Osan MHS Mascot

Go Cougars!

School Address and Contact Information


Osan MHS UNIT 2037
APO, AP 96278-0005
Korea
Phone: 315-784-9076
DSN Phone: 315-784-9076
From US: 011-82-0505-784-9098
Wanda.Bradley@dodea.edu
http://www.dodea.edu/OsanMHS

 

DoDEA Mission Statement

Educate, Engage, and Empower each student to succeed in a dynamic world. 

OMHS Purpose Statement

OMHS will provide a setting of high expectations, engaging and motivating each student to become a self-directed learner. 


Osan Middle High School Hours

Tuesdays are Early Release days.

  Regular Hours Tuesday Hours
Office Hours 0800 - 1630 0800 - 1630
School Hours 0830 - 1510 0830 - 1410
Lunch 1125 - 1210 1105 - 1140
     

School Contacts

Name Staff Position Phone Contact Email
Registrar
0505-784-7256
School Webmaster
0505-784-9200
School Counselor
0505-784-7262
School Nurse/Health Aide
0505-784-7244
School Psychologist
0505-784-7417
Attendance
0505-784-9076/9098
6-8, 9-12 Grades Information Specialist
0505-784-9076
 

 

Handbook Contents

School Calendars
Admin Bios
General Information
Enrollment
High School Graduation
Report Card and Testing Information
Special Education
Reporting Abuse Neglect Suicide Risk and Threats
School Counseling Services
School Health Services
Student Rights and Responsibilities
School Security
Student Conduct and Discipline
Technology
Student Transportation
School Policies

School Handbook

Director's Message: Mr. Thomas M. Brady

Thomas M. Brady

Dear Parents, Students, Staff, and Members of Our Community, 

Since the beginning of the COVID-19 pandemic, we have had to be flexible in our approach to instructional delivery, while also remaining steadfast in our commitment to providing every DoDEA student with a first-rate education.  

The health and safety of our students is our top priority. In that regard, this year remains no different.  

We have always believed that instruction in the classroom is the optimal learning environment for most of our military-connected students. Conducting teaching and learning within the familiar environments of our classrooms provides students with stability and continuity. Face-to-face instruction and the routines of school add significantly to success and growth for all students. 

While I am cautiously optimistic that our students will be able to attend school in person throughout the year, we have systems and infrastructure in place to provide remote instruction, on a moment's notice, as local HPCON levels and host nation guidance require. 

As we begin School Year 2021 / 2022, please take a moment to review our COVID-19 Operational Guidelines and Protocols, Version VII.   

These operational guidelines are a key part of DoDEA’s role in total force and the warfighter’s mission readiness. In order to protect the health and safety of our military communities and to maximize in-person learning opportunities for all students, DoDEA will continue to use an integrated package of prevention and control components to avoid transmission of COVID-19 in schools. 

Last year, as a result of our response throughout the pandemic, infection rates among students and staff remained remarkably low. We understand the stress and anxiety that many families feel due to the current circumstances, but I encourage all of us to have confidence that through cooperation, mutual support, and adherence to our operational guidelines, we will continue to learn within a safe and healthy environment, without sacrificing our rigorous educational standards. 

Throughout the COVID-19 pandemic I have been consistently impressed with the dedication, passion, and commitment of our staff, our students, and our families to continuously adapt to each new challenge and overcome every obstacles.  By working together to support one another we have continued to thrive academically and as a community.  

We cannot always predict what challenges the world will place before us on our path, but with dedication and teamwork we can know that we will continue to fulfill our mission to ensure Excellence in Education for Every Student, Every Day, Everywhere. 


Principal's Corner

Osan Middle High School Stakeholders,

I am delighted to be part of the Osan Middle High School community as your principal. My job is to lead, listen, inspire, motivate, model, and move all stakeholders of our school to reach their full potential. Osan Middle High School is known as a premiere Department of Defense School and I am excited to lead the team that will refuse to accept anything less than excellence from our learners.

Together we will educate, engage, and empower our learners and leaders to be successful in our dynamic global environment and world. I am excited to get to know each of our students, staff, and stakeholders in the coming months as we work together to ensure a school climate that is standards based, data driven, and student focused.

I want to ensure we are all working succinctly together to maintain an environment in which students, and their achievement, are our number one priority. As we move forward together I want you to understand I sincerely appreciate your input on all matters. As a team we can accomplish anything.

I look forward to getting to know and working with each of you as we travel together on this journey. I assure you I will listen intently in the coming months so we can move forward together. I hope this plan brings clarity to my priorities and plans as I transition to Osan Middle High School. While I will do my best to stick to this timeline it is only projected and may change. As we work together your input on all matters is appreciated.

I am so proud to call Osan my home and I look forward to working with each of you. 

If I can ever be of assistance please do not hesitate to reach out. 

Once again, I look forward to meeting and working with each of you this school year.

Go Cougars!

Principal
Osan Middle High School

 

About Our School

Welcome to Osan Middle High School

Osan Air Base opened its runways to the Americans in 1952. For almost seven decades the Air Force has been assigned here with the mission to deter the threat of North Korean aggression.

Osan Middle High School

From the early 1960's, High school students from Osan Air Base and Camp Humphreys traveled by bus to the US Army Yongsan, South Post , to attend Seoul American High School. The students were on the buses three to four hours each day at a cost of approximately $60,000.00 annually. With the increase of accompanied tours for the military and DoD civilian personnel came the growth in the population of school age dependents. The increasing highway hazards and congestion, coupled with the overcrowded conditions at Seoul American High School, prompted Command to identify student options. Several options were considered to include creating a dormitory at Yongsan, commuting by train, or providing military helicopter transportation for 83 students. 

On 5 October 1992 , Colonel Michael F. Thuss, Assistant Chief of Staff, Engineering, presented a Point Paper to identify problems, issues, and options to reduce the three-hour commute. Out of this paper came the recommendation that the Air Force coordinate with the ROK Ministry of Education to build an American high school at Osan Air Base.  

On 16 October 1992 , Mr. Ted Lee Moore, Assistant Principal, Osan Elementary Middle School , submitted a request for the construction of Osan American High School.  

On 8 January 1993 , LTC Antonio P. Nofuente, Deputy Director of Civil Engineering, PacificAir Force , authorized the design and construction of Osan American High School that could be opened for school year 95/96. His recommendation stated , "this is a command interest project ... Go full court press' and let's get it done." The notice to proceed with construction was issued 16 December 1993 . The contract amount was 12,689,733 dollars. The site selected meant the relocation of Popeyes, the preschool, and the community football field.  

In August 1995, under the leadership of Mr. James Szoka, Principal, and Dr. Suzanne O'Shea, Assistant Principal, Osan American High School enrolled students grades 7-12 from the Osan Air Base and Camp Humphreys military communities. 

In August 2009, 7th and 8th graders from the high school along with 6th graders from the elementary school joined to start Osan Middle School. 

In August 2017, Osan Middle School and Osan American High School combined to create a 6-12 school with the name, Osan Middle High School. 

 

Pacific West District SY21-22

 

School Calendars

 

DoDEA Pacific : School Year  2021 - 2022 Calendar


Standard DoDEA Pacific School Calendar

Note: Calendar based on 190 day teacher workdays including:

5 Teacher Orientation/Pre-service/CCR Days

4 CCR Days

4 Teacher Work Days

2 District Professional Development Days (+1 for districts going through accreditation)

Reporting date for non-administrative educator personnel

Monday, August 16, 2021 Reporting date for non-administrative educator personnel for CCR training, orientation and classroom preparation (16-20 August)

School Year 2021-2022 (175 Instructional Days and 190 Teacher Work Days)

First Semester (85 Instructional Days)
Monday, August 23, 2021 First Day of School
Monday, September 6, 2021 Labor Day: Federal Holiday
Monday, October 11, 2021 Columbus Day: Federal Holiday
Thursday, October 21, 2021 End of First Quarter (41 Instructional Days)
Friday, October 22, 2021 No School for Students - Teacher Work Day
Thursday, November 11, 2021 Veterans Day: Federal Holiday
Thursday, November 25, 2021 Thanksgiving Day: Federal Holiday
Friday, November 26, 2021 Friday: Recess Day
Monday, December 20, 2021 Begin Winter Recess (20 December – 1 January)
Saturday, December 25, 2021 Christmas: Federal Holiday
2022
Saturday, January 1, 2022 New Year’s Day: Federal Holiday
Monday, January 3, 2022 Instruction Resumes
Thursday, January 13, 2022 End of Second Quarter and First Semester (45 Instructional Days)
Friday, January 14, 2022 No School for Students – Teacher Work Day
Monday, January 17, 2022 Martin Luther King Day: Federal Holiday
Second Semester (90 Instructional Days)
Tuesday, January 18, 2022 Begin Second semester and Third Quarter
Monday, February 21, 2022 Presidents’ Day: Federal Holiday
Thursday, March 24, 2022 End of Third Quarter (47 Instructional Days)
Friday, March 25, 2022 No School for Students – Teacher Work Day
Monday, March 28, 2022 Begin Spring Recess (28 March – 1 April)
Monday, May 30, 2022 Memorial Day: Federal Holiday
Tuesday, June 7, 2022 End of Fourth Quarter and Second Semester (43 Instructional Days)
Wednesday, June 8, 2022 No School for Students – Teacher Work Day
 

 

Admin Bios

Dr. Wanda L. Bradley - Osan MHS Principal

Dr. Wanda L. Bradley

Dr. Wanda Conway Bradley, originally from the beautiful Mississippi Gulf Coast, has been in the education field for twenty- five years, nineteen of which have been in administration. She started her career as a paraprofessional and after earning her second degree, she became a teacher at Gorenflo Elementary in Biloxi, Mississippi. Dr. Bradley’s administrative career began as assistant principal at North Bay Elementary, Biloxi, MS. After serving as an assistant principal for 3 ½ years. She then became principal of Gaston Point Elementary in Gulfport, MS, where she remained until she joined the Department of Defense Education Activity, Kentucky District in 2009. During Dr. Bradley’s tenure at Fort Knox she served as principal of Pierce Elementary and Scott Middle schools. She joined the Korea District’s team in 2013 as principal of Casey Elementary/Middle School, then became the principal of Seoul American Middle School.  Dr. Bradley joined the Osan team at Osan Elementary for SY 18-19.

In 1990 Dr. Bradley graduated from Tougaloo College with a Bachelor’s degree in Economics and Accounting. She went on to earn Bachelor's and Master’s degrees in Elementary Education from  the University of Southern Mississippi. She has also earned a Specialist and a Doctorate in  Psychology and Educational Leadership from the University of Southern Mississippi.

It is Dr. Bradley’s philosophy that in order for students to experience true learning they have to first believe that they are valued and experience a sense of belonging. Treat everyone with respect and always be firm, fair, and consistent. She strives to promote a safe, positive, authentic and engaging learning environment for every child.

Dr. Bradley is active in various community service and professional organizations. She was selected and participated in DoDEA’s Leadership Institute and is a founding fellow of the University of Southern Mississippi’s Center for School Leadership. She is the proud parent of two amazing children, Krista and Myles.

 

School Handbook

Dr. Joel L. Grim - Pacific West Chief of Staff

Dr. Joel L. Grim

Dr. Grim is in his second year as the PAC West Chief of Staff. Prior to accepting this position, he served 20 years as a school principal. Dr. Grim grew up in Ohio and served five years in the United States Air Force before being honorably discharged. During his time in the military, he earned his Community College of the Air Force degree in 1988 and bachelor's degree from Southern Illinois University in 1989. He then received his teaching credential from Chapman University. He also earned a master's degree in educational administration from Azusa Pacific University in 1995 and currently holds an educational specialist degree in educational leadership from the University of Sioux Falls in 2004.

Dr. Grim has taught first, second, and fifth grades before becoming an administrator in 1997. His career has included working as an assistant principal, curriculum director, and principal in South Dakota.  He was awarded the South Dakota “Rookie Principal of the Year.” Dr. Grim joined DoDEA in 2009, serving as a principal at Ft. Bragg and also in Okinawa. He was awarded the North Carolina P.T.A. “Principal of the Year” in 2016.

He has coached softball, baseball, and soccer in a previous community. He has been happily married for 29 years and has three adult children. One of his children is serving in the United States Air Force. Working for DoDEA and providing a quality education for the children of military affiliated families continues to be an honor and privilege for him as an educator.

 

School Handbook

General Information

Interstate Compact on Educational Opportunity for Military Children

The Department of Defense (DoD), in collaboration with the National Center for Interstate Compacts and the Council of State Governments, has developed an interstate compact that addresses the educational transition issues of children of active duty military-connected families.  Currently, all 50 states, DoDEA and the District of Columbia participate in this interstate compact, which provides uniform policy for resolving the educational challenges experienced by military-connected children as they transition between school systems.

We encourage all of our families preparing to transition, to, from or within a DoDEA and/or stateside school system to engage with the School Liaison Officers (SLO) from the sending and receiving locations.  The SLO is the local contact for schools and has valuable information about school calendars, hybrid learning, early enrollment, student services, how to manage quarantine requirements and more. 

“Call your SLO before you go”
In order to prepare records for your students school transition.

 A directory of School Liaison Officers is updated annually and can be found at: https://www.dodea.edu/Partnership/index.cfm

The Compact ensures that mobile children of military families are afforded the same opportunities for educational success as other children.  States participating in the Compact work to coordinate graduation requirements, transfer of records, course placement, unique learning needs, assessments and other administrative policies.

For additional information or transition support, please contact or call the Partnership office at 571-372-6026.

Related DoDEA Policies & Regulations

1325.01: DoD Impact Aid Program for Local Educational Agencies, Change 2
1342.29: Interstate Compact on Educational Opportunity for Military Children

Access to School Facilities

If the principal permits a school to operate a limited open forum by maintaining a practice of allowing any single non-curriculum-related student group access to school facilities, the principal shall ensure that all of such student groups (including activities of religious nature) are permitted equal access to meet on school premises and use school facilities during non-instructional time. Access to groups may be denied if the principal determines that a student or student group has or is likely to substantially interfere with good order or discipline or violate any Federal, state, or local law, or DoD or DoDEA regulation/policy.


Visitors and Volunteers

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.

Due to COVID-19, schools are currently minimizing volunteers/visitors in the classroom.

A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.


School Advisory Committees

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.

Related DoDEA Policies & Regulations

1342.15: Educational Advisory Committees and Councils
1358.01: School Boards, Advisory Committees, and Dependents Education Council

EXTRA-CURRICULAR ACTIVITIES

This policy applies to Osan MHS

Sports and other organized activities help students develop self‐esteem, self‐confidence, cooperation, and leadership skills as well as develop strong character traits to include fairness, trustworthiness, responsibility, and respect.

In order to be eligible to participate in sports and other extra‐curricular activities, students must maintain eligibility in the following three areas:
•    Academics
•    Behavior
•    Practice and participation time

Students must maintain grades according to regulation and show respect for fellow students and faculty members at all times. The ultimate objective for each student representing OMHS will be to display appropriate behavior and good sportsmanship in all events, contests, and practice sessions in accordance with local, DoDEA, and National Federation policies.
An athletic and extra‐curricular code has been established for the members of all athletic teams, organizations, and clubs at OMHS. This code will be explained to every candidate and his/her parent(s) will be required to sign a verification statement. In addition, students and parents must sign the DoDEA Pacific, STUDENT BEHAVIOR EXPECTATIONS memorandum. Anyone having any questions concerning athletics and extra‐curricular at our school should contact the Athletic Director or Principal prior to signing these important documents.

OMHS offers a wide range of curricular and extra‐curricular activities for students. The policies, eligibility criteria, and code of conduct developed for the interscholastic athletic program apply to any regularly occurring school activity. Involved students must meet the same academic eligibility as athletes. The final determination of eligibility for students in all curricular or extra‐curricular trips rests with the Principal.
 


ATHLETICS

This policy applies to Osan MHS

The athletic teams participate with other DoDEA‐Pacific Division II schools and International Korean Schools. Tournaments are scheduled at the end of the regular season of play. See the athletic section for more detailed information.


DRAMA

This policy applies to Osan MHS

Each year the drama department presents several plays performed for the community. Plays vary in content and scope dependent on the students involved.


MUSIC

This policy applies to Osan MHS

When enrolled in band or guitar classes, students may participate in the community band, jazz band, honors music festival, recitals, concerts, band exchanges, and other special events as scheduled.


NATIONAL HONOR SOCIETY

This policy applies to Osan MHS

The National Honor Society, sponsored by the National Association of Secondary School Principals, recognizes and fosters academic achievement while developing other characteristics essential to citizens of a democracy. Through chapter service activities, members maintain and extend the qualities that were the basis of their induction. Students must be second semester sophomores or higher with a cumulative (weighted) GPA of 3.5 or higher and have completed a full semester at OMHS to be considered for membership. However, the semester rule may be waived for students transferring in from other DoDEA schools where the grading system and standards are the same. Exceptional scholarship alone does not guarantee membership. Each potential member is expected to fill out and return an information sheet about him/her. A student who ultimately does not turn in the information form is assumed to have no interest in being selected for NHS membership.

The Faculty Council is a five‐member board appointed annually by the Principal and chaired by the NHS sponsor, (a non‐voting member). The Faculty Council evaluates the student’s current participation in school AND community service (which may include, but is not limited to Scouts; church groups; volunteer services for the aged, poor, or disadvantaged; and work in charity shops, hospitals, special homes, or schools); leadership roles; and work experience. Recognition awards and evaluations by faculty members are also considered to ensure that each student selected meets the standards of the National Charter. In other words, the Council determines whether the student fulfills the requirements of scholarship, leadership, service, and character. The sponsor notifies students of results in person.

Students new to OMHS who have been inducted in their previous schools should contact the sponsor and present a membership card or certificate of membership. Membership in NJHS does not carry over into NHS. These are two separate organizations.
 


STUDENT COUNCIL

This policy applies to Osan MHS

The executive student council is elected in the spring of each year for the following year. They are responsible to assist with the beginning of the year orientation activities. Throughout the year the executive board is responsible for school‐wide activities and directing class events. In the fall, students may run for student council class officer positions. Other students can join student council.


VIDEO PRODUCTIONS

This policy applies to Osan MHS

Through video productions classes, students learn to produce and display video projects for special events.


YEARBOOK

This policy applies to Osan MHS

The yearbook is published annually. Students are encouraged to talk with the yearbook advisor as enrollment in the yearbook class is required.


HONORS BAND, CHOIR, AND JAZZ BAND

This policy applies to Osan MHS

Students compete to be selected to perform in these honors music programs at the DoDEA‐ Pacific level. Sessions end with culminating performances with students from all over the Pacific region


Arrival/Dismissal Procedures

This policy applies to Osan MHS

Students will report to the cafeteria upon transportation arrival.

All students will remain on campus throughout the school day. The school day includes lunch period. Students are allowed to go to the commissary for lunch only, but not the food court, Burger King, Popeye's, or any other facility on or off Osan Air Base during the school day. 

A student will not be allowed to leave campus unless a parent, sponsor, or emergency contact person (listed on DS Form 600-Student Registration) signs the student out at the main office. A parent or sponsor can make prior arrangements for a student to be signed out by a third party by giving advance notice in writing or by telephone to the main office. A parent returning a student to school during the school day must sign the student logbook at the main office to admit the student to school. If a student must attend to a medical, dental, or other legal appointment during school, a parent should provide a signed note stating the time the student will be picked up in the office.


Bell Schedule

This policy applies to Osan MHS

Osan Middle High School Cougar Time

  A/B Days
  Cafeteria Access 8:00
  Hallway Access 8:15
  Warning Bell 8:25
  A1/B1 period 8:30-09:55 (85)
  A2/B2 period 10:00-11:25 (85)
  Lunch 11:25-12:10 (45)
  A3/B3 period 12:15-13:40 (85)
  A4/B4 period 13:45-15:10 (85)

 

  Early Release A/B Days (Tuesdays)
  Cafeteria Access 8:00
  Hallway Access 8:15
  Warning Bell 8:25
  A1/B1 period 8:30-09:45 (75)
  A2/B2 period 9:50-11:00 (70)
  Lunch 11:00-12:40 (40)
  A3/B3 period 11:45-12:55 (70)
  A4/B4 period 13:00-14:10 (70)

 

  Late Start (2-hr Delay) Weather
  Warning Bell 10:30
  A1/B1 period 10:30-11:30 (55)
  A2/B2 period 11:35-12:30 (55)
  Lunch 12:30-13:10 (40)
  A3/B3 period 13:15-14:10 (55)
  A4/B4 period 14:15-15:10 (55)


Please check with OMHS Facebook for days
after inclement weather.

https://www.facebook.com/OsanMHS/
or Osan Air Base
https://www.facebook.com/51stFW/


Lunch Procedures

This policy applies to Osan MHS

Students in grades 9-12 are allowed to go to the commissary for lunch only, but not the food court, Burger King, Popeye's, or any other facility on or off Osan Air Base during the school day. 

Families that wish for students to go home during lunch, on-base housing only, must have a permission slip on file. 

Home Lunch Permission Slip


Enrollment

Registration Process

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

  1. Proof of age;
  2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
  3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
  4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

Related DoDEA Policies & Regulations

1342.13: Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas, Change 3
1342.26: Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS)

Immunization Requirements

health services immunizationStudents who enroll in DoDEA schools are required to meet specific immunization requirements (DoDEA Regulation 2942.01, “School Health Services,” September 2, 2016).  These requirements represent the minimum and do not necessarily reflect the optimal immunization status for a student. Acceptable forms of official proof of immunization status may include, but are not limited to:

  1. Yellow international immunization records;
  2. State agency-generated immunization certificates;
  3. School-generated immunization certificates; and
  4. Physician, clinic or hospital-generated immunization records.

It is the responsibility of the sponsor/parent/guardian to provide their child’s most current immunization record at the time of enrollment and when immunizations are updated.  Parents of incoming students are allowed up to 30 days from the date of enrollment to obtain documentation of any missing required immunization(s).  If the missing required immunization is a series, then the first dose of the series must be administered, and documentation must be provided to the school within the required 30 days. Students who have immunization(s) due during the school year will have 10 calendar days from the due date to receive their vaccine(s) and to submit documentation to the school. The due date of a vaccine is on the date the student reaches the minimum recommended age for vaccine administration.

STUDENTS IN NON-COMPLIANCE AFTER 10 DAYS MAY BE DISENROLLED UNTIL PROOF OF COMPLIANCE OR APPROVED EXEMPTION IS PROVIDED.

Related DoDEA Policies & Regulations

2942.01: School Health Services

Immunization Exemptions

A waiver for immunization exemption may be granted for medical or religious reasons. Philosophical exemptions are not permitted. The applicable DoD Command must provide guidance on the waiver process.

A statement from the child’s health care provider is required if an immunization cannot be administered because of a chronic medical condition wherein the vaccine is permanently contraindicated or because of natural immunity. The statement must document the reason why the child is exempt. This request for immunization exemption from specific vaccines due to vaccine contraindications or natural immunity must be completed and submitted to the school at the beginning of the child’s enrollment or when a vaccine is due. Request for exemption only needs to be completed one time for the duration of the child’s enrollment at the school.

If an immunization is not administered because of a parent’s religious beliefs, the parent must submit an exemption request in writing, stating that he or she objects to the vaccination based upon religious beliefs. The immunization waiver request must be completed and submitted to the school at the beginning of every school year. For students arriving after the school year has started, this request/written statement must be submitted at the initial enrollment and at the beginning of every school year.

During a documented outbreak of a vaccine-preventable disease (as determined by local DoD medical authorities), a student who is attending a DoDEA school program under an immunization waiver for that vaccine will be excluded from attending. This is for his or her protection and the safety of the other children and staff. The exclusion will remain in place until such time that the DoD Command determines that the outbreak is over and that it is safe for the student to return to school.

DoDEA Immunization Requirements

DoDEA Health Forms (dodea.edu/StudentServices/Health/healthForms.cfm)


Grade-level Placement

Kindergarten and grade 1 placements are determined by minimum age requirements, in accordance with Enclosure 2 of DoDEA Regulation 2000.03, “Student Grade Level Placement,” March 2, 2010. A student who will reach his or her fifth birthday on or before September 1 of the school year is eligible to be enrolled in kindergarten in DoDEA. In addition, a student who will reach his or her sixth birthday on or before September 1 of the school year is eligible to enroll in grade 1 in DoDEA. Placement in grades 2–8 is predicated upon completion of the preceding year. Students entering a DoDEA school (kindergarten through grade 8) from a non-American or host nation school will be placed in the grade level corresponding to their ages, assuming yearly progression from grades 1–8.

Grade-level status (grades 9, 10, 11, and 12) will be determined by the number of course credit units earned by the student, in accordance with Section 2 of DoDEA Regulation 2000.3, “Student Grade Level Placement,” March 2, 2010. Students entering grade 9 must have successfully completed grade 8 and/or been previously enrolled in grade 9 and earned less than 6 credits. Students entering grade 10 must have successfully completed grade 9 and earned a minimum of 6 course credits. Students entering grade 11 must have successfully completed grade 10 and earned a minimum of 12 course credits. Students entering grade 12 must have successfully completed grade 11 and earned a minimum of 19 course credits.

In accordance with DoDI 1342.29, “Interstate Compact on Educational Opportunity for Military Children,” January 31, 2019, for students transitioning from a sending school system to a DoDEA school, at the time of transition and regardless of the age of the student, the DoDEA school shall enroll the transitioning student in the same grade level as the student’s grade level (i.e. in kindergarten through grade 12) in the sending state’s local educational agency. For kindergarten, the student must have been enrolled in and attended kindergarten class in order to assure continued attendance in kindergarten in a DoDEA school. Students who have satisfactorily completed the prerequisite grade level in the sending school system will be eligible for enrollment in the next higher grade level in the DoDEA school, regardless of the student’s age.

All DoDEA students, including students with disabilities, English language learners (ELLs), and students with accommodation plans, should be afforded the opportunity to participate in the standard DoDEA secondary curriculum, as appropriate, based upon their individual circumstances.

Related DoDEA Policies & Regulations

1342.29: Interstate Compact on Educational Opportunity for Military Children
2000.03: Student Grade Level Placement

Transcripts/Records Policy/Access to Student Records

Student records and transcripts may be requested from several different sources, depending upon the student’s last date of attendance or graduation date. Parents/sponsors of current and prospective elementary/middle/high school students should contact the school’s registrar directly for assistance. For further information, please visit the DoDEA Student Records Center (dodea.edu/StudentServices/transcripts.cfm). You may also consult with the counseling department at your child’s school for issues regarding student records.


English for Speakers of Other Languages (ESOL)/Language Services

This policy is currently under review

An English language learner (ELL) is a student whose first language is not English and is in the process of acquiring English as an additional language. In accordance with DoDEA Regulation 2440.1, DoDEA’s English Speakers of Other Languages (ESOL) Program is designed to teach ELLs to acquire English language and literacy proficiency through content. The ESOL Program builds students’ social, cultural, and academic skills so that identified ELLs succeed in an English language academic environment that provides equitable access to college- and career-ready opportunities as their English-speaking peers.

The ESOL Program involves teaching listening, speaking, reading, writing, and study skills at the appropriate developmental and English language proficiency levels. This is accomplished by teaching language through a standards-based, high-quality academic content that pursues the student’s orientation within the United States culture. The ESOL Program’s instruction can be delivered in a variety of settings and program configurations. The scope and amount of ESOL instruction provided is determined by the student’s age, grade level, academic needs, and an English language proficiency evaluation. DoDEA’s ELLs may receive instruction both through the ESOL Program and within the main classroom setting.

Related DoDEA Policies & Regulations

2440.1: English as a Second Language Programs

Attendance Policy

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  1. Absent up to 25% of the school day = absent one-quarter of the school day
  2. Absent between 26%–50% of the school day = absent one-half of the school day
  3. Absent 51%–75% of the school day = absent three-quarters of the school day
  4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

  1. Personal illness;
  2. Medical, dental, or mental health appointment;
  3. Serious illness in the student’s immediate family;
  4. A death in the student’s immediate family or of a relative;
  5. Religious holiday;
  6. Emergency conditions such as fire, flood, or storm;
  7. Unique family circumstances warranting absence and coordinated with school administration;
  8. College visits that cannot be scheduled on non-school days; and
  9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/attendance)

Related DoDEA Policies & Regulations

2095.01: School Attendance, Change 1

Accelerated Withdrawal

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

Related DoDEA Policies & Regulations

1367.01: High School Graduation Requirements and Policy

Home-school Students

DoDEA recognizes that home schooling is a sponsor’s right and may be a legitimate alternative form of education for the sponsor’s dependent(s). Home-school students who are eligible to enroll in a DoDEA-Europe, DoDEA-Pacific and DoDEA-Americas school are eligible to utilize DoDEA auxiliary services without being required to either enroll in or register for a minimum number of courses offered by the school. Eligible DoD home-school students using or receiving auxiliary services must meet the same eligibility and standards of conduct requirements applicable to students enrolled in the DoDEA school who use or receive the same auxiliary services. Any student, including eligible DoD dependent home-school students, who has not met the graduation requirements to earn a DoDEA diploma may not receive DoDEA commencement regalia, the DoDEA diploma, nor participate (walk) in a DoDEA commencement ceremony.

Related DoDEA Policies & Regulations

1375.01: Home-School Students, Change 1

Pre-Arranged Absence

This policy applies to Osan MHS

Permission is required for all pre-planned absences of 3 or more days. The school requires 2 weeks notice for pre-arranged absence plans and must be approved my the school administration whether excused or unexcused prior to collection of missed work. 

Downloading or picking up this form does not automatically result in an excused absence.

Students will NOT be excused the last two weeks of the first or second semesters.

Students are responsible for gathering missed schoolwork from their teachers due to absence.

Pre-Arranged Absence Form


High School Graduation

Graduation Requirements

Modified on August 10, 2021

A DoDEA standard diploma is awarded upon completion of the following requirements at the end of the second semester of the graduating year.

  1. A minimum 2.0 GPA.
  2. Completion of 26.0 units of credit.
  3. Completion of specific course requirements published annually in the graduation requirements DTM corresponding with their 9th grade entrance year.

A DoDEA honors diploma is awarded upon completion of the following additional requirements at the end of the second semester of the graduating year:

  1. Completion of all requirements for a standard diploma and additional course requirements published annually in the graduation requirements DTM.
  2. Have a minimum cumulative GPA of 3.8 at the end of the eighth semester or at the end of the semester in which they graduate early in accordance with Section 3.1.c.
  3. Earn a passing grade in a minimum of four (4) AP courses and/or IB Diploma Program in advanced level courses. To meet this requirement through the IB Diploma Program, it is required that students successfully complete the full two (2) years of IB Diploma Program course work.

Related DoDEA Policies & Regulations

1367.01: High School Graduation Requirements and Policy

High School Graduation Course Requirements

Modified on August 10, 2021

Students entering 9th grade during SY 2018-19

Class of 2022
Minimum Requirements
Content Area Course Requirements Standard Diploma Honors Diploma
English Language Arts
  • 1.0 credit (ELA 9)
  • 1.0 credit (ELA 10)
  • 1.0 credit (ELA 11)
  • 1.0 credit (ELA 12)
*High school ELLs in ESOL for ELA courses (Levels I-V) may receive up to 2 ELA credits towards graduation requirements.
4.0 credits 4.0 credits
Social Studies
  • 1.0 credit (World History 9 or 10; Honors Integrated
World History 9 or 10; or AP World History-Modern)
  • 1.0 credit (U. S. History)
  • 0.5 credit (U. S. Government)
  • 0.5 credit (Social Studies elective)
3.0 credits 3.0 credits
Mathematics
  • 1.0 credit (Algebra)
  • 1.0 (Geometry)
  • 1.0 credit (Math course code 400 or above)
  • 1.0 credit (Algebra II)
4.0 credits 4.0 credits
Science
  • 1.0 credit (Biology)
  • 1.0 credit (Chemistry or Physics)
  • 1.0 credit (Science elective)
Note: Physics Applications and Chemistry Applications in the Community meet requirements.
3.0 credits 3.0 credits
World Language
  • 2.0 credits (World Language course)
Note: Sequential courses in the same language.
2.0 credits 2.0 credits
Career Technical Education (CTE)
  • 1.5 credits (CTE course offering)
  • 0.5 credit (Computer Technology CTE course)
2.0 credits 2.0 credits
Physical Education
  • 0.5 credit (Lifetime Sports)
  • 0.5 credit (Personal Fitness)
  • 0.5 credit (Activity & Nutrition or equivalent PE)
Note: Two years of JROTC taken in a DoDEA school fulfills the 0.5 credit requirement for Lifetime Sports.
1.5 credits 1.5 credits
Fine Arts
  • 1.0 credit (course in visual arts, music, theater, and/or humanities)
1.0 credit 1.0 credit
Health Education
  • 0.5 credit (Health Education course offering)
0.5 credit 0.5 credit
Honors Diploma
  • 0.5 credit in Economic Literacy in CTE, Social Studies, Science & Mathematics
0.5 credit
Economic Literacy: Courses that meet this requirement The following courses meet this requirement: Economics, AP Human Geography, Financial Literacy, Environmental Science, AP Macro or AP Micro Economics, AP Environmental Science, Business Personal Finance, Management & International Business, and Marketing and Entrepreneurship.
Summary
Minimum Total Credits 26.0 credits 26.0 credits
Required Courses 21.0 credits 21.5 credits
Elective Courses 5.0 credits 4.5 credits
AP and/or IB Courses 4 courses
Minimum GPA 2.0 GPA 3.8 GPA
*AP and/or IB courses may be used to meet DoDEA requirements.

 

Students entering 9th grade during SY 2019-20

Class of 2023
Minimum Requirements
Content Area Course Requirements Standard Diploma Honors Diploma
English Language Arts
  • 1.0 credit (ELA 9)
  • 1.0 credit (ELA 10)
  • 1.0 credit (ELA 11)
  • 1.0 credit (ELA 12)
*High school ELLs in ESOL for ELA courses (Levels I-V) may receive up to 2 ELA credits towards graduation requirements.
4.0 credits 4.0 credits
Social Studies
  • 1.0 credit (World History 9 or 10; Honors Integrated
World History 9 or 10; or AP World History-Modern)
  • 1.0 credit (U. S. History)
  • 0.5 credit (U. S. Government)
  • 0.5 credit (Social Studies elective)
3.0 credits 3.0 credits
Mathematics
  • 1.0 credit (Algebra)
  • 1.0 (Geometry)
  • 1.0 credit (Math course code 400 or above)
  • 1.0 credit (Algebra II)
4.0 credits 4.0 credits
Science
  • 1.0 credit (Biology)
  • 1.0 credit (Chemistry)
  • 1.0 credit (Physics)
3.0 credits 3.0 credits
World Language
  • 2.0 credits (World Language course)
Note: Sequential courses in the same language.
2.0 credits 2.0 credits
Career Technical Education (CTE)
  • 1.5 credits (CTE course offering)
  • 0.5 credit (Computer Technology CTE course)
2.0 credits 2.0 credits
Physical Education
  • 0.5 credit (Lifetime Sports)
  • 0.5 credit (Personal Fitness)
  • 0.5 credit (Activity & Nutrition or equivalent PE)
Note: Two years of JROTC taken in a DoDEA school fulfills the 0.5 credit requirement for Lifetime Sports.
1.5 credits 1.5 credits
Fine Arts
  • 1.0 credit (course in visual arts, music, theater, and/or humanities)
1.0 credit 1.0 credit
Health Education
  • 0.5 credit (Health Education course offering)
0.5 credit 0.5 credit
Honors Diploma
  • 0.5 credit in Economic Literacy in CTE, Social Studies, Science & Mathematics
0.5 credit
Economic Literacy: Courses that meet this requirement Business and Personal Finances, Management Foundations, Marketing Entrepreneurship, Financial Literacy, Financial Algebra, Business and Personal Finances, Management and International Business, Environmental Science (including AP), AP Human Geography, Economics (including AP), IB Economics, AP Macroeconomics and Microeconomics, AP Comparative Government and Politics
Summary
Minimum Total Credits 26.0 credits 26.0 credits
Required Courses 21.0 credits 21.5 credits
Elective Courses 5.0 credits 4.5 credits
AP and/or IB Courses 4 courses
Minimum GPA 2.0 GPA 3.8 GPA
*AP and/or IB courses may be used to meet DoDEA requirements.

Related DoDEA Policies & Regulations

1367.01: High School Graduation Requirements and Policy

Transferring Course Credits to a DoDEA School

DoDEA accepts the official courses, grades and earned credits of middle school (grades 7–8) and high school (grades 9–12) students who transfer to a DoDEA school from other DoDEA schools or who earn course credits in an accredited non-DoD system (public or private), correspondence, online, and/or home-school program. The accreditation for the sending school or school system must be from one of the six U.S. regional accrediting associations, one of the U.S. state education agencies, or by a public- or state-supported system of accreditation for public or private education programs in a foreign nation, in accordance with Section 4.7, of DoDEA Administrative Instruction 1367.01. Please contact your child’s school for questions regarding course credit transfer process and approval.

Policy Reference:  DoDI 1342.29, “Interstate Compact on Educational Opportunity for Military Children,” January 31, 2017

Policy Reference:  DoDEA Procedural Guide 15-PGED-002, Graduation Requirements and Policy – Interstate Compact on Educational Opportunities for Military Children,” February 4, 2016

Related DoDEA Policies & Regulations

1367.01: High School Graduation Requirements and Policy

Report Card and Testing Information

Grading Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit Gradespeed (dodea.gradespeed.net) for instructions.

Related DoDEA Policies & Regulations

1377.01: Student Progress Reports

Grading System (4-12)

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description

A

90 – 100

Excellent: Outstanding level of performance

B

80 – 89

Good: High level of performance

C

70 – 79

Average: Acceptable level of performance

D

60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)

4.0

5.0

3.0

4.0

2.0

3.0

1.0

2.0

0

0

Related DoDEA Policies & Regulations

1377.01: Student Progress Reports

Progress Reports/Report Cards

In accordance with the policies and procedures in DoDEA Regulation 1377.01, “Student Progress Reports,” September 4, 2018, it is DoDEA policy to issue a progress report every 9 weeks for any student present or enrolled for at least 20 instructional days or more in a marking period.  Any written comments by teachers on progress reports should be stated objectively.  The comments should be based on evidence about the student and should not represent opinions that cannot be supported by evidence

Achievement codes will be given at the end of the second, third and fourth marking periods for students in grades K–1.  Grades will be given at the end of each of the four marking periods for students in grades 2–12.  Achievement codes or grades on report cards will be determined by the degree to which students are achieving established program objectives or standards.  For students in grades K–12, unsatisfactory achievement of program objectives or standards will be reported to parents during each marking period as soon as evident, but no later than the midpoint of the nine-week grading period to allow sufficient time for a student to correct the problem.

Related DoDEA Policies & Regulations

1377.01: Student Progress Reports

Parent-Teacher Conferences

All DoDEA schools should encourage parents to meet with their child’s teacher for parent-teacher conferences.  Parent-Teacher Conferences (dodea.edu/parents/conferences.cfm) allow parents the opportunity to ask questions about their child’s classes or progress in school.  Parent-teacher conferences are also a great way to discuss how parents and teachers can work together to help students perform at their best in school.  Parents/sponsors who plan to attend a parent-teacher conference scheduled by the teacher or school should inquire on the amount of time allowed before attending.  If more time is required or the parent/sponsor wants to meet with the teacher again, the parent/sponsor should notify the teacher at the end of the conference.  Please contact your child’s school for details regarding scheduling of parent-teacher conferences.  DoDEA encourages all communication to take place through official school email accounts.


System-wide Assessment Program

All DoDEA students in grades or programs identified for system-wide assessments shall be included in the DoDEA Comprehensive Assessment System (DoDEA-CAS), in accordance with DoDEA Regulation 1301.01, “Comprehensive Assessment System,” October 4, 2018.  Students who have been identified as having disabilities or are ELLs shall participate using either the standard DoDEA assessments, with or without reasonable and appropriate accommodations, or through the use of the appropriate DoDEA alternate assessment, as per their Individual Education Plan (IEP), 504 Accommodation Plan, or English Learner Plan.  All assessments selected for use within DoDEA shall:

  1. Align to clearly defined standards and objectives within the content domain being tested
  2. Be valid and reliable and controlled for bias
  3. Be one of several criteria used for making major decisions about student performance/achievement.

The results of each assessment shall be used as one component of the DoDEA-CAS for major decisions concerning a student’s future learning activities within the classroom setting.   

For more information about the DoDEA-CAS, including the testing administration matrix, test descriptions, and testing calendar, please refer to: dodea.edu/assessments.

Related DoDEA Policies & Regulations

1301.01: DoDEA Comprehensive Assessment System

GradeSpeed

Gradespeed is the DoDEA adopted program for teachers of grades 4 through 12 to submit and post grades into the Student Information System. The Gradespeed program offers many special features, including Parent Connection for teacher reporting, and teacher‐to‐parent communications.

Gradespeed's Parent Connection gives parents online access to their child's grades via the web. Each parent can request his or her own account. Students will be given a Gradespeed account by their school Educational Technologist. Visit the DoDEA GradeSpeed page for more information about GradeSpeed and for instructions to create an account.

Click here for Student, Parent, or Teacher access.


Homework

Homework is one means of developing the necessary skills of independent study and learning for present and future use. Homework promotes organizational skills and a sense of responsibility. It is also an opportunity for parents to become actively involved in their child's learning and for each child to reach his/her full potential. Through homework, students are given the opportunity to complete additional practice and application to strengthen skills; to expand and/or enrich regular class work; to complete work started in class; to make up work due to absence.

Teachers may assign homework as determined necessary to enhance student learning that is taking place in the classroom. Each child works at his/her own pace, so the amount of time needed to complete specific assignments may vary. The types of homework may vary to enable the student to have experience/practice in reading, writing, computational skills, and other subject areas during a given week. Frequency and length of assignments will be grade appropriate. At a very minimum, a child should read or be read to 15-20 minutes nightly

Students are responsible for ensuring that they:

  • Understand the homework assignment.
  • Take home all books and materials needed to do the assignment.
  • Complete the homework in the assigned format and turn it in when it is due.
  • Participate actively and cooperatively in the evaluation of their homework when appropriate.

Parents are encouraged to provide an environment which fosters the development of life-long learning skills.

This includes:

  • A quiet place to work.
  • Necessary materials.
  • A regular study time.
  • Review the student planner.
  • Encouragement and praise.

Special Education

Special Education Services

The purpose of special education is to enable students to successfully develop to their fullest potential by providing a free appropriate public education (FAPE) in compliance with the Individuals with Disabilities Education Act (IDEA).Special education is specially designed instruction, support and services provided to students with an identified disability who require an instructional program that meets their unique learning needs.  The purpose of special education is to enable these students to successfully develop to their fullest potential by providing FAPE in compliance with the Individuals with Disabilities Education Act (IDEA), as implemented by DoD Manual (DoDM) 1342.12, “Implementation of Early Intervention and Special Education Services to Eligible DoD Dependents,” June 17, 2015.

In DoDEA, special education and related services are available to eligible students, ages 3 through 21 years of age.  To be eligible for special education:

  1. The child must have an identified disability;
  2. The disability must adversely (negatively) affect the child's educational performance; and
  3. The child must require a specially designed instructional program.

If found eligible for special education and related services, DoDEA students are provided FAPE in accordance with an IEP, with services delivered in the least restrictive environment and with procedural safeguards, in accordance with the requirements of DoDM 1342.12.

Please contact your child’s school to discuss your concerns if you suspect your child may have a disability and be in need of special education services.  The Case Study Committee chairperson will provide you with specific details relating to the evaluation process and can explain eligibility requirements further. 

Related DoDEA Policies & Regulations

1342.12: Provision of Early Intervention and Special Education Services to Eligible DoD Dependents

Disability Accommodations and Nondiscrimination

Apart from special education, a student with a disability, or who has a record of a disability, or is regarded as having a disability, shall not be excluded from participating in, or be denied the benefits of, any DoDEA education program or activity or be subjected to discrimination based solely on a disability. In accordance with DoDEA Administrative instruction 2500.14, “Nondiscrimination and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities,” April 29, 2009, as amended, students with disabilities shall be provided a FAPE and shall participate with students without disabilities to the maximum extent appropriate to ensure equal access to educational opportunities. This means that a student with a disability that does not require specialized instruction may be eligible for accommodations to ensure participation in school programs and activities. Please contact your child’s school for specific details.

Related DoDEA Policies & Regulations

2500.14: Nondiscriminiation and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities, Change 2

Reporting Abuse Neglect Suicide Risk and Threats

Child Abuse and Neglect

In accordance with the policy in DoDEA Administrative Instruction 1356.01, “Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect,” November 5, 2018, all DoDEA personnel will participate in the identification and reporting of incidents of child abuse and neglect. School personnel shall report all suspected or alleged child abuse to the local Family and Advocacy Program (FAP) office, child welfare service agency (if available) and their immediate supervisor within 24 hours. All employees shall cooperate with the FAP process. The DoD FAP provides for the identification, treatment and prevention of child abuse and neglect.

Related DoDEA Policies & Regulations

1356.01: DoDEA Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect

Suicide Risk and Threats Towards Others

In order to prevent violence, suicide and other harmful acts among children and adults in schools, the need for reliable ways to identify persons who may require assistance is a critical step. All DoDEA employees must notify the DoDEA school administrator when a DoDEA student has made any statement or engaged in actions that may indicate threat of harm towards self or others.


Suicide Risk

Any indication of student suicidality must be immediately reported to the DoDEA school administrator.  The DoDEA student who exhibits suicidal ideation or behavior, or who makes a statement or engages in actions that may indicate self-harm or suicidal thoughts, shall be immediately assessed to obtain specific information to determine the risk level.  The results of that assessment shall be communicated to the DoDEA school administrator and documented.  Regardless of the level of risk reported, in all cases, a DoDEA school administrator or designated member of the Case Management Team must directly notify parents or legal guardians of the concern.  For additional assistance in this process, please contact the district school psychology instructional systems specialist.

If a parent or legal guardian disagrees with school recommendations for evaluation of a student’s dangerousness to self, or refuses to take parental or legal guardian responsibility for the safety of their child, the DoDEA school administrator must inform the parent or legal guardian that DoDEA policy requires that school personnel protect the safety and health of the students.  Parent or legal guardian refusal to address identified medical needs may necessitate a report to the local FAP office and local Child Protective services if neglect is suspected, as outlined in DoDEA Administrative Instruction 1356.01.

Related DoDEA Policies & Regulations

1356.01: DoDEA Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect

Threats Towards Others

When a DoDEA student makes an explicit or implicit threat, or if the student’s behavior indicates that a threat is serious and reasonably likely to be acted upon, the DoDEA school administrator shall take action based on the level of the threat.  Certain types of serious threats require immediate notification to local law enforcement entities without regard to the level of threat yielded.  The DoDEA school administrator shall immediately report the following student behaviors to the local law enforcement entity:

  1. A threat that involves stalking of any person on a school bus, on school property or at a school-sponsored activity;
  2. Threats to bomb, burn, kill, or harm school personnel; and
  3. Threats of death or bodily injury to a person or members of his or her family or threats to commit serious bodily harm to persons on school property.

The DoDEA school administrator shall also immediately report any act that may constitute a criminal offense to the parents or legal guardians of minor students involved in the act and shall report that the incident has been reported to local law enforcement, as required by Federal, state, or local law.  The DoDEA school administrator may report other threats to the local law enforcement entity, as necessary and appropriate.  The DoDEA school administrator shall inform the parents or legal guardians that they may contact local law enforcement for further information, as necessary and appropriate.


School Counseling Services

School Counseling Services

DoDEA school counselors provide comprehensive counseling programs to all students in grades K–12, in accordance with DoDEA Regulation 2946.1, “School Counseling Services,” July 13, 2009, and DoDEA Manual 2946.2, “Department of Defense Education Activity School Counseling Services,” January 1, 2006. Counseling programs are designed to foster a foundation for lifelong learning by removing barriers to students’ academic success. Early identification and intervention of students’ academic and social/emotional needs is essential in removing barriers to learning and promoting academic growth. School counselors provide direct and indirect student services and curricular activities to increase the knowledge, skills, and attitudes required for students to achieve their potential academically, socially, emotionally, and physically for life, college, and career readiness.

Elementary school counseling programs are crucial in supporting students’ attitudes and personal views toward school, self, peers, and social groups. In elementary grades, school counseling programs support and provide education on prevention and intervention services, promoting positive academic skills, career awareness, and social-emotional development — skills students need to be competent and confident learners. 

Secondary school counseling programs are designed to meet the rapidly changing needs of students in grades 6–12, while preparing them for high school and beyond. College and career exploration and planning are emphasized at the secondary level. As middle school students learn to manage more independence and responsibilities, school counseling programs are designed to connect learning to practical application in life and work, support personal/social skills, and foster effective learning/study skills. 

High school counseling programs are designed to foster student preparation and readiness for successful college and career pathways after high school.  All secondary students create and manage a four- to six-year plan with their counselor. The four- to six-year plan is managed in Choices360 and is designed to teach students how to create and attain their graduation, college, and career goals, while taking into account their interests, aptitudes, and graduation requirements.

Please contact your school counselor for additional information regarding the school counseling program.

Related DoDEA Policies & Regulations

2946.1: School Counseling Services
2946.2: DoDEA School Counseling Services

School Psychology Services

DoDEA school psychologists provide a range of services designed to support students’ learning, growth, and development. They are experts in student mental health and learning/behavior, and they partner with various stakeholders throughout the school and community to support students’ academic and emotional needs. School psychology programs are designed to foster safe, healthy and supportive learning environments that strengthen connections between the school, home, and community. School psychologists aim to improve academic achievement, support diverse learners, promote positive behaviors and safe school climates, and strengthen school-family partnerships. Core functions of school psychologists include mental health interventions, behavior management, crisis intervention and response, assessment, and consultation and collaboration.

Please contact your school psychologist for additional information regarding the DoDEA School Psychology Program.

Related DoDEA Policies & Regulations

2946.03: School Psychological Services

School Health Services

School Health Services

Health Services School NurseDoDEA School Health Services aims to optimize learning by fostering student wellness.  The school nurse serves as the health service expert, providing health care to students/staff and implementing interventions that address both actual and potential health and safety conditions.  The school nurse collaborates with the school administrator to promote the health and academic success of students and serves as the liaison between the school, community, and health care systems. This collaborative effort creates opportunities to build capacity for students’ self-care, resilience, and learning. 

The school nurse’s responsibilities include:

  1. Providing leadership in promoting personal and environmental health and safety by managing communicable diseases, monitoring immunizations, and providing consultation and health-related education to students and staff to promote school health and academic success; 
  2. Providing quality health care and intervening with actual and potential health problems through health screenings, health assessments, and nursing interventions, including the development of health care and emergency care plans to enable students to safely and fully participate in school;
  3. Providing case management services to direct care for students with chronic health conditions in order to ensure their safety and increase their access to the educational program; and
  4. Collaborating with school and community-based resources to reduce health-related barriers to student learning, improve access to health care and develop school-community partnerships to support academic achievement and student success.

Related DoDEA Policies & Regulations

2942.01: School Health Services

Student Illness

health services illnessDo not send your child to school if he or she is ill. Staying home to get the proper rest, nutrition, and parental care is for your child’s benefit as well as for the benefit of the other children in the school who may be unnecessarily exposed to a contagious illness. The following are examples of when a student should remain home:

  1. A temperature greater than or equal to 100 degrees Fahrenheit.  The student must be fever-free without the use of fever-reducing medication for 24 hours (a complete school day) before returning to school.
  2. Actively vomiting or has diarrhea.
  3. An illness which presents with contagious symptoms.
  4. Other symptoms interfering with learning or participation, such as abdominal pain; ear ache; itchy, painful eyes; light-sensitivity; or profuse exudate from the eyes necessitating frequent wiping.
  5. Severe uncontrolled coughing or wheezing, rapid or difficult breathing, and coughing lasting longer than five to seven days.
  6. Episodes of vomiting in the past 24 hours. A student must remain home until vomiting resolves (no further vomiting for 24 hours).
  7. Frequent, loose or watery stools compared to the student’s normal pattern; not caused by diet or medication. A student must remain home if a) he/she looks or acts ill; b) he/she has diarrhea with temperature elevation of 100°F or greater; and c) he/she has diarrhea and vomiting.
  8. Blister-like lesions (impetigo, including streptococci, staphylococcus, and methicillin-resistant staphylococcus aureus infections) that develop into pustules with weeping and crusting. A student must be medically evaluated, remain home for at least 24 hours after initiation of medical treatment and remain home until determined not infectious by a medical provider.  Lesions must be covered for school attendance.
  9. Ringworm lesions must be covered for school attendance.
  10. Thick discharge from eye, necessitating frequent wiping and may be accompanied by pain, redness to the white part of the eye and light sensitivity.  Student must remain at home until symptoms clear or completion of 24 hours of medical provider-prescribed ophthalmic treatment.
  11. Measles, mumps, rubella, (German measles), chicken pox, pertussis (whooping cough), and influenza. A student must remain home until determined to be not infectious by a medical care provider.

If your child becomes ill during the school day, the school nurse will contact you to pick up your child.  To return to school, your child must be without symptoms for 24 hours and fever-free without fever-reducing medications for at least 24 hours.


Parent Notification

As a general rule, the parent or sponsor will be notified by the school administrator or school nurse if a child has:

  1. Any illness or injury that causes concern or inability to participate in school activities;
  2. Eye, ear, or teeth injuries;
  3. Head injury;
  4. Second- or third-degree burns;
  5. Severe pain;
  6. Sprains or possible fractures;
  7. Temperature greater than or equal to 100 degrees Fahrenheit;
  8. Vomiting or diarrhea; and
  9. Wounds that may require stitches.

Allergies and Chronic-Acute Conditions

health services conditionsPlease inform the school nurse of any medical condition and health concerns your child may have to better serve and protect your child’s welfare in accordance with DoDEA Regulation 2720.1, “First Aid and Emergency Care,” September 8, 2003.

Food allergies (including peanut/nut allergies) are a significant health concern within the school environment. Allergic reactions can range from mild symptoms to life-threatening reactions. Ensuring a safe environment for all students and visitors is a primary focus for the school administration and staff. In an attempt to raise awareness and limit unnecessary exposure during school hours, the following steps have been implemented to address food allergies:

  1. Notify the school nurse of ANY allergy to food, drug, insects, etc., that your child may have;
  2. Provide the school nurse with medication/doctor’s orders/emergency care plan/parent permission form;
  3. Teach children at home about their food allergies and the importance of not sharing any food with others in school or elsewhere; and
  4. Notify the classroom teacher about your child’s allergens and check with the classroom teacher prior to bringing in any food for classroom celebrations.

Related DoDEA Policies & Regulations

2500.14: Nondiscriminiation and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities, Change 2
2720.1: First Aid and Emergency Care

Medication at School

health services medicationWhen medication must be administered during the school day, it must be delivered to the school nurse in the original container and properly labeled by the pharmacy or primary care manager/provider, stating the name of the student, the medication, dosage, route, time of administration, and current date of issue. Contact the school nurse for the required Medication Consent Form. This form must be filled out and signed by the prescribing medical provider and also signed by the sponsor/parent/guardian. The sponsor/parent/guardian needs to bring the signed form and the medication to the school nurse. If the school nurse is not present, the signed form and medication must be presented to the school principal, acting principal, or health aide for safekeeping. It is acceptable for parents to bring in self-purchased over-the-counter medication to be kept in the health office for their child’s use at school, but the medication must be accompanied by a physician’s prescription and signed parental consent form.

In some rare situations, students are allowed to keep their rescue or emergency medicine with them while in school or at school-related activities. The prescribing primary care manager must provide a written statement that the student must be in control of his or her medication due to a life-threatening medical condition. The parent must provide written consent for the medication to stay with the student. See the school nurse to obtain the appropriate form for medications to be administered during school hours or for a student to self-carry emergency medication.


First Aid and Emergency Care

health services injurySchool personnel will administer first aid as efficiently as possible to the dependent student when needed to treat minor injury or illness, in accordance with the DoDEA Regulation 2720.1, “First Aid and Emergency Care,” September 8, 2003. In accordance with Section 6 of DoDEA Regulation 2720.1, should a student sustain a more serious illness or injury, the school nurse will make a judgment call based on nursing assessment to determine if the student needs emergency medical care requiring a response by an emergency medical team (EMT) and possible transportation for treatment at a health care facility. If a student needs emergency medical care requiring an ambulance, the school will make reasonable efforts to contact the sponsor/parent/guardian or emergency contact. In the absence of a parent, a school administrator or designee may accompany the student to the medical treatment facility.

The EMT, health care facility, or attending health care provider(s) may be non-U.S. or non-military facilities or providers, especially if the dependent student is located overseas. Treatment decisions will be made exclusively by the health care provider(s) if the nature of the dependent student’s injury or illness requires immediate health care, in accordance with their standard operating procedures regarding the delivery of emergency care for the dependent student.

It is very important for the school to have a current address, home phone number, mobile phone numbers, duty phone number, and the phone number of another adult to act as emergency contact in case parents cannot be contacted.

Contact your school nurse for additional information regarding the DoDEA School Health Services Program.

Related DoDEA Policies & Regulations

2720.1: First Aid and Emergency Care

Student Rights and Responsibilities

Student Rights and Responsibilities

Modified on July 1, 2021

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior;
  2. Refrain from conduct or behavior that is disruptive;
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
  7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
  8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
  9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Discrimination-Free Education Programs and Activities

No DoDEA student shall be excluded from participation in, be denied the benefits of, be subjected to, or be permitted to subject others to discrimination in any DoDEA-conducted education and training programs and activities on the basis of their race, sex, color, national origin, disability, religion, age, sexual orientation, or status as a parent, which is commonly known as their protected class, in accordance with DoDEA Administrative Instruction 1443.01, Volume 1, “Executive Order 13160 Administration: Compliance Requirements and Appeals,” February 22, 2019.

Although DoDEA cannot guarantee every student a learning and activities environment free from annoyances, petty slights, or minor offenses, DoDEA is committed to creating and maintaining an environment free from unlawful discrimination and will not tolerate incidents of discriminatory unequal treatment, hostile environments (including those created by sexual assault and sexual harassment [discussed in greater detail below under “Student Conduct and Discipline”]), or impermissible disparate impact based on a student’s protected class, or retaliation against anyone because they have made a complaint, testified, assisted, or participated in any manner in an investigation related to an allegation of discrimination.

Related DoDEA Policies & Regulations

1443.01 - Vol 1: Executive Order 13160 Administration: Compliance Requirements and Appeals

Scholastic Integrity

Students are responsible for their own scholastic integrity by neither giving nor receiving assistance (written, oral, or otherwise) on tests, examinations, final evaluations, or class assignments that are to be graded as the work of an individual. Any suspicion or evidence of forging, cheating, or plagiarizing the work of others will be investigated. Any student who is in violation will receive no credit. There will be an appropriate consequence for the particular assignment, and a letter will be sent home to be signed by the parents and returned to the teacher. A copy of the letter will be filed in the student’s discipline folder for the period of the school year.


Freedom of Religious Expression

According to Section 3.6 of DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021, students may observe religious practice in school, such as celebration of religious holidays, engaging in private prayer, saying grace before meals, and wearing yarmulkes and head scarves, as long as the practice does not violate student standards or cause substantial disruption. Students may engage in independent religious discussion to the same degree that they may engage in other types of permissible speech. The freedom to engage in religious expression in school does not include the right to compel other students to participate in religious practices or discussion. Students may express their beliefs about religion in the form of homework, artwork, presentations, and other written and oral assignments, free from discrimination by school faculty or other students based on the religious content of their submissions. Such assignments and submissions shall be assessed by curricular standards or other relevant instructional criteria in accordance with Section 4 of DoDEA Administrative Instruction 1353.01.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Interscholastic Athletics

This policy is currently under review

In accordance with DoDEA Administrative Instruction 1443.01, Volume 1, “Executive Order 13160 Administration: Compliance Requirements and Appeals,” February 22, 2019, all high school students, and middle school students in some cases, are provided the opportunity to participate in the Interscholastic Athletic Program without unlawful discrimination based on their race, sex, color, national origin, disability, religion, age, sexual orientation, status as a parent, or other factors unrelated to that participation. There are equitable uniform eligibility policies for participants in all athletic programs. Please refer to your regional Interscholastic Athletics Program policy for details relating to your school. For DoDEA-Americas schools, please consult your state of residence athletic policies and the school athletic director for specifics regarding state regulations and requirements.

Related DoDEA Policies & Regulations

1443.01 - Vol 1: Executive Order 13160 Administration: Compliance Requirements and Appeals

Student Dress Code

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

School Security

Search and Seizure

General, non-individualized searches of school property (e.g., desks, lockers, storage spaces, and school computers, including data and internet access records), may be conducted by the principal on a periodic or random basis. The school affords students and parents adequate prior notice of its general search policy through the issuance referenced above and this handbook. The search shall be conducted by the principal in the presence of another school employee who will serve as a witness. General searches of school spaces and property may be conducted in cooperation with the appropriate installation authorities or military police, including dogs trained to detect the presence of contraband. Evidence found during a general search, or a dog sniff, that alerts authorities to potential contraband may provide reasonable suspicion sufficient to conduct an individualized search.

Individualized, reasonable suspicion or targeted searches may be conducted by a principal of a student’s personal belongings (including bags, personalized electronic mobile devices (PEMD) and the interior of student vehicles on school property) and in a student’s desk, locker, storage space, school computer, or other property of the school when there is reasonable suspicion to believe the student possesses a prohibited item. Targeted searches may be conducted whenever the student is involved in a school-sponsored or school-supervised activity or event so long as there is reasonable suspicion to conduct the search.

A targeted search of a student’s person shall only be conducted under exigent circumstances. When possible, a targeted search of the student’s person shall be conducted in a private room, or non-public area, and by a school official of the same sex as the student. Reasonable efforts to locate the student and to notify the parent shall be made prior to a targeted search or as soon as is practicable under the circumstances.

Related DoDEA Policies & Regulations

1353.01: Student Rights and Responsibilities

Standard Response Protocols

DoDEA has implemented action-based standard response protocols (i.e., lockout, lockdown, evacuate, and shelter) that can be performed during any emergency incident.

lockout logoLockout is directed when there is a threat or hazard outside of the school.  Use the mass notification system or public address system, stating: “Lockout! Secure the perimeter.”  Who actually conducts this task will vary based upon the school and incident taking place.

 

lockdown logoLockdown is called when there is a threat or hazard inside the school building.  Use the mass notification system or public address system, stating: “Lockdown! Locks, Lights, Out of Sight!”  Who actually conducts this task will vary based upon the school and incident taking place; however, all school staff shall have the ability to call for a lockdown.  Contact local emergency services, or 911, as appropriate.

 

evacuate logoAn Evacuation is called when there is a need to move students from one facility to another.  The action will vary based upon the type of evacuation.  Other directions may be invoked during an evacuation, and student and staff should be prepared to follow specific instructions given by staff or first responders.

 

shelter logoShelter is called when the need for personal protection is necessary.  Hazards that could generate the need to Shelter include tornado, earthquake, tsunami, and a hazardous materials incident.  Use the mass notification system or public address system, stating: “Shelter [identifying the hazard]!”  This command is typically called by the DoDEA designated official but may be called by students, teachers or first responders.

 

The Standard Response Protocols are incorporated into the school’s Force Protection Plan.  For more information on the Standard Response Protocols and how they apply within DoDEA, refer to DoDEA Administrative Instruction 5205.02, Volume 6, “DoDEA Force Protection Program:  Standard Response Protocols,” July 24, 2018.


Student Conduct and Discipline

Discipline

Modified on July 1, 2021

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

Related DoDEA Policies & Regulations

1347.01: Student Disciplinary Rules and Procedures
1353.01: Student Rights and Responsibilities

School Bus Behavior

Riding school buses is a privilege that may be suspended or revoked if a student does not behave in a safe and proper manner in accordance with DoDEA behavior expectations, which is in accordance with Section 7 of DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021.

Related DoDEA Policies & Regulations

1347.01: Student Disciplinary Rules and Procedures

Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct

DoDEA does not allow any form of sexual harassment, sexual assault, problematic sexual behavior in children and youth (PSB-CY) and other related abusive misconduct of, or by, employees, students, or anyone participating in DoDEA-conducted/sponsored education, training programs, and activities, committed both on and off DoDEA premises.

All DoDEA students are responsible for not committing acts of sexual harassment, sexual assault, PSB-CY, and other related abusive misconduct, in accordance with DoDEA Administrative Instruction 1443.02, “Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response,” February 21, 2019 (DoDEA AI 1443.02, and for cooperating with any investigations and resolution of complaints made in accordance with this Issuance. Students who violate this policy are subject to discipline in accordance with DoDEA Administrative Instruction, “Student Disciplinary Rules and Procedures,” April 7, 2021.

The right to be free from other related abusive misconduct includes physical and/or emotional misconduct that does not qualify as sexual assault or sexual harassment, but that is still intended to make a student feel pressured, uncomfortable, physically threatened, in pain, embarrassed, or offended. It also includes the right to be free from an adult, or another student, trying to exploit their position of authority or influence over a student to force or manipulate them into an inappropriate personal and/or sexual relationship, even if the student does not think it is harmful. DoDEA does not recognize sexual or romantic interactions between any student and a DoDEA employee or volunteer to ever be consensual, even if the student is of the lawful age of consent.

Students who are experiencing sexual assault, sexual harassment, PSB-CY, or other related abusive misconduct should report it, in accordance with Sections 4 and 5 of DoDEA Administrative Instruction 1443.02, “Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response,” February 21, 2019.

It is extremely important that a student not suffer in silence or be allowed to be exploited or manipulated into an inappropriate relationship. If such is happening to a student personally, or to someone they know, the student should let an adult know about it right away. The student may tell someone he/she feels comfortable with and trusts, such as their parent, teacher, nurse, or coach, or go directly to the school principal or program director, at any time. When a DoDEA employee or volunteer becomes aware of a violation of this DoDEA Administrative Instruction 1443.02, they are required to report it to their school principal or program director, with the possible exception of certain disclosures made during confidential communications not otherwise subject to mandatory reporting requirements in accordance with Issuance.

Students may visit DoDEA’s Sexual Harassment Awareness and Prevention Web page (dodea.edu/sexualharassment) to learn more.

Related DoDEA Policies & Regulations

1347.01: Student Disciplinary Rules and Procedures
1443.02: Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response

DETENTION - TEACHER DETENTION

This policy applies to Osan MHS

Teachers may assign detention to students who disrupt or misbehave in class or fail to do the assigned classroom work. Teachers will also assign detention to students who are habitually late to their classes. After school detention requires 24‐hour notice. Failure to attend a teacher’s detention will result in a referral to administration.


DETENTION - ADMINISTRATIVE DETENTION

This policy applies to Osan MHS

Detention may also be assigned by the administration on an as‐needed basis. Students will receive an email at the time a detention is assigned. The email will state the date of the detention and the reason for it. (A copy will also be sent electronically to the sponsor.) Students placed on detention must report with materials necessary to do assignments. The student must (1) remain seated unless given permission to move, (2) remain silent and work the entire time. Students who miss an after school detention will be assigned a Saturday school.


SUSPENSION

This policy applies to Osan MHS

Suspensions from 1 to 10 days require involvement of school administration, sponsor, and command officials. Students and parents will be notified of the reason for the student’s suspension. A letter of suspension will be sent home to the parents, the school liaison officer, and the district superintendent with the conditions of the suspension fully noted.
Suspensions are considered excused absences; therefore, suspended students have the privilege of making up work for credit per regulation. A condition of the suspension may be a referral to the Alcohol Substance Abuse Counselors (ASACs). Upon return to school, the student must contact his/her teachers to arrange make‐up work. As with any excused absence, students have an equal number of days to turn in the work. Parents may request work for extended suspensions.
Assignments will be graded as though the student was in class.

During the time students are suspended, they may not be present at the school or attend any school‐sponsored activities. This includes weekend events that fall within the suspension period. Students who violate this prohibition from being at school or at school activities will have additional consequences. A parent conference will be requested prior to readmission. In addition, student athletes who are suspended may not participate in the next scheduled DoDEA‐Pacific competition as stated in the DoDEA‐Pacific Interscholastic Athletic Policy.

A formal Discipline Committee Hearing, governed by DoDEA Regulation 2051.1, will be held in the event that a student is suspended for more than ten days.
 


WEAPONS

This policy applies to Osan MHS

According to DODEA Regulation 2051.1, August 16, 1996, Disciplinary Rules and Procedures, “Weapons are items carried, presented, or used in the presence of another person in a manner likely to make a reasonable person fear for their safety. They include, but are not limited to guns, look‐alike (replica) guns, knives, razors, razor blades, box or carpet cutters, slingshots, nun chucks, any flailing instruments such as a fighting chain or heavy studded chain belt, objects designed to project a missile, explosives, mace, pepper spray, or any other similar propellant, or any object concealed, displayed, brandished in a manner that reasonably provokes fear.” Students are not permitted to have weapons or replica weapons in their possession at school, during school‐ sponsored events or while traveling on DoDEA provided transportation.

Any student using a weapon to threaten or harm another individual will be suspended ten days and expulsion proceedings will be initiated. Students should not possess toy or fake weapons, or any item that can be used as or misconstrued as a weapon. In all instances, weapons will be turned over to the Security Police. Note: British Law prohibits the carrying of any type of knife (typically pocket knives) that can be opened with one‐hand and locked. This is considered a misdemeanor and you will be convicted if caught.
 


EXPULSION

This policy applies to Osan MHS

Expulsion from OMHS will result from any serious offense to include, but not limited to: weapon possession and/or use, drug possession and/or use, bodily harm to another person or any criminal act. School administrators have an obligation to keep military or civilian authorities informed of serious or repeated misbehavior when it is apparent such actions contribute adversely to American reputation and position overseas.


ACTIVE PARTICIPATION

This policy applies to Osan MHS

Students have a responsibility to be active participants in the learning process. Non participation can result in student/parent conference and/or administrative referral. Sleeping or napping in class is not acceptable. Teachers will notify the nurse who can counsel the student and contact the parents for a referral for a medical evaluation if necessary.


ALCOHOL USE/ POSSESSION

This policy applies to Osan MHS

Students may not consume, nor be in possession of, alcohol during the school day or at any school event. Suspension will result. A referral will be made to the Adolescent Substance Abuse Counselor (ASAC) / Military Family Life Consultant (MFLC)


BULLYING

This policy applies to Osan MHS

Bullying is a pattern of aggressive, intentional or deliberately hostile behavior that occurs repeatedly and over time. Bullying behaviors normally fall into three categories, physical, emotional, and verbal. Actions may include but are not limited to: intimidation, assault; extortion; oral or written threats; teasing; putdowns; name‐calling; threatening looks; gestures, or actions; rumors; false accusations; hazing, social isolation, and cyber‐bullying.

Complaint/Investigative Procedure
Students should see an administrator to file a complaint if they believe they have been the victim of bullying behavior. School administrators are responsible for investigating each complaint, determining if the complaint is legitimate in accordance with the above definition, and taking appropriate corrective action.

Intervention/Consequences
Reports of bullying are taken seriously and shall be dealt with quickly and effectively. If a student is found guilty of bullying behavior the consequences shall depend on both the results of the investigation and the severity of the incident. Consequences may include but are not limited to mediation, a parent conference, counseling, detention, suspension, expulsion, or referral to local law enforcement agency.
 


CHEATING

This policy applies to Osan MHS

OMHS has a no‐tolerance policy regarding cheating. Students found exhibiting behaviors commonly associated with cheating will be subject to discipline. Those behaviors commonly associated with cheating include talking/cell phone/electronic device use during a test, copying answers or being in possession of answers for assignments, or giving answers for assignments to another student.

Plagiarism is a form of cheating and is not acceptable. Copying information and pasting it into personal work without giving credit to the source is also plagiarism. (This is not all‐inclusive.) Additionally, students involved in cheating will receive a “0” grade for the assignment and the parents will be notified by the classroom teacher.
 


DRESS CODE

This policy applies to Osan MHS

General Information

Appropriate dress is the responsibility of the sponsor and the student. School personnel determine inappropriate dress. Students are expected to dress in a manner that does not interfere with the educational process of the school. Good judgment and commonsense should be used in selecting clothing that is neat, comfortable, and appropriate for a school environment. Shirts and footwear are required at all times. Dress code applies to ALL school activities during the school day. No form of clothing or accessory that creates distractions, is “suggestive” in nature, or is considered hazardous to student safety or health will be permitted. The following are not allowed:

  1. Visible undergarments;
  2. Displays of inappropriate language or graphics on clothing, accessories, or body, (i.e., using profanity or displaying violence or weapons, alcohol, drugs or tobacco, gang and/or sex symbols);
  3. Any clothing that contains offensive or obscene symbols, signs, slogans or words degrading any genes.

Tops

Tops should be long enough not to expose any skin between the shirt and trousers/skirt/shorts or undergarments; no see through clothing or spaghetti strap tops; tank tops may be worn only if completely covered; sleeveless shirts are permissible;

Male (not allowed)

Female (not allowed)

Muscle shirts, undershirts (unless worn under other

garments)

Extremely low-cut blouses or dresses that reveal cleavage or back; (wear a camisole or tank underneath a low cut blouse); tube tops and halter tops; backless, strapless, or one shoulder tops.

Bottoms

The hem of shorts, dresses, skirts cannot exceed fingertips when arms are held to the side. Holes/tears in clothing must adhere to the fingertip rule as well. Skinny jeans are allowed. Jeggings/leggings are allowed only with an appropriate top that falls midway on the thighs. Pajama bottoms are not allowed.

 

Male (not allowed)

Female (not allowed)

Sagging pants; excessively long or baggy so as to drag on the floor that can cause possible tripping hazard

Provocative dress (skintight dresses/trousers/body suits) or any clothing that exposes the lower back or bare shoulders; short skirts, dresses and apparel with slits more than 6 inches above the top of the knee while standing;

Accessories (not allowed)

Hats, hoods, visors, caps; gang insignia bandanas worn on any part of the body; sunglasses worn inside buildings; very large wallet chains, jewelry with spikes, including chokers and rings, chains that could cause injury or damage; any jewelry or accessory that can be used as or is perceived to be a weapon;

1st Offense –Warning and discussion of violation(s) and review of student handbook. Student will be required to adjust or change clothes. Students who do not have immediate change of clothing may be provided with a sweatshirt or T‐shirt. Student will notify the parent about the offense.

2nd Offense – After School Detention. Parent will be contacted. 

3rd Offense – Saturday school detention
 

 


ELECTRONIC DEVICES

This policy applies to Osan MHS

Cell phones are not to be used in school buildings during the school instructional day (0800-1510). Texting is not permitted in classrooms or during the school day. Some teachers may allow the use of electronic devices to support the educational process/program. Headphones/Earphones should not be on/in both ears during passing times and while walking to or from classes before and after school. If electronic devices are out during class time without instructor permission, the items may be confiscated and turned into the principal's office. The item will be returned to the student following the first offense. Subsequent incidents are treated as insubordination and the sponsor will have to come to the school to claim the item. The school takes no responsibility for lost/stolen items. Repeated abuse of the policy will result in loss of the item until the end of term.


FIGHTING

This policy applies to Osan MHS

Conflict should be resolved before violence results. Teachers, counselors, and administrators will help students resolve conflict before it escalates, but it is the student’s responsibility to inform an adult of conflict situations. If there is a fight, involved students will be suspended. A student who attacks another student and causes injury can expect a longer suspension or referral to a discipline board. Students involved in more than one fight may be referred to the school psychologist for a behavior management plan.


FOOD/DRINK

This policy applies to Osan MHS

In order to maintain a clean attractive campus, students are expected to maintain clean hallways. Students will not be allowed to eat in the hallways or auditorium unless under the guidance of a staff member. Generally, NO FOOD IS PERMITTED IN CLASSROOMS unless a teacher is holding a meeting during lunch or in conjunction with a curriculum related activity. Food sales are allowed before school and at lunch. There are to be NO sales during class time. Students will not be allowed to bring open cans and beverage cups into the hallways. Students are encouraged to stay well hydrated using water in screw top bottles. Closed bottles will be allowed in the hallways and classrooms. No energy drinks are permitted. 


FORGERY/ALTERATION OF NOTES

This policy applies to Osan MHS

Students who forge sponsor or school signatures will be subject to discipline. In addition, alteration of notes and passes and use of sponsor email accounts will fall into this category.


GANG BEHAVIOR

This policy applies to Osan MHS

Gang‐like activities, such as vandalism and bullying are a community problem, a problem of the unit, the command, the parents, and the schools. DoDEA‐Pacific, as part of that community, will work with installation agencies and units to help ensure coordinated actions are in place. Within DoDEA‐Pacific schools, vandalism, bullying or any other gang‐like activities are not tolerated. Any form of initiation, assault, or bullying, may result in suspension for those participating.
Military communities fully support our discipline actions. Gang related behavior includes; joining a fight in progress, making threats on behalf of another person or group, and intimidation using a group threat. This list is not all‐inclusive. Students engaged in gang‐related behavior can expect suspension or expulsion depending on the nature and severity of the offense.
 


GRAFFITI

This policy applies to Osan MHS

Graffiti in any form will not be tolerated. A person or persons who; without the consent of the owner, utilizes aerosol paint or other permanent markers to intentionally or knowingly make markings; to include inscriptions, slogans, drawings, or paintings will be suspended based upon the nature and severity of the offense.


HALL CONDUCT

This policy applies to Osan MHS

Students are to conduct themselves in an orderly manner when passing between classes. Students out of class for any reason MUST have a hall pass. Any adult in the building may request to see the hall pass. Students are to make every effort to use the rest room facilities during the passing period between classes. Individual teachers establish policies for allowing students to leave the classroom during class time.


HAZING

This policy applies to Osan MHS

Students that engage in or have association with acts of hazing on or off base are also subject to disciplinary actions. Hazing is defined as, “any intentional, knowing, or reckless act by one person alone or acting with others, directed against a student, that endangers the mental or physical health or safety of a student for the purpose of pledging, being initiated into, affiliating with, or holding office in an organization.” Students who feel that they are being hazed need to tell a coach, teacher, counselor and/or administrator.


ILLEGAL DRUG USE/POSSESSION

This policy applies to Osan MHS

Students should not have illegal substances in their possession at any time. If this occurs during school time, security forces will be notified of the suspected drug presence or use. At a minimum, students will be suspended for ten days and may face a disciplinary board for possible expulsion.


INSUBORDINATION

This policy applies to Osan MHS

Students who willfully refuse to follow directions of a teacher or other staff member are considered insubordinate. Violators face a minimum of detention. The severity of the act and the student’s previous record of offenses will determine the length of the consequence. Open defiance, inappropriate language or profane gestures may result in suspension.


INTIMIDATION/HARASSMENT

This policy applies to Osan MHS

Rude, abusive, or threatening comments/behaviors towards others will not be tolerated. Violators will be subject to disciplinary action. Students who feel that they are being intimidated or harassed need to tell a parent, teacher, counselor and/or administrator.


ITEMS INAPPROPRIATE AT SCHOOL

This policy applies to Osan MHS

Students are not permitted to bring to school any personal items that interfere with the classroom atmosphere or endanger the health and safety of other students. Students are responsible for all personal property and therefore should not bring items that may easily be stolen. It is recommended that electronic items not be brought to school. If they are, they should not be visible in the hallway before, during, or after school. Some teachers may allow the use of electronic devices to support the educational process/program. Cell phones are not to be used in the school buildings during instructional time (0830-1510). 

Note: The above list is not all inclusive.

Violations will result in confiscation of the banned article and possible consequences.
 


MISCONDUCT IN THE CLASSROOM

This policy applies to Osan MHS

Each teacher will establish classroom rules and enforcement procedures. When a student continues to violate classroom rules after the teacher has taken corrective action, the student will be referred to the administration.


OFF LIMITS AREAS

This policy applies to Osan MHS

Elevators are for faculty and staff use only. Elevators may only be used with permission when a student is injured. Staff workrooms and staff restrooms are for staff only. Signs are posted in these areas that no students are allowed. Students violating the off limits areas will be referred to administration for discipline. 


OFF CAMPUS DEFINITION

This policy applies to Osan MHS

Off campus is defined as outside of the high school complex without permission at any time during the school day with the exception of lunchtime or under the supervision of a teacher. The airmen dorms are off limit to students. Students should not be at or around the elementary school unless they have specific business.


PHYSICALLY DANGEROUS BEHAVIOR

This policy applies to Osan MHS

Running, wrestling, horseplay, play‐fighting/hitting and throwing objects in the halls or classrooms is dangerous and is not acceptable behavior. This also includes the throwing of snowballs.
Playing/jumping on/from the retaining walls is also considered dangerous. In addition, any behavior that has the potential to harm another person is not acceptable at school.
 


PROFANITY AND INAPPROPRIATE LANGUAGE

This policy applies to Osan MHS

The use of profanity, vulgarity, and inappropriate verbal or written language or gestures is unacceptable conduct at OMHS. This includes any racial, ethnic, or sexual slur. Students are encouraged to use appropriate communication in all settings at all times.


PUBLIC DISPLAYS OF AFFECTION

This policy applies to Osan MHS

Kissing is not allowed. Hugs lasting longer than 3 seconds on campus, during school, or at school functions are not allowed. Such conduct can interfere with the school’s academic mission and can create an offensive environment. Handholding is permitted.


SOCIAL MEDIA GUIDELINES FOR STUDENTS

This policy applies to Osan MHS

1.    Social media venues are very public. What you contribute leaves a digital footprint forever, usually even after it is deleted. Do not post anything you wouldn't want friends, enemies, parents, teachers, or a future employer to see. Make sure what you post promote a positive image to the world.
2.    It is acceptable to disagree with someone else's opinions, however, do it in a respectful, constructive way. What is inappropriate in the classroom is inappropriate online.
3.    Be safe online. Never give out personal information, including, but not limited to, last names, any phone numbers, addresses, birthdates, and pictures. Do not share your password with anyone besides your parents, and teachers if necessary.
4.    Linking to other Web sites to support your thoughts and ideas is recommended. However, be sure to read the entire article prior to linking to ensure that all information is appropriate for school setting.
5.    Do your own work! Do not use other people's intellectual property, including pictures, without their permission. It is a violation of copyright law to copy and paste other's thoughts without proper attribution. When paraphrasing another's idea(s), be sure to cite your source with the specific web address. Verify you have permission to use the material.
6.    How you represent yourself online is an extension of yourself. Do not misrepresent yourself by using someone else's identity.
7.    Blog, wiki, and other online posts should be well written. Follow writing conventions including proper grammar, capitalization, and punctuation. If you have permission to edit someone else's work be sure it is in the spirit of improving the writing.
8.    If you run across inappropriate material, that makes you feel uncomfortable, or is not respectful, tell the supervising adult right away.
9.    Cyber-bullying is not tolerated. Inform an administrator if you are being bullied.
 


SPREADING RUMORS

This policy applies to Osan MHS

If a person contributes to an altercation by spreading information ("He said/She said" situations), he/she will be referred to the administration for counseling and/or action, and parents/sponsors will be notified. Responsible and mature individuals resolve misunderstandings and provocation by discussing differences and taking the time to talk things out. Students have the responsibility to refer potential confrontations to a staff member, counselor, or administration. The administration supports resolving differences by communication and will provide a quiet place for students to discuss these differences when necessary. The proper way to deal with the problem is politely, privately and via the chain of command (teacher, counselor, and administrator).


THEFT

This policy applies to Osan MHS

A student guilty of theft will be suspended and restitution of the property or equivalent value must be made. Students are reminded to lock up valuables in their locker using the school issued lock or bringing a lock for the PE/Sports locker room. If you find an item that doesn’t belong to you (such as an iPod or cellphone), then you should turn it in to the administration. The British law defines possession of “found” items as theft.


TOBACCO USE

This policy applies to Osan MHS

Osan Middle High School follows DoDEA‐Pacific smoking policy at all times. Students are prohibited from possessing or using tobacco products (to include e‐cigarettes or vape devices) or lighters during the school day on or off school property, on buses, or when participating in school‐sponsored or school‐supervised activities on or off campus. Violation of this policy will result in disciplinary action which may include referral to counseling or appropriate authority. For discipline purposes, the school day begins the moment the student arrives to school and ends when they leave school.


UNPREPARED FOR CLASS

This policy applies to Osan MHS

Students who are without the materials necessary to learn and participate in class are considered unprepared for class. These materials include, but are not limited to; writing utensils, books, class material, completed homework, and proper physical education attire. Repeat offenders will be dealt with by the teacher and may result in a referral to the administration.


VANDALISM

This policy applies to Osan MHS

The student will be required to pay for or repair damages. Consequences will depend upon the severity and intention.


TYPES OF CONSEQUENCES

This policy applies to Osan MHS

Types of Consequences

ASD

After School Detention

Student reports to designated detention room with assignments to work quietly throughout the detention time; students must report by 1515.

SS

Saturday School

Saturday School begins at 0800 and ends at 1200; report prepared to work on class assignments /study for tests; bring all necessary materials/supplies to complete work: textbooks, notebooks, pen/pencil etc.; bring enough work to occupy the full 4 hours.

OSS

Out of School Suspension

Student is not allowed at school during an OSS; a readmit conference with an administrator, at least one parent and the student will be requested prior to the student attending classes following the OSS; Home consequences/extra chores will be recommended; athletes cannot participate in next DoDEAPAC event.

  • School campus community service may be administered in some cases for acts that occur during the school day.
  • Community service may also result from certain actions that take place off campus.

 

Osan Middle High School Administration may offer the following alternatives to Out-of-School (OSS):

•    A parent may opt to shadow his/her child for 1 day instead of any 1 day of OSS. A parent who elects to shadow his/her child is not to be an active participant in the class and is to be a monitor only for his/her child.
•    The OMHS Administration may limit the number of times that shadowing is allowed in lieu of OSS.

A special note to parents concerning discipline: The school staff takes no pleasure in disciplining students; yet we recognize our responsibility to assist students in this area of development. Effective discipline is a three-way job: parents-school-students. When we contact you by phone, note, or conference about behavior, we are really seeking your support and follow-up in helping the student realize that certain actions and/or attitudes are not appropriate in school because they make learning difficult or impossible or may create hazards to self or others. Students rapidly adopt socially acceptable behavior when they realize that the home and school share the same standards.
 


CONSEQUENCES

This policy applies to Osan MHS

 

Infraction:

Consequences:

 

1st Offense

2nd Offense

3rd Offense

**Alcohol Possession/Use

5 Day Suspension and ASAC  Referral

10 Day Suspension and Expulsion Hearing

 

**Physical Assault towards a Staff Member

10 Day Suspension and Expulsion Hearing / 51st  Security Force Notification

 

 

Computer Abuse or Crime

Restricted Use / Possible Forfeiture of Use

2 week suspension

Semester loss

Destruction of Property

5 days/restitution/51st SFS notified

10 days/ restitution/ 51st SFS notified

 

Disruptive Behavior

Detention/parent notified

Detention/work detail

1 Day Suspension

Dress Code Violations

 

Warning / Correction of Dress

Parent called

Correction of Dress

Parent called/ detention

1 Day Suspension

**Drug Possession/Sale/Use

10 Day Suspension / Expulsion Hearing and 51st  SFS Notification

 

 

False Fire Alarm

5 Day Suspension and 51st  CES/CEF Referral for safety training/referral to 51st SFS

10 Day Suspension, Expulsion Hearing 51st  SFS Referral

 

Fighting

5 Day Suspension (unplanned)

double Suspension (premeditated)

9 Day Suspension

10 Day Suspension and Expulsion Hearing

Cheating/Plagiarizing

 

Parent notified by teacher, zero for the assignment or test. Information will be put into ASPEN and student will receive a lunch detention.

Parent notified by administration, zero for the assignment or test and student is suspended for one day.

Parent notified by administration, zero for the assignment or test and student is suspended for two days. Suspensions are cumulative.

Contributing to fights

1 Day Suspension

3 Day Suspension

5 Day Suspension

Forgery

1 Day Suspension

2 Day Suspension

3 Day Suspension

**Inherently Dangerous Items (Weapons) additional penalties are listed in the DODEA Zero Tolerance policy grid

10 Day Suspension / Expulsion Hearing / 51st  Security Force Notification

 

 

Defiance of Authority

Detention

Work detail 85 minutes

1 Day Suspension

** Physical Assault towards a student

5 Day Suspension and Expulsion Hearing / 51st  Security Force Notification

 

 

 

 

 

 

Profanity / Vulgarity towards student

Detention

 

Work detail

 

1 Day Suspension

 

Public Display of Affection (beyond holding hands)

Counseling/Parent notification

Parent notification/Detention

Parent notification/ work detail and then suspension

**Sexual Assault

10 Day Suspension and Expulsion Hearing

 

 

Sexually Offensive Behavior

3 Day Suspension and Counseling Referral

5 Day Suspension and Counseling Referral

10 Day Suspension and Command Notification

Sexual Harassment / Peer Abuse

5 Day Suspension and Counseling Referral

10 Day Suspension and Expulsion Hearing

 

Horseplay

Detention

Work detail

1 Day Suspension

**Smoking / Possession of Tobacco Products

3 Day Suspension and Referral to  ASAC

 4 Day Suspension and Referral to ASAC

5 Day Suspension and Referral to ASAC

 

**Theft / Possession of Stolen Items

3 Day Suspension / Restitution / Counseling / 51st  SFS Notification/ Restricted from being in the school after 3:30pm

5 Day Suspension / Restitution / Counseling / 51st  SFS Notification/ Restricted from being in the school after 3:30pm

10 Day Suspension / Restitution / Counseling / 51st  SFS  Notification/ Expulsion hearing

Verbal Assault towards a Staff Member

Profanity/Vulgarity

3 Day Suspension

5 Day Suspension/Referral/ consider alternate placement

10 Day Suspension

Threat of Physical Violence to a Student

1 Day Suspension

Notify 51st SFS

3 Day Suspension

5 Day Suspension

**Threat of Physical Violence to a Staff Member

5 Day Suspension and Counseling

10 Day Suspension and 51st SFS Notification

Expulsion Hearing

 

Truancy / Failure to Sign-out / Leaving Campus

Work detail 85 minutes for each period truant/parent notified

Work detail 85 minutes for each period truant/ parent notified/Referral MFLC

1 Day Suspension/ parent conference (progressive)

Use of cell phones, music,  game and other electronic devices in the school building

Confiscated and turned into the secretary in the main office to be picked up at the end of the school day. Student will receive a warning and detention.

Confiscated and turned into the secretary in the main office and the sponsor must come to the school to collect it. Student will receive a detention

Confiscated and turned into the secretary in the main office and the sponsor must come to the school to collect it.

In school suspension

Vandalism

3 Day Suspension / Restitution / Clean Up and 51st  SFS Notification

5 Day Suspension / Restitution / Clean Up and 51st  SFS Notification

10 Day Suspension,/ Restitution / Clean Up / 51st  SFS Notification and Expulsion Hearing

This List Is Not All-Inclusive.

All consequences will be determined on a case-by-case basis. Mitigating circumstances will be taken into account when determining final discipline.

* Students with multiple infractions will be dealt with more severely with consequences of additional days, etc.

** Students will be automatically excluded from the team or other school sponsored activities due to infractions with 2 stars by them.

The Table of Consequences provides a general guideline for infractions. Administration will consider all circumstances before determining discipline consequences in each case. In most cases, home consequences will also be recommended.


BICYCLES

This policy applies to Osan MHS

Bicycles are not to be ridden on campus during school hours. Security of bicycles is the responsibility of the owner.


BUS RULES

This policy applies to Osan MHS

Note: 
1.    All rule infractions are cumulative in most cases for the school year. A series of minor infractions may result in serious consequences
2.    All misconduct must be evaluated on a case-by-case basis. Depending upon severity, warnings, suspensions, or expulsions may be deemed appropriate regardless of sequence or frequency of misconduct incidents. 
3.    SLO to be informed when suspensions/expulsions from bus occur.
4.    Possession of weapons or prohibited items, controlled substances, alcohol, or other serious incidents will be reported on DoDEA Form 4795 and may result in suspension or expulsion from school in addition to the loss of bus privileges
5.    Discipline of students with disabilities must be consistent with the provisions of Encl. 5 to DoDEA Reg. 2051.1. 
 

SCHOOL BUS TABLE OF CONSEQUENCES

Category

Examples of Infractions

First Referral

Second Referral

Third Referral

Fourth Referral

Fifth Referral

A

Minor Misconduct

  • Boarding or exiting bus unsafely; to include crossing in front of or behind bus
  • No bus pass or improper bus pass
  • Unauthorized riding of bus; wrong bus
  • Standing while bus is in motion or not being properly seated
  • Obstructing an empty seat, door, stairs, or aisle
  • Disturbing, insulting, or harassing other students
  • Public display of affection (PDA)
  • Eating, drinking, chewing gum
  • Using profane or obscene language or gestures
  • littering

Oral or written warning

1-5 day bus suspension

10 day bus suspension

20 day bus suspension

Suspension of riding privileges for the remainder of the school year.

B

Serious Infractions

  • Failure to comply with bus driver or other adult’s instruction (being disrespectful, talking-back, lying)
  • Exchanging or refusing to show bus pass
  • Horseplay or spitting
  • Bullying at bus stop
  • Throwing objects at, within, or out of the bus
  • Sticking objects or body parts out of the bus
  • Full or partial nudity
  • Moving/damaging bus cameras
  • Damage, theft, or pilfering (<$100)

1-5 day bus suspension

10 day bus suspension

20 day bus suspension

Suspension of riding privileges for the remainder of the school year.

N/A

C

Severe Offenses

  • Tobacco or alcohol use
  • Sitting in driver’s seat/tampering with bus controls
  • Interfering with driver
  • Unauthorized operation of emergency door
  • Fighting, hitting, biting, pushing
  • Vandalism, damage, or theft ($>100)
  • Any action that leads to a bus accident

10 day bus suspension

20 day bus suspension

Suspension of riding privileges for the remainder of the school year.

N/A

N/A

D

Criminal or Illegal Acts

  • Possession or use of weapons or other prohibited items
  • Possession of illegal substances
  • Lewd or indecent acts
  • Threatening or causing injury to another person
  • Bomb threat

SCHOOL SUSPENSION PROCEDDINGS INITIATED

  • Serious incident report to appropriate authorities
  • Notification to Installation Commander via Schools Liaison Officer (SLO) if appropriate

 


Bully Prevention

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.


Prohibited Items Policy

This policy applies to DoDEA Pacific
This policy is currently under review

Some items prohibited at school include, but are not limited to the following:

  • Toys and electronic games
  • cell phones or other portable communication devices
  • iPods or MP3 players
  • skateboards, scooters, roller blades, roller skates, wheelies or skate shoes
  • stink bombs
  • chewing gum or betel nut
  • cigarette lighters and matches
  • tobacco products; e.g., cigarettes, cigars, pipes, chewing tobacco, smokeless tobacco, snuff
  • firecrackers
  • weapons and/or ammo (real or pretend)
  • laser light pointers

TRUANCY

This policy applies to Osan MHS

Students cannot learn effectively if they do not attend class. Students who skip school, fail to bring a note, or fail to have parents contact the school after three days beyond an absence will be considered truant. Incidents of truancy are considered for the entire year. If the student is truant for one period, an afterschool detention will be assigned. Truancies for multiple periods will result in Saturday school. Unaccounted time away from seminar can also result in truancy.
Students who habitually skip class may also be suspended. The command will be notified if disciplinary consequences do not correct behavior. Truancies will be considered cumulatively for the year.
 


BEHAVIOR EXPECTATIONS

This policy applies to Osan MHS

INTRODUCTION
In all discipline cases the administration reserves the right to determine the consequences. In addition, host nation authority will prevail when students are involved in potential criminal matters to include, but not limited to: bullying, harassment, theft, vandalism and the possession of illegal substances or weapons. School administrators have the authority to conduct random and periodic searches of school property and to seize contraband items belonging to students as well as search student possessions and person when there is a reasonable suspicion that a student is in possession of prohibited items. Students may be disciplined based on evidence gathered through online, digital and surveillance equipment.

For discipline purposes, the school day begins the moment the student arrives on campus and ends the moment they leave campus. 

Behavior Expectations

Teachers follow an assertive discipline plan to enforce their classroom rules. This plan generally includes:
    One‐to‐one counseling with the student
    Notification of parent by phone or writing that a problem exists
    Arrangements for a parent conference
    Discipline referral to administration

Students who wish to clarify a situation with a staff member have an obligation to do so privately after class or after school. Students may not disrupt classrooms to settle differences of opinion, argue, or question a teacher's authority.

Each student is responsible for following four basic rules established at the beginning of the school year:
1.    Respect yourself.
2.    Respect others.
3.    Obey any reasonable request by a staff member or adult volunteer in the school.
4.    Take responsibility for one’s behavior.
 


Technology

Computer Access/Internet Policy/Electronic Devices

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Related DoDEA Policies & Regulations

6600.01: Computer Access and Internet Policy

Role of Social Media

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.


Student Transportation

Student Transportation Services

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

Related DoDEA Policies & Regulations

4500.02: Student Transportation Services

School Policies

Cell Phones

This policy applies to DoDEA Pacific
This policy is currently under review

CELL PHONES

It is recognized that cell phones have become a parent's tool to help to monitor their children's whereabouts. During the school day student's cell phones should be in silent or manner mode. Interruption of classroom routines due to cell phone use could result in the phone being brought to the office for a parent to pick up. This includes students making outgoing calls, playing games, sending texts. Should a student need to contact a parent the school has phones for student use.


Athletics Policy

This policy applies to DoDEA Pacific

Eligibility Rules for Interscholastic Athletic Competitions

School administrators, athletic directors, and coaches shall ensure that the eligibility rules are observed in all DoDDS interscholastic athletic competitions in accordance with in DoDEA Manual 2740.1 and the Far East Programs Procedural Guide (FEPPG) - 1 Dec 2020

Student Travel Eligibility

DoDEA Manual 2740.1 and the Pacific Area Interscholastic Athletics Program Manual provide a uniform interscholastic athletic program and guidance on student travel eligibility. This policy extends to both academic and athletic events.

Athletic Contests: Students must participate in ten days of practice prior to competing in any athletic contest. Athletes participating in consecutive athletic seasons are exempt from the 10-practice rule as long as 10 days have not passed between active participation in the preceding sports season. Students transferring from another school may begin participating in contests immediately if the 10-day practice requirement has been met.

Far East Tournaments: Students may participate in the Far East Tournament if they have been a member of the team/activity for at least one-half of the season. Before departure for any Far East event another parent/player meeting will occur to review the Code-of- Conduct and to discuss expectations while attending the event. Players whose parents do not attend this meeting will not travel to the Far East event and/or participate in any games at the event.

Attendance Prior to Events: Students who do not attend school will not be permitted to participate in or attend any school- sponsored event that same school day, which includes a practice or game. Principals are authorized to make exceptions to this policy. (DoDEA Administrators’ Manual – 1005.1).

Related DoDEA Policies & Regulations

2051.02: Student Rights and Responsibilities (cancelled)
2740.1: Interscholastic Athletic Program

ACCELERATION

This policy applies to Osan MHS

The principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester. Accelerated withdrawal will only be considered if the sponsor presents Permanent Change of Station (PCS) orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades.

The acceleration request must be initiated at least four weeks before the final school day. The DoDEA-Pacific Office establishes the dates for acceleration. They are yet to be determined for first semester and for second semester. Students must be in attendance for the entire day prior to these dates.

1.    Parents need to see the registrar to complete the REQUEST FOR ACCELERATED WITHDRAWAL FORM at least four weeks before the final school day.
2.    Students receive an ACCELERATION OF CREDIT FORM from the registrar. It is the student’s responsibility to consult with teachers to develop a timeline for assignments and semester examinations. Students who do not complete an acceleration plan will receive a grade to date and no credit.
3.    Two days prior to departure, students receive a STUDENT CLEARANCE FORM, which must be completed by teachers and other staff members before departure.
4.    The student returns all forms to the registrar. At that time, payment for books or other items must be made before clearance can be completed. An updated transcript may not be immediately available. It will be sent as soon as possible. Parents must call ahead to arrange for records pick up.

 


MILITARY AND FAMILY LIFE COUNSELOR PROGRAM (MFLC)

This policy applies to Osan MHS

Military families face unique challenges. They may struggle with issues such as deployment-related stress, reintegration and pressures of managing parenting and finances while a loved one is deployed. To support military families facing these or additional challenges, the MFLC program:

• Provides short-term, non-medical counseling services to service members and their families at no cost 
• Must receive parental consent before counseling a child.
• Provides psycho-education to help military service members and their families understand the impact of deployments, family reunions following deployments and other stresses related to the military life  
• Augments existing military support services 
• Offers flexible service delivery 
• Can provide services on or off of military installations  
• Can provide services to individuals, couples, families and groups 

With the exception of child abuse, domestic abuse and duty to warn situations services are private and confidential.

ABOUT MILITARY AND FAMILY LIFE COUNSELORS  
• Masters or Doctorate-level licensed counselors 
• Work with families, individuals, couples and children 
• Work with existing military and family support programs to complement services provided 

NON-MEDICAL COUNSELING SERVICES
Life skills: 
• Anger management
• Communication
• Relationship issues
• Conflict resolution
• Parenting
• Decision-making skills 

Military lifestyle: 
• Deployment stress
• Coping skills
• Homesickness
• Relocation adjustment
• Reintegration
• Separation
• Building resiliency
• Sadness, grief and loss

The OMHS MFLC can be reached at DSN: 784-9094
 


BEFORE OR AFTER SCHOOL STUDY GROUP

This policy applies to Osan MHS

OMHS offers free tutoring on designated days after school (see daily bulletin for a listing of days). The “After School Study Group” sessions are supervised by OMHS teachers and volunteers from the professional, military and civilian community.


ATTENDANCE PROCEDURES

This policy applies to Osan MHS

It is the parents’ responsibility to call DSN 784-9098 or from a cell: 0505-784-9098 between 0730 and 0930 to inform the school of the student's absence and the reason for the absence. At or prior to the student’s return to school, the attendance should receive a valid note signed by the sponsor or a parent, to verify the reason for the absence. This note should be given to the attendance clerk within three days of return. The note can also be sent from an official email address to Attendance.OMHS@dodea.edu.


BOOKS, EQUIPMENT, AND ON-CAMPUS PROPERTY

This policy applies to Osan MHS

Textbooks are furnished free of charge.  However, students are held financially responsible for loss or damage of these books. Textbooks and equipment represent a major investment, and students are expected to safeguard them against loss or damage. Students are required to sign for books and must return the same numbered books when withdrawing or at the end of the school year. When the pupil completes a course or transfers from the school, all books and equipment must be returned to OMHS. 

Lost books and other lost equipment or materials must be replaced. Sponsors are also responsible for payment in case of loss or damage to laboratory equipment, audio-visual equipment, computer materials, musical instruments, and any other school property or equipment that may be lost or damaged. It is suggested that parents obtain the book’s ISBN number and order the book from one of the internet book sellers and have it sent directly to the school.  
 


BULLETINS

This policy applies to Osan MHS

New information from the daily announcements is read each morning to inform the students of upcoming activities. The OMHS Facebook page https://www.facebook.com/Dodea-Osan-MHS-1425237554277688/ is also available to keep the community informed about school activities. Additionally, a Weekly BLUF email is sent every Monday.


DANCES

This policy applies to Osan MHS

Students wishing to bring a non OMHS guest to school dances must have written permission from their parents and the prior approval of the administration. Middle school students are not allowed to attend high school dances. The PERMISSION TO BRING A GUEST TO A SCHOOL EVENT must be given to the sponsor of the dance at least one day before the dance unless otherwise designated. School rules apply at all dances. Once a student has entered a dance, they may not return if they leave the site. Special dress codes may be defined for certain dances.
The Prom is for juniors and seniors. An age limit for the dances is determined internally with an agreement between the student council and the administration.
 


DROPPING AND ADDING COURSES

This policy applies to Osan MHS

Courses may be added or dropped prior to the completion of ten instructional days. Courses dropped within this time period will not appear on the transcript. No courses may be dropped after this time. Classes will not be changed for teacher preference.


EMERGENCY PROCEDURES

This policy applies to Osan MHS

Emergency procedures are established in coordination with base officials and DoDEA safety and security personnel. In all cases of emergency, parents should not call the school. Phone lines will be needed to coordinate instructions and communicate needs with base authorities. You will receive an ATHOC notification to email, by phone, and by text. Most times information will also be available via AFN. 

Fire drills are the most common drill practiced. Throughout the year, the school will practice and/or review lockdown, shelter in place, earthquake, and bomb threat procedures.

Please keep the school (registrar) informed of any changes in cell, duty, home phone and emergency phone contacts. Students will not be released to any person other than a designated emergency contact.
 


EXAMINATIONS (SEMESTER EXAMS)

This policy applies to Osan MHS

Examinations are given throughout the school year. Semester exams are scheduled for the last week of each semester. Parents and students must make arrangements to ensure attendance during these times. The only excused absences during semester exams will be for emergency situations. If a student is absent for any other reason during this time, it is unexcused.


GRADE POINT AVERAGE

This policy applies to Osan MHS

Grade point average is calculated on a point system with an "A" counting four points, a "B" three points, a "C" two points, a "D" one point, and an "F" zero points. A weighted point value has been assigned to each letter mark in Advanced Placement (AP) courses. This weighting will be used to determine class rank and for other competitive purposes. The weighting will be as follows: A‐5, B‐ 4, C‐3 and D‐2. The Valedictorian and the Salutatorian will be determined at the end of the eighth semester during the senior year.

Students have an opportunity to earn weighted grades by taking Advanced Placement classes at OMHS or via the DoDEA Virtual School. 

*Students enrolled in Advanced Placement (AP) classes MUST take the AP exam in that subject area in the spring in order to receive AP weighted credit on their transcripts.
 


HOMEWORK

This policy applies to Osan MHS

DoDEA policy is to assign homework to all students capable of completing assignments. Homework is part of a student’s school day and assignments are to reinforce instruction, increase understanding and retention, transfer and extend classroom instruction, prepare for class discussion, and provide curriculum enrichment opportunities. 

Students enrolled in AP classes can expect 15‐20 hours of outside work per week. See further information on the homework make‐up policy under attendance.
 


HONOR ROLL

This policy applies to Osan MHS

Honor roll is based on Semester Grades. No D’s or F’s are allowed.

Principal’s Honor Roll    4.0 or higher
High Honor Roll              3.5 ‐ 3.99
Honor Roll                       3.0 ‐ 3.49


 


INCLEMENT WEATHER

This policy applies to Osan MHS

In cases of inclement weather, the Mission Support Group Commander coordinates school closure with the school Principal. When school is canceled because of inclement weather, or when the school will experience a two‐hour delayed start in the morning, announcements will be made on the following local stations beginning at 0630:

LOCAL STATION    CHANNEL
AFN                          14
AFN Radio               FM 88.3

As soon as a closure or delay decision is made you will be notified by our automated ATHOC system. You will receive an ATHOC notification to email, by phone, and by text. You may also check the school website at https://www.dodea.edu/OsanMHS/. As always updates will also be posted to our Facebook page. 

Parents can be proactive in the morning in finding‐out the current road conditions by accessing the Osan home page at http://www.osan.af.mil/ and view “Road Conditions”. When road conditions are “Red”, school is normally delayed for two‐hours (bus departures are delayed two‐hours from their normal departure times).
 


INCOMPLETE GRADES

This policy applies to Osan MHS

Incomplete grades are only granted in the case of a medical emergency, emergency leave, or other extenuating circumstances. Incomplete grades must be approved by the administrators. Incomplete work must be made up within ten (10) instructional days following the marking period. It is the student's responsibility to initiate the action to complete the course requirements within the specified time frame. All incomplete grades will automatically be changed to an "F" grade after ten instructional days. It is the student’s responsibility to make arrangements with the teacher to update the incomplete grade.


INFORMATION CENTER

This policy applies to Osan MHS

The Information Center (IC) provides students with resources for academic research, study, and recreational reading. The book collection supports the school curriculum in all areas, offering a variety of print and non‐print materials covering numerous topics and interests. These include, but are not limited to, books, audio books, computers, test prep, college and vocational school listings and information, career information. If the IC does not have resources you desire, let us know and we do our best to update the collection with student needs and interests in mind. Patrons have access to numerous online research databases provided by DoDEA and OMHS; the login information is available in the IC. The IC is open from 8:15-3:30. Students may use the IC during the school day with a pass from their assigned teacher. Outside of normal class times, students may also use the IC before school, during the lunch period, and after school so long as the Librarian is present. Eating/drinking in the Information Center is not permitted.


LOCKER RULES

This policy applies to Osan MHS

Lockers are available for student use. The administration reserves the right to search any locker with probable cause. When possible, the student will be present for the search.

•    School lockers are not to be shared.
•    No graffiti is allowed inside or outside lockers.
•    Pictures inside lockers are acceptable only if taped onto the inside of the lockers. No obscene pictures or drawings are permitted. Students will be asked to remove anything seen in a locker that is not proper. Use good judgment on what is displayed in the locker.
•    The locker area inside and out must be kept clean.
•    NO Personal locks are allowed on any lockers.
•    Gym lockers are available to PE students for daily use only. Student athletes may apply for a locker for their sports equipment and clothes during the season. 
•    It is the student’s responsibility to lock up valuables/money to prevent theft.
 


LOST AND FOUND

This policy applies to Osan MHS

Students who find lost articles are asked to take them to the cafeteria, where the owner can claim them. Small items, to include, glasses, jewelry, and wallets should be turned into the office. If identified, identification cards and wallets are returned to the owner immediately. At the end of each quarter, unclaimed items are donated to the Osan Thrift Store. 


LUNCH

This policy applies to Osan MHS

AAFES provides a hot school lunch program.  Students, grades 6-8, are not authorized to leave campus for lunch. Students, grades 9-12, are allowed across the street to buy lunch at the commissary. Students are not authorized to eat at the food court, main gate, Turumi Lodge or the bowling alley during lunch. Students are NOT allowed to leave Osan Air Base during school hours. Students leaving campus when not authorized will be considered truant and lose commissary lunch time privileges. Students who desire to go home for lunch must have completed a lunch release form that permits the student to go home for lunch. This needs to be approved by school administration prior to the student leaving for lunch.

Students without lunch privilege (or electing to stay on campus) must eat in the cafeteria or supervised classroom. Students are not allowed to congregate in hallways or foyers of any building. Students are not to be on the second floor of any building. HS students are the only ones allowed to get lunch from the Commissary across the street.  While in the cafeteria during lunchtime, remember to:
•    Be respectful and courteous at all times.
•    Do not throw items.
•    Line up in a single file in the lunch lines. Do not “cut” in line.
•    A la carte can be bought via the mail line.
•    Be responsible for the proper disposal of your trash.
•    Do not be late to class after lunch.
Students who choose not to follow these guidelines may be given After School Detention, Saturday School, or suspension from school.
 


LUNCH PRIVILEGE (off campus lunch)

This policy applies to Osan MHS

It is important that OMHS students behave in a mature, appropriate manner wherever they choose to eat lunch. Those students with LP must follow these guidelines:
•    Do not cut through the dorms or hospital areas. Use main thoroughfares.
•    Use crosswalks to cross streets
•    Be respectful and  courteous at all times.
•    Be responsible for the proper disposal of your trash.
•    Do not be loud and rowdy in public eating places.
•    Do not be late to class after lunch. Allow yourself plenty of time to walk back to school.
 


PARENTAL CONTACT WITH STUDENTS DURING THE SCHOOL DAY

This policy applies to Osan MHS

Classrooms are not to be interrupted to deliver personal messages (except in emergency situations approved by administration), lunch money, or school supplies/assignments. This can be accomplished at the lunch break or after school. Please do not text or call students during class time. Deliveries and telephonic contact can be accomplished before school, during lunch break, or after school.


PARENT, TEACHER, STUDENT ORGANIZATION PTSO

This policy applies to Osan MHS

The OMHS PTSO is a volunteer organization dedicated to supporting students, teachers and educational programs. The support provides supplementary assistance to activities for which other fund sources are insufficient or non‐existent. Find our more at https://www.facebook.com/OMHSPTSO/. 


PARTICIPATION IN GRADUATION EXERCISES

This policy applies to Osan MHS

Senior students who have fulfilled all requirements, academic and otherwise, will be allowed to participate in the June graduation exercises. Those students failing to meet the requirements will be notified prior to the ceremony and their privilege of participating withdrawn. Students will be required to purchase the selected cap, gown and tassel. All graduation rehearsals in June are MANDATORY in order to participate in the graduation ceremony. The graduation ceremony is a privilege, not a right. Students are expected to conform to the GRADUATION PROTOCOL in order to be eligible to attend the graduation ceremony. Questions are to be referred to the senior class sponsor.


PARTIAL SCHEDULES

This policy applies to Osan MHS

Students with partial schedules due to home schooling or other reasons may only be on campus during their scheduled classes. A student may make prior arrangements to meet with a teacher if they require assistance.


PRE-ARRANGED ABSENCES

This policy applies to Osan MHS

a.    For preplanned absences: a request needs to be submitted by the sponsor by filling out the pre‐arranged absence form. This form may be obtained from the attendance or registrar’s office.

b.    Please follow the following steps:
1)    Student/Parent fills out a preplanned absence form (available from the attendance office).
2)    Students have teachers complete the pre‐approval form and then submit it to the attendance office.
3)    Administration sign the form.
4)    A copy is then kept by the attendance clerk for records.

c.    Students going on school/sports trips need to meet with their teachers in advance. Pre‐arranged absence forms will be provided by the sponsor/coach.

d.    The parent or sponsor should attempt to schedule appointments before or after the school day to minimize disruption of the educational environment. If this is not possible, then the lunch/seminar block should be used on B days.

e.    Prior to approving an excused absence, school administrators must consider the following factors:
1)  The student is in good academic standing.
     2)  The student has a record of consistent school attendance during the current school year.
    3)  Review of the impact previous extended absences from school have had on the student's   educational program during the current school year.
 


PROTECTION OF CURRICULAR TIME

This policy applies to Osan MHS

Forgotten items (such as books, assignments, or money) from home need to be delivered during lunch time or after school. It is part of your student’s responsibility to be prepared each day with the items needed for school. Please contact the Attendance Office to leave urgent messages for your student.
Preservation of curricular time is a priority during the school day.
 


RANK IN CLASS

This policy applies to Osan MHS

Many colleges use rank in class as one consideration for college entrance. Final class rank is determined on 8 semesters of work and is recorded as a fraction (for example 16/124). This means that a student is ranked number 16 from the top in a graduating class of 124 students. OMHS computes class rankings for each senior student using weighted GPA at the end of the 12th grade year. Only final senior transcripts will include class rank.


ACADEMIC ENRICHMENT

This policy applies to Osan MHS

All full time students will be enrolled in a Academic Enrichment period on B Days. The purpose of Academic Enrichment is to provide students an opportunity to get assistance where they may need additional help. It is a time when you can work on special projects with teachers, a time to study or catch up on homework, a time to do make‐up work following an absence, a time to do work in the information center, or a time to meet with counselors, etc. Students are expected to bring materials / work to keep them busy the entire period.

Academic Enrichment is not a social hour, a time to catch up on sleep, or a time to take a late lunch or early dinner. Normal attendance and tardy procedures apply to the Academic Enrichment period. If a student is truant from seminar, they will be disciplined the same as for any other class. 

The seminar schedule is as follows:

    SSR - The first 20 minutes of seminar is for Sustained Silent Reading. 
    Seminar - If needed, students are released to their teacher(s.) Students may go to any teacher who has given them a seminar pass.
    Students stay only as long as necessary and may go to as many teachers as needed. Each teacher visited must sign the student’s arrival and departure time.
     All students report back to their seminar when they have seen all the necessary teachers.
 


GROUND RULES FOR SEMINAR

This policy applies to Osan MHS

    Students may only go to classes for which they have a seminar pass. If you do not have a pass from the requesting teacher, you do not leave seminar. Do not request passes from teachers directly before seminar. Plan ahead.
    Students must go only to teachers listed on their seminar pass. Otherwise, truancy may result.
    If a teacher is going to keep a student for the entire seminar time, the initial seminar pass must indicate that so that the seminar teacher can note it on the seminar card before it is given to the student.
 


SCHOOL HOURS

This policy applies to Osan MHS

The administration office is open Monday through Friday from 0745‐1600 hours. Classes begin at 0830 and end at 1510 hours. Students may remain on the school campus after hours to take part in school‐sponsored activities. Students may only gather in the Cougar Café` before school. They will not be allowed in the hallways or to go to their lockers until 8:15am. 


STUDENT SUPPORT TEAM

This policy applies to Osan MHS

The Student Support Team (SST) consists of the counselors, psychologist, nurse, teachers, and administrators. The team monitors, evaluates and refers students who are experiencing difficulty in social or academic settings as well as students with a GPA under 2.0, on a Student Educational Monitoring Plan (SEMP), or having at least 7 absences in a semester. The team meets regularly to review crisis and safety plans. Parents and teachers can refer students to the SST team.


STUDY TRIPS

This policy applies to Osan MHS

Authorized study field trips are scheduled throughout the school year for the purpose of enriching the curriculum. PARENT PERMISSION SLIPS must be turned in to the sponsors of the trip by the date specified. Absences due to such activities are excused and students may be required to turn in work ahead of time or upon return to school.


TELEPHONES

This policy applies to Osan MHS

Students will not be called from class unless an emergency exists. Students needing to use the telephone during the school day may use cell phones only outside the building while traveling between classes or during lunch. Sending/Reading texts during class will result in loss of device.


TRANSCRIPTS

This policy applies to Osan MHS

The transcript is the official record of a student’s school career. The academic career is recorded on the transcript. OMHS maintains transcripts for five years after a student graduates. http://www.dodea.edu/transcript/
For current OMHS Students, please see the Counselor in the main office to request a copy of your transcript in person.

To obtain a copy of an official transcript up to four years after graduating, write to:
Osan Middle High School
Attention: Registrar
     Unit 20377
     APO AP 96278
Or email the registrar at oahs.registrar@pac.dodea.edu  
After five years, transcripts are sent to the following address for one year:
Area Superintendent’s Office – DoDEA Pacific
Attention: Transcript Request
                             Unit 35007
                            APO AP 96373-5007
After the 5‐year period from graduation: https://www.dodea.edu/StudentServices/transcripts.cfm
 


UNEXCUSED ABSENCES/TARDIES

This policy applies to Osan MHS

Students may not make up work after an unexcused absence resulting from truancy. Disciplinary consequences are invoked in the case of unexcused absences resulting from truancy. Participation in extra‐curricular activities may be denied due to excessive and/or unexcused absences at any time.

a.    Absence from school or a class without written verification from a parent or sponsor will be unexcused.

b.    The parent or sponsor will be notified by the administration, or designee, each time a student is "absent unexcused" from school.

c.    School personnel will work collaboratively with the student's parent or sponsor to identify the reason(s) for the truancy and in assisting parents or sponsors whenever possible.

d.    Unexcused absences may result in disciplinary action (i.e., detention, in‐school suspension, and expulsion), command notification, along with loss of credit, if the student does not comply with an intervention plan. An administrative conference with the sponsor and student will take place after 7 unexcused absences in a semester.
 


TARDINESS (BY QUARTER)

This policy applies to Osan MHS

Students will be counted as tardy if they are not present in the classroom at the designated time for each class. Students are expected to be in their seat and prepared to work when the tardy bell rings. If a student reports to class without an excuse written by the secretary, an administrator, or teacher, then the late entry into class will be recorded as Tardy. Tardiness to class is unacceptable because it is disruptive to the education process. Students who are detained by school officials will be given a hall pass. Students who arrive at 0830 or later to school must report to the office to obtain an admission slip to their first class.  Tardiness will be cumulatively recorded quarterly for each class.  
•    1st Tardy     Student Warning
•    2nd Tardy    Parent Notification (by the Assistant Principal) and lunch detention
•    3rd Tardy    1 Hour After School Detention
•    4th Tardy    2 Hour After School Detention
•    5th Tardy    4 Hour Saturday School – 0800 – 1200
•    6th Tardy    1 Day In-School Suspension
•    7th Tardy    2 Days In-School Suspension
•    8th Tardy    3 Days In-School Suspension
•    9th Tardy    1 Day Out-of-School Suspension

All consequences will be determined on a case-by-case basis. Mitigating circumstances will be taken into account when determining final discipline. Students with multiple infractions will be dealt with more severely with consequences of additional days, etc.
 


UNPLANNED EXCUSED ABSENCES

This policy applies to Osan MHS

When students return to school after an unplanned absence, they must bring in a note if the parents have not called or emailed the school. Three days are allowed to verify the absence. In the case of unplanned excused absences, students are allowed to make up the class work. It is the student’s responsibility to obtain the required assignments. Upon return to school, students will have the opportunity to make up tests, quizzes, or class work and get clarification from teachers. The teacher has the right to refuse to grant credit for make‐up work if it is not completed within the time limit established. Students have one A/B day for each absence to do make up work. For example, a student misses school on A Day Monday; they return to school on B Day Tuesday, they request work from the teacher on A Day Wednesday and are expected to return completed work on A Day Friday.
An exception to this policy is when a teacher has a published syllabus of assignments and due dates that the student is in possession of, then, students are expected to turn the work in upon their return.
Additionally, students must make arrangements to schedule tests missed due to absences upon their return to school
 


GRADING POLICY

This policy applies to Osan MHS

Timely and accurate reporting of student progress shall be accomplished using Gradespeed. All assignments (e.g., quizzes, tests, examinations, homework, speeches) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in Gradespeed, and if appropriate, returned to the student. At a minimum, all teachers are required to record one assignment or grade per week in Gradespeed. Reports from Gradespeed are used for athletic eligibility, mid-quarter, and end-of-quarter grades. 

Grade Coding

Classroom Grading Policies

EXC for Excused

Calculated as blank cell

Assignment is not required for the student

 

Please see Classroom Grading Policy for information regarding late work and class grade calculation.

 

In the case of unplanned excused absences, students are allowed to make up the class work. It is the student’s responsibility to obtain the required assignments.

 

Upon return to school, students will have the opportunity to make up tests, quizzes, or class work and get clarification from teachers. The teacher has the right to refuse to grant credit for make-up work if it is not completed within the time limit established.

An exception to this policy is when a teacher has a published syllabus of assignments and due dates that the student is in possession of. Then students are expected to turn the work in upon their return. Additionally, students must take scheduled tests upon their return.

 

 

Abs, Inc, or Blank

Student did not finish an assignment for an excused reason

Students are out for approved Student Activities or Sports

Excused Absences

Medical Leave

Assignment not yet graded

Not calculated as part of the grade

 

Msg for Missing

Assignment is not turned in on time

Counted as 0

Can result in delayed entry into Gradespeed when turned in late

 

0 (Zero)

Student scores a 0 on an assessment/assignment

Student get a 0 for not turning in an assignment

 

STUDENT ACADEMIC ELGIBILITY

Sports and Extracurricular

No more than 2 Fs or a GPA below 2.0 on extraction dates

Grades are extracted weekly on Tuesday at 1700

Missing Work (counted as 0 in Gradespeed) made up later will not change the eligibility status unless there was an excused absence or teacher mistake. If you think there is a mistake with one of your class averages, please see your teacher to rectify the situation. Following that, you can discuss the situation with your counselor or administration.