Oracle Time and Labor (OTL)

Adobe PDF Documents

How to Request DAI Access

DAI Access instructions for OTL and GPC
An informational packet for new employees on how to gain access into the DAI system. This covers all the needed paperwork, routing instructions, how to access the system and training sites for employees
 
DAI DD2875 OTL Limited Timekeeper
You are a Timekeeper for your school and will enter time and leave for others.
 
DAI DD2875 OTL Self-Service User
You are required to enter your own time and leave into your timecard (you do not have a timekeeper taking care of this for you
 
DAI DD2875 OTL Super Timekeeper
Act as backup for multiple Limited Timekeepers; at the District & Area Level
 
DAI DD2875 OTL Supervisor Approver
You are a Supervisor/Approver who must approve the timecard / leave requests of your subordinates but they, or a Timekeeper, enter their own time/leave.
 
OTL Supervisor Approver
Required for all Supervisors who are authorized to approve timecards/ leave requests for subordinates

Optional Resources - Work Instructions

Absence Management Employee
This work instruction explains how to submit and modify leave requests in Absence Management as an employee.
 
Absence Management Report
This work instruction explains how to run the Absence Management Report to view the statuses of leave requests.
 
Absence Management Supervisor Approver
This work instruction explains how to review and approve submitted leave requests.
 
Adjust a Timecard in Self Service
This work instruction explains how to review and adjust a timecard for Self-Service users.
 
Auto Timecard Generation
This work instruction explains how to run the Automatic Timecard Generation process.
 
Create and Use Timecard Attachment Timekeeper
This work instruction explains how to create and add attachments to a timecard.
 
Create Modify Timekeeper Group
This work instruction explains how to manually create and modify a timekeeper group.
 
CSR DAI to DCPS Payroll Processing
This work instruction explains how to run all of the DAI processes required to process payroll in DCPS.
 
DAI User Self-Registration
This work instruction explains how to register for a new DAI User Account in order to gain initial access to DAI.
 
DCPDS to DAI Interface Exceptions
This work instruction explains how to view notifications generated as a result of the DCPDS interface processing.
 
DCPS SDA Outbound
This work instruction explains how to view the data transmitted in the SDA file submitted to DCPS.
 
Enter Employee Record for New Hires - Job Aid
This job aid describes the information needed for new hires and illustrates where to enter the information on the new employee's HR record.
 
Enter Injury Time
This work instruction explains how to record injury time on an employee’s timecard.
 
Enter Premium Pay Request as a Supervisor or Timekeeper
This Work Instruction provides guidance to Timekeepers and Supervisors to enter a premium pay request on behalf of an employee, for hours worked over and above the regular Tour of Duty (TOD)
 
Enter Premium Pay Request as an Employee
This Work Instruction provides guidance on processing a DAI Premium Request, for hours worked over and above the regular Tour of Duty (TOD)
 
Enter Time as a Timekeeper Daily
This work instruction explains to how enter time as a timekeeper in days.
 
Enter Time as a Timekeeper Hourly
This work instruction explains how to enter time as a timekeeper in hours.
 
Enter Time as a Timekeeper Substitute
This work instruction explains how to enter time as a timekeeper for substitute teachers.
 
Find Terminated Employees in a Timekeeper Group
This work instruction is for Super Timekeepers and explains how to locate ex-employees within a timekeeper group.
 
Find Terminated Employees in an Organization
This work instruction explains how to locate ex-employees within an organization and timekeeper group.
 
Leave Availability RPT
This work instruction explains how to run the Leave Availability Report to review leave balances.
 
Manage Proxies (Worklist Access)
This work instruction explains how to establish a wordlist delegation and take action on a notification as a worklist delegate.
 
Modify Delete and Attach in Self Service
This work instruction explains how to attach documentation to a timecard in Self-Service.
 
Modify User Preferences - Email Notifications
This work instruction explains how to enable and disable the DAI Workflow Email notifications.
 
Request DAI Responsibility
This work instruction explains how to request the appropriate responsibility access needed to perform your role and duties.
 
Terminate and Reverse Terminate Employee
This work instruction explains how to terminate and reverse terminate an employee.
 
Time Card Approver
This work instruction explains how to review and take action on a timecard, as well as describes the new features of the Timecard Status Dashboard.
 
Timecard Approver Delegation Report
This work instruction explains how to run the Delegation Report to view all worklist delegations and vacations rules that have been created by Timecard Approvers.
 
Timecard Approver Subordinate Report
This work instruction explains how to run the Subordinate Report to view all Supervisor Approvers in DAI as well as the employees assigned to each Supervisor Approver.
 
Timecard Attestation Report
This work instruction explains how to run the Timecard Attestation Report to view employee timecards for users that will not use self-service time entry.
 
Timecard Audit Report
This work instruction explains how to run the Timecard Audit Report to view the who, what, and when for changes to a timecard.
 
Timecard Detail Report
This work instruction explains how to run the Timecard Detail Report to view the breakdown of hours worked as well as the status of a timecard.
 
Timecard Summary Report
This work instruction explains how to run the Timecard Summary Report to view the location of approval notification, as well as the timecard statuses for a specific payroll.
 
Timekeeper Report
This work instruction explains how to run the Timekeeper Report to view the employees within the Timekeeper Groups assigned to each Timekeeper.
 
Tour of Duty
This work instruction explains how to create, view, adjust, and approve an employee's new Tour of Duty.
 
Transfer Time from OTL to BEE
(Retrieval Transaction Code Naming Convention) This work instruction explains how to transfer time from OTL to BEE.
 
Update Header Display Preferences
This work instruction explains how to update the DAI header based on the user's personal preference.
 
Using View Folders in Assignments Folder
This work instruction explains how to customize a view list for a list of employees and their corresponding assignment information.
 
Vacation Rules
This work instruction explains how to create a vacation rule.
 
View and Export Employee By Element
This work instruction explains how to view employee data in lieu of a report, as well as the capability to export and sort/filter data in a spreadsheet format.
 
View Employee Record History
This work instruction explains how to access and view an employee's record within DAI.