponsors are NOT allowed to check their students out during a study trip. To be clear, the school is responsible for the student from the beginning of the study trip to its conclusion. For safety and accountability therefore, the checkout of students will occur at the school upon return.

Procedures

  • Parents’ can sign blanket permission slips for all trips at the time of registration.
  • Teachers receive a first aid kit, medications, and study trip forms that contain all student emergency contacts, medical information, and medical power of attorney. These forms are kept with the teacher at all times.

Walking Study Trips

School Administration must approve all walking study trips. On the day of the study trip, teachers should submit to the Office a class roster, time and date, and their destination. Parents must be notified at least five (5) working days prior to any trip away from school.

School excellence is a shared responsibility. The roles of parents, teachers, students, administrators, support staff, military commanders and community volunteers to ensure enduring student success cannot be understated. Participation in advisory councils and boards enhances and improves educational programs and services, as well as the overall quality of life for the U.S. Department of Defense (DoD) overseas communities we serve. The DoDEA Advisory Councils include:

  • School Advisory Council (SAC)
  • Installation Advisory Council (IAC)
  • Pacific East District Advisory Council (PEDAC)
  • Area Advisory Council (AAC)
  • Pacific Theater Education Council (PTEC)
  • Advisory Council on Dependents Education (ACDE)
  • Dependents Education Council (DEC)

SAC - The School Advisory Council (SAC) was created under DoD Instruction 1342.15 and its membership consists of a cross section of the local community leadership including five parents and five teachers. The committee serves as an advisory board to the school administration on pertinent matters for improvements to the school rather than a policy-making body. The major goals of the JKMES SAC are to establish, expand, and maintain effective communications between the school, the military command, and the Yokota community. Meetings are announced in the school newsletter and are noted on the school calendar and are open to all parents.

The PTO at JKMES brings together parents, staff, and students in order to promote good community relations, engage in worthwhile and charitable projects, and to provide recreation and entertainment! The board and members are always happy to help in any way we can. Meetings are monthly in the school library to discuss budget, upcoming activities, etc. You can also join our Joan K Mendel Facebook group at: https://www.facebook.com/groups/1491572524473868/ .

One way you can support our school is by collecting Box Tops for Education. Our PTO collects the Box Tops and submits them to earn money for our school. Send in box tops to your child’s class regularly.

At JKMES we highly encourage members of our community to participate in our school events, meet our staff members, and learn about them and their school duties, roles and functions.

The Principals’ coffee is held monthly at JKMES and the information discussed will be shared on the PANDA Post as well as various social media pages.

Participation in school sponsored activities is limited to those students that are currently enrolled at the school. Students are to maintain school dress code. Student conduct is expected to conform to the established school rules and code of conduct. Loitering in the parking lot or other areas of the school is not allowed. Parents are responsible for a student’s transportation to and from school activities. School sponsors and chaperones enforce the following rules:

  • Students must be in attendance for all classes the day of the activity. If a student is too ill to attend classes, s/he should refrain from attending school activities later in the day.
  • Each activity has specific guidelines stipulating who may attend. These guidelines apply to all attendees.
  • Signed administration approval is required for all visitors prior to attending a school activity.
  • Each student attending the activity must be ready to produce an ID card if it is requested.

Joan K. Mendel Elementary School is equipped with surveillance cameras. Data from these cameras is collected for the safety and security of our students, teachers, parents, and visitors. The information may be used in issues related to student discipline and/or for reports to the installation security services. In addition, all DoDEA School buses have video surveillance equipment installed.

  • To help reduce the incidence of theft, vandalism, and maintain confidential information:
  • Classrooms are secured (i.e. windows and doors) when empty and after student dismissal.
  • Students are not allowed to access teacher's mailboxes.
  • Teachers and students should direct all visitors to the main office to obtain a visitor's pass.
  • The military police are responsible for non-duty hour exterior building security checks.

At the end of the school year JKMES holds an academic awards ceremony for our Intermediate Grades (4th-5th). There are two levels of awards that are presented by the teachers and each has specific criteria.

  • PANDA Award: For students who have demonstrated consistent improvement and resilience throughout the year. This is not linked to any GPA, but rather based on individual effort to improve through continuous effort and improvement in core subjects.
  • Scholar Award: For students must have maintained between a 3.5 and 4.0 GPA in core subjects for the entire year.
  • Attendance Ceremony: For students who have maintained perfect attendance or for the year.

Fifth grade students are also eligible for the President’s Education Awards Program (PEAP). The PEAP is sponsored by the U.S. Department of Education, in partnership with NAESP and NASSP. It was developed to help principals recognize and honor students who have achieved high academic goals through hard work and dedication to learning. The school principal has the final authority to determine which students receive these awards:

  • President’s Award for Educational Excellence: Students must have a GPA above 3.5, demonstrate high levels of achievement on standardized nationally normed assessments and the recommendation of a teacher and one other staff member.
  • President’s Award for Educational Achievement: Students must have demonstrated outstanding educational growth, improvement, commitment or intellectual development in academic subjects, but they do not meet the criteria for the President’s Award for Educational Excellence.

Anytime a JKMES student could be involved in activities after school, permission forms will be sent home prior to the activity. Parents must sign the form and have the student return it to the sponsoring teacher before the student will be permitted to participate. Students are to report to school at the time for the activity to begin. Students are allowed in the school buildings only in the area where the club is meeting and upon the arrival of the sponsoring staff member. Please note that there is no additional bus service to provide transportation if your child participates in an on campus after school club.

Per DoDEA Regulation 4800.1, before an animal or pet can be brought into the school for any reason (including bringing in pets when there are no classes is session), the pet owner must first have written approval from the principal. Animals that could cause injury or harm to any person WILL NOT be brought to school. The pet owner will provide a copy of the veterinarian certificate for the principal and school nurse prior to bringing the animal or pet into the school. A copy of this certificate must be kept in the classroom at all times and a copy retained by the school nurse in an animal/pet veterinary clearance file. In addition, a copy will also be kept on file in the school office. Animals are visitors at our school, not residents. If your child has any animal allergies, please notify the teacher and school nurse. JKMES staff is responsible for alerting visitors to this policy and contacting school administration. Working animals (e.g. service dogs) that provide support individuals with Americans with Disabilities Act (ADA) identified disabilities or security services, are understood to have undergone extensive behavioral training and are allowed under federal law. In accordance with those same standards, working animals must be properly identified (e.g. service dog harnesses and warning placards) and remain under the full control of their owners/handlers at all times. To be clear, no animals of any kind (including emotional support animals) are allowed on the JKMES campus without: 1) Clear notification to school administration by their owners (prior to arrival on campus) and 2) Explicit approval from the school administration.

Student safety is the primary concern at JKMES and as such we strive for full compliance with DODEA and installation best practices and regulations. Parents will be notified if their child habitually arrives at school too early or tardy. In general, students are welcome to be on campus during school hours, or to attend a school sponsored afternoon or evening functions. To avoid being late for the start of the school day, parents should plan for their students to arrive at school between 0750 and 0800. Students eating Breakfast at school may arrive no earlier than 0730.

Should the problem persist, the school liaison and/or sponsor’s chain of command may be notified.

YABI 31-118: At Yokota Air Base the supervision of minors is governed by YAB Instruction 31-118. In summary:

  • Students enrolled in Kindergarten or Sure Start must be escorted to and from school by: parents, guardians, designated adults, authorized babysitters (age 12+), or authorized school age care.
  • The hand-to-hand transfer is complete once the student is checked off the receiving Kindergarten aide’s daily arrival checklist.
  • Students 6-years old and up may walk to school unaccompanied as long as the child is at least in first grade.

Office of DoDEA Policy

The Policy Team of OPLP administers and operates the DoDEA Issuance Program, the Issuance Focal Point Working Group, and facilitates DoD-level issuance coordination for DoDEA.

Policy and Legislation