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General Information

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.

Due to COVID-19, schools are currently minimizing volunteers/visitors in the classroom.

A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.

Enrollment

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

  1. Proof of age;
  2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
  3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
  4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  1. Absent up to 25% of the school day = absent one-quarter of the school day
  2. Absent between 26%–50% of the school day = absent one-half of the school day
  3. Absent 51%–75% of the school day = absent three-quarters of the school day
  4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

  1. Personal illness;
  2. Medical, dental, or mental health appointment;
  3. Serious illness in the student’s immediate family;
  4. A death in the student’s immediate family or of a relative;
  5. Religious holiday;
  6. Emergency conditions such as fire, flood, or storm;
  7. Unique family circumstances warranting absence and coordinated with school administration;
  8. College visits that cannot be scheduled on non-school days; and
  9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/StudentServices/Attendance)

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

High School Graduation

This information identifies DoDEA's high school graduation requirements. Students who plan to pursue college athletics should also visit the NCAA Eligibility site to ensure their course taking aligns with NCAA eligibility requirements. The Interstate Compact on Educational Opportunity for Military Children is now formally recognized as part of DoDEA's secondary education policy. Please consult with the school counselor for further guidance or questions regarding graduation requirements.

Requirements

DoDEA graduation requirements differ depending on the year a student enters 9th grade. The requirements are identified below on three separate color-coded documents dated to correspond to the year of initial entry into 9th grade. These documents are intended to help students and parents to determine the number of credits and the distribution of credits by subject area required to receive a DoDEA standard diploma or an honors diploma. Please consult with your school counselor for further guidance or questions.

In which year did your student enter the 9th grade for the first time?

Graduation Requirements, Class of 2023
School Year 2019-20, Class of 2023

Entering 9th grade in school year 2019-20

Graduation Requirements, Class of 2024
School Year 2020-21, Class of 2024
Entering 9th grade in school year 2020-21
Graduation Requirements, Class of 2025
School Year 2021-22, Class of 2025

Entering 9th grade in school year 2021-22

Graduation Requirements, Class of 2026
School Year 2022-23, Class of 2026

Entering 9th grade in school year 2022-23

DoDEA accepts the official courses, grades and earned credits of middle school (grades 7–8) and high school (grades 9–12) students who transfer to a DoDEA school from other DoDEA schools or who earn course credits in an accredited non-DoD system (public or private), correspondence, online, and/or home-school program. The accreditation for the sending school or school system must be from one of the six U.S. regional accrediting associations, one of the U.S. state education agencies, or by a public- or state-supported system of accreditation for public or private education programs in a foreign nation, in accordance with Section 4.7, of DoDEA Administrative Instruction 1367.01. Please contact your child’s school for questions regarding course credit transfer process and approval.

Report Card and Testing Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit the DoDEA SIS Gradebook for instructions.

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description

A

90 – 100

Excellent: Outstanding level of performance

B

80 – 89

Good: High level of performance

C

70 – 79

Average: Acceptable level of performance

D

60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)

4.0

5.0

3.0

4.0

2.0

3.0

1.0

2.0

0

0

School Health Services

The DoDEA School Meals Program (SMP) supports academic achievement by providing nutritious meals to your students through the National School Lunch Program and School Breakfast Program.  

  • The School Meals Program is a budget friendly and convenient program for parents that can save time, energy, money and reduce stress.  
  • Households must reapply every school year for free and reduced-price meals, beginning no earlier than July 1st.
  • All meals must be paid for in advance or at the point of sale.
  • A best practice is to fund your child’s account every pay day through the next pay day.

Visit your school's School Meals Program page for more information and the latest school menus.

Student Rights and Responsibilities

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior;
  2. Refrain from conduct or behavior that is disruptive;
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
  7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
  8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
  9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

Student Conduct and Discipline

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.

DODEA students have the Right to a discrimination-free learning environment in which no individual, on the basis of race, sex, color, national origin, disability, religion, age, sexual orientation, or status as a parent, shall be excluded from participation in, be denied the benefits of, or be subjected to, discrimination in a DoDEA-conducted or -sponsored education or training program or activity, pursuant to Executive Order 13160, DoD and DoDEA policy, and Federal law.

Students shall treat teachers, administrators, and other school staff as expected within the code of conduct, to include courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students as expected within the code of conduct in this Issuance, to include courtesy, fairness, and respect. 

Technology

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.

Student Transportation

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

School Procedures

Management of DoDEA student behavior is a responsibility shared by DoDEA students, sponsors/parents/legal guardians, teachers, and the military and school communities and consists of teaching and reinforcing positive DoDEA student attitudes and behaviors. Discipline should be progressively, equitably and fairly administered, is sequential and preplanned, and normally occurs in a hierarchy of consequences for repeated offenses of the same behavior. 

MEMORANDOM FOR Guardians of Department of Defense Education Activity (DoDEA) School Bus Riders

SUBJECT: Use of Video Surveillance on DoDEA Spangdahlem School Buses

  1. To promote the welfare and safety of all school bus riders, DoDEA’s Spangdahlem student transportation contractor, Faber Bus & Taxi, will implement the use of a passive onboard video surveillance system on select buses commencing on Wednesday, 9 March 2022.
  2. Faber Bus & Taxi shall comply with all Federal and Host Nation surveillance regulations and laws in its video monitoring operations.

Please feel free to see attached Memorandum

Arrival at School

Parents of students who walk to school are advised not to allow their children to leave home too early. Due to the lack of supervision, children should not arrive earlier than 7:30 AM. Your cooperation in this matter will greatly enhance the safety and security of our students. Parents must come to the front office to sign their child in if he/she arrives after 8:00 AM. It should be noted that Base policy has determined that it is the responsibility of our students' parents as to whether their children are supervised by an adult or older sibling while walking to and from school or bus stop.

"It is the teacher's right to teach.....And the student's right to learn."

The SHS staff and administration work diligently to encourage students to develop and demonstrate the behavior that will help them be successful citizens. The following five "I CARE" rules are emphasized throughout all classrooms at SES

  1. I will talk at the right times.
  2. I will listen and follow directions.
  3. I will be kind and respectful to everyone.
  4. I will complete my work and do my best
  5. I will be responsible for school materials and supplies

Our scroll is published weekly and e-mailed to parent on Fridays. If you would like the scroll sent to an additional e-mail account, please make that request in the HS front office.

The office assigns lockers and locks, and maintains an updated listing of locker assignments and lock combinations. Students may not share lockers, and are responsible for their own locker’s security, contents, cleaning and care. Students and theirsponsors may be held financially responsible for repair costs. Contents found in unsecured lockers will be removed, and students using a locker other than the one assigned may lose the privilege of having a locker.

Lockers remain the property of the school, and may be searched at any time. The school reserves the right to make general locker searches in conjunction with community or military police authorities, and school administrators may conduct a warrant-less search of an individual student’s locker when there is a reasonable suspicion that the search will produce evidence that the student has violated the law or the school’s rules.

Unsecured Property

Government and personal property are to be kept secure at all times on school grounds. Property left unattended or in unlocked lockers may be confiscated, and students responsible for the items may be subject to disciplinary action. Unattended property not only gives the school an unsightly appearance, but it also can create safety and security problems.

Please bring found items to the Student Affairs Office. Lost and found articles are kept until claimed or for a period of one month, after which school personnel may dispose of them.

In the case of missing personal property, notify the administration as soon as possible, and if necessary, military or host nation law enforcement and make a statement concerning the circumstances. Actions taken against suspects involved in a theft and subsequent legal process will depend on the evidence obtained through investigations conducted by the administration or law enforcement agencies.

All posters, handbills, or other types of advertisement for events must have prior administrative approval before being posted on school grounds.

Electronic devices may be used before school, during lunch, or after school. Electronic devices may be used during the class period ONLY with permission from the instructor.  If electronic devices are out during class time without instructor permission the Student and the Device will be sent to the Principals office.  Subsequent incidents are treated as insubordination.  The school takes no responsibility for lost/stolen items.

Class Ranking and Eligibility for Academic Honors

The determination of grade point average for class ranking, valedictorian and salutatorian selection is based on student grades attained at the end of the second semester of the graduating year.

Students who are graduating early, i.e., after completing 6 semesters of high school, are eligible to compete for these honors. However, students must have been enrolled in a Department of Defense Education Activity school during the entire first semester of the graduating year to be eligible.

Class rankings for graduation are determined following the second semester of the senior year for students enrolled at the end of the fourth quarter. All letter grades with a high school course code are averaged to determine class rankings for graduation honors. Students who completed a foreign language and/or an Algebra I or higher level math course in 7th or 8th grade should be aware that credits earned in these courses can count as high school credits, but grades will not be used to compute the cumulative GPA.

Honors Diploma

The honors diploma is awarded to graduating students who pass at least four (4) Advanced Placement courses and maintain a GPA of 3.8 or higher through the last semester of their senior year, in addition to meeting all standard requirements for graduation.

National Honor Society

This program is sponsored by the school and the National Association of Secondary School Principals. Students are selected on the basis of academic achievement, community service and leadership. Applications are considered in the spring.

All required textbooks are supplied without charge. Students are responsible for their care, and replacement if lost or damaged.

The guidance department is established to provide career, academic and personal counseling to the students of SPANGDAHLEM High School. Students may be excused from classes for appointments with the counselor.

Appointments are scheduled in advance; the counselor will send a hall pass for the student at the time of the appointment. Students should try to schedule appointments during their elective classes to minimize lost core class time.

The pass must have the date, time and signature of the guidance counselor. The student presents the pass to the teacher in the class that meets at the time of the scheduled appointment. The signature of the teacher from the class being missed is also required on the pass.

The guidance office is open daily from 0800-1235 and 1310-1510. Appointments can be made for alternate times. In emergency situations, the student will be seen immediately.

The inclusion of controversial issues and/or teaching methodologies in any area of the school program should involve communication with sponsors prior to the use of any such material or methodology.

If a book, film, video or other assigned teaching material is challenged by a student or parent as being improper or unacceptable, the person with the concern should immediately schedule a meeting with the teacher to review the unacceptable material or assignment and attempt to resolve the situation. If this informal intervention doesn’t result in a satisfactory solution, a committee consisting of the Department Chairperson, a parent, a student and the school’s information specialist will be appointed to review the complaint. The committee will address the complaint and material as well as hear from both the teacher and the complainant prior to making a ruling. If the material has been previously challenged, the committee will make a decision regarding the outcomes of the current and previous challenges and make a recommendation to the principal, who will make a final determination with respect to the use of the material.
 

School sponsored dances are normally held on Friday evenings, with the exceptions of the Homecoming Dance and the Prom, which are on Saturday evenings. 

  • Students bringing a guest who is not a SPHS student must complete a permission form, which requires approval of a parent/sponsor and the principal.
  • Individuals older than 19 will not be considered to attend a high school dance. (The permission slip must be turned in 48 hours prior to the dance.
  • Students will not be admitted later than one hour after the scheduled start of the dance.
  • Students who leave the dance for any reason will not be readmitted.
  • Approved guests are required to present ID prior to entry and must have obtained approval from administration prior to attending.
  • Appropriate attire is determined by the nature/theme of the dance, but generally should not be in violation of the dress code for the school.

Membership selection is based on leadership, service, character and scholarship. Members must have and maintain a cumulative grade point average of at least 3.4 from 9th grade and must have been enrolled at SPHS for at least one semester.  There is one membership selection process each year that begins after the first semester.

Students who have been inducted at another school and who transfer to SPHS become members of the SPANGDAHLEM Chapter, and they must meet the standards of our chapter. NHS has group service projects and all members are expected to participate. Members are reviewed by the faculty.  Those who fall below the standards which were the basis for their selection will be counseled, put on probation, or dismissed, based on the NHS sponsor decision. Any questions regarding NHS should be directed to the faculty sponsor of the activity.

STUDY TRIPS

School policies and rules are in effect on all field trips sponsored by the school. A teacher is responsible for the students on a field trip, with parents and/or other adults sometimes assisting with the supervision. Permission slips may be sent home for parental signatures prior to the trips. A ratio of 10 students per chaperone is required.  

UNAUTHORIZED CLASS TRIPS

Neither a senior trip nor any other unauthorized class trip is considered a school function. Such a trip is not an approved activity. Parents or other community groups sponsoring such social trips must accept full responsibility for the event.
Planning must not be done on school time, and class or school funds may not be expended for the activity. Students may not be excused from school to participate in such events.
 

At Spangdahlem High School, the student council offers an opportunity for students to develop positive civic responsibilities through participation in student government. The Student Council encourages students to become responsible citizens through their participation in student government. Eligibility rules for candidates and rules for conducting campaigns and elections are published, announced, and uniformly enforced. Elections for class officers and representatives are held in the first month of each school year.  Likewise, the Student Council is elected at the beginning of the year.

SPHS students, staff and parents drafted a new, gender-neutral, gender-respective dress code that supports student creativity and expression while maintaining a professional, academic environment. In general, neatness, decency, cleanliness and safety constitute the guidelines that all students are expected to follow in dress and grooming. Students dress and appearance that interferes with normal classroom instruction will not be permitted. See diagram for Standard dress requirements:

Dress Code

In Addition:

  • All students will wear shoes (appropriate for educational activities, i.e., athletic shoes for PE, protective shoes for science labs)
  • Garments with foul, provocative, racially inflammatory, sexist or tasteless words and pictures will not be permitted. Nor will any apparel with advertisements for tobacco, alcohol or drugs be permitted.
  • Hats or any other headgear are not to be worn by members of either sex in the classrooms.
  • No pajama bottoms or slippers should be worn to school.
  • Transparent clothing is not considered adequate cover.
  • No student shall present himself or herself to the school in a manner that is plainly offensive or likely to cause disruption. The school, in its discretion, shall prohibit any cosmetics, jewelry (such as fighting rings or chains or similar attachments), and clothing which it deems to have a substantial and disruptive or dangerous effect on the school atmosphere.
  • Clothing items with gang affiliation or intention to cause provocation will not be tolerated.
  • Costumes may not be worn at school except on approved occasions.

Each student is provided an appropriate program of studies designed to foster academic and personal success. Placement of students is considered on an individual basis.  Decisions reflect the best interests of the student.

Occasionally it is necessary to make changes in a student’s schedule.
During the first 10 days of the school year for yearlong classes or the first 10 days of Semester 2 for semester long classes, a high school student’s schedule may be changed at the request of the student with good cause. Parental approval and signature is required. The principal must approve schedule changes that occur after the first two weeks of the semester and transcripts may be affected.

EXCUSED ABSENCES are granted for illness, family emergencies (e.g. severe illness or death in the family or local hardship situation), medical appointments and religious observances that cannot be arranged during non-school hours. Excused absences are also granted to students participating in school-sponsored activities such as study trips, interscholastic activities and athletic events.

Extended absences due to hospitalization, emergency leave, etc., will be addressed on an individual basis by school administration.
For all excused absences, the completion of missed work is mandatory, and credit is granted (see MAKEUP WORK, below).

PRE-ARRANGED ABSENCES:

If a student is to be absent for a reason other than illness or emergency for more than 3 days, the pre-arranged absence process is required.  This ensures that students are responsible for checking on assignments and make-up work prior to the absence.  All paperwork must be completed three days before the absence begins. Any exceptions are handled on an individual basis with the admin. 

  • A parent comes to the school to request a pre-approved absence form and meets with the principal
  • A form is given to the student
  • The student takes the form to each of his/her teachers for classes that will be missed. Each teacher will endorse the form.
  • The form will be given to the registrar in the HS FRONT OFFICE to send copies to the teachers, parents, and administration.
  • Pre-arranged absences may be reported as unexcused.


UNEXCUSED ABSENCES are recorded in cases of truancy, failure to provide a note following an absence (see ADMISSION FOLLOWING AN ABSENCE, below), attending non-school sponsored activities, “skip days,” oversleeping, babysitting siblings and missing the bus. For all unexcused absences, the completion of missed work is mandatory; the classroom teacher determines the granting of credit, if any.

ADMISSION FOLLOWING AN ABSENCE:

The student must bring a written note from the sponsor or appointment location stating the date(s) of and reason(s) for the absence or call or email the school. Absences not cleared with a sponsor-signed, dated note specifying an excusable (see above) cause within one day following the absence or a call or email, will be coded as unexcused.

MAKE-UP WORK is required for all absences. The time allowed for make-up work is based on the number of days (class periods) absent.  As a rule, one day (class period) for make-up is allowed for each day (class period) of absence. After a reasonable time, and with appropriate notification to the student, the sponsor and the administration, make-up work may not be accepted for credit. The student is responsible for getting his/her make-up work from each teacher following an absence.  Because SPANGDAHLEM High School is on a block schedule, the make-up work is due at the next class meeting.

When a student is ill and it is anticipated the absence will be for more than one day, or when a student is suspended from school for discipline, sponsors may contact teachers to arrange to pick up homework assignments from the HS FRONT OFFICE, or to receive them electronically. The office will attempt to have work ready for pick up the next school day.


ATTENDANCE DURING SEMESTER EXAMS AND SCHOOL-WIDE TESTING:

All students must be in attendance during scheduled semester examinations and system-wide testing. Only excused absences supported with verification from a doctor or sponsor will be granted excused absence status during these times. Make-up time for these examinations will be outside of the normal school day. Students are expected to be in school.

PARTICIPATION IN ATHLETICS and ACTIVITIES:

Students who do not attend school for a full day without an excused absence will not be allowed to participate in or attend a school-sponsored event scheduled on that same day. Students with an unexcused absence on a Friday will not be permitted to participate in weekend activities. The admin must approve exceptions to this policy.

LEAVING SCHOOL GROUNDS:

Students who need to leave school during the day for an excused absence or for an emergency are to be signed out in the HS front office by a sponsor/parent/guardian via note, email, phone or in person. Students may not sign themselves out of school with one exception of lunch. Students leaving school without signing out are considered truant and subject to discipline.  Only juniors and seniors are allowed to leave campus for lunch.

Tardiness is defined as being late for the start of a scheduled class. A student’s tardy arrival disrupts learning for all students in class, and is a serious matter. Students can avoid unnecessary tardies with planning and preparation—by visiting lockers only before school and at lunch (e.g. carrying materials for two class periods at a time), and limiting visiting with friends during the 5 minute passing time.

Students arriving late to school for any reason must report to the HS front office to sign in.

An EXCUSED TARDY pass is given by the office or by a teacher, for valid reasons, for example a scheduled appointment, or a teacher holding students briefly for conferences, assistance etc.

An UNEXCUSED TARDY is defined as late arrival to an assigned area or class without a valid, acceptable reason (and thus without an excused tardy pass). Three (3) unexcused tardy violations during a quarter are deemed excessive, and violate the discipline policy.  Students reaching the third tardy will generally be assigned one day of detention. Thereafter, the following actions will be taken at administrator discretion:
2nd referral: parent conference – (three days)
3rd referral: parent conference, possible discipline action

This committee reviews student situations where there is a concern on the part of faculty, parents, administration, or students regarding poor student performance academically, socially, or psychologically.  More often, the SST develops an individualized action plan to address the concerns presented.  The team presently consists of the school psychologist, guidance counselor, school nurse, administration, and teachers as appropriate. Parent referrals may be made by contacting any member of the team.

SEMINAR Period meets on black days at Spangdahlem High School and each student is assigned to a seminar. This period is a time for students to read, get help from a teacher, work on school projects, do research in the information center, get organized, and conduct other matters related to school. 

DoDEA-Europe schools prohibit wearing of specific colors associated with or intended to identify the wearer as a gang member wannabe. This can include certain sports franchise merchandise, or certain kinds of jewelry.  School dress codes also prohibit wearing clothing that promote or advocate the use of drugs, violence, or other undesirable behaviors.

DoDEA-Europe promotes open and honest communications with parents should they have concerns. 

Inappropriate display of public affection between students is a behavior that is offensive to other students, parents, teachers and visitors.  As such, the following guidelines are in effect regarding such actions during school hours and on school grounds or at school events at any time. Public displays of affection are considered to be any physical contact other than holding hands.

Consequences for failure to demonstrate acceptable respect can range from a warning for a first offense to suspension for continued inappropriate displays of affection between students.

Video surveillance equipment may be used in public areas of the school; students may be subject to discipline based upon evidence gathered through surveillance equipment. Students are not allowed to record students, teachers or anyone on school grounds without their permission.
 

The school offers a well-rounded athletic inter-scholastic program.  Athletic programs are an integral part of the total educational offerings of a school and should enhance the physical, mental, social, and emotional growth of each participant. Practice sessions and games are scheduled outside the academic day.  Close professional supervision will be maintained to ensure that participants receive adequate instruction for safe, effective participation.  

LIMITATION OF TEAM MEMBERSHIP:

Any player, who competes in the first scheduled game or is a member of a given team on that date, is not authorized to participate in any other sport during that sport season. Therefore, students are authorized to participate in only one sport in the fall, one sport in the winter, and one sport in the spring. 

INJURIES AND INSURANCE:

An athlete who sustains an injury must obtain written approval from the doctor in order to resume participation.

The primary purpose of the DoDEA schools is to prepare students to be productive citizens now and in their future lives. Our academic eligibility policy serves to ensure uniformity, promote good sportsmanship, achieve sound educational objectives, and assist students in staying on track for graduation.

Students must meet academic and behavioral guidelines in order to participate in school-sponsored extracurricular activities or to hold a leadership position in a curriculum-related club, team or student organization.

Eligibility to participate in interscholastic/extracurricular activities requires a minimum GPA of 2.0 and no more than one failing grade. Semester grades are used to determine initial eligibility for the fall and spring sport/activity seasons. First quarter grades are used to determine eligibility for the winter sport/activity season. This policy ensures that all students are on track to meet graduation requirements.

All students are monitored for D’s, F’s and less than 2.0 on a weekly basis throughout the activity or season. Students who have more than one failing grade in the classes in which they are enrolled are ineligible for competition/participation. A student participant who has been identified as being ineligible for three consecutive weeks may be dropped from the team/activity. Grades during the period of monitoring will be cumulative from the beginning of each quarter.  If a sport season or activity carries over from one quarter to the next, then the quarter grades will be used to determine eligibility for the week following the end of the quarter.

All incoming ninth grade students are eligible for the fall sports/activity season if they are not failing more than one class.

Students who do not meet the GPA/1 F requirement:

  • Students may request reinstatement of eligibility after the first three weeks of ineligibility.
  • This request must be supported by demonstrated academic achievement which meets the basic eligibility requirement of 2.0 GPA and no more than one failing grade.
  • The GPA of students who are reinstated will continue to be monitored every three weeks through the end of the season to ensure students maintain eligibility requirements.
  • Students unable to maintain eligibility after reinstatement will become ineligible for the remainder of the season.

Grade checks are done by 4pm every Tuesday of each week that interscholastic/activity programs are being held. A student declared ineligible on the Tuesday grade check will be ineligible from Wednesday 8am through the following Wednesday 8am.

A student declared ineligible may practice but is not authorized to participate in scrimmages, competition, be in school uniform at a scheduled event, or travel with the team/club to any away event.

AGE RULE:

Students who have reached or passed their 19th birthday on the first day of August will be ineligible to practice/participate in athletic events. A participant who is age-eligible before the first of September remains eligible throughout the school year.

EIGHT SEMESTER RULE:

A student shall be eligible for competition only during 8 consecutive semesters after entry into the 9th grade and prior to graduation. Extenuating circumstances may be the basis of appeal to the DoDEA Deputy Director.

All school social activities will be scheduled through the Student Council and approved by the Administration. All school sponsored social activities will be chaperoned by faculty members and parents.

Only SPANGDAHLEM High School students and bona fide guests 14 to 18 years of age will be allowed to attend school social activities. A special form must be completed in order to have any guests attend many school functions. School sponsors of the event will have these available. All school policies are in effect during social activities and athletic events whether held at the school or another location.

We look forward to working closely with you in pursuit of our mutual goal: our students’ success:

  • Attendance:  It is no surprise that regular attendance is linked by study after study to student success. Make students being in school a priority for your family:  schedule doctor’s appointments outside of school hours wherever possible, plan family trips around the school calendar, and allow students to stay home only when genuinely physically ill.
  • Team with teachers:  never hesitate to use our many modes of communication—phone, e-mail, DSIS, conferences—to work as partners with teachers. Support and back up teachers’ expectations at home, and share any concerns promptly with teachers.
  • Set aside regular time each day for homework and study. 
  • Encourage extracurricular participation, and attend the games and events.
  • Take the time to review this handbook, together as a family.

OUT-OF-TOWN (AWAY) EVENTS

The school provides transportation for athletes to away events. A coach is responsible for athletes until they are picked up by parents/guardian.  If an athlete wants to return home using transportation other than the team bus, then their parent/sponsor must notify the coach in writing, and release the coach from responsibility for the athlete's safety and behavior. This request must be approved in advance by the admin. Sponsors/parents can only transport their registered student from the event.

APPEALS:

SPANGDAHLEM High School’s Athletic Council will ensure due process to students arbitrating a dispute over interpretations of athletic rules. The Athletic Council will consist of the Athletic Director, one uninvolved male coach, one uninvolved female coach, a representative of the School Advisory Council, and a faculty representative.

The steps for appeal are:

  1. The athlete and coach should try to resolve all problems between themselves.
  2. Any request for an appeal should be submitted, in writing, to the athletic director stating the reason(s) for the appeal.
  3. A meeting to resolve the dispute will be held within three days of the receipt of the written request. The athlete and coach will be given notice of the time and place of the meeting.
  4. When the Athletic Council meets, each side in the dispute will be ready to present their positions. Once both sides have been presented, the board will make a recommendation to the Principal.
  5. The recommendation of the council will be reviewed by the Principal whose ruling will then be final.

Frequent and open communication between school and parent reinforces the bond of mutual cooperation that is essential for our students’ continued educational growth.

We urge parents never to rely on rumor or hearsay. If you have a question or concern, the answer can be as close as a phone call or visit. Dr. Hyde maintains an open door, open access policy. Please become involved with our school and its programs.

For any questions involving a particular class, please contact the teacher involved to arrange a conference. Conferences should be held at any time a parent or teacher feels that a student’s academic performance, attendance, or conduct necessitates such a meeting. These conferences are normally scheduled during the teacher's preparation periods or after the school day. Twenty-four (24) hours’ notice is normally required to schedule a parent – teacher conference. If additional assistance is needed, contact a counselor or the principal.

Parent conferences with the teacher; teacher and student; and teacher, student and counselor are dependable ways to solve problems with students before they develop into major difficulties.

Parents may call the Main Office or the Student Affairs Office to schedule a conference with all the student's teachers in attendance.
The remaining DoDEA chain of command, from lowest to highest, is: Assistant Principal, Principal, Assistant Superintendent, District Superintendent, DoDEA Area Director, and Director of DoDEA. 

An additional resource in the school-home-command partnership is the School Liaison with the 52nd Mission Support Group, available at DSN: 452-6942 or Commercial: 06565-61-6942.

We view education at SPANGDAHLEM High School as a three-way partnership supported by teachers, parents, and students.  As a result, parents are most welcome visitors to the school campus. Additionally, we value ongoing communication via telephone, e-mail, written correspondence, DSIS, and the school website.  Further, commanders give clear guidance that sponsors should have the opportunity to attend parent teacher conferences, and their attendance is supported by our local command. The intent of the guidance is to bolster the home-school partnership by fostering the interaction between sponsors and educators.

  • The school’s phone number is DSN 452 4469 Commercial 0656561 4469.
  • DSIS, with regularly updated information about students’ schedules, grades, assignments and attendance, is accessible via a link from the school website; for new accounts follow the instructions as indicated.
  • Visit us any time (please remember to sign in at the Student Affairs Office).

When both parents are, or a single parent is, absent from the area (TDY, special trip, etc.) it is important that they inform the school of the name, address, home and work telephone numbers of the person appointed as acting guardian. When the sponsor or parent absence is for overnight, a Power of Attorney should be obtained from the Base Legal Office.  In emergencies, if the school cannot contact sponsors or the individual designated as acting guardian, we are obligated to inform the respective commander.

Office of DoDEA Policy

The Policy Team of OPLP administers and operates the DoDEA Issuance Program, the Issuance Focal Point Working Group, and facilitates DoD-level issuance coordination for DoDEA.

Policy and Legislation