Department of Defense Education Activity

Naples ES: Policies and Procedures

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General Information

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.

Due to COVID-19, schools are currently minimizing volunteers/visitors in the classroom.

A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.

Enrollment

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

  1. Proof of age;
  2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
  3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
  4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  1. Absent up to 25% of the school day = absent one-quarter of the school day
  2. Absent between 26%–50% of the school day = absent one-half of the school day
  3. Absent 51%–75% of the school day = absent three-quarters of the school day
  4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

  1. Personal illness;
  2. Medical, dental, or mental health appointment;
  3. Serious illness in the student’s immediate family;
  4. A death in the student’s immediate family or of a relative;
  5. Religious holiday;
  6. Emergency conditions such as fire, flood, or storm;
  7. Unique family circumstances warranting absence and coordinated with school administration;
  8. College visits that cannot be scheduled on non-school days; and
  9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/attendance)

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

The acceleration request must be initiated at least four weeks before the final school day. The Europe South District Office establishes the dates for acceleration. Students must be in attendance for the entire acceleration day.

Orders and a letter indicating the student's last day in school should be brought to the registrar. It is the student’s responsibility to take the acceleration form to teachers and complete the required work and examinations before departure.

  • Three (3) days prior to the acceleration date, students will receive a clearance form from the Registrar, which must be completed by teachers and other staff members before departure and returned to the Registrar.
  • Payment for books or other items must be made before clearance can be completed.
    • Parents must call ahead to arrange for records pick up.

Report Card and Testing Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit Gradespeed (dodea.gradespeed.net) for instructions.

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description

A

90 – 100

Excellent: Outstanding level of performance

B

80 – 89

Good: High level of performance

C

70 – 79

Average: Acceptable level of performance

D

60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)

4.0

5.0

3.0

4.0

2.0

3.0

1.0

2.0

0

0

For grades K–3, achievement codes rather than letter grades will be used.

Code Description

CD

Consistently Displayed: Student exhibits the skills/behaviors independently with minimal teacher support.

P

Developing/Progressing: Student exhibits the skills/behaviors with teacher guidance and support.

N

Not Yet Evident: Student exhibits the skills/behaviors in isolated or rare instances, or with a great deal of support.  The performance is inconsistent and below the normal range of expectancy for a student at this grade level.

X

Not addressed: The knowledge, skills, and practices embodied in the grade-level standards were neither taught nor evaluated this marking period.

Student Rights and Responsibilities

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior;
  2. Refrain from conduct or behavior that is disruptive;
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
  7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
  8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
  9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

School Security

DoDEA AI 5205.02, Volume 1, DODEA FORCE PROTECTION PROGRAM: ANTITERRORISM, February 11, 2019

3.2.c. (2) (FOUO). DoDEA does not have an organic capability for surveillance detection or counter surveillance as identified in Volume 1 of DoD Instruction O-2000.16 and DoD Instruction 2000.26. DoDEA relies upon the installation commanders to provide this function. As such, it is not practical to integrate counter-surveillance, surveillance detection, or counterintelligence (CI) in accordance with DoD Instruction 5240.26, and other intelligence capabilities at any DoDEA operating locations.

3.15.c. DoDEA Bus Security Attendants Program. Bus Security Attendants are specially- selected, task trained adults who are assigned to ride on designated buses that transport DoDEA students on daily commutes (home-to-school and return runs). Bus Security Attendants perform four (4) tasks: pre-run bus security inspections, en-route surveillance detection, pre-attack recognition, and en-route security emergency response and management.

DoDEA PROCEDURAL GUIDE 5760.01-01 SERIOUS INCIDENT REPORTING

PROCEDURES, August 24, 2016, Section 4: Serious Incident Report Matrix, Table 6. Security Incidents, Force Protection Issues: Requires reporting of Force Protection Issues such as suspected surveillance which constitutes a threat or potential threat to students, staff or operations – if in doubt – report it! See table below:

Image of security

Report: Suspected surveillance or other suspicious activity constituting a threat or potential threat to students, staff, or operations; or any incident that has the potential to compromise existing security measures and procedures.

Be alert to signs of intelligence gathering, surveillance, collecting materials for attack, and rehearsals:

  • Taking photos or videos of potential targets
  • Writing notes or sketching
  • Showing abnormal attention to details of security measures
  • People loitering in the same general area without a recognizable legitimate reason
  • Certain civilian vehicles that seem to appear repeatedly
  • Utility and construction workers that do not appear to be performing a specific job
  • Electronic audio and video devices in unusual places

Surveillance may be conducted over a long period of time and employ various methods:

  • Stationary surveillance: a common method in which operatives observe from a fixed location.
  • Moving surveillance: conducted on foot or in vehicles.
  • Technical surveillance: uses electronic means to record or gain access to security information.
  • Casual questioning: used to elicit security information from approachable personnel.

Description of personnel:

  • Gender, Race, Height, Weight, Clothing, Accent/dialect, Tattoos, Scars, Disabilities, Peculiarities

Description of Vehicle:

  • Make, model, style, color, license plate

Student Conduct and Discipline

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

It is DoDEA policy that discipline be maintained consistently and appropriately. We encourage students to grow in self-control, develop a sense of regard for fellow students, and have pride in their school community. Students have the responsibility for conducting themselves in a manner that does not violate the rights of other people. Along with staff, students share the responsibility of developing a caring climate within the school that is conducive to productive learning.

  • Show respect for the learning of others by not displaying disruptive behavior.
  • Protect others and self from danger and injury.
  • Demonstrate respect for school property.
  • Obey all school adults promptly.
  • Use appropriate language.
  • Wear appropriate attire to school.
  • Take responsibility for own actions.
  • Bring no items that could cause physical harm to oneself or others.
  • Toys and other entertainment items (electronic or otherwise) brought from home are prohibited in classrooms,common areas or on the bus or playground.

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.

DoDEA enforces a no weapons policy. Students and parents are hereby notified that possession of weapons (see 'Weapons' section below) or replicas of weapons can result in expulsion from school.

In addition to weapons, students are not allowed to bring knives, matches, lighters or other dangerous objects to school. Toys, electronic devices, trading cards, chains, (even on wallets or keys) CD's and water guns should not be brought, as they tend to distract children from their learning tasks. Possession of tobacco in any form and alcohol will not be tolerated. Gum is not allowed in school. This list is not all-inclusive. If you have any doubt about bringing an article to school, consult the school office. Nuisance items, which are dangerous to the safety of others or have the potential to cause damage to personal or school property such as fireworks, smoke & stink bombs, eggs and shaving cream will be confiscated and not returned. When appropriate these items will be given to the Security Police. Prohibited items will be confiscated and released only to the sponsor.

It should be noted that possession or use of a weapon or prohibited items on DoD property is a crime and will be reported to security officials. Disciplinary action may include suspension or expulsion. DoDEA supports a no tolerance policy for weapon possession.

In order to progressively provide disciplinary responses, the Europe South & West District puts the following matrix in place to be followed by administrators:

Category I: Minor Infractions

Category I:  Minor Infractions Referral Possible sanctions for Category I infraction may include, but are not limited to, one or more of the following actions:
  • Tardiness (to class or to school)
  • General classroom misconduct
  • Failure to follow general instructions
  • Public display of affection /Improper show of affection
  • Eating/drinking in class (gum included)
  • Loitering in an unauthorized area
  • No hall pass
  • Running, playing, or horseplay (hall or grounds) that may en-danger self or others
  • Unauthorized sale of items (candy, etc,)
  • Dress code violations which the student refuses to correct
  • Minor disrespect (talking back, rolling eyes, etc.)
  • Other minor offenses
Referral 1: Warning and/or contact with the parent/guardian
Referrals 2-4: Warning, parent contact, and/or detention, Saturday School; 1 day InSchool Suspension
For Referrals 5 and each additional referral. Warning, parent contact, and/or detention, Saturday School; 1 day In or Out of- School Suspension. Once a student has accumulated a minimum of 5 referrals, a behavior plan may need to be created to address behavioral concerns.

An administrator may offer the following alternatives to Out-of-School Suspension:

  • A parent may opt to shadow his/her child for one day instead of any 1 day out of school suspension. A parent is not to be an active participant in the class and is to be an observer only.
  • The Principal at each school may limit the number of times that shadowing is allowed instead of Out of School Suspension (OSS).

NOTE: If the offense has taken place in the teacher’s classroom (with the exception of tardies), all teachers are generally expected to deal with Category I offenses in an appropriate manner prior to referring a student to an administrator (including parental contact and referral to guidance). The consequences listed above come into effect only after the student has been referred to an administrator

Category II: Serious Infractions

Category II:  Serious Infractions Referral Possible sanctions for Category II infraction may include, but are not limited to, one or more of the following actions:
  • Using portable communications devices contrary to school policy (e.g., beepers, cell phones, personal computers, Blackberry’s, iphones; other similar devices capable of receiving or transmitting audio, video, picture, or text message; portable electronic devices, including: cameras, electronic games, portable radios, compact disc players, iPods, portable DVD players, or similar devices). Such equipment and devices are subject to confiscation by school authorities. (Individual principals will determine the locale for keeping such devices during the school day.)
  • Minor Vandalism ($25 or less) (Restitution required)
  • Minor Theft ($25 or less) (Restitution required)
  • Leaving school grounds without administrative permission (also includes failure to sign out)
  • Falsifying, forging, cheating, or plagiarizing the work of others. (written or verbal)
  • Abusive, profane, or obscene language, gestures, or material (student to student): This includes, but is not limited to the following references: race, religion, gender, creed, national origin, personal or physical attributes, disability, intellectual ability, or matters pertaining to sexuality.
  • Failing to leave the school, the school grounds, the school bus, or otherwise failing to follow the instructions/directions of the principal or staff member in charge after being told to do so; or is otherwise not authorized to be present in such areas (e.g., expelled or removed).
  • Disrupting school activities or otherwise willfully defying the valid authority of supervisors, teachers, administrators, school officials, or other school personnel engaged in the performance of their duties. This provision includes not only horseplay and other forms of disorderly conduct, but also includes: lying to and/or making false statements to school personnel, and/or the violation of other rules and guidance established for an orderly educational atmosphere.
  • Possessing or using tobacco, or any product containing tobacco or nicotine products; including, but not limited to: cigarettes, cigars, miniature cigars, clove, smokeless tobacco, snuff, chew packets, and betel nut or related paraphernalia (lighters, matches, rolling paper, etc.)
  • Any activity that endangers self or others while at school
  • Violating attendance regulations or policies (i.e., truancy).
Referral 1: After School Detention
Referrals 2: Detention or Saturday School or Work Detail
Examples of work detail: working the booster tent, help setting up the football field; assisting at the track meet, etc.
Referrals 3: 1 day In or Out of School Suspension
  Referral 4: 2-3 Days of the combination of Saturday School, and/or In or Out of School Suspension
  Referral 5: 3-5 Days of the combination of Saturday School, and/or In or Out of School Suspension.

An administrator may offer the following alternatives to Out-of-School Suspension:

  • A parent may opt to shadow their child for one day instead of any 1 day out of school suspension. A parent is not to be an active participant in the class and is to be an observer only.
  • The Principal at each school may limit the number of times that shadowing is allowed instead of OSS.

Category III: Severe/Extreme Infractions

A student may be disciplined, to include removal from school (i.e., suspension, expulsion, or out of school placement) in appropriate circumstances; when a preponderance of the evidence demonstrates that the student has engaged in any of the following acts of misconduct:

  • Causing, attempting to cause, or threatening to cause, physical injury to another person; or has threatened to use or has used physical force against any person, including physical force that causes serious bodily injury to a person, as defined by section 1365(h) (3) of 18 U.S.C. (reference (k)).
  • Possessing, using, or transferring to another person any dangerous weapon (section 930(g)(2) (reference (j)), (e.g., any firearm, knife, explosive, incendiary device, or dangerous object) at the school or at a school-sponsored activity. A minimum 1-year expulsion is required for the possession of firearms.
  • Possessing, using, distributing, or the attempted possession; use; or distribution of alcoholic beverages.
  • Possessing, using, distributing, or the attempted possession; use or distribution of any illegal/controlled substance; as defined in enclosure 2. A mandatory expulsion recommendation is required for a second offense.
  • Offering, arranging, using, or negotiating to sell drug paraphernalia, or the unlawful possession of drug paraphernalia.
  • Robbing or extorting, or attempting robbery or extortion.
  • Damaging or vandalizing school, U.S. Government, contractor, or private property.
  • Stealing, wrongfully appropriating, or attempting to steal or wrongfully appropriate; or knowingly receiving stolen school, Government, contractor, or private property.
  • Gambling in any form.
  • Fighting or otherwise engaging in conduct that endangers the well-being of a student or others.
  • Bullying (including cyber bullying) another, or a group (e.g., engaging physical intimidation, taunting, hazing, name calling, insulting, cursing, gesturing, or verbally abusing any person; including, but not limited to: comments, abuse, or harassment based on that person's race, religion, gender, creed, national origin, personal or physical attributes, disability, intellectual ability; and matters pertaining to sexuality, or characteristics of another person or the associates of another person).
  • Engaging in, or attempting to engage in, acts of arson, making a threat to bomb, burn, or destroy in any manner a school building or school property, or intentionally making a false report of a bomb threat or fire (e.g., making a terrorist or bomb threat, pulling a fire alarm, etc.).
  • Possessing or using fireworks or other explosive devices.
  • Violating the terms and conditions of the DoDEA Student Computer and Internet Access Agreement, or by illegal or unauthorized means gain access to the computers, software telecommunications, and related technologies of others; engage in any willful act that causes physical or financial damage or otherwise disrupts information technology, or use a computer or communications device to communicate threatening, harassing, indecent messages; or download obscene or pornographic materials.
  • Violating any law, rule, regulation, or policy of the military installation or the school.
  • Failing to report or otherwise be complicit in the above-described acts.

Technology

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.

Student Transportation

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

School Policies

Students are expected to report to school neatly groomed and dressed in clothing that is appropriate for the activities in which they will be participating in on any given day. Revealing clothing like tank tops, short shorts, spandex shorts, halter tops, strapless dresses, bare midriff tops, short skirts, low rise pants, or any other garment that reveals undergarments are not appropriate wear for school. Girls may wear shorts that are no shorter than fingertip length (4 inches from the top of the knee cap). Baggy pants, worn without a belt, are not permitted because the student cannot walk or run freely while maintaining good balance. Shower shoes, flip-flops, spiked heels, skate shoes (such as Heelys), and any other shoes that could be considered unsafe when worn in the school environment(i.e. P.E., recess, stairs...) are also considered inappropriate. Clothing and jewelry that contain inappropriate pictures, logos, or make sexual references, drugs, alcohol, tobacco, or weapons are inappropriate for school and will not be permitted. Hats or head coverings are not authorized in classrooms or assembly areas. Exceptions may be made for religious coverings. If a student is asked to remove headgear and cooperates with the instruction, no further action is necessary. Final decisions on the appropriateness of garments will be made by the administration.

Our goal is that each of our students will develop and maintain positive self-discipline, which is marked by self-control and an understanding of appropriate standards of conduct. As children mature, they become increasingly capable of judging accurately which conduct is appropriate in any given situation. The guidance of parents and teachers helps students develop the self-discipline and understanding required for students to conduct themselves in a manner that will bring credit to themselves, their parents, school, and community. We very strongly believe in the rights of the other students to be able to learn in an environment that is free of distractions from their peers.

Discipline will be maintained at an appropriate level that will result in:

We expect all students of Naples Elementary School to abide by the rules and regulations as established by the administration, faculty and students. School rules apply at all school functions. Student Rights and Responsibilities (DoDEA Administrative Instruction 2051.02) is available and pertains to all DODEA schools.

  1. A safe and secure environment for all
  2. Growth of the student in self-control
  3. High regard and respect for all
  4. Pride in the school and community

Parents are welcomed and encouraged to visit classrooms. As a security precaution, visitors are required to report to the office as soon as they arrive to sign in and obtain a visitor's pass. We enforce 100% ID check, everyone must present identification. Visitors will enter through the front door entrance only. In order to minimize classroom interruptions, please notify the teacher in advance of your visit when possible.

There are times when weather situations could result in school being closed. Please contact your child’s school for details regarding notification procedures. Please ensure that you, your spouse and student emergency contacts are registered for ATHOC notifications.

Naples Elementary School shall allow access to school facilities being used for student sponsored non-curriculum related activities after requested approval.

Home-School Students 

DoDEA recognizes that home-schooling is a sponsor’s right and may be a legitimate alternative form of education for the sponsor’s dependents. Home-school students who are eligible to enroll in DoDEA Europe and DoDEA-Pacific on a space-required basis and DoDEA-Americas students on a tuition-free basis are eligible to utilize DoDEA auxiliary services without being required either to enroll in or register for a minimum number of courses offered by the school. Eligible DoD home-school students using or receiving auxiliary services must meet the same eligibility and standards of conduct requirements applicable to students enrolled in the DoDEA school who use or receive the same auxiliary services. Any student, including eligible DoD dependent home-school students, who has not met the graduation requirements to earn a DoDEA diploma may not receive DoDEA commencement regalia, the DoDEA diploma, nor walk to participate in a DoDEA commencement ceremony. (DoDEA Directive Type Memorandum 16- E-001)

School Advisory Committee SAC

This is one way for parents to get involved in their child’s education. The School Advisory Committee advises the principal on the operation of the school and makes recommendations regarding curricular and budgetary matters. The Department of Defense encourages professional employees and family participation in the formation and operation of overseas local School Advisory Committees (SAC). Members of the committee (parents and teachers) are elected from the local community. A SAC is composed of an equal number of locally elected parents and fulltime professional employees of the school. SAC meetings are held quarterly at the school. All meetings are held regularly and open to the public. Times, dates and agendas are announced. Anyone may place an item on the agenda, but agenda items need to be submitted at least one week prior to the announced meeting. For more information, please contact the SAC Chairperson or local school.

Parents Teachers Association (PTA)

The PTA is an organization of parents, teachers, and students who are concerned and involved in the enhancement of the students’ learning experiences and development. The organization provides both financial and volunteer support for school programs. The PTA also provides materials and programs to assist parents in dealing with youth development concerns. Meetings are held monthly and will be announced through the school bulletin and other base information media. Contact our Naples PTA president for further information or to volunteer.

Immediately report suspected or confirmed surveillance of DODEA facilities, Buses, Bus Routes or activities (on or off installation) to either the Caserma Ederle MP Desk at 634-7626 (VMC) or Camp Darby MP Desk at 633-7510 (DMC), and the USAG Italy 24/7 Operations Center at COM 

0444-71-8035/ DSN 637-8035 or email .

Other reporting sources that may be available are iREPORT at DSN 634-7626/ 0444-61-7626 and iSALUTE from the USAG Italy homepage located at https://home.army.mil/italy, if available.

Other Emergency Phone Numbers:

Emergency Reporting On post

  • FIRE/ EMS: 911
  • Police: 911
  • From a Cell Phone: 081-568-4911

Emergency Reporting Off post

  • FIRE: 115
  • AMBULANCE: 118
  • CARABINIERI: 112
  • POLICE: 113

Students are not allowed to use the telephone without permission from the teacher or other school officials. The use of school telephones by students is primarily reserved for emergency situations. Please emphasize this to your child. 

Student use of cell phones during the school day at Naples ES is prohibited. 

School Procedures

Students are to arrive no earlier than 0745, ten minutes before the first bell. Students are not permitted in any school building before school hours unless they are under direct supervision for a special activity. Supervision of students does not begin until 0745. Parents will be notified if their child continues to arrive at school too early. Should the problem persist, the chain of command will be notified. Your cooperation in this matter will greatly enhance the safety and security of our students.

  • Kindergarten through Sixth Grade
  • 0755 Students enter the building
  • 0800 Instruction begins
  • 1420 Dismissal
  • Sure Start
  • 0805 Students enter the building
  • 0810 Instruction begins
  • 1330 Dismissal

Dismissal

We need to know where your child should be at the end of each day. If you need to make a change please send a note with the date on it to your child's teacher. You may also come in and write a note at the office. For safety and security of the children we CANNOT take messages over the phone for end of the day changes. Thank you for your understanding. Children riding the bus must have passes visible for the drivers. If you wish your child to take another bus home with a friend, or to a baby-sitter, you MUST make arrangements with the Student Transportation Office (STO) ahead of time.

The following procedures will be used if an emergency should occur involving your child.

Step 1. The sponsor (guardian at home) will be contacted, if possible.
Step 2. If the above fails, the duty office of the sponsor or other parent will be contacted.
Step 3. If the above fails, the sponsor’s command will be contacted to provide contact assistance. 

The school nurse will make a judgment call based on nursing assessment if a student needs emergency medical care requiring an ambulance. If a student needs emergency medical care requiring an ambulance, the school nurse shall ensure that:

  • The ambulance is requested;*
  • The parent is notified that the student is en route to the nearest medical facility; and
  • The school administrator is notified.

*A school official may accompany the student to the medical facility in an emergency.

Incident Reporting/Accident-Injury


Parents will be contacted by the school administrator or school nurse for any of the
following reasons:

  • Any illness or injury that causes concern
  • Eye, ear, or teeth injuries
  • Head injury
  • Second- or third-degree burns
  • Severe pain
  • Sprains or possible fractures
  • Temperature higher than 100°
  • Vomiting
  • Wounds that may require stitches  - (DoDEA Manual 2942.0-M)



Emergency Evacuation Procedures


In the event of a fire drill or other emergency evacuation procedures, a loud, continuously ringing bell will be sounded. Students will follow the evacuation plan posted in the room and leave that room in an orderly manner. Students are not to return to their rooms during or after emergency evacuation procedures until given permission by an appropriate authority.

Emergency evacuation procedures will be practiced once a week during the first month of school and once a month thereafter. In addition to the regular monthly drills, two other drills will be conducted during the school year.

Evacuation to another facility

The purpose of this procedure is to provide accommodations to students when they must be away from the main campus for an extended period of time.


Emergency Evacuation

A detailed plan for the evacuation of children from the buildings in the event of fire or other emergencies has been developed and will be in effect the first day of school. Regular drills are held weekly the first four weeks of school and monthly thereafter.

In the event that children cannot return to their classroom, alternate indoor shelters will be assigned. Children may not be able to get to their outdoor clothing, so sleeveless shirts are also not appropriate during our cool and cold months. Therefore, in the event of an extended stay outside of the school building, emergency shelters will be utilized.  Should children not be able to return to the building within a reasonable time, it will be necessary to transport them to their homes. Every effort will be made to notify parents that they are on their way. The responsibility for this decision will rest with the school administrator in consultation with community military authorities and the availability of transportation.

In the event of an emergency evacuation, please do not instruct your child to leave school and "come right home." Your child is safer with a teacher rather than alone on the streets. Dismissal will be in an orderly fashion under the supervision of teachers and administrators. If you come to take your child, speak to the teacher personally at the time of the pickup. Failure on your part to do so may cause undue worry on the part of the teacher and the school authorities.

Lockdown/Shelter in place drill

The purpose of a lockdown is to protect students and adults from hostile intruders or other events which necessitate keeping students safe in classrooms. During this drill, the interior and exterior doors of the buildings will be locked. It is essential that each family designate an alternative destination for children in the family in case school is closed early. Children need to know where to go if their parents are not home.

Force Protection

Students are encouraged to “Think Safety” while on the school campus. Any safety hazards noted in class or outside the building should be reported to the teacher or to the office. The staff makes a sincere effort to maintain a safe environment and encourages safe behavior from students. These are some of the actions taken to eliminate hazards and injuries:

  • Provide fire safety instruction with regularly scheduled drills.
  • Discuss school and/or classroom rules and lessons to eliminate unsafe behaviors.
  • Caution students about construction areas.
  • Practice lockdown and evacuation drills.

Students eat in the Multipurpose Room. Hot lunch is provided by NEX, which has been appointed the "School Food Authority." When available, the menu is published with the NES School Newsletter. The lunch menu is also available on the school website. Unannounced changes may occur due to lack of supplies. Students may only purchase complete lunches, two choices will be provided, pasta and a main meal.

The NEX Customer Service hosts the “My Payments Plus” program and students can be registered there.  The website, www.mypaymentsplus.com, is used to view your child's account balance online, quickly make payments toward your student's meals, see what your child is purchasing in the cafeteria, and set up automatic email reminders to notify you when the balance is low. For more information please contact the NEX Customer Service at DSN 629-4717 or 081-811-4717.
Prices will be announced before the first day of school. Applications for free and reduced-price lunches
may be obtained at Fleet and Family. Applications must be renewed each year.

The school will contact parents of children who consistently arrive at school with no lunch or an inadequate lunch. Failure to resolve the problem may result in notification to the chain of command.

The lunch period lasts 25 minutes and is usually followed by a 20-minute recess. Due to the necessity for maximum security for our youngsters, students will not be allowed off the school grounds during the lunch period unless parents sign them out and accompany them. Parents may join their child any day for lunch.

Because sugar can impede students' learning, we respectfully request that parents ensure that candy and sodas are not brought to school. Milk or juice may be purchased for sack lunches. Additional questions about the meal programs should be directed to Navy Exchange.

Snacks


Snacks are a classroom decision and are encouraged to be healthy choices.

Student nutrition is extremely important to your child’s healthy physical and mental development. This year Naples Elementary School has revised its snack guidelines and we are asking for your help and cooperation. If you provide classroom treats please bring healthy nutritious snacks only, such as fruits and vegetables. Our young children need nourishing food for growth and health. The foods he/she eats should be carefully selected to provide the nutrients he/she needs. In addition to providing a significant part of the child’s daily food intake, snack time offers many interesting and important learning opportunities:

  • To enjoy a variety of foods
  • To taste new foods and to see how they look, feel, sound and smell
  • To develop ideas about different shapes, colors, textures, weights, amounts, etc.
  • To gain skill in coordinating his/her hands and eyes so he/she can put silverware and glasses where he/she wants them to go
  • To develop a willingness to try different things through eating new foods

Your child’s teacher will remind parents regularly to provide healthy snacks/treats. They will also be
discussing good eating habits with your child. Please partner with us and support our healthy snack/treat guidelines by encouraging healthy snack choices. Thank you in advance for your cooperation.

Suggested Healthy Snacks List


Here are some great, easy snack ideas to provide healthy choices for our student snack time. Don’t stop here…research your own “healthy snacks” and share with other parents.

Drinks:

  • All natural fruit juice without sugar additives
  • Low fat Milk
  • Water

Fruits and Vegetables: (suggested portion for each child- ½ cup raw fruit or veggie, ¼ cup dried fruit, or ½ piece of a fruit).

  • Apples, pears, oranges- cut into wedges
  • Applesauce (unsweetened)
  • Bananas- cut into quarters or halves with the peel on
  • Carrots
  • Watermelon, cantaloupe – cubed or use a melon baller or cookie cutter for fun shapes
  • Blueberries, raspberries, strawberries, etc. – prewashed and served as is
  • Peaches, plums or nectarines – pitted and cut into wedges or halves
  • Grapes – cut in half or quarters
  • Raisins – add to low-fat yogurt for their own creation
  • Broccoli- cut into small florets
  • Tomatoes – Cherry tomatoes cut in half
  • Cucumbers – thin slices
  • Celery – sliced
  • Sugar Snap Peas – prewashed and served as is

Bread & Grains: (suggested portion for each child - ½ slice bread, ½ ounce crackers

  • Whole Wheat Crackers, Pretzels or breads
  • Pita Bread or Tortillas (add a filling)
  • Muffins – Fruit or vegetable
  • Granola Bars and Cookies – Choose lower sugar content, whole grain fruit versions, i.e., oatmeal raisin cookies, etc.

Protein Foods (suggested portion for each child – ½ ounces of cheese, 2 ounces yogurt & ½ egg

  • Cheese- String Cheese or slices of Cheddar, American or Colby
  • Yogurt- Plain, low fat yogurt- great for dipping veggies or fruit!
  • Yogurt
  • Cottage Cheese
  • Beans- Bean dips to go with pita chips or other veggies
  • Hard Boiled Eggs- Served as is

These excursions are an important part of the education program and are used to enrich the regular classroom instruction and participate in Host Nation cultural activities.

Trips are generally funded by the school and are considered to be an extension of the classroom. Costs to the students are generally limited to entrance fees, food, and personal purchases. Parental permission is required for each student to participate in study trips. Siblings are not permitted on study trips.

Adequate supervision is a key to effective study trips. DoDEA requires one adult per six children in grades K-6. Parents who wish to accompany a class on a study trip are not allowed to bring other children. If a child requires a high degree of supervision, parents may be asked to attend in order to ensure the safety of the child. If the parent is unavailable, alternate activities may be planned for the student to remain at school.

The medical authorization slip that was signed in the registration packet, at the beginning of the year is retained in the nurses’ office. If the child has emergency medication or a reactive medication, the parent must accompany the child or appoint a responsible person with a “HoldHarmless” letter.

Permission slips for participation in study trips are sent home by the teacher and must be signed by a parent and returned to the school. Failure to return the signed permission slip in a timely manner may mean that the child will be unable to participate in the trip. Please understand that study trips are only authorized for children attending Naples Elementary School. If you agree to chaperone a class on a study trip, please make arrangements for other children in the family to be cared for outside the school. Preschool children or brother/sisters from other classrooms will not be allowed to accompany you on a study trip.

A high standard of conduct and appearance is expected of pupils on study trips. They represent America to the local nationals. Students will be instructed not to purchase toy weapons or food item that relate to tobacco or alcohol products (i.e. candy cigarettes, chocolates containing alcohol centers), while on school sponsored study trips. Students who violate this policy may be subject to suspension. According to regulations, parents/chaperones are asked to refrain from using tobacco or alcohol products while in the presence of DoDEA students

Grade Recess Lunch
2nd 10:05 - 10:30 10:30 - 10:50
4th 10:30 - 10:55 10:55 - 11:15
6th 10:55 - 11:20 11:20 - 11:40
1st 11:20 - 11:45 11:45 - 12:05
5th 11:45 - 12:10 12:10 - 12:30
3rd 12:10 - 12:35 12:35 - 12:55
k    1:00  - 1:20
*Thursdays Kindergarten will go to lunch at 10:05 - 10:25

Office of DoDEA Policy

The Policy Team of OPLP administers and operates the DoDEA Issuance Program, the Issuance Focal Point Working Group, and facilitates DoD-level issuance coordination for DoDEA.

Policy and Legislation