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General Information

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.

Due to COVID-19, schools are currently minimizing volunteers/visitors in the classroom.

A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.

Enrollment

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

  1. Proof of age;
  2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
  3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
  4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  1. Absent up to 25% of the school day = absent one-quarter of the school day
  2. Absent between 26%–50% of the school day = absent one-half of the school day
  3. Absent 51%–75% of the school day = absent three-quarters of the school day
  4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

  1. Personal illness;
  2. Medical, dental, or mental health appointment;
  3. Serious illness in the student’s immediate family;
  4. A death in the student’s immediate family or of a relative;
  5. Religious holiday;
  6. Emergency conditions such as fire, flood, or storm;
  7. Unique family circumstances warranting absence and coordinated with school administration;
  8. College visits that cannot be scheduled on non-school days; and
  9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/StudentServices/Attendance)

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

Report Card and Testing Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit Gradespeed (dodea.gradespeed.net) for instructions.

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description

A

90 – 100

Excellent: Outstanding level of performance

B

80 – 89

Good: High level of performance

C

70 – 79

Average: Acceptable level of performance

D

60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)

4.0

5.0

3.0

4.0

2.0

3.0

1.0

2.0

0

0

For grades K–3, achievement codes rather than letter grades will be used.

Code Description

CD

Consistently Displayed: Student exhibits the skills/behaviors independently with minimal teacher support.

P

Developing/Progressing: Student exhibits the skills/behaviors with teacher guidance and support.

N

Not Yet Evident: Student exhibits the skills/behaviors in isolated or rare instances, or with a great deal of support.  The performance is inconsistent and below the normal range of expectancy for a student at this grade level.

X

Not addressed: The knowledge, skills, and practices embodied in the grade-level standards were neither taught nor evaluated this marking period.

Homework is one means of developing the necessary skills of independent study and learning for present and future use. Homework promotes organizational skills and a sense of responsibility. It is also an opportunity for parents to become actively involved in their child's learning and for each child to reach his/her full potential. Through homework, students are given the opportunity to complete additional practice and application to strengthen skills; to expand and/or enrich regular class work; to complete work started in class; to make up work due to absence.

Teachers may assign homework as determined necessary to enhance student learning that is taking place in the classroom. Each child works at his/her own pace, so the amount of time needed to complete specific assignments may vary. The types of homework may vary to enable the student to have experience/practice in reading, writing, computational skills, and other subject areas during a given week. Frequency and length of assignments will be grade appropriate. At a very minimum, a child should read or be read to 15-20 minutes nightly

Students are responsible for ensuring that they:

  • Understand the homework assignment.
  • Take home all books and materials needed to do the assignment.
  • Complete the homework in the assigned format and turn it in when it is due.
  • Participate actively and cooperatively in the evaluation of their homework when appropriate.

Parents are encouraged to provide an environment which fosters the development of life-long learning skills.

This includes:

  • A quiet place to work.
  • Necessary materials.
  • A regular study time.
  • Review the student planner.
  • Encouragement and praise.

School Health Services

Your Community School Meals Program

The DoDEA School Meals Program is dedicated to building student health and academic achievement in our communities. Daily access to nutritious foods is the foundation for students to reach their full potential.

  • Our program provides parents convenience and reduces stress by providing budget friendly meals that are nutritious, too!
  • School meals served during SY21-22 are free to all students in accordance with USDA guidance.
  • Our program is a participant of the USDA National School Lunch Program and School Breakfast Program ensuring the high standards of nutrition of served to your student.

Visit your school's School Meals Program page for more information and the latest school menus.

Student Rights and Responsibilities

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior;
  2. Refrain from conduct or behavior that is disruptive;
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
  7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
  8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
  9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

Student Conduct and Discipline

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.

Technology

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.

Student Transportation

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

School Procedures

Many teachers have a classroom parent who will assist the teacher in a variety of ways including finding volunteers to help in the classroom, planning classroom parties, study trips, and other activities when we are in HPCON A. If you are interested in being a homeroom parent, please inform your child’s teacher.

School bus transportation may be delayed or cancelled due to road and/or weather conditions during the typhoon, monsoon, and/or winter months. The base commander makes the decision regarding school delays and closures.  Information regarding closures is then broadcast immediately on AFN TV and radio; information will also be posted on the school webpage, 51st Fighter Wing Facebook and AFN Humphreys Facebook page. Please remember to have family plans in place should inclement weather delays or closures take place. Should the school day have started when an inclement weather closure is implemented emergency contact information and school closure procedures will 
take place (please make sure your information is up to date). Please call 784-7623 or 031-0505-784- 7623 to get up-to-date road conditions. Students will go to the cafeteria before school starts when the weather is extremely cold.
 

Students are not to leave OES grounds during the school day without permission. They must be signed out, from the front office, by a parent.
100% ID CHECK AT ALL TIMES!
Parents/ Legal Guardian/ Emergency Contacts must present a valid form of identification in order to sign-out their child.

Students who are leaving school at any time after arriving must be picked up and signed out at the OES Front Office by a parent/guardian. Parents are NOT to go to the classroom to retrieve the student. Someone from the office will go to the classroom or will call the classroom teacher.
Parents are NOT allowed to send friends to pick up their children unless they have provided written, verifiable authorization and previously communicated with the classroom teacher. They are required to provide a valid form of identification. Parents must provide a reliable contact number on the written statement.
Students must also be signed back in by their parent/guardian upon returning to school; students may NOT be dropped off outside of the school.
 

The Installation/School Liaison (SLO) functions mainly as the liaison between DoDEA and the military via the OES Principal. The SLO can be reached via telephone at 784-5104.

Eligibility Rules for Interscholastic Athletic Competitions

School administrators, athletic directors, and coaches shall ensure that the eligibility rules are observed in all DoDDS interscholastic athletic competitions in accordance with in DoDEA Manual 2740.1 and the Far East Programs Procedural Guide (FEPPG) - 15 Oct 2021

Student Travel Eligibility

DoDEA Manual 2740.1 and the Pacific Area Interscholastic Athletics Program Manual provide a uniform interscholastic athletic program and guidance on student travel eligibility. This policy extends to both academic and athletic events.

Athletic Contests: Students must participate in ten days of practice prior to competing in any athletic contest. Athletes participating in consecutive athletic seasons are exempt from the 10-practice rule as long as 10 days have not passed between active participation in the preceding sports season. Students transferring from another school may begin participating in contests immediately if the 10-day practice requirement has been met.

Far East Tournaments: Students may participate in the Far East Tournament if they have been a member of the team/activity for at least one-half of the season. Before departure for any Far East event another parent/player meeting will occur to review the Code-of- Conduct and to discuss expectations while attending the event. Players whose parents do not attend this meeting will not travel to the Far East event and/or participate in any games at the event.

Attendance Prior to Events: Students who do not attend school will not be permitted to participate in or attend any school- sponsored event that same school day, which includes a practice or game. Principals are authorized to make exceptions to this policy. (DoDEA Administrators’ Manual – 1005.1).

Osan Elementary School is a federal activity, funded by the Department of Defense, and accredited by Cognia.  Cognia provides accreditation under the seals of the North Central Association Commission on Accreditation and School Improvement (NCA CSI) and the Southern Association of Colleges and Schools Council on Accreditation and School Improvement (SACS CASI).

As required by directives of the Cognia, all staff members are qualified with experiences and training for the positions they hold. Teachers must be certified in the grade level or specialty that they are teaching. Minimum qualifications include a Bachelor’s Degree, eighteen semester hours of education courses, subject area courses taught and actual teaching experience. Many teachers hold Master’s Degrees.

The teaching staff at Osan Elementary School is cosmopolitan, having been carefully selected from many qualified applicants drawn from all sections of the United States, with some who have taught in other DoDEA regions. In addition, local hire teachers add to the varied diversity of the staff. Their backgrounds and training provide a variety of enriching experiences that benefit our students. You will find the faculty willing and able to provide a high quality, challenging education. A collaborative and cohesive teaching staff has consistently made OES a desirable place to work and a great school with the Osan community.

Every accident in the school building, and on school grounds, must be reported immediately to the school nurse. The nurse will inform the principal. Illnesses must be reported to the school nurse. If it is necessary for the student to go home or be referred to a medical facility, the nurse will contact one of the parents/guardians, or the person listed as the emergency contact. In the event of a serious illness or injury requiring immediate medical attention, the parents/guardians will be notified, and an ambulance will be called.
 

Parents will be contacted by the school administrator or school nurse for any of the following reasons:

  • Any illness or injury that causes concern
  • Eye, ear, or teeth injuries
  • Head injury
  • Second- or third-degree burns
  • Severe pain
  • Sprains or possible fractures
  • Temperature higher than 99.5
  • Vomiting
  • Wounds that may require stitches

Parents are encouraged to make appointments with teachers, the counselor, and administration (in that order) for discussion of academic and/or behavior problems as they arise. Appointments may be made by contacting the main office (784-6912) and arranging for the teacher to return your call. An e- mail or handwritten note can also be sent to the teacher requesting a conference. Appointments with the principal may be made via the school secretary.
 

It is the policy of the Department of Defense (DoD) that, while overseas, minor DoD dependent students may be enrolled in DoD dependent school subject to applicable regulations. Students who reach their 5th birthday on or before 1 September may be enrolled in Kindergarten; students who are 6 years old on or before 1 September may be enrolled in first grade. 
 

Parents are encouraged to ensure that their children attend classes daily unless the absence is absolutely necessary. Upon returning to school, a note stating the reason for the absence must be given to the teacher. Students should not arrive on the school grounds more than 15 minutes before the start of the school day.
 

If a student will be absent from school the sponsor and/or legal guardian must email the school registrar at oaes.registrar@dodea.edu or provide a handwritten note. The note is to include the student’s name, date of absence, sponsor’s name, and telephone number (home or office), reason for the absence, and the sponsor’s signature. This is for up to 2 days of being absent. If a note or e-mail is not received in a reasonable amount of time (2 days at most), the absence will be recorded as unexcused and the students will not be given credit for make-up work. A telephone call is not sufficient. After three (3) consecutive days of absences, your child will need a doctor’s note for the absences to be marked excused.
 

The sponsor will provide documentation for any pre-arranged absence. The “Request for Pre- Arranged Absence” form must be completed and signed by the student’s teachers and sponsor. It is the sponsor’s responsibility to get assignments prior to departure and ensure that the completed work is turned in upon the student’s return to class.
*See Appendix A for the “Request for Pre-Arranged Absence” form.
 

For an excused absence, the student is responsible for completing make-up work. Refer to individual class expectations for specific procedures.
 

For all "Unexcused" absences it is the responsibility of both parent and student to contact the teacher and ensure that all missed work is made up within 5 school days for credit/grade to be given.
Unexcused absences can include:
•   Babysitting
•   Oversleeping
•   Missing the bus
•   Loss of school bus privileges
•   Loss of base privileges
•   Non-school sponsored activities
•   Modeling appointments
•   Family vacation
 

All students are expected to be in class and prepared to work when the bell rings. Students arriving after 0805 must report to the OES front office to get a tardy notice in order to enter the classroom.
•   Students who are eight years of age and older can walk to school unattended if living on base. However, if a student is tardy to school a parent/legal guardian must accompany the student to the OES front office and sign the student in to school.
 

The expectation for all students at OES is to behave in an age appropriate and respectful manner. Students at OES are in a “Community of Learners,” and their behavior should reflect that. Behaviors that are disruptive and disrespectful will not be tolerated. DoDEA has a “Zero Tolerance for Weapons” policy; please see chart of consequences for violation of this policy at the end of the handbook. This includes bullying or mistreatment of others. DoDEA has a written policy concerning bullying and consequences for such actions. The responsibility for each student is to be prepared for class with completed assignments and materials needed in order to be successful in school all year long. During class, they will be attentive and will be an active participant in their learning. Completion of homework and assignments is critical to academic success and college and career readiness.
 

Many students share the playground. All have the responsibility to display good manners. The following rules must be observed for all to have a safe and happy time:

1.   Share all playground equipment
2.   Keep hands, feet, and objects to oneself
3.   Use all playground equipment properly and as intended
4.   Students do not leave the playground without a teacher or playground monitor
5.   Treat each other with respect
a.   Teasing, name-calling, and bullying are not tolerated
6.   Physical acts against another student are not acceptable
 

Skateboards, scooters, rollerblades, and skate shoes (heelies) are not permitted at school. Students are able to ride bicycles to school. This policy is for the safety of all students in the school.
 

School Bus Behavior (DoDEA Regulation 2051.1,”Disciplinary Rules & Procedures,” 04/04/2012, as amended)


The time students spend going to and from school is an extension of their school day.  School buses are an extension of the school campus.  Riding school buses is a privilege that may be suspended or revoked if a student does not behave in a safe and proper manner in accordance with DoDEA behavior expectations in accordance with Enclosure 8 in the DoDEA Regulation 2051.1,”Disciplinary Rules and Procedures,” April 4, 2012, as amended.

The Student Transportation Office (STO) is responsible for all school bus transportation matters. The STO is also responsible for handling bus discipline problems and bus riding suspensions.
Parents/guardians are responsible for the conduct of their children on the buses and at the bus stops.

A Security Attendant (SA) rides each bus, daily. Parents/guardians must accompany students in 2nd grade and below to and from bus stops in the mornings and afternoons. OES students not met by parents/guardians will be returned to the OES Front Office. Parents will be notified to pick-up their children at the school.

The Osan STO is located in Osan Middle High School, Rm. 101. They can be reached from 0730- 1630 (7:30 am – 4:30 pm) daily, except on American holidays. The STO phone number is 784-7250.
Questions about buses, routes, time, schedule and so forth should be referred to the STO office. Comments about student’s behavior on the buses should be referred to Ms. An at 784-7250.  You may also contact Mr. Raystall Walker at 784-7250 or by e-mail: raystall.walker@pac.dodea.edu for other transportation issues. 

The following rules must be observed:
•   Students should be at stops five minutes before scheduled departure
•   Students will obey and be respectful to Security Attendant and Bus Driver
•   Students will be respectful of themselves and others
•   Students will remain seated while bus is in motion
•   Students will sit in assigned seats if directed by STO or Security Attendant
•   Keep noise to a minimum so the Bus Driver can concentrate on the road and traffic conditions
•   No eating or drinking on bus, to include candy and chewing gum
•   No electronic devices allowed unless used with headphones
•   No pushing, tripping, or shoving
•   Students will not use inappropriate language or gestures
•   Students will not extend any part of their bodies outside bus windows
•   Students will wear seatbelts and keep them secure until bus is fully stopped
•   Do not tamper with bus controls
•   No fighting, spitting, obstruction of aisles, steps or seats
 

Students requiring bus transportation must register with STO. A copy of the Form 600 “Student Registration” (obtained from the OES Front Office), is required in order to register. Student photos will be taken during registration for a bus pass.
 

Bus passes are required for all students who are bus riders. This is a requirement by the DoDEA Pacific Security/Safety office.
•   Students registered with the STO will be issued picture ID passes
•   Students must wear or carry their bus pass each day
o   If pass is lost or stolen, it must be replaced at the STO
•   Bus passes must be turned in when out-processing the school

Safety Tips for Walking Students
•   Students seven years and younger must be accompanied by an ID card holder, and/or an older child (ten years of age or older)
•   Children who are ID card holders can only accompany two children under seven at one time
•   Students eight years of age and older may walk unaccompanied to school
•   Stay clear of curb edge
•   Use sidewalks when available
•   Walk facing traffic if sidewalks are not available
•   Do not play in the street
•   Always cross streets at the corner of intersections or using designated crosswalks
•   Obey pedestrian signals and traffic signals
•   Look both ways before crossing all streets and roads
*See Appendix B for the “Osan AB Youth Supervision Age Matrix Table”
Bus Stop Safety
•   Do not play around or near bus stops
•   Stay away from curb as bus approaches
•   Move away from bus after exiting
•   Wait for bus to depart before crossing street or road
•   Do not run along sides of bus
Note
•   PSCD and Sure Start students are placed in car seats
•   In case of inclement weather stay tuned to AFN TV/Radio or call 315-755-9277
•   51st Fighter Wing Facebook: https://www.facebook.com/51FWOsanAB/
•   AFN Humphreys Facebook: https://www.facebook.com/afnhumphreys/
•   OES Facebook Page - https://www.facebook.com/dodea.osan.american.es//
 

Students are strongly discouraged from bringing cell phones to school. Each classroom has a phone and students may also request use of the office phones with written permission from a teacher or a faculty member. Students who absolutely must bring a cell phone to school will be required to keep the cell phone turned off and in their bag at all times. Students will be responsible for the security of the phone. If the cell phone rings during school hours or is seen out of the bag by a faculty member, it may be confiscated and turned into the school office. Parents will be required to pick up the phone.
 

Parents who have a question, a complaint, or a concern should attempt to resolve it at the most appropriate and immediate level. Typical classroom concerns should be resolved following the procedures below:
1.   The parent discusses the matter with the teacher
2.   The parent and teacher meet with the counselor
3.   If the matter is not resolved, a meeting may be scheduled with the assistant principal or principal as appropriate
Matters which cannot be resolved at the school level are referred to the District Superintendent Office (DSO) of DoDEA schools in Pacific West, Korea. If the matter cannot be resolved at the DSO level, the matter is elevated to the Director, DoDEA Pacific.
The suggested procedures follow the line of authority from teacher to counselor to school administration, and then, if desired, to the DSO. All efforts are made to focus on resolution at the lowest and most immediate level. Parents are encouraged to seek immediate resolution to any problem or concern. Prompt action can frequently prevent complications and more serious problems.
 

Sponsors are required to notify the OES Front Office regarding changes of the following:
  • Official Address
  • Residential Quarters Address
  • Telephone Numbers
    • Duty Number
    • Cell/Home Number
  • Emergency Information
    • Local Emergency Contact other than parent
    • Permanent Stateside Emergency Contact
  • Sponsor’s Rank
  • DEROS/Assignment Changes
    • Must provide a copy of extension/retirement/pcs/assignment change orders
  • E-mail Address

If there are changes as to how your children will go home, you must notify the School Office by 1200. Parents are encouraged not to check out students 30 minutes prior to dismissal.
 

DoD Instruction 1342.12, Provision of Early Intervention & Special Education Services to Eligible DoD Dependents, establishes policies and procedures for providing early intervention and special education services for DoD dependents.
Child Find is DoDEA’s effort to locate persons ages birth through twenty-one years, who are entitled to DoDEA schooling who have handicapping conditions and need individual and appropriate special education. Developmental delays are a part of this testing process. Once they have been identified, the information can be used to meet their special education needs and to determine priorities for services. If you feel your child may qualify for a special education program, or if you know of a student who many qualify but have not yet been identified, please contact the Case Study Committee Chairperson, the PSCD teacher, or the OES Principal at 784-6912.
 

To avoid disruptions in student’s education, to reduce liability to the government, to protect the welfare and safety of all children, and maintain a professional work environment, the children of DoDEA Pacific employees, volunteers, and substitute teachers, who are not registered to attend OES, are not permitted in the school (e.g. classrooms, offices, etc.) during the school day unless for events authorized by the principal. An example would be a school picnic where the principal explicitly welcomes the children of employees, volunteers, and substitute teachers to attend.
Children who are not registered at the school are not permitted on campus during the day because of daycare difficulties. Appropriate arrangements for before and after school childcare must be made to avoid this.

Children who are ill are not permitted to accompany the parent to the school. Only in rare circumstances will administrators allow an employee, volunteer, or substitute’s child to be at the school during the day, and only for a limited period of time, and even then, work, health, and safety guidelines must be followed at all times. The child must be appropriately supervised and cannot create any conflict within the school. Children who are granted permission to be at the school because of an emergency shall follow and abide by established school rules or business office rules for official visitors.
 

Parents may make appointments to visit classes. Please make arrangements with the teacher in advance to find out the best time to visit. Parents are required to sign in at the OES Front Office and obtain a visitor’s badge before proceeding to the classroom or other areas of the building.
 

All DoDEA schools encourage parents to meet with their child's teacher for parent-teacher conferences.  Parent-teacher conferences allow parents the opportunity to ask questions about their child's classes or progress in school.  Parent-teacher conferences are a great way to discuss how parents and teachers can work together to help students perform at their best in school.  If you are going to a meeting that was scheduled by the teacher or school, ask beforehand how much time you will have.  If you will need more time or want to meet with the teacher again, let the teacher know at the end of the meeting.  Please consult your child’s school for details regarding scheduling.

Either parents or teachers can request parent-teacher conferences at any time during the school year. Teachers conduct conferences at the end of the first quarter and during the third quarter. These conferences are designed to inform parents of their child’s progress and/or to address potential concerns. Parents are encouraged to maintain contact with the child’s teacher throughout the school year through e-mail, personal notes, phone calls, and parent conferences.
 

DoDEA encourages all communication take place through official school email accounts.
 

(DoDEA Regulation 2946.1, “School Counseling Services,” September 8, 2003 & DoDEA Manual 2946.2, “Department of Defense Education Activity School Counseling Services,” January 1, 2006)

DoDEA school counselors provide comprehensive counseling programs to all students in grades K-12 in accordance with DoDEA Regulation 2946.1, “School Counseling Services,” September 8, 2003 and DoDEA Manual 2946.2, “Department of Defense Education Activity School Counseling Services,” January 1, 2006. Counseling programs are designed to foster a foundation for life-long learning by removing barriers to students’ academic success. Early identification and intervention of students’ academic and social/emotional needs is essential in removing barriers to learning and promoting academic growth. School counselors provide direct and indirect student services and curricular activities to increase the knowledge, skills, and attitudes required for students to achieve their potential academically, socially, emotionally and physically for life, college and career readiness.
Elementary school counseling programs support student’s self-concept and feelings of competence as successful learners. In elementary grades, school counseling programs deliver the knowledge, attitudes and skills (e.g., decision-making, communication, interpersonal, and life-skills) required for students to progress through school as competent and confident learners. Secondary school counseling programs are designed to meet the rapidly changing needs of students in grades 6-12, while preparing them for high school and beyond. College and career exploration and planning are emphasized at the secondary level. As middle school students learn to manage more independence and responsibilities, school counseling programs are designed to connect learning to practical application in life and work, support personal/ social skills, and foster effective learning / study skills. High school counseling programs are designed to foster student preparation and readiness for successful college and career pathways after high school. All high school students create and manage a four-year plan with their counselor. The four-year plan is designed to teach students how to create and attain their graduation, college and career goals while taking into account their interests, aptitudes and graduation requirements.

Please contact our school counselor, Ms. Xioneda Benton for additional information regarding the school counseling program.

CIRRICULUM STANDARDS

DoDEA has developed rigorous and demanding curriculum standards. Each DoDDS school adheres to these standards. The curriculum standards specify what students should know and be able to do. Standards are important because they set high levels of learning and performance for all students.
The standards also serve as a basis for assessment across the curriculum. They focus on what is important in each curriculum area. These curriculum standards are aligned with national guidelines and with the best school systems throughout the United States. All areas of the curriculum standards are available on the DoDEA website: https://www.dodea.edu.
 

Each student in Kindergarten through Fifth Grade will go to one special subject class each day. Students learn the value of physical fitness and healthy lifestyles in physical education. Art classes provide opportunities for students to increase their understanding of the historical and creative aspects of the arts. Korean culture classes emphasize the old and new Korean customs; students also learn useful Korean language and phrases to enrich their understanding of living in a foreign country. 
 

Education Student Services (ESS) is an integral part of the total education program.  The ESS Department includes DoDEA school nurses, school counselors, school psychologists and school social workers (located only in certain locations).  The ESS staff members at each DoDEA school partner with parents, community, students and other educators to assist in creating an educational environment conductive of academic, personal, social and career growth of all students.  Please visit the Education Student Services Web site for further instruction based on your situation or discuss with an administrator at your student’s school.
 

All high school students, and middle school students in some cases, are provided the opportunity to participate in the Interscholastic Athletic Program without regard to race, religion, color, national origin, sex, disability, or other factors unrelated to that participation.  There are uniform eligibility policies for participants in all athletic programs.  Please refer to your Area Interscholastic Athletics Program Policy for details relating to your school.  For DoDEA-Americas schools, please consult your state of residence athletic policies and the school athletic director for specifics regarding state regulations and requirements.
 

OES has student computers in each classroom. Students may use the computers in the Information Center under the supervision of the classroom teacher or the Information Specialist. The regular curriculum is enhanced by technology infusion across the curriculum. Technology instruction is provided through the classroom teachers and Educational Technologist (ET) with software programs that support the curriculum standards for each grade level. Parent and student must jointly sign the DoDEA Computer and Internet Agreement before the student is permitted to use any computer in the school.
 


•   Never give out personal information
•   Never communicate with someone who makes you feel uncomfortable, even if you know who they are
•   Never meet someone or have them visit you with parental permission
•   Tell a trusted adult right away if you read or see any content on the Internet that makes you feel uncomfortable
•   Remember that people online may not be who they say they are
Make sure that your child does not have access to a computer in the home without adult supervision. Parents should frequently monitor their child’s use of the Internet, especially chat rooms.
 

Each student, together with the student's parent or guardian (if applicable), shall acknowledge and sign Form 700, which contains the “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account.  In accordance with Enclosure 4 in the DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

•   Students shall use DoDEA's information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA.  
•   Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA's IT resources.  
•   Students shall be polite in all electronic communication. 
•   Students shall use courteous and respectful language and/or images in their messages to others. 
•   Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images.  
•   Students who misuse DoDEA IT resources are subject to disciplinary measures.

The signed agreement is to be retained in the administrative office at the student's school for the duration of the student's enrollment.  A copy will be provided to the student and, if applicable, the student's parent or guardian.  
 

An English language learner (ELL) is a student identified as one who is in the process of acquiring English as an additional language.  In accordance with the policy stated in the DoDEA Regulation 2440.1, “English as a Second Language Programs,” March 16, 2007, DoDEA’ s ESOL Program is a language acquisition program designed to teach ELLs social and academic skills as well as the cultural aspects of the ELLs to succeed in an academic environment.  It involves teaching, listening, speaking, reading, writing, study skills, content vocabulary, and cultural orientation at appropriate developmental and proficiency levels with little or no use of the native language.  ESOL instruction is in English and can be provided in a variety of settings and program configurations.  The amount of instruction given will vary according to the student's needs and classification.  ELLs are involved in mainstream classes during the day.

Many students whose first language is not English enroll at OES. These students may not speak, read, write, or understand enough English to be able to fully succeed academically and socially. The ESL program has been developed to help these students in school. Each of these students is administered an English language oral, reading, listening, and written proficiency test. Results of
these tests may result in placement in one of the ESL classes. The ESL teacher notifies parents when a student is in need of these services.
 

It is the policy of DoDEA to identify giftedness among its students and to develop a plan for gifted education. OES provides gifted students with a comprehensive program that assesses their abilities and talents and provides appropriately differentiated learning experiences. Giftedness describes those students with outstanding talent who perform or show the potential for performing at remarkably high levels of accomplishment when compared to others of their age, experience, or environment.
These students exhibit high performance capability in intellectual, creative, and/or artistic areas, possess unusual leadership capacity, and/or excel in specific academic fields. A student’s eligibility for gifted education services is based on documented need for modifications in the student’s instructional program to ensure continuous academic challenges and supportive services.
An Cognia Academic Review Committee (AARC) is established at the school to determine a student’s eligibility for gifted education services. Ability testing may be used as one source of data points for identification. They are not a required component in the identification process. Other assessment data such as rating scales, anecdotal information, observations, performance assessments coupled with information from parents are essential elements as well. The AARC is composed of various educators in the school, the AAPS teacher and the Principal. The AAPS teacher works weekly with these identified students. The teacher also works closely with the staff members to enrich the curriculum for all students. Enrichment classes create opportunities that provide all students with the opportunity to become critical thinkers and problem solvers.
 

According to Enclosure 3 in the DoDEA Administrative Instruction 2051.02, “Student Rights and Responsibilities,” April 17, 2012 students may engage in independent religious discussion to the same degree that they may engage in other types of permissible speech.  The freedom to engage in religious expression in school does not include the right to compel other students to participate in religious discussion.  Students may observe religious practice in school, such as private prayer, saying grace before meals and wearing yarmulkes and head scarves, as long as the practice does not violate student standards or cause substantial disruption.
 

School Literacy Support Specialists (LSS) work with small groups of struggling readers to provide supplemental and/or intensive services. LSS is designed to support students in Kindergarten through Fifth Grade.
 

Weapons will not be tolerated in school. Weapons are items carried, presented, or used in the presence of other persons in a manner to make reasonable persons fear for their safety. They include, but are not limited to guns, look alike (replica) guns, knives, razors, box or carpet cutters, slingshots, nun chucks, any flailing instrument such as a chain or heavy studded or chain belt, objects designed to project a missile, explosive, mace, pepper spray, or any other similar propellant, or any object concealed, displayed, or brandished in a manner that reasonably provokes fear.
Students found with a gun, authentic appearing replicas of a firearm, pellet guns, BB guns, toy guns, etc., in their possession on school grounds will immediately be suspended. If the item is also used to threaten or provoke fear, a School Disciplinary Committee will be formed to determine appropriate recommendations for discipline actions.
The School Disciplinary Committee is formed by the school principal to help determine if the item was a weapon, who used the weapon, and to suggest appropriate discipline action in the form of suspensions, expulsions, etc. The School Disciplinary Committee may also make recommendations for counseling and follow-up. 
 

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general. The two documents listed above outline DoDEA’s discipline practices and philosophy. It consists of teaching and reinforcing positive student attitudes and behaviors.  Students shall treat teachers, administrators, and other school staff with courtesy, fairness and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect.  All students will be disciplined in a fair and appropriate manner.  School administrators shall operate and maintain a safe school environment that is conducive to learning.  Administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.  In accordance with the policy stated in DoDEA Regulation 2047.01, “Student Disciplinary Rules and Procedures,” July 1, 2021, discipline shall be progressively and fairly administered.  Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs.  Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion as a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence; or the possession, use, or sale of drugs).  

OES strives for an atmosphere conducive to maximum learning by all students. The goal of the teachers and the administrators is to provide a safe environment where children are free from fear and can focus on learning. Inappropriate behavior to include violence will not be tolerated. Each staff member maintains a discipline plan for his or her classroom. In general, discipline concerns are handled directly by the classroom teacher. Lunch Recess Detention is one form of disciplinary action that can be utilized to reflect on inappropriate behavior. However, when disruptive behavior is chronic and severe, such situations will be recorded in the student’s discipline record. This record is available for parental review upon request. Severe disruptive behavior may lead to lunch recess detention, suspension, or in extreme cases, expulsion. Corporal punishment is not permitted or condoned in DoDEA schools. Parents will be notified of discipline problems, and their support to correct disruptive behavior is expected.
 

School suspensions normally do not exceed five school days and will be administered by the principal for the student demonstrating inappropriate actions that adversely impact themselves and/or the school environment. Fighting, sexual harassment, bullying, profanity, theft, or refusal to obey an adult working in the school will not be permitted. DoDEA has a strict policy regarding the bullying of any student. Suspension of more than ten school days requires a formal hearing with the parents prior to its implementation. If a student is suspended for a second, or more, times a letter will be sent to the sponsor’s commanding officer and the school liaison. Expulsion from OES for a year is authorized in extreme situations and can be enforced by the District Superintendent and Director, DoDEA Pacific.
Please read and refer to the “Zero Tolerance Weapons Policy” included in this handbook.
 

Parents are to notify the main office at least ten school days prior to student’s withdrawal in order to permit time for records to be completed. Before a student will be cleared and given a report card and transfer papers all books and school property must be returned. Lunch charges must also be cleared through AFFES. A copy of orders reflecting date of departure must be presented.
 

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in the DoDEA Administrative Instruction 2051.02, “Students Rights and Responsibilities,”  Enclosure 2 (3,c,1) and Enclosure 2 (5,l).  Please refer to your school’s Web site for specific dress code policy.
Students are expected to follow standards of good taste. Caps and head coverings are not permitted inside the building. Clothing which displays offensive language, any reference to drugs or alcohol, or is disruptive to the educational process will not be allowed. Closed toe shoes are recommended to prevent accidents and foot injuries. Shoes designed for running/playing and held securely in place are recommended for elementary age children. Slides, dainty sandals, platform/high-heeled shoes are not appropriate footwear. Also, shoes with wheels (e.g. “Heelys”) may not be worn in school. No backless shoes or flip flops are permitted; sandals with back straps are allowed. Students are not permitted to wear “spaghetti” straps of any kind and shirt straps must be at least three of the students’ fingers in width. Students may wear shorts that are no shorter than the tip of the students’ middle finger.
 

Children six years of age and younger must be accompanied by a parent/legal guardian who is an ID card holder when walking to and from OES. A child of ten years, who is an ID card holder, can accompany up to two children who are age seven years and younger. Children aged eight and above may walk to and from OES unattended.
*A child who is tardy must be accompanied to OES by an ID card holding parent/guardian; tardy children must be signed in at the OES Front Office.
*See Appendix B for the “Osan AB Youth Supervision Age Matrix Table”.

Parents and guardians are encouraged to plan family trips to coincide with school vacations. If extenuating circumstances cause parents to remove a student from school for an extended period of time, the classroom teacher is to be notified within five school days prior to departure. Emergencies are given special consideration. The teacher will do their best to prepare materials for the student to work on while on extended emergency leave. The work is to be completed and turned in upon the student’s return to OES.
Although we understand that the military family is presented with unique challenges, please do your best to use the school calendar as guidance for any family vacations or non-medical appointments that you may wish to schedule as a student can only do well in the classroom if they are actually present during school hours.
 

All textbooks, workbooks, and most instructional materials are provided free of charge as long as the pupil takes proper care of issued equipment and materials. Reimbursement to the government will be made by parents/guardians for any loss or damage to textbook or government owned property.

Early dismissal occurs EVERY Tuesday at 1315 for Focused Collaboration.
Early dismissal may also occur because of inclement weather, water main breaks, loss of utilities, or scheduled staff development. Announcements of early dismissal will be made through the media: AFN TV, OES PTO Facebook, newsletters, and AFN radio. The base commander and the DSO determine if the school will be closed. In case of an emergency, the Emergency/Early Dismissal plan filled out upon student registration will be followed. If parents cannot be contacted regarding early dismissal, the student’s emergency contact will be utilized. You can call the school at 784-6912 for information regarding early dismissal.
 

There are times when weather situations could result in school being closed. Please contact us for details regarding notification procedures.

AFN TV, OES PTO Facebook, newsletters, and AFN radio. The base commander and the DSO determine if the school will be closed.

The OES Information Center (IC) is located as you enter the main school doors to the right. The purpose of the Information Center is to support the entire school curriculum. Since the opening of OES, increased funding has allowed the IC to acquire a wide variety of both print and non-print materials. In addition, we have a large computer software collection, selected to support the school curriculum.
Although many library media programs in the United States have experienced serious budget cuts, OES’s IC has been able to continue to expand and add important educational technology. In order to be in tune with the educational trends the IC operates on a flexible schedule which allows the IC to be integrated into the classroom curriculum and ensures use is widespread.
The following materials are available in the Information Center:
•   Books
o   Non-fiction/Fiction/Biography/Reference
•   Audio Visual Materials
•   Magazines
•   Pamphlets
•   Computer software
•   Computers
•   Digital Cameras
•   In-Focus Machines
The IC has a limit on the number of books a student can check out at one time. Check with the Information Specialist about the number of books that would pertain to your child.
•   A student who has overdue books cannot check out additional books until the books are returned
•   Lost/damaged books must be replaced with one of like value and approved by the Information Specialist
•   Students must have a pass to be in the library during instructional time
•   Misconduct in the library may result in suspension of all library privileges
•   Removing materials from the library without proper authorization will result in disciplinary action
•   Students must have a signed contract on file before using the computers and software 
Violations of this contract can result in the removal of the student’s privilege to use
computers in the Information Center.
 

Give your child a feeling of security at home. Make him/her part of your home activities and help him/her accept the responsibility of this task. Help your child develop self-reliance by giving him/her responsibilities suitable to his/her age. Encourage habits of promptness, obedience, and a respect for authority. Teach your child to share experience and possessions. Prepare your child for school by seeing that he/she has sufficient sleep, eats a healthy breakfast, and wears suitable clothing. Help him/her to develop a positive attitude toward school and learning.
Refrain from criticism of other children and teachers in his/her presence or on social media.

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students.  This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any child demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency.  Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4 through 12, using the approved DoDEA Electronic Gradebook (EGB) System.  All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student.  The normal period of evaluation and posting should be no longer than ten (10) calendar days from the day the assignment is collected, with reasonable exceptions for large projects.  At a minimum, one assignment or grade should be recorded per week in the EGB System.

To create an account and access the EGB System please visit the DoDEA Web site for instructions.
 

Student records and transcripts may be requested from several different sources, depending upon the student's last date of attendance or graduation date.  Please visit the student records Web site for further instruction based on your situation or discuss with the counseling department at your student’s school.
 

Study trips are taken by students to further enhance and expand learning. Costs to students are generally limited to entrance fee, food, personal requirement, etc. A parental permission slip is required for each student to participate in each walking or bus study trip. If the class is walking or taking bus transportation to an activity, the teacher will inform you as to where and when they are going and the time they are expected back. Please complete return forms promptly. Students at a school-sponsored study trip have the responsibility for acting in accordance with school rules, installation regulations, and customs of the host country. Students must have a signed permission form by their parent/guardian before taking part in study trip. Adequate supervision is needed for the safety of all students who are attending the study trip. When parent assistance for supervision of study trips is requested, volunteers are welcome. Siblings, relatives, and other family members are not permitted to ride the school bus on study trips.

Base Study Trips

Osan AB officials provide many on base study trips to visit various squadrons/commands on the base. This partnership allows OES students to have exceptional opportunities to view the real mission of the base. This enhances the learning environment and curriculum of the OES students and makes them a variable member of “Team Osan”.

Students are responsible for neither giving nor receiving assistance (written, oral, or otherwise) on tests, examinations, final evaluations or class assignments that are to be graded as the work of an individual.  Any suspicion or evidence of forging, cheating, or plagiarizing the work of others will be investigated.  Any student who is in violation will receive no credit, an appropriate consequence for the assignment, and a letter will be sent home to be signed by the parents and returned to the teacher. A copy of the letter will be filed in the student’s discipline folder for the period of the school year. 
 

Each DoDEA Pacific West School is located within the physical security envelope of the military installation. As such, installation schools are considered low risk. The OES Administration works closely with Security Forces, Anti-Terrorism/Force Protection officials and DoDEA Pacific Safety/Security officers to ensure a safe learning environment for all students and staff members.
The Non-Combatant Evacuation Operations (NEO) process is a vital part of that safe environment. Osan Middle High School is the primary NEO evacuation center at Osan Air Base. OES serves as the alternate center for NEO. In the event that the NEO process is activated the students at OES will remain with their teachers and administrator until a parent or designated guardian picks them up. No student will be sent home, including walkers, without their parent/guardian. The teachers and administrator will remain at OES until every student has been picked up. After picking up your child, proceed directly to the appropriate base processing location.
This information is supplied in the event that Osan Air Base emergency evacuation procedures are implemented during the school day. Listen to AFN radio and TV for details. You will need to listen to the AFN Korea station, not the AFN satellite stations for the most current information.
 

OES is committed to the implementation of an on-going comprehensive staff development program. The purpose of this program is to achieve optimum effectiveness of the classroom learning environment and instructional services for the benefit of all students. Staff development opportunities, which are school-wide, will be held during normal working hours. Most of these sessions are open to the community and parents. Staff development trainings are a full duty day. Parents will be notified
in advance of any changes in the school schedule to accommodate staff development. We invite you to participate in learning about our school improvement process!
 

Teachers’ and specialists’ duty hours are 0730-1450 (7:30 am – 2:50 pm); they are not available to assist in the care of students prior to the beginning, as well as at the end of the school day. Students should not arrive on OES campus prior to 0735 for breakfast and 0745 if not having breakfast, and should leave promptly at 1430 (1315 on Tuesdays). Students are NOT to remain in the building after dismissal, and will exit promptly. The safety and security of the students is a vital part of each student’s educational environment. Students walking home, escorted by their parents, in grades 1-5 will be dismissed to the Hug and Go Zone to meet their escorts. Car riders will be escorted out of the building by the teacher to the Drop- Off Zone. Kindergarten teachers will provide specific directions for dismissal for parents to pick up their children at the Mini Mustang Hug and Go Zone.
For questions or concerns regarding safety regulations refer to:
F207.1 General. Means of egress shall comply with section 1003.2.13 of the International Building Code (2000 edition and 2001 Supplement) or section 1007 of the International Building Code (2003 edition) (incorporated by reference, see "Referenced Standards" in Chapter 1).

Accessible Means of Egress. A continuous and unobstructed way of egress travel from any point in a building or facility that provides an accessible route to an area of refuge, a horizontal exit, or a public way. Section 1002.6.3
 

Schools shall allow equal access to school facilities being used for student sponsored non-curriculum related activities, if a school allows any such group access to its facilities. Please contact the Administrative Officer at 784-4803 for more details.
 

100% ID CHECKS IN PROGESS
All visitors, including parents/guardians, entering the school must sign in at the OES Front Office BEFORE going to a classroom or any other area of the building.
OES is concerned with the security and safety of all students. Visitors must use the main entrance of the school at all times. The visitor’s pass should be returned when exiting the building. Security Forces may be called if a visitor is disruptive to the educational process. Parents/guardians MUST have their official ID card to enter the school, pick up students, and/or visit bus loading areas.
100% ID Check will take place EVERY DAY at OES. You MUST present your official ID card at the OES Front Office to enter the school.

Each year, a variety of extracurricular activities are offered to OES students. These activities vary from year-to-year depending on staff personnel. Parents are responsible for transportation.
 

To be determined during the school year and will be announced via student classrooms, the newsletter and Facebook.
 

This act was signed into law by the President of the United States on 21 August 1975.  School records are open for parental inspection and are defined as “any and all official records, files and data related directly to a student”. These include, but are not necessarily limited to: level of achievement (grades, standardized achievement test scores and the like), interest inventory data, family background, and verified reports of serious or recurrent behavior. Along with the right of parents to inspect, is the provision that they may also inspect all instructional materials used in federally supported programs. The following items of information will be maintained in student records at OES:
•   Registration Form (DSPA Form 2030.2 and SD Form 600)
•   Duplicate Report Card
•   Student Transfer Evaluation (DSP Form 402)
•   Pupil Personnel Service Referral Form
•   Test Information
•   Health & Immunization Records (maintained in Nurse’s office)
•   Reading Records
If you wish to see your child’s academic folder, please make an appointment with the counselor.
 

School Advisory Committees (DoDEA Europe & DoDEA Pacific) and School Boards (DoDEA  
Americas)
This is one way for parents to get involved in their child’s education.  Please consult your child’s school to find the schedule for School Advisory Committee (DoDEA-Europe and DoDEA-Pacific) or School Board meetings (DoDEA-Americas). OES School Advisory Committee (SAC) is comprised of six voting members: three parents and three teachers elected by the parents and teachers. In addition, the principal, teachers’ union representative, and the installation commander (or a designee) serves as liaison members of the committee. The purpose of this committee is to “provide a two-way communication between community and the school”. Minutes of the committee are shared with the community, along with other links that are established to ensure that all groups with an interest in the education program will have an opportunity for input. The SAC is responsible for advising the principal on all matters affecting the operation of the school. Committee concerns will include school policies, instructional programs, staff programs, budget, facilities, maintenance, administrative procedures, pupil personnel services, educational resources, program evaluations, student standards of conduct, and other educationally related items.
 

Progress reports are sent to parents the fifth week of the quarter when teachers notify parents if a student is having particular academic and social problems. The report will contain specific areas that are in need of improvement. The progress report assists parents and students in recognizing what specific areas of improvement are needed. The reports are sent home with the student. Parents may also be informed through e-mail of any concerns.
 

1.   The right to access all recorded information about your child
2.   The right to refuse permission for a formal assessment of your child with the understanding that the local school may request a hearing to present reasoning for assessments and may obtain approval to conduct the assessment
3.   The right to be fully informed of the results of any formal assessment, as well as a description of how the findings of the evaluation are to be used, by whom, and under what circumstances
4.   The right to request that the school provide information about where an independent evaluation may be obtained
5.   The right to question proposed modification of the regular instructional program for your child
6.   The right to request a hearing if dissatisfied with attempts by the school to resolve a difference of opinion regarding the education of your child
7.   The right to a translator in order to accomplish any of the above if English is not the primary language of the parent
Each parent is provided with a copy of the “Procedural Safeguard Notice” at each meeting. No meetings are held regarding the special needs of any child unless the parent has been notified. A parent may call a special meeting at any time during the process. The Case Study Committee Chairperson for the SY 20/21 can be contacted at phone at 784-6912.

*Vehicles may begin to line up 30 minutes before school begins and 30 minutes prior to dismissal.
*Due to safety regulations, parents MUST remain in cars when dropping off or picking up children.
*Kindergarten and Sure Start will enter and exit via the Mini Mustang Door.
Paraprofessionals will be available to help Kindergarten aged children to their respective classrooms.
*Parents MUST have a pass displayed in their front windshield when picking up and dropping off children.
*Car rider pass is available in the front office of OES.
*Due to safety and supervision concerns, parents walking their children to OES will
utilize the “Hug and Go” Zone at the main entrance. Students will then enter the Mustang Learning Zone.
*   Students are not allowed on OES campus until 0735; OES students are to promptly exit campus upon release at the end of the school day.
*Safety and supervision is a top priority at OES, as such students/parents are not to loiter on campus after dismissal due to liability.
*If you wish to walk your child home following dismissal please meet them at the “Hug and Go Zone”.

Parents and/or guardians must supply the school with a copy of any type of court order that may affect the student (e.g., who is allowed to visit the child, who has legal custody, etc.).  These orders will be maintained in the student’s cumulative file.  If any changes take place during the school year with the court order, the school must be notified immediately.  Teachers will be notified of any restrictions that affect students in their classes.
 

Fire drills are essential to the safety of OES students; drills are held weekly during the first month of school and once a month thereafter. In the event of a fire drill, or other emergency evacuation procedures, a loud, continuously ringing bell will be sounded. Students will follow the evacuation route posted in the room they are occupying and will follow the teacher in an expeditious, quiet, and orderly manner. Students are not to return to their rooms during or after an emergency evacuation procedure until given permission by the appropriate authority.
 

Our goal is to maintain the safety of our students at all times. The “Hug and Go Zone” is our kind way of requesting that traffic keeps moving in a timely fashion through the main entrance of OES. Parents who choose to walk their children to the OES campus will use the “Hug and Go Zone” to say goodbye to their children as they enter the Mustang Learning Zone.
 

OES will adhere to the latest version of the DODEA Covid Operational Guidelines with regard to having visitors in the school. Many volunteers have come to OES to read to students. The students look forward to having a Guest Reader come to their classroom to read favorite books. Units have adopted the school to
provide a rotating group of guest readers. Students in upper grades will read to the younger students. Our Guest Reader program offers role models to help students be more motivated in recreational and informational reading.  While we welcome all those interested to be a Guest Reader at OES we must follow COVID Safety guidelines and only allow guests in our school when we are on HPCON A.  Please contact your child’s teacher or the OES Front Office to schedule a time to read to our students. This program is a part of the OES network of Community Partnerships and DoDEA Reads.
 

OES teachers are on duty in the mornings and afternoons to ensure the safety of your children. Even with their supervision to keep our students safe there have been near misses. Not only are children affected, but the teachers who make attempts to slow cars to an acceptable speed and stop traffic to allow for safe crossing, are as well.
The “Drop-Off Zone” extends from the first parking spot on the left side of the OES parking lot to the beginning of the handicap parking.
Students are not allowed on OES campus until 0735. We require that students be dropped off and picked up on the driver/school side of the car. Cars are to be pulled up as far as possible in the “Drop-Off Zone” lane adjacent to the school. Drivers must wait for directions from a staff member to safety enter traffic when dropping off and picking up students. A car is never to be left unattended in the driveway area. If you wish to leave your car and walk your child to the “Hug and Go Zone”, please pull into a designated parking spot.
Parents are required to display their “car rider pass” in their front windshield when dropping off and picking up their children. Please request a car rider pass from the school registrar. Teachers will escort car riders out of the building upon dismissal. Paraprofessionals will be available to assist kindergarten and Sure Start aged children at the Mini-Mustang Hug and Go Zone.
Pedestrians are to utilize the sidewalks, as well as all designated crosswalks, while making their way to the “Hug and Go Zone” when dropping their children off in the morning.
Upon dismissal, students are to promptly exit campus. Loitering is not to occur due to supervision/liability concerns. Walkers will exit from the OES Hug and Go Zone. There will be limited times where the playgrounds can be utilized by families. Parents and students MUST use the sidewalk for entry to the playground gate.

The PTO has sponsored several projects such as school pictures, Spirit Fridays, Yearbooks, Teacher Appreciation activities, and Scholastic Book Fair sales; profits from these activities are used to support school programs in classes and purchases for the Information Center. The teachers are also supported through reimbursements of classroom materials. Monthly/Bi-monthly meetings are held on topics of interest. PTO members are required to sign-in whenever they are operating in the school.
The OES PTO is an invaluable vehicle for the network of partnerships that exist at OES. It is an organization that works in collaboration with the principal and teachers. If you are interested in volunteering with the PTO their contact e-mail is: contactusoespto@gmail.com.
 

At the time of enrollment, documentation of a student’s immunizations is required.  Acceptable forms of official proof of immunization status may include, but are not limited to:

   -Yellow international immunization records,
   -State agency-generated immunization certificates,
   -School-generated immunization certificates, and
   -Physician, clinic, or hospital-generated immunization records.
Parents must present proof of immunizations upon registration in any DoDEA school.  Should the immunization documentation reveal missing immunization data, the necessary immunizations must be obtained.  Proof of immunization compliance must be presented to school officials within 30 days of enrollment for continued enrollment in DoDEA schools.  For a list of required immunizations and necessary forms, please visit http://www.dodea.edu/StudentServices/upload/2011_2942_0_M_F3.pdf
OES students are required to have 100% compliance with DoDEA requirements for immunizations, including seasonal flu shots, Hepatitis B, and Chickenpox vaccinations. The results are recorded within each student’s/teacher’s immunization records. Multiple immunizations are required prior to a child’s enrollment at OES; failure to comply with this requirement will result in an enrollment delay or disenrollment until verification has been obtained from the OES Nurse.
The school nurse, with the assistance of the medical personnel from the 51st Osan AB Medical Treatment Facility and other volunteers, conduct annual screenings for vision, hearing, and dental problems. Vision and hearing screenings are conducted for each new student who arrives after the scheduled screening for all students.
Fifth Grade students all receive additional screenings which include blood pressure checks and scoliosis exams. Fifth Graders participate in a Growth and Development Program every spring which includes special speakers (such as a Pediatrician and Nurse) who cover the following topics: puberty, growth and development. Questions about this program can be addressed by the OES Nurse by calling 784-4809 or 784-6912.
 

The school makes a concentrated effort to communicate with parents. Throughout the school year you will be advised of school events through a parent newsletter that is e-mailed on a weekly basis. Additionally, reminders may be sent home to advise you of important dates and activities by the classroom teachers, OES administrators, and front office staff. These newsletters should be read carefully as they contain important information regarding school events, closures, assemblies, etc. A monthly calendar is included which contains special visitors, school closings, holidays, PTO and SAC meetings, fine arts activities, as well as Korean and American holidays.
 

It is best practice to take medication at home.  If medication needs to be taken three times a day, the student should take it in the morning before leaving home, take it after school arriving at home, and take it before bed time; such schedule provides a more even time spacing.  When medications must be administered during the school day, the medication must be delivered to the school nurse in the original container, properly labeled by the pharmacy or primary care manager/provider, stating the name of the student, the medication, dosage, route, time of administration, and current date of issue.  Contact the school nurse for the required Medication Form H-3-2.  This form must be filled out and signed by the prescribing medical provider and signed by the sponsor/parent/guardian.  The sponsor/parent/guardian needs to bring the signed form and the medication to the school nurse.  If the school nurse is not present, the signed form and medication must be presented to the school principal, acting principal, or health aide for safekeeping.

In some rare situations, students are allowed to keep their medicine with them while in school or at school-related activities.  The student's prescribing primary care manager must provide a written statement that the student has to keep the medication at all times; also, a parent must provide written permission for the medication to stay with the student.  See the school nurse to obtain appropriate paperwork for medications to be administered during school hours or for student to carry medication.

Students eat in the cafeteria. Children can bring a lunch from home, or the Army and Air Force Exchange Service (AAFES) provides a hot meal. Breakfast and lunch is free of charge this school year (SY2021-22). Parents must establish a PIN number through the customer service desk at the Osan Exchange. 

Students will be allowed to use the microwave in the cafetorium for reheating food only.  As a safety measure and to ensure all student have enough time to eat their lunch, there is a one (1) minute limit per student. 

Breakfast will also be served between 0735-0755.
Lunch monitors supervise the students during the lunch periods. AAFES provides the lunch menu a month in advance, as well as on the AAFES website https://www.aafes.com, Stars & Stripes newspaper and the Front Office Clerk will communicate it via e-mail monthly.
 

To ensure our communities are remaining safe throughout the COVID 19 pandemic, Osan Elementary school is committed to following the protocols and guidelines outlined by the CDC, DODEA, and Osan Air Base.  The most current guidance may be found on https://www.dodea.edu/pacific/return-to-school.cfm.
 

We recommend personal property (raincoats, lunchboxes, backpacks, hats, jackets, etc.) be marked with the child’s name, number, local address, or phone number. Do not allow students to bring valuables to school (e.g. iPods, Nintendo DS, toys, computer games, card games, expensive jewelry, cell phones, etc.).

Baskets are provided in the cafeteria area for lost and found items. If valuable items have been found those items are kept in the Main Office. Students should frequently check the lost and found area for any lost items.

Procedures may change based on HPCON Level
While the education of your child is important, there are certain medical illnesses that require for your child to either be sent home or remain home from school.  These are as follows:

•   Fever:  Elevated temperature of 100°F or greater.  The student should be fever free (oral temperature below 99°F), without the use of fever-reducing medicines, for a complete school day (24 hours) before returning to school.
•   Flu Symptoms:  Fever over 100°F or greater with cough and/or sore throat.
Other flu symptoms can include fatigue, body aches, vomiting and/or diarrhea.  A student must remain home for at least 24 hours after there is no longer a fever, without the use of fever-reducing medicines.
•   Coughing:  Severe uncontrolled coughing or wheezing; rapid or difficult breathing; coughing lasting longer than five-seven days.
•   Vomiting:  Two or more episodes of vomiting in the past 24 hours.  A student must remain home until vomiting resolves (no further vomiting for 24 hours).
•   Diarrhea:  Frequent, loOse or watery stools compared to child's normal pattern; not caused by diet or medication.  A student must remain home if a) he/she looks or acts ill; b) he/she has diarrhea with temperature elevation of 100°F or greater; c) he/she has diarrhea and vomiting.
•   Rash WITH Fever:  A body rash without fever or behavior changes usually does not require exclusion from school; seek medical advice.
•   Conjunctivitis:  Pink/reddish color to white part of the eye and thick discharge may be yellow or greenish in color.  A student should remain home until discharge and signs of infection have cleared or completion of 24-hour treatment with ophthalmic solution prescribed by a health care provider.
•   Head lice or scabies:  A student must remain home until treatment has been initiated.  Note:  Strict adherence to product directions is essential for successful eradication of parasites.
•   Impetigo: (Including streptococci, staphylococcus, and methicillin-resistant staphylococcus aureus [“MRSA”] infections).  Blister-like lesions which develop into pustules.  May "weep" and crust.  A student must remain home for 24 hours after medical treatment initiated.
Note:  Lesions must be covered for school attendance.
•   Ringworm:  While a student may attend school with ringworm, lesions must be covered for school attendance.
•   Vaccine Preventable Diseases:  Measles, mumps, rubella, (German measles), chicken pox, pertussis (whooping cough), and influenza.  A student must remain home until determined not infectious by medical care provider.

Please visit the DoDEA Student Health Services Web site for further instruction based on your situation or discuss with an administrator at your student’s school.

The most up-to-date DODEA COVID Guidelines and Protocols can be found on the following page https://www.dodea.edu/returntoschool.cfm
 

Health care in the school setting is the same for overseas non-DoD dependents as it is for DoD-  dependents
 

Homework assignments are given to reinforce skills or concepts regarding previously learned material. Assignment of homework is left to the discretion of the teacher; the quantity and time spent on homework depends on the age and needs of the child. Typical homework assignments may include the following: computation/word problems, skill practice exercises in English, vocabulary development, comprehension, spelling, decoding, and writing.
Assignments will be graded and returned in a timely manner. It is also recommended that a student read 10 to 30 minutes daily, at home. Parents are encouraged to set a time and provide an environment in which to do these assignments. In addition, parents should monitor their child’s work and progress. Questions regarding homework should be addressed with the classroom teacher.
Homework is intended to serve four purposes:
1.   Reinforce classroom instruction
2.   Help prepare for the next lesson
3.   Transfer and extend classroom instruction
4.   Provide opportunities for creative development
Research has shown that student achievement increases when homework is regularly assigned, clearly stated, regularly collected, promptly graded, and promptly returned. Homework will be assigned by OES teachers to promote student achievement and academic success. It is the student’s responsibility to complete all homework assignments.
 

The instructional day meets the standards for North Central-CASI Accreditation. This is the accrediting association for all of DoDDS. The regular school day is 0800-1430. A school bell rings daily at 0755 after which students proceed to their classrooms. Students who arrive after 0805 are considered to be tardy and must be signed in at the OES Front Office.
Focus Collaboration - Early Release every Tuesday   0800-1315
 

Office of DoDEA Policy

The Policy Team of OPLP administers and operates the DoDEA Issuance Program, the Issuance Focal Point Working Group, and facilitates DoD-level issuance coordination for DoDEA.

Policy and Legislation