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General Information

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.

Due to COVID-19, schools are currently minimizing volunteers/visitors in the classroom.

A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.

Enrollment

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

  1. Proof of age;
  2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
  3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
  4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  1. Absent up to 25% of the school day = absent one-quarter of the school day
  2. Absent between 26%–50% of the school day = absent one-half of the school day
  3. Absent 51%–75% of the school day = absent three-quarters of the school day
  4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

  1. Personal illness;
  2. Medical, dental, or mental health appointment;
  3. Serious illness in the student’s immediate family;
  4. A death in the student’s immediate family or of a relative;
  5. Religious holiday;
  6. Emergency conditions such as fire, flood, or storm;
  7. Unique family circumstances warranting absence and coordinated with school administration;
  8. College visits that cannot be scheduled on non-school days; and
  9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/attendance)

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

Report Card and Testing Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit Gradespeed (dodea.gradespeed.net) for instructions.

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description

A

90 – 100

Excellent: Outstanding level of performance

B

80 – 89

Good: High level of performance

C

70 – 79

Average: Acceptable level of performance

D

60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)

4.0

5.0

3.0

4.0

2.0

3.0

1.0

2.0

0

0

For grades K–3, achievement codes rather than letter grades will be used.

Code Description

CD

Consistently Displayed: Student exhibits the skills/behaviors independently with minimal teacher support.

P

Developing/Progressing: Student exhibits the skills/behaviors with teacher guidance and support.

N

Not Yet Evident: Student exhibits the skills/behaviors in isolated or rare instances, or with a great deal of support.  The performance is inconsistent and below the normal range of expectancy for a student at this grade level.

X

Not addressed: The knowledge, skills, and practices embodied in the grade-level standards were neither taught nor evaluated this marking period.

Student Rights and Responsibilities

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior;
  2. Refrain from conduct or behavior that is disruptive;
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
  7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
  8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
  9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

Student Conduct and Discipline

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

It is DoDEA policy that discipline be maintained consistently and appropriately. We encourage students to grow in self-control, develop a sense of regard for fellow students, and have pride in their school community. Students have the responsibility for conducting themselves in a manner that does not violate the rights of other people. Along with staff, students share the responsibility of developing a caring climate within the school that is conducive to productive learning.

  • Show respect for the learning of others by not displaying disruptive behavior.
  • Protect others and self from danger and injury.
  • Demonstrate respect for school property.
  • Obey all school adults promptly.
  • Use appropriate language.
  • Wear appropriate attire to school.
  • Take responsibility for own actions.
  • Bring no items that could cause physical harm to oneself or others.
  • Toys and other entertainment items (electronic or otherwise) brought from home are prohibited in classrooms,common areas or on the bus or playground.

DoDEA enforces a no weapons policy. Students and parents are hereby notified that possession of weapons (see 'Weapons' section below) or replicas of weapons can result in expulsion from school.

In addition to weapons, students are not allowed to bring knives, matches, lighters or other dangerous objects to school. Toys, electronic devices, trading cards, chains, (even on wallets or keys) CD's and water guns should not be brought, as they tend to distract children from their learning tasks. Possession of tobacco in any form and alcohol will not be tolerated. Gum is not allowed in school. This list is not all-inclusive. If you have any doubt about bringing an article to school, consult the school office. Nuisance items, which are dangerous to the safety of others or have the potential to cause damage to personal or school property such as fireworks, smoke & stink bombs, eggs and shaving cream will be confiscated and not returned. When appropriate these items will be given to the Security Police. Prohibited items will be confiscated and released only to the sponsor.

It should be noted that possession or use of a weapon or prohibited items on DoD property is a crime and will be reported to security officials. Disciplinary action may include suspension or expulsion. DoDEA supports a no tolerance policy for weapon possession.

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.

Technology

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.

Student Transportation

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

School Policies

  • For all areas of our campus, please do not stop in the road to drop your child off. This is a safety hazard.
  • The Restricted Stopping Sign is posted towards the back of RES.
  • For these spaces, you may pull in and allow your child to exit the vehicle.
  • Leaving your car unattended in these spots is not authorized.
  • Please do not park in front of the school from 0730-0815 and 1400-1515.

School

  • Respect self, others, and property.
  • Treat all individuals with dignity.
  • Keep hands, feet, and objects to yourself. (NBC No Body Contact)
  • Use appropriate language.
  • Walk quietly.
  • Listen and follow directions and all posted rules.

Restroom

  • Use restroom quietly.
  • Keep restroom clean.
  • Return to class promptly.

Cafeteria

  • Follow directions of all adults.
  • Clean up after yourself.
  • Stay in your space. (No cutting in line.)
  • Use good table manners.
  • Talk only when the cones are on the appropriate colors.
  • Raise your hand for help.
  • In case of allergies, do not share food with others.

Classroom

  • Each teacher posts and discusses rules.
  • Rules should be reviewed and modeled frequently.

Playground

  • Line up quickly and quietly.
  • Stay in the designated playground areas.
  • Play appropriately – playing shouldn’t hurt.
  • See the following page for specific playground safety rules.

Let's all be safe and follow the NBC rule!

Swings

  • Sit on pockets on swings, NO standing.
  • No jumping OFF swings. 
  • No twisting swings.
  • Do not play/cross in front/behind moving swings.
  • Take turns - if others are waiting, sing ABC's 3X then rider gets off.

Slides

  • Slide DOWN the slide, do NOT move UP them.
  • Slide on your pockets with feet facing forward.
  • Wait your turn, ONE person at a time on the slide.

Climbers/Jungle Gym 

  • Follow the NBC rules - no pushing or messing around.
  • Do NOT stand on top of the climber or jump off. 
  • Have both hands in contact with the climber.
  • Be careful not to step on the hands of others. 

Be a GOOD Koala friend! Take turns and share the equipment. 

Parents are required to report to the Main Office to sign a child in or out of school for the day. Parents must show their ID card to the office staff, who will sign the child out, and then the parent may go to the classroom to pick up/drop off the child. Please notify ALL brothers and/or sisters if a sibling is picked up at school due to sickness or an appointment to avoid confusion and worry for the sibling(s) during dismissal time. This will also help avoid bus delays and staff looking for a child that is no longer at school.

When a parent comes to school to pick up a child at dismissal time and the child rides a bus, the parent is requested to wait by the bus your child rides.

Late Arrivals/Tardiness: If a child is tardy, a parent must sign the child in at the Main Office and walk him/her to class. Students are not allowed to sign themselves in.

Changes in the Student’s Daily Routine: If there is a change in your child’s daily schedule, please communicate with the teacher via note or e-mail by 10:00 AM the day of the change. This includes when the child will not be riding the bus and changes to the afternoon destination or pick up person. Children will always be picked up at their regular agreed upon point unless prior coordination has been made with the teacher. Students will not be permitted to leave the school during the school day unless a parent, guardian and/or emergency contact checks the student out.

Appointments or Illness during the School Day: All Students who are to be dismissed earlier than regular dismissal time are to be signed out by a parent prior to departing school. Permission to arrive late or leave school during the school day requires a signed, dated note from the parent explaining the reason for the student’s lateness/leaving, or a signed and dated official medical appointment slip. When students become ill enough to be sent home, they are to be picked up by their parent or an individual authorized by the parent. Parents should make every effort to schedule medical and dental appointments after school hours. If this is not be possible, a note sent to the teacher in advance is requested.

Travel: Whenever possible, family trips should be planned for winter, spring, or summer recesses. When students are taken out of school for extended periods, arrangements should be made with the teacher in advance. Please follow procedures listed in the Attendance section of the Procedural Guidelines and DoDEA Student Handbook.

Parents are asked to label all items of clothing and all school supplies. Because most clothing and school supplies are purchased at the BX, many are identical to those brought by other children. This can lead to disagreements about ownership. Proper labeling reduces conflict and allows lost items to be returned to the rightful owner.

The Lost and Found is located outside of the cafeteria. More valuable items such as keys, glasses, and jewelry are kept in the Main Office. The school is not responsible for lost or stolen articles. Students and parents can check for lost belongings after school. Unclaimed items will be removed from the school annually and donated to the Red Cross.

Each student is responsible for the protection of his/her property. Students are advised not to carry large amounts of money or valuables to school. Students are encouraged to immediately report acts of theft and/or missing items

The Ramstein Parent Teacher Association welcomes you to our new school year! We have a wonderful school with first-rate teachers, administrators, and students. Our PTA is very strong and constantly works toward the goal of improving the quality of education for our children and the working environment of their teachers. The PTA provides fun and excitement for students through multiple activities.

We actively seek parent volunteers to help at school. The RES PTA has the support of the community, administrators, teachers, parents, and children in all its endeavors. We urge you to become part of our terrific organization. As a PTA member and volunteer, you have the unique opportunity to make an impact on children’s lives.

We need you in order to continue in our fine tradition of service to and support of our excellent school. General meetings are held monthly. The PTA Board meeting is held on the first Thursday of each month. Please join us in making this school year wonderful! Find more information on Facebook @RamsteinElementarySchoolPTA.

Parking is limited at RES. The front of the school is the bus loading zone for Ramstein Elementary, Intermediate, and Middle School. During loading times, please do not park in front of the school. There is additional parking as well as a restricted stopping zone behind the school on Texas Blvd and Oregon Street. The front of RES is closed off each day from 0730-0815 and 1400-1515.

Visitors: A visitor’s pass from the office is required of anyone who enters a building on our campus. Children bringing visitors to school must get permission from the classroom teacher and a school administrator in advance. There should be a valid purpose for the visit. All visitors, including parents, on campus during school hours are required to sign into our Main Office (Building 996) with their ID Card.

Parents should notify the Main Office of the child’s last day of school at least ten (10) school days prior to the actual last day of attendance. A copy of the sponsor’s PCS orders must be filed in the office at this time. Parents are requested to come to the Main Office for school records on the afternoon of the last day of enrollment, after 1400 hours.

Upon withdrawal, sponsors will be given copies of their child’s official records to take to the receiving school. The original transcript is maintained in the school’s inactive file. Confidential records will be maintained as well. The transmitted records should contain a notification to the receiving school of the existence and availability of records upon request from the gaining school. Progress reports will not be issued prior to the last day of school if the family is only going on leave.

Sponsors of withdrawing students must complete the following procedures:

• Notify the school office and teacher at least 10 days prior to the student’s last day.

• Provide the office with a copy of the PCS orders.

• Notify the Registrar if your child has confidential records (i.e. IEP, Speech, etc.).

• Confidential records should be hand carried and not packed in your luggage or household goods.

• Ensure that library books are returned.

• Pay for any lost books and school items.

• Pay outstanding balance on your child’s school lunch account.

  • Mandatory Visitor Sign In – Everyone must sign in at the Main Office and have a valid ID with them.
  • Field Trip chaperones - Parents are required to sign in at the Main Office for ALL field trips leaving from Ramstein Elementary School (walking or by bus). Parents must have their ID’s and be registered as a volunteer.
  • Video Surveillance - Our Campus is under 24 Hour Video Surveillance.
  • Changes in Routine – the office cannot take any changes by phone. Please send a note or email the teacher. The office staff can let the teacher know to check their email.
  • If someone other than a parent is picking a child up, they must be listed in the office as an Emergency Contact.
  • Please call or email regarding absences for illness/appointments before 0915.
  • For family trips causing more than one day absence from school, please fill out the Extended Absence form in the Office.
  • For new families that enroll while living in TLF: Please update your physical address within 30 days by bringing in a copy of your housing contract.
  • School lunch accounts are handled through AAFES. Please contact Customer Service at the Base Exchange. You will need your student’s ID.
  • Information about the Free and Reduced Lunch Program can be obtained through the School Liaison Officer.
  • Pets are not allowed on RES campus. Smoking is not authorized on campus.
  • Email contacts for Teachers/Staff: FirstName.LastName@dodea.edu

Office of DoDEA Policy

The Policy Team of OPLP administers and operates the DoDEA Issuance Program, the Issuance Focal Point Working Group, and facilitates DoD-level issuance coordination for DoDEA.

Policy and Legislation