Department of Defense Education Activity

Microsoft 365 Applications and Services

Microsoft 365 App Upgrade - Available Now

Staff should now have the latest version of Microsoft Office 365 desktop applications on government-issued computers.

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  Microsoft Office 365

Installed and Online Apps and Services

Microsoft Office 365 consist of locally-installed and cloud-based applications. Locally-installed means that the apps are saved directly onto a mobile or desktop device while the cloud-based apps require you to sign into the Microsoft online portal. Thus, these are sometimes called online apps or digital resources.

  • Locally-installed apps: Microsoft Office apps installed on DoDEA-issued computers include Word, Excel, OneNote, Outlook, Publisher and PowerPoint. 
  • Microsoft Office 365 Online Portal: Use your Microsoft 365 account (username and password) log into the Microsoft Office 365 online portal for access to light-weight versions of most of the Microsoft Office applications that you know and use such as: Word, Excel, PowerPoint and more.

It is important to note that although the online version of the apps keep their core functionality, they may function slightly different than you are accustomed. The online versions are intended to be quick and easy-to-use on any device. View several ways to learn these applications.

Training Opportunities & Policy Decisions

Become a DoDEA Champion

Be one of the first to get early access to apps and services, training and peer support! Consider being part of the DoDEA Champions Program.

If you have not setup your Microsoft 365 username and password, you can use the Microsoft 365 and Microsoft Teams: Quick Setup to get started.

Microsoft 365 Apps - Available Now

Below you will find an extensive list of available Microsoft 365 (M365) online and desktop apps. The online apps are available through the Microsoft Portal for anyone who has set up their Microsoft 365 account. Above-school-level staff can now upgrade to the latest Microsoft Office Apps.

Excel: Discover and connect to data, model and analyze it, and visualize insights. Excel makes it easy to create, edit, and view spreadsheets using powerful formatting and data analysis tools.

Flow/Power Automate: Automate time-consuming tasks through workflows. Connect to hundreds of data sources - bringing data together for a single source of truth - as well as customize and extend Office 365 and Azure capabilities.

Forms: Create a questionnaire or poll in minutes and easily see results in real time.

OneDrive: Store, share or sync your files, and conduct real-time co-authoring with colleagues across DoDEA. With OneNote you can store, access, and share your files in one place. [Existing local DoDEA files are not accessible in OneDrive at this time.]

OneNote: Take digital notes to share with or while collaborating with co-workers or students. OneNote lets you write notes or record audio notes that can incorporate photos, drawings and text.

Planner: Organize teamwork and collaborate on projects in a simple, visual way. Create plans, assemble and assign tasks, share files, communicate and collaborate with other users, and receive progress updates via various means - such as through Teams and email.

PowerPoint: Design professional presentations and collaborate with colleagues and peers while working simultaneously on presentations using online editing features.

Power BI: Discover insights hidden in the data and provide interactive visualizations with an interface simple enough for end users to create their own reports and dashboards. The DoDEA Data Warehouse will use the Power BI as a primary tool for data visualization.

SharePoint Online (SPO): Manage content, team and communication sites, intranets, and more. A SharePoint site is created when a Teams workspace is created.  [Note: Syncing existing SharePoint resources is still pending and is not part of the first round of releases.]

Skype: Skype allows you to make video and voice calls, chat, and share files. By the end of Semester 1 SY 2020-2021, Skype for Business is expected to be fully decommissioned and replaced by Microsoft Teams (Chat – Meetings – Calls features).

Stream: Enhance communications, meetings, and training with events for up-to 10,000 attendees. Regardless of where you are, this video streaming service provides a seamless video experience across web and mobile apps.

Sway: Create and share interactive reports, presentations, and personal stories using a captivating approach.

Teams: Provide real-time communications and bring apps together to maximize your collaboration hub using Power BI, OneDrive, Microsoft Planner and more. Store, share, and collaborate on documents in one shared workspace.

Word: Bring your best writing to life. View, edit, and create high-quality documents using Word.  Work with others on shared documents or author documents using templates.

Available with Office 365 Upgrade

Outlook: Microsoft Outlook provides business-class email and calendaring that lets you schedule meetings, share calendars, and communicate internally and externally. 

  • Email: Send, receive, and manage your email from any internet-connected device. Stay on top of your most important messages.
  • Calendar: Keep track of your appointments and schedule meetings with others. Share meeting details and automatically get reminders.
  • People: See details about contacts and organize your contact info for all your colleagues and contacts.
  • Tasks (i.e. To Do): Manage, prioritize, and complete the most important things you need to achieve.

Outlook will be upgraded on your computer when Microsoft Office 365 is installed. However, you will only receive access to your email online through the Microsoft Portal AFTER your Outlook mailbox has been migrated to Exchange Online in Step 2 of Phase 2Install the newest Microsoft Office Apps (Available to School-Level Staff in February)

Available on PC Desktop Only with Office 365 upgrade

Access: Create a database, add tables, use relationships, add and edit data, manage data with queries, and create forms and reports. [Access is not available as an online app.]

Publisher: Create polished, professional layouts from calendars and labels to newsletters and informational materials. [Publisher is not available as an online app.]

Limitations

DO NOTConduct, store, edit, share, discuss, draw or transmit ANY classified work; conduct non-DoD activities; download any material onto personal devices from the DoDEA environment.

Office 365: Application Training Spotlight

Once you setup your Microsoft 365  account, you can access the Microsoft Office 365 online portal for simplified, online versions of the productivity and workplace applications that you know - Word, Excel, PowerPoint and OneNote as well as others that you may find helpful, such as Planner, Power BI, etc. To learn some of the features or discover tips and tricks, click on an application icon to access self-guided training resources.

Contact IT Customer Support Services for additional support (VPN & CAC required).
Contact: Nicole McNealy, IT Communications, for questions about this page
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