Department of Defense Education Activity

PCS Information


PCS Information

Procedures

Please observe the following procedures for the withdrawal or transfer of your child or children attending the school:

  1. Parents should notify the Registrar in the Main Office, as well as the classroom teacher, at least two weeks prior to the pupils last day in attendance. Please provide the Registrar with a copy of PCS orders.
  2. In the case of acceleration (i.e., where credit is earned): Since students can leave up to 20 school days early with PCS orders, notification should take place at least 30 days ahead of time so students have time to complete the assignment(s) that would be missed.
  3. Students who complete the school year are promoted annually to the next grade level upon the recommendation of the teacher.
  4. DoDEA policy dictates that Permanent Change of Station students cannot be promoted to the next grade level prior to a minimum of 20 school days before the last day of school.
  5. When a pupil transfers to another DoDDS school, the pupil's workbooks are sent with the parents to the receiving school. For transfers outside the DoDEA system, pupil workbooks remain the property of this school.
  6. Lost and damaged school property must be paid for prior to final clearance. This includes lost textbooks and/or library books. All payments must be by money order only to the "Treasurer of the United States".
  7. The child's cumulative record file (201), the pupil progress summary form, the clearance check sheet, the report card, the cumulative reading record card, and, as appropriate, the pupil's workbooks are issued to the parent at final clearance.

School Records

This school maintains an academic cumulative folder on each student. This folder will include the following: duplicate report cards, reading records, health records, and other information pertinent to the educational/social development of the child. The confidential records of students who have qualified for special education services or who have been referred for assessment are kept in a separate file. Parents who depart from this command may hand-carry a copy of their child's records to the receiving school. Please give your child's teacher, as well as the main office, at least two weeks prior notice before picking up the records from the Main Office.

Early Withdrawal

If a student will be withdrawn or transferred before the end of the school year as a result of a PCS, parents should:

  1. Notify the school office as soon as the PCS date is known but no later than 10 school days prior to the last day of attendance.
  2. In the case of acceleration (i.e., where credit is earned): Since students can leave up to 20 school days early with PCS orders, notification should take place at least 30 days ahead of time so students have time to complete the assignment(s) that would be missed.
  3. Submit a copy of orders to the Registrar for the PCS move with a note from the sponsor indicating the student's last day of attendance.

The Registrar will provide a Request for Early Withdrawal form that the students will take to each teacher for signature and, if appropriate, assignment to complete course work. On the last morning of attendance the student should report to the Registrar for a clearance form and should check out of school, clearing with each teacher, supply, media center, etc., as indicated on the form. Student records will not be released to students. They must be picked up and signed for by a parent or sponsor.