Please send your requests, general questions, comments, or concerns along with your name, phone number and email address to the DoDEA Privacy Office at the below email address:
Please send your requests, questions, comments, or concerns along with your name, phone number and email address to the DoDEA Forms Management Office at the below email address:
A PII breach is a loss of control, compromise, unauthorized disclosure, unauthorized acquisition, unauthorized access, or any similar term referring to situations where persons other than authorized users and for an other than authorized purpose have access or potential access to personally identifiable information, whether physical or electronic. This includes, but is not limited to, posting PII on public-facing websites; sending PII via e-mail to unauthorized recipients; providing hard copies of PII to individuals without a need to know; loss of electronic devices or media on which PII is stored; use of PII by employees for unofficial business; and all other unauthorized access to and use of PII.
The most important thing to do if you discover that a breach of PII has occurred or is ongoing is to STOP IT as soon as possible.
1. If there is a suspected or confirmed Privacy breach, fill out Form DD2959, Breach of Personally Identifiable Information (PII) Report, to report it immediately.
2. After you complete the form, submit it to the Privacy Office within 24 hours after discovery.
NOTE: The DD2959 form should also be used to report updates to previous submissions.
DoDEA employees responsible for a PII breach will be required, at minimum, to complete the Safeguarding PII Course and submit their certificate of completion to their supervisor and the DoDEA Privacy Office. DoDEA supervisors must report to the Privacy Office within 15 days of the breach what disciplinary and/or administrative actions were assessed against those personnel responsible for a breach.
Please send general questions, comments, or concerns along with your name, phone number and email address to the DoDEA Privacy Office at the below email address:
NOTE: This email address is NOT for Privacy Act Requests.
Privacy Act Requests (e.g. records about you and retrieved by your name or personal identifier) must be submitted IN WRITING; must be signed by you; and must include the name and number of the related System of Records Notice (SORN). Privacy Act Requests CANNOT be submitted electronically; please use the below mailing address:
Department of Defense Education Activity Attn: Privacy Officer 4800 Mark Center Drive Alexandria, Virginia 22350
The Paperwork Reduction Act of 1995 requires Federal agencies to obtain approval from OMB each time they propose to collect or sponsor, even under a contract or other agreement, the collection of identical information from more than nine respondents. In addition, activities related to development or testing of data collection plans are also subject to OMB review and approval if identical information is sought from more than nine respondents in either a formal or informal manner.
NOTE: OMB interprets the use of Internet surveys as surveys requiring approval if these fall into the above guidelines. However, see below under Surveys NOT Requiring a Clearance for additional information.
Generic clearance involves advance approval of a well-defined class of low-burden data collections (a bundle of individual collection requests) that are not fully documented until they are actually used. A generic clearance typically includes a set of agreements negotiated between the sponsoring agency and OMB, covering limitations on methods and usage, a burden cap, a periodic reporting requirement to update the OMB Docket, and a commitment by OMB to review any specific application quickly.
Generic clearances require more than 100 days for approval by OMB. The specific application usage review by OMB, following the generic clearance, is purported to take only 10 days once the generic clearance has been granted. Generic clearances are usually effective for three years. After the three year time-period, the generic clearance can be renewed by following the 100-day process described above.
Burden means "total time, effort, or financial resources expended by persons to generate, maintain, retain, or disclose or provide information to or for a Federal agency." The burden consists only of expenditures on information collection activities beyond those that "would be incurred by persons in the normal course of their activities"; it does not include expenditures on reporting, recordkeeping, or disclosure activities that are "usual and customary."
Generic Clearance Package Requirements:
OMB provides for a simplified generic clearance for customer satisfaction surveys made in compliance with the Executive Order. The proposal should include:
Please send your requests, general questions, comments, or concerns along with your name, phone number and email address to the DoDEA Information Collection Office at the below email address: