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General Information

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.

Due to COVID-19, schools are currently minimizing volunteers/visitors in the classroom.

A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.

Enrollment

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

  1. Proof of age;
  2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
  3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
  4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  1. Absent up to 25% of the school day = absent one-quarter of the school day
  2. Absent between 26%–50% of the school day = absent one-half of the school day
  3. Absent 51%–75% of the school day = absent three-quarters of the school day
  4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

  1. Personal illness;
  2. Medical, dental, or mental health appointment;
  3. Serious illness in the student’s immediate family;
  4. A death in the student’s immediate family or of a relative;
  5. Religious holiday;
  6. Emergency conditions such as fire, flood, or storm;
  7. Unique family circumstances warranting absence and coordinated with school administration;
  8. College visits that cannot be scheduled on non-school days; and
  9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/attendance)

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

High School Graduation

A DoDEA standard diploma is awarded upon completion of the following requirements at the end of the second semester of the graduating year.

  1. A minimum 2.0 GPA.
  2. Completion of 26.0 units of credit.
  3. Completion of specific course requirements published annually in the graduation requirements DTM corresponding with their 9th grade entrance year.

A DoDEA honors diploma is awarded upon completion of the following additional requirements at the end of the second semester of the graduating year:

  1. Completion of all requirements for a standard diploma and additional course requirements published annually in the graduation requirements DTM.
  2. Have a minimum cumulative GPA of 3.8 at the end of the eighth semester or at the end of the semester in which they graduate early in accordance with Section 3.1.c.
  3. Earn a passing grade in a minimum of four (4) AP courses and/or IB Diploma Program in advanced level courses. To meet this requirement through the IB Diploma Program, it is required that students successfully complete the full two (2) years of IB Diploma Program course work.

Students entering 9th grade during SY 2018-19

Class of 2022
Minimum Requirements
Content Area Course Requirements Standard Diploma Honors Diploma
English Language Arts
  • 1.0 credit (ELA 9)
  • 1.0 credit (ELA 10)
  • 1.0 credit (ELA 11)
  • 1.0 credit (ELA 12)
*High school ELLs in ESOL for ELA courses (Levels I-V) may receive up to 2 ELA credits towards graduation requirements.
4.0 credits 4.0 credits
Social Studies
  • 1.0 credit (World History 9 or 10; Honors Integrated
World History 9 or 10; or AP World History-Modern)
  • 1.0 credit (U. S. History)
  • 0.5 credit (U. S. Government)
  • 0.5 credit (Social Studies elective)
3.0 credits 3.0 credits
Mathematics
  • 1.0 credit (Algebra)
  • 1.0 (Geometry)
  • 1.0 credit (Math course code 400 or above)
  • 1.0 credit (Algebra II)
4.0 credits 4.0 credits
Science
  • 1.0 credit (Biology)
  • 1.0 credit (Chemistry or Physics)
  • 1.0 credit (Science elective)
Note: Physics Applications and Chemistry Applications in the Community meet requirements.
3.0 credits 3.0 credits
World Language
  • 2.0 credits (World Language course)
Note: Sequential courses in the same language.
2.0 credits 2.0 credits
Career Technical Education (CTE)
  • 1.5 credits (CTE course offering)
  • 0.5 credit (Computer Technology CTE course)
2.0 credits 2.0 credits
Physical Education
  • 0.5 credit (Lifetime Sports)
  • 0.5 credit (Personal Fitness)
  • 0.5 credit (Activity & Nutrition or equivalent PE)
Note: Two years of JROTC taken in a DoDEA school fulfills the 0.5 credit requirement for Lifetime Sports.
1.5 credits 1.5 credits
Fine Arts
  • 1.0 credit (course in visual arts, music, theater, and/or humanities)
1.0 credit 1.0 credit
Health Education
  • 0.5 credit (Health Education course offering)
0.5 credit 0.5 credit
Honors Diploma
  • 0.5 credit in Economic Literacy in CTE, Social Studies, Science & Mathematics
0.5 credit
Economic Literacy: Courses that meet this requirement The following courses meet this requirement: Economics, AP Human Geography, Financial Literacy, Environmental Science, AP Macro or AP Micro Economics, AP Environmental Science, Business Personal Finance, Management & International Business, and Marketing and Entrepreneurship.
Summary
Minimum Total Credits 26.0 credits 26.0 credits
Required Courses 21.0 credits 21.5 credits
Elective Courses 5.0 credits 4.5 credits
AP and/or IB Courses 4 courses
Minimum GPA 2.0 GPA 3.8 GPA
*AP and/or IB courses may be used to meet DoDEA requirements.

 

Students entering 9th grade during SY 2019-20

Class of 2023
Minimum Requirements
Content Area Course Requirements Standard Diploma Honors Diploma
English Language Arts
  • 1.0 credit (ELA 9)
  • 1.0 credit (ELA 10)
  • 1.0 credit (ELA 11)
  • 1.0 credit (ELA 12)
*High school ELLs in ESOL for ELA courses (Levels I-V) may receive up to 2 ELA credits towards graduation requirements.
4.0 credits 4.0 credits
Social Studies
  • 1.0 credit (World History 9 or 10; Honors Integrated
World History 9 or 10; or AP World History-Modern)
  • 1.0 credit (U. S. History)
  • 0.5 credit (U. S. Government)
  • 0.5 credit (Social Studies elective)
3.0 credits 3.0 credits
Mathematics
  • 1.0 credit (Algebra)
  • 1.0 (Geometry)
  • 1.0 credit (Math course code 400 or above)
  • 1.0 credit (Algebra II)
4.0 credits 4.0 credits
Science
  • 1.0 credit (Biology)
  • 1.0 credit (Chemistry)
  • 1.0 credit (Physics)
3.0 credits 3.0 credits
World Language
  • 2.0 credits (World Language course)
Note: Sequential courses in the same language.
2.0 credits 2.0 credits
Career Technical Education (CTE)
  • 1.5 credits (CTE course offering)
  • 0.5 credit (Computer Technology CTE course)
2.0 credits 2.0 credits
Physical Education
  • 0.5 credit (Lifetime Sports)
  • 0.5 credit (Personal Fitness)
  • 0.5 credit (Activity & Nutrition or equivalent PE)
Note: Two years of JROTC taken in a DoDEA school fulfills the 0.5 credit requirement for Lifetime Sports.
1.5 credits 1.5 credits
Fine Arts
  • 1.0 credit (course in visual arts, music, theater, and/or humanities)
1.0 credit 1.0 credit
Health Education
  • 0.5 credit (Health Education course offering)
0.5 credit 0.5 credit
Honors Diploma
  • 0.5 credit in Economic Literacy in CTE, Social Studies, Science & Mathematics
0.5 credit
Economic Literacy: Courses that meet this requirement Business and Personal Finances, Management Foundations, Marketing Entrepreneurship, Financial Literacy, Financial Algebra, Business and Personal Finances, Management and International Business, Environmental Science (including AP), AP Human Geography, Economics (including AP), IB Economics, AP Macroeconomics and Microeconomics, AP Comparative Government and Politics
Summary
Minimum Total Credits 26.0 credits 26.0 credits
Required Courses 21.0 credits 21.5 credits
Elective Courses 5.0 credits 4.5 credits
AP and/or IB Courses 4 courses
Minimum GPA 2.0 GPA 3.8 GPA
*AP and/or IB courses may be used to meet DoDEA requirements.

DoDEA accepts the official courses, grades and earned credits of middle school (grades 7–8) and high school (grades 9–12) students who transfer to a DoDEA school from other DoDEA schools or who earn course credits in an accredited non-DoD system (public or private), correspondence, online, and/or home-school program. The accreditation for the sending school or school system must be from one of the six U.S. regional accrediting associations, one of the U.S. state education agencies, or by a public- or state-supported system of accreditation for public or private education programs in a foreign nation, in accordance with Section 4.7, of DoDEA Administrative Instruction 1367.01. Please contact your child’s school for questions regarding course credit transfer process and approval.

Policy Reference:  DoDI 1342.29, “Interstate Compact on Educational Opportunity for Military Children,” January 31, 2017

Policy Reference:  DoDEA Procedural Guide 15-PGED-002, Graduation Requirements and Policy – Interstate Compact on Educational Opportunities for Military Children,” February 4, 2016

Report Card and Testing Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit Gradespeed (dodea.gradespeed.net) for instructions.

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description

A

90 – 100

Excellent: Outstanding level of performance

B

80 – 89

Good: High level of performance

C

70 – 79

Average: Acceptable level of performance

D

60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)

4.0

5.0

3.0

4.0

2.0

3.0

1.0

2.0

0

0

Student Rights and Responsibilities

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior;
  2. Refrain from conduct or behavior that is disruptive;
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
  7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
  8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
  9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

Student Conduct and Discipline

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

It is DoDEA policy that discipline be maintained consistently and appropriately. We encourage students to grow in self-control, develop a sense of regard for fellow students, and have pride in their school community. Students have the responsibility for conducting themselves in a manner that does not violate the rights of other people. Along with staff, students share the responsibility of developing a caring climate within the school that is conducive to productive learning.

  • Show respect for the learning of others by not displaying disruptive behavior.
  • Protect others and self from danger and injury.
  • Demonstrate respect for school property.
  • Obey all school adults promptly.
  • Use appropriate language.
  • Wear appropriate attire to school.
  • Take responsibility for own actions.
  • Bring no items that could cause physical harm to oneself or others.
  • Toys and other entertainment items (electronic or otherwise) brought from home are prohibited in classrooms,common areas or on the bus or playground.

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.

DoDEA enforces a no weapons policy. Students and parents are hereby notified that possession of weapons (see 'Weapons' section below) or replicas of weapons can result in expulsion from school.

In addition to weapons, students are not allowed to bring knives, matches, lighters or other dangerous objects to school. Toys, electronic devices, trading cards, chains, (even on wallets or keys) CD's and water guns should not be brought, as they tend to distract children from their learning tasks. Possession of tobacco in any form and alcohol will not be tolerated. Gum is not allowed in school. This list is not all-inclusive. If you have any doubt about bringing an article to school, consult the school office. Nuisance items, which are dangerous to the safety of others or have the potential to cause damage to personal or school property such as fireworks, smoke & stink bombs, eggs and shaving cream will be confiscated and not returned. When appropriate these items will be given to the Security Police. Prohibited items will be confiscated and released only to the sponsor.

It should be noted that possession or use of a weapon or prohibited items on DoD property is a crime and will be reported to security officials. Disciplinary action may include suspension or expulsion. DoDEA supports a no tolerance policy for weapon possession.

Technology

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.

Student Transportation

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

School Policies

Exemptions to dress code may be requested by a parent for religious or medical reason. Although not all-inclusive, the following are examples of unacceptable dress for Stuttgart High School:

Dress Code: Inappropriate Clothing

The SHS Music Booster Club is a volunteer organization dedicated to supporting students involved with the music program.  The support provides supplementary assistance to activities for which other fund sources are insufficient or non-existent.

The SHS PTO is dedicated to improving the school environment for parents, teachers, and students by providing various kinds of support and activities.

The decision to close or delay the opening of school is made by the Stuttgart military commander and based on road safety conditions. Announcements will be made over the Armed Forces Radio Station (Stuttgart AFN-AM/FM) beginning about 0630 hours on days when the opening of school is affected. Should conditions warrant closing school early, announcements will be made over AFN. Parents are urged to listen to AFN for announcements about school closings, delayed openings, or early dismissals. Alternatively, parents and students can also watch the Stuttgart High School Facebook page and the USAG Stuttgart website for closings.

 

GRADUATES & FORMER STUDENTS

Graduates and former students of DoDEA high schools must request transcripts by contacting the DoDEA Records Center which currently maintains high school transcripts and master class lists dependent upon the student's graduation date or last date of attendance. Please read DODEA Transcript and Records Request Procedures for details.

CURRENT STUDENTS

To request an official or unofficial transcript, current students may e-mail their guidance counselor with the U.S. mailing address where the transcript is to be sent. It will be sent via Official Mail. Delivery will take between 7-14 days. If a transcript is needed sooner, current students may e-mail their guidance counselor and choose to pick up the transcript in the Guidance Office. The transcript holder can then put it in a new envelope and send it via Priority or Express U.S. Mail.

DIGITAL TRANSCRIPTS (CURRENT STUDENTS ONLY)

DoDEA HQ has approved the use of Parchment Send [Parchment.com] for distribution of official transcripts for current students only. Transcripts requested through Parchment Send will be sent digitally to the requested college or university, usually within 48 hours. Parchment Send provides electronic confirmation that the transcript was received and opened at the destination. For institutions not in the Parchment Send network, transcripts will be sent via U.S. Mail. Parchment charges $3.50 to use their service.

SENDedu [sendedu.org] is also an approved transcript delivery service. Current students should e-mail their guidance counselor with the necessary information to have a transcript sent via SENDedu.

For colleges and universities accepting the CommonApp, please contact a guidance counselor.

DoDEA requires written authorization to release transcripts by official mail and digital services. Please complete the SHS Transcript Request Form and contact Stuttgart High School Guidance Office at +49 (0) 7031-15-4000 ext. 431-5592 or DSN be (314) 431-4000 ext. 431-5592.

If a student withdraws from a course on or before the 10th school day (or its equivalent), no notation is made on the transcript. The following notations on the transcript will be made for withdrawals made between the 11th and 19th school day of the semester: Grade of "WP" (Withdrew Passing) or "WF" (Withdrew Failing), respective to the grade earned at the time of withdrawal. Courses may not be dropped after 20 days into the school semester. Grades of "WP" or "WF" are not used in GPA calculation and credit is not awarded.

Incomplete grades are granted only in the case of a medical emergency or emergency leave. Incomplete grades must be approved by the administrators. Incomplete work must be made up within ten (10) instructional days following the marking period, provided that the student absence is not extended beyond 10 days. Students will be given a reasonable amount of time to make-up work if the absence is extended into the next quarter. It is the student's responsibility to initiate the action to complete the course requirements within the specified time frame. If work is not completed, all incomplete grades may automatically be changed to an "F" grade within two weeks. It is the student’s responsibility to ensure their grade has been changed.

Honor roll is based on semester grades and quarter grades. To be considered for the honor roll, you must be a full time SHS student and earn only A's, B's and C's on your report card. Honor roll is posted at the beginning of each new quarter or semester for the previous quarter or semester.

Principal’s Honor Roll: 4.0 or higher GPA
High Honor Roll: 3.5 - 3.99
Honor Roll: 3.0 - 3.49

Unexcused absences include:

• Oversleeping

• Missing the bus or ride

• Seeing friends or relatives off at the terminal

• Non-school sponsored functions

• Family trips not tied do deployment

• Not attending school on EUCOM training days

• Leaving school to attend tournaments when the student is not part of the team

• Moving/Packing out

• Babysitting

• Class “Skip Day”

NOTE: The above list is not all-inclusive.

Student Responsibilities for Absences

• Adhere to the school attendance policies and procedures identified in this handbook and in DoDEA Regulation 2095.01, August 26, 2011.

• Inform the Main Office in the event of an absence, arriving late, or departing early from school.

• Identify and make up all classroom activities, or assignments which were missed as a result of an absence.

• Understand the differences between excused and unexcused absences, to include possible consequences for excessive unexcused absences or tardies.

Scheduled Appointments

When a student has a scheduled appointment, parents must check their student out of school in the office. If parents are unable to come to school, the student must have a valid note from a parent, or alternatively, parents may call the office before the student will be permitted to leave. Students sign in/out at the office before departing or upon return. Leaving school grounds without such permission is considered truancy.

Early Dismissal

There will be no early dismissals within the last thirty minutes of school, unless you have previously notified the front office of a scheduled appointment and arranged the early dismissal.
Students with Partial Schedules

Students with partial schedules due to home schooling or other reasons may only be on campus during their scheduled classes. A student may make prior arrangements to meet with a teacher if they require assistance.

For accountability, safety and security, and good order and discipline, part-time students are only to be in the school during the times they are enrolled in a class. For special occasions such as testing, meeting with a teacher, or using the library, students must be signed in as a visitor and wear a visitor badge.

On a day that a student misses school, it is the parents’ responsibility to either call commercial 07031 15 4000 option 1 or DSN 431 4000 option 1, or email the Stuttgart High School Attendance Clerk (StuttgartHS.Attendance@dodea.edu) between 0730 and 0900 to inform the school of the student's absence and the reason for the absence.

When the student returns to school, he/she should bring a medical note, a note signed by the sponsor or a parent, to verify the reason for the absence. This note should be given to the attendance clerk within three days of return.

Excused Prearranged Absences

Within one week of travel, students must submit the Prearranged Absence Form with teacher signatures to the office for final approval. Students MUST contact teachers PRIOR to their absence to collect work. All work is due the first class meeting after students return to school. Teachers have the right to request that the work is turned in ahead of time or that tests are taken prior to departure. Students must take scheduled tests upon their return. Examples of travel that can be pre-approved and excused:

  • College Visit
  • Funeral
  • Medical/Dental/Ortho Appointment
  • Court
  • Planned School Trips
  • Pre/Post Deployment Travel

Planned Family Trips

Students will not be excused for travel with their families on family trips that do not coincide with DoDEA recesses, except for travel that precedes or follows periods of deployment. If your child will be absent for an extended period of time, please fill out the Prearranged Absence Form. This form informs teachers of the absence and allows for students to get assignments prior to the absence. Work is due the day students return to class. These unexcused days will count toward the total unexcused absences for your child. Please plan accordingly. Teachers have the right to request that the work is turned in ahead of time or that tests are taken prior to departure. .
Procedures for all periods of absence:

  • Parents notify the school in writing and or per email at least one week prior to the first day of the absence.
  • Students pick up the proper form from the front office
  • Students have teachers complete the pre-approval form
  • Administration or designee signs the form.
  • A copy is given to the student and a copy is filed in the Main Office

Planned School Trips

Students involved in sports and other activities, MUST contact teachers PRIOR to their absence to collect work. All work is due the first class meeting after students return to school. Teachers have the right to request that the work is turned in ahead of time or that tests are taken prior to departure. Students must take scheduled tests upon their return.

Unplanned Excused Absences

When students return to school after an unplanned absence, they must bring in a note if the parents have not called the school. The student has three school days to bring in verification from the parents. In the case of unplanned excused absences, students are allowed to make up the class work. It is the student’s responsibility to obtain the required assignments. Upon student’s return to school they will have the opportunity to make up tests, quizzes, or class work and get clarification from teachers. The teacher has the right to refuse to grant credit for make-up work if it is not completed within the time limit established. Students have one class color day for each absence to do make up work. For example, a student misses school on gold Monday; they return to school on black Tuesday, they request work from the teacher on gold Wednesday and are expected to return completed work on gold Friday. An exception to this policy is when a teacher has a published syllabus of assignments and due dates that the student is in possession of, then students are expected to turn the work in upon their return. Additionally, students must take scheduled tests upon their return.

Semester and End of Year Attendance

All students must be in attendance through the end of the semester (January 13, 2022) or school year (June 7, 2022) to receive credit. Attendance will not be excused for students taken out of school at the end of the school year for family travel, visits or other discretionary reasons.

Absences Due to a Pandemic

Students who are quarantined due to positive test result or are quarantined for family contact will still be required to participate in classwork and assignments remotely. As soon as a quarantine is required, as outlined by Garrison policy, the student must contact the attendance line to inform the school of their quarantine start date. They should then reach out to their teachers to secure assignments while they are at home. Assignments are due the same day as the rest of the class. If the student is suffering symptoms of the pandemic and is unable to work, please communicate this with their teachers and request extra time as necessary.

Being absent more than 10% of school days during a semester (9 days or more) is considered excessive, unless there is a documented medical reason. In this case, the school needs to be informed in order to assist in continuing the student’s education. If there is not a documented medical reason for excessive absences, then administrative action will be taken to include possible referral to Social Work Services (SWS) for educational neglect.

Students cannot learn effectively if they do not attend class. Students who skip school, fail to bring a note, or fail to have parents contact the school after three days beyond an absence will be considered truant. Incidents of truancy are considered for the entire year. For each truancy incident, a one and one-half hour (1.5) detention will be assigned. Students who habitually skip class may also be suspended. The command will be notified if disciplinary consequences do not correct behavior. Students who are truant may not participate in extra-curricular, athletic or special events scheduled for the same day or the following day. Truancies will be cumulative for the year.

Passing time between classes during the school day is four minutes. Students must be in the classroom ready to work when the starting bell chimes or they will be counted tardy. Students who are detained by school officials and consequently late to class will be given a hall pass. Students who arrive late to school for the day will report to the office where they will sign in and be given an admit slip to class. It is the teacher’s responsibility to establish and enforce classroom procedures to ensure their students are in class on time. Effective classroom management is dependent upon a teacher’s ability to set and enforce learning norms. The integrity of this system lies in consistency and the strength of discipline in the classroom. If, after contacting parents and instituting strong classroom discipline procedures, tardiness persists, administration should be contacted.

Lunch Tardies

Students have the option to purchase their lunch from the numerous lunch options on base. This requires a high degree of personal responsibility. Students must be able to get to the food court, bowling alley, commissary, express or food trucks and return on time for class. To be considered on time, your student must be in class prior to the tardy bell. If they are late to class, they will be sent to the office to get a late pass. Tardies count as follows:

  • 1st Tardy = Verbal Warning
  • 2nd Tardy = Phone call home
  • 3rd Tardy = Phone Call Home and Off Campus Lunch Privileges suspended for one week
  • 4th Tardy = Phone Call Home and Lunch Detention for one week
  • 5th Tardy = Phone Call Home and Lunch Privileges REVOKED for the rest of the semester

If a student is found to be off campus when privileges are suspended or revoked, they risk a more severe punishment, to include the possibility of out-of-school suspension. Students have many options on campus for lunch, not to include the option to pack a lunch. The ability to go off campus is a privilege.

System-wide tests include the Scholastic Reading Inventory (SRI) for 9-12 grade students, PSAT 8/9, PSAT/NMSQT, PARCC End of Course Assessments in Algebra 1, Geometry, and Algebra 2, PARCC Summative Assessment for Literacy in grade 10, SAT, ACT, World Language Assessments for Levels II and IV foreign language courses, and Advanced Placement (AP) tests for students enrolled in AP courses. (See calendar for CCRS testing dates)

SAT

The SAT is given four times during the school year at SHS. Students must register at CollegeBoard.com

  • SHS School Code: 576325
  • SHS Test Center Code: 57633

SAT Test Dates

  • August 28, 2021, register by July 30, 2021
  • October 2, 2021, register by September 3, 2021
  • December 4, 2021, register by November 4, 2021
  • March 12, 2022, register by February 11, 2022
  • May 7, 2022, register by April 8, 2022
  • June 4, 2022, register by May 5, 2022

ACT

The ACT is given three times per year at SHS. Students must register at ACTstudent.com

  • SHS School Code: 576325
  • SHS Test Center Code: 866390

ACT Test Dates

  • October 9, 2021, register by September 3, 2021
  • April 2, 2022, register by February 25, 2022
  • June 11, 2022, register by May 6, 2022

Students may come to the Guidance Office for the ACT International Surcharge Waiver Code.

An athletic and extra-curricular code has been established for the members of all athletic teams, organizations, and clubs at SHS. This code will be explained to every candidate and his/her parent(s) will be required to sign a verification statement. In addition, students and parents must sign the DoDEA Europe, Student Behavior Expectations memorandum. Anyone having any questions concerning athletics and extra-curricular at our school, should contact the Athletic Director or Principal prior to signing these important documents.

Staff, administration, and parent representatives established the SHS Athletic and Extra-Curricular Code. It consists of rules all participants in interscholastic athletics and extra-curricular activities are expected to adhere to during the season and/or school year. The season begins with the first day of practice or first meeting and ends with the sports banquet or final meeting. Each coach or sponsor may establish additional requirements for group membership.

SHS offers a wide range of curricular and extra-curricular activities for students. Some of these are Chorus, Drama, German Honor Society, National Honor Society, Poet’s Corner, Model United Nations, Yearbook, Journalism, JROTC Drill Team, and various other clubs depending on student interest and sponsor availability. The policies, eligibility criteria, and code of conduct developed for the interscholastic athletic program apply to any regularly occurring school activity. Involved students must meet the same academic eligibility as athletes. The final determination of eligibility for students in all curricular or extra-curricular trips rests with the principal.

All students shall abide by a code of ethics. Any conduct that results in dishonor to the student, team, or school will not be tolerated. Acts of unacceptable conduct, such as, but not limited to theft, vandalism, disrespect, and/or violations of the law, tarnish the reputation of everyone associated with the athletic and extra-curricular programs and will result in immediate dismissal from the team and/or suspension from school. Negative behavior reports may be grounds for suspension from practice and/or competition.

Athletic & Extra-Curricular Activity Code Violations

  • Falsifying Official Forms: Falsifying official forms required for participation will result in dismissal from the athletic team for the season.
  • Use of Alcohol, Tobacco, or Drugs: The student/athlete will neither use nor possess alcohol, tobacco, or non-prescribed drugs. Violations will result in the removal for at least one contest and could result in the removal for the season.
  • Hazing: Students engaged in hazing of any kind face suspension from school and the team or4 club. Students at SHS should not take part in any kind of hazing activity in order to be accepted onto a team. Hazing can be described as “any activity expected of someone that humiliates, degrades, abuses, or endangers, regardless of the person’s willingness to participate.” Alfred University Study, 1999.
  • Illegal Activities While Away: Should a student be involved in an illegal activity while traveling to or from a DoDEA sponsored event which results in arrest or detainment by police authorities, parents will be required to travel to the site to assume responsibility for the student. Should this situation arise, procedures will be coordinated with parents, administration, command, and police officials. At no time will a team be delayed at a site to accommodate a student who has been apprehended by police authorities for a violation of law or military regulation. Students involved in gross violation of school and team rules could also be sent home at the expense of the student. These violations include: fighting, possession of alcohol or tobacco, vandalism, theft, failure to follow requests by the sponsors or chaperones.
  • Suspension: A student who is suspended from school is ineligible for one week from the date of the suspension commencing on the date the suspension begins. This includes in-school suspension.

Due Process for Students

A student who wishes to have the Athletic/Extra-Curricular Council review an action taken against him/her by the coach or sponsor may request a review of the actions when extenuating circumstances appear to have occurred. The student must submit the request, in writing, to the Athletic Director within 24 hours of the action. The council will usually be comprised of the following individuals: Athletic Director, Assistant Principal, Additional Coach or Sponsor, Faculty Representatives, and Parent Representatives. The council will make its recommendation to the Principal, whose decision is final.

Athletic Eligibility

To be eligible to participate in SHS athletics, a student must not have reached or passed his/her 19th birthday as of September 1 of the current school year. Students beyond the eighth semester of high school are ineligible to participate in interscholastic athletics.
The athletic program at Stuttgart High School includes interscholastic competition for men and women during three seasons. All athletes must abide by the SHS Athletic Code. A physical examination each year is required to try out, practice, or play. Sports available to our students include:

Requirement: Students must maintain a 2.0 GPA and no more than one F

Those meeting the requirements are eligible, and those not meeting the requirement are ineligible. A student declared ineligible can practice but is not authorized to participate, be in school uniform at a scheduled event, or travel with the team to any away event until regaining eligibility. Principals do not have the right to waive academic eligibility requirements except in the case of students on an individual educational plan (IEP).

Incoming 9th Grade students  (and MS students as applicable)

  • No previous semester GPA/F check
  • Weekly monitoring by 4 p.m. every Tuesday of each week
  • Students with more than one F during the weekly monitoring period will be ineligible from Wednesday 8 a.m. through the following Wednesday 8 a.m.

Eligible 10th, 11th, 12th Grade Students

  • GPA/F check from prior year Spring Semester for Fall; current year 1st Quarter for Winter Sports; and Fall Semester for Spring sports (Student met requirement)
  • Weekly monitoring by 4 p.m. every Tuesday of each week
  • Students with more than one F during the weekly monitoring period will be ineligible from Wednesday 8 a.m. through the following Wednesday 8 a.m.

Ineligible 10th, 11th, 12th Grade Students (These are the only students whose GPAs need to be checked after the initial semester checks)

  • GPA/F check same as above (Student did not meet requirement)
  • Student is ineligible for the first 3 weeks of fall semester. At the end of the 3 weeks, student must have a 2.0 GPA and/or no more than one F for that first week period
  • If found eligible, the student is eligible for the next 3 weeks, provided he/she has no more than one F in the weekly monitoring
  • *If a student is ineligible, the principal may grant another 3-week period of ineligibility. If the principal does not grant another 3 weeks, the student is ineligible for the remainder of the semester
  • Student must have GPA/F checked every 3 weeks
  • Any time after a student has regained his/her eligibility and he/she falls below a 2.0GPA/more than one F, the student is ineligible for the remainder of the semester.

Transfer Students (No Transcript)

  • Weekly monitoring by 4 p.m. every Tuesday of each week
  • If transcript has not arrived by the end of the first 3-week period, the student must meet the GPA/F requirement for these first 3 weeks
  • If student meets the requirement, continue weekly monitoring until transcript arrives. At 6 weeks, if transcript has not arrived, repeat GPA check
  • If the student does not meet the requirement at the end of the first 3-week period, the Principal may grant an additional 3 weeks of ineligibility. If not granted, the student is ineligible for the remainder of the semester
  • Upon arrival of transcript student can be placed in the eligible/ineligible category

National Federation Rules & DoDEA Regulations: National Federation Rules govern all athletic play. All participants at an athletic event are expected to fully adhere to these expectations. Sanctions by the coach will result for violations. Students must meet the requirements and expectations of the coaches or sponsors during the season. DoDEA Regulations and Maual 2740.3 will govern all interscholastic competition and participation (Athletic Policies and Guidelines, available at: www.dodea.edu). SHS policies compliment or extend these requirements.

Injury: If a student is injured in a game or practice where more than minor medical attention is required, medical personnel must give written notice that the student can participate in further practices and/or games. This is not up to discretion of parents or coaches.

Dropping or Transferring Sports: Athletes may not change team membership following the opening contest of each sports season. A student does not have to participate in a contest for this to be in effect, only be listed as a member on the team roster.

Physical Examination: Athletes must submit a completed physical examination, parent consent, and Power of Attorney for the current year prior to the first practice. Students may not attend practice until the physical is complete. A physical is valid for one school year. Whenever possible, exams should be scheduled during the summer for returning athletes. It is the athlete’s responsibility to plan ahead for this requirement.

Uniforms and Equipment: All uniforms and equipment must be returned at the end of the season or departure from the team or the athletic letter or certificate of participation will not be awarded. No athlete will be eligible for another sport if they have not cleared a previous sport.

Financial Obligations & Insurance: Students are financially responsible for all equipment issued to them. All equipment is to be returned within five days of the last contest or meeting, clean and in good condition. School furnished equipment/uniforms are to be worn only for contests and practice. All equipment not returned in good condition at the end of the season will be subject to a financial penalty.

Students who are not I.D. card holders must show proof of private insurance. Medical care resulting from student’s participation in any aspect of interscholastic or extra-curricular activities is the sole responsibility of the parents.

Participation on Non-DoDEA Europe Teams: Students participating on Non-DoDEA Europe teams and SHS teams must participate in all DoDEA Europe practices and scheduled games to maintain eligibility for a SHS team.

School Attendance and Participation: Students may not participate in an athletic contest or extra-curricular event if they are absent from school on the day of that activity due to illness. If a student is absent from school or practice on Friday due to illness, he/she may not play on Friday, but could play on Saturday with a doctor’s clearance.

  • Students must attend school the full day prior to (or the day of) any scheduled contest or event in which he/she is to participate unless the absence is due to a scheduled medical appointment, which may not exceed three hours of absence from school. Approval for the student to participate in the scheduled event will be determined by the administrator.
  • Students are expected to be in class the day following a contest or on Mondays following away events. Students with numerous absences (more than 10% of a time period) may be dropped from a team or activity. In this case, the student, sponsor or coach, administrator, and the student’s parents will meet to review the matter.
  • Taking vacations or attending non-DoDEA Europe sponsored activities during a sport season is not permitted. Parents/athletes wishing to do so should reassess their commitment to being a team member. In the event an absence due to a vacation/trip is unavoidable, an athlete must contact the head coach no later than two weeks before the scheduled trip and be willing to assume the consequences related to his/her team status and lettering. Multiple absences from contests or practice could result in removal for the season.

Release from Class and Travel: It is the responsibility of all students to see their teacher the day before the classes they will miss because of an athletic contest or away event. All work will be made up promptly. All students are encouraged to travel with schoolwork of some kind. All students must travel to and from all out of town events in transportation provided by the school unless prior written permission has been granted by the coach/sponsor and parent.

Lettering: An athlete must complete the season in good standing and have met all requirements set forth by the coach at the beginning of the season. A season begins with the first practice and ends at the awards ceremony. Coaches will set lettering criteria after approval from the principal.

Parental Acknowledgement of Athletic and Extra-Curricular Policies: Each parent or guardian shall read these policies and verify they have received a copy of the athletic eligibility rules and extra-curricular policies of SHS. The signed document will be kept on file. Parents are expected to adhere to appropriate spectator behavior to include no harassment of officials, coaches, or players. Any parent who has a concern during a competition should bring it to the attention of an administrator or athletic director.

It is the policy of DoDEA that graduation ceremonies and school-sponsored celebrations at each high school be an occasion which will be conducted with dignity and decorum. Our school will adhere to the following guidelines:

  • The Caps and Gowns should be selected by the Senior Class and approved by administration.
  • The only changes to the gown would be the addition of a US Flag patch if the graduate's parent(s) are down range and a unit pin for the deployed parent.
  • No additions are permitted to the caps other than the tassel. Writing on the cap is forbidden.
  • The only cords permitted for academic recognition are those authorized by National Honor Societies such as the Thespian Society, World Language Honor Societies (German, French, Spanish, etc.), and National Honor Society. A distinguishing chord or ribbon for the Valedictorian and the Salutatorian are acceptable.
  • The clothing under the gowns should follow the school's dress code.

The Library Information Center (IC) provides assistance and resources for everyone at SHS. Resources include class-related and recreational books, DVDs, nationally recognized research databases, magazines and newspapers.

The center is open from 0730 until 1600 daily. A limited number of IC passes are available for seminar. These passes must be requested the day prior to seminar. Checkout policies vary according to the type of material being circulated. Most books are checked out for three weeks, while DVDs are loaned for only three days. All items must be returned, paid for, or replaced before PCSing or leaving for the summer months.

Students receive a school network account and a DoDEA e-mail account when they register. School-wide policies and procedures for computer use also apply in the IC (see computer use policy under discipline). The e-mail account makes it possible to send messages to parents at all times, to access documents from home and school, and to communicate with colleges and fellow students when necessary.

Stuttgart High School seminar period uses a combination of appointment sheets and eSeminar in order for students to make appointments with teachers. eSeminar is a computer-based program that monitors the progress of students and helps to more efficiently manage student and teacher time. It eliminates the need for much of the paperwork done for student movement during the seminar period and allows for more teacher contact time. The benefits of using eSeminar are:

  • Fewer tardies to the seminar room.
  • Students can select which teachers they need to schedule appointments with in order to complete assignments or get additional assistance.
  • Students can be requested by a teacher for assistance or for a group meeting during the seminar period.
  • Teachers and administrators can more quickly find where students are located at any time during the seminar.
  • Increased use of seminar time for contact with a teacher.

Students will be able to sign up for teachers each seminar period in the seminar room. The seminar teacher will check student appointment sheets for teacher signatures, check and respond to eSeminar requests, monitor and keep track of where students are supposed to be during seminar, enter the locations for the student and announce before the beginning of the sessions to which students should report, actively monitor seminar students’ grades and progress in classes, and monitor computers being used in the classroom. Those students not traveling will remain in their assigned seminar. Students will be able to move between two sessions during each seminar period with a 3 min passing period. Those students that simply need to drop off something with a teacher will be able to do so during these passing periods. There will be continued improvement in grades across the school as a whole with this more structured seminar time.

The U.S. Army Garrison and DoDEA Schools are committed to making our community and school safe, caring, and welcoming places for all our children and youth. We will treat each other with respect, and we will refuse to tolerate bullying in any form in our community or at our school.

Our community and school define respect as follows: Treat others with the dignity and regard with which you would want to be treated.

Our community and school define bullying as follows: Bullying is a mean and one-sided activity intended to harm where those doing the bullying get pleasure from a targeted child’s pain and/or misery. Bullying can be verbal, physical, and/or relational; have as its overlay race, ethnicity, religion, gender (including sexual orientation), physical, or mental ability; includes all forms of hazing and cyberbullying. It can be and often is continuous and repeated over time, however, once is enough to constitute bullying.

Bullying that happens off of school grounds, including all forms of cyberbullying can impact the feeling of safety the targeted child has upon returning to school with the perpetrator(s) and can create an intimidating, hostile or offensive environment for all students. The school and the Civilian Misconduct Action Authority (CMAA) will address these actions when necessary for the well-being and safety of the community and all students involved. All suspension and expulsion documents, if forwarded to the CMAA, may be used as aggravating factors when considering administrative action in juvenile civilian misconduct under Army Europe Regulation 27-9.

Examples of bullying include but are not limited to:

  • Taunting
  • Using put-downs, such as insulting or making fun of someone’s race, religion, physical ability or disability, mental ability or disability, gender—including perceived or actual sexual orientation
  • Threatening or ganging up on someone
  • Stealing or damaging another person’s things (stealing or damaging can also be considered a criminal offense)
  • Spreading rumors about someone
  • Physically hurting a targeted child, including, but not limited to hitting, kicking, tripping, pushing, shoving
  • Unwanted touching, patting, grabbing, hugging, kissing, cornering, blocking passage, bumping (can be considered a form of assault which is a criminal offense)
  • Shunning or purposefully excluding a targeted student or trying to get other students not to play with targeted child
  • Using a cell phone, gaming device, the Internet, or other social media to threaten, stalk, ridicule, humiliate, taunt, spread rumors, lock out of a game, or hack into a targeted child’s account
  • Hazing, i.e. “any intentional, knowing, or reckless act by one person alone or acting with others, directed against a student, that endangers the mental or physical health or safety of a student for the purpose of pledging, being initiated into, affiliating with, or holding office in an organization”

Adults in our community and staff at our school will do the following to prevent bullying and help children feel safe:

  • Closely supervise children and youth in all areas of the Child, Youth and School (CYS) Services and school (to include the school and playground)
  • Watch for signs of bullying behavior and stop it when it happens 
  • Teach the Steps to Respect program and/or other supplemental Social Skills lessons to increase awareness and empowerment in all children and youth in our school and CYS Services (It is the school culture and social environment that these policies, procedures, and programs create as well as reflect)
  • Provide training opportunities for students and families regarding awareness and prevention of bullying
  • Take seriously families’ concerns about bullying and create a procedure for reporting
  • Look into all reported bullying incidents and respond quickly and appropriately
  • Assign consequences for bullying based on the school discipline code.
  • Maintain open communication between CYS Services staff and school staff for optimal support of all children involved in a bullying incident
  • Provide immediate consequences for retaliation against students who report bullying

Children and Youth in our Community will do the following to prevent bullying:

  • Treat each other respectfully
  • Refuse to bully others
  • Refuse to let others be bullied
  • Refuse to watch, laugh, or join in when someone is being bullied
  • Report bullying to an adult
  • Try to include everyone in play and social interaction, especially those who are often left out

Discipline Procedures for Bullying in School

Consequences for bullying will always include a procedure for holding accountable for their actions the perpetrator(s) and any bystanders who played an active supporting role in the bullying. Other procedures can range from positive behavioral interventions to expulsion from school. These consequences are dependent on the nature and severity of the behavior, the age of the student and the student’s past behavior. The purpose of these procedures is for holding student(s) accountable for the bullying, preventing another occurrence, and protecting the targeted child.

Consequences for bullying may include, but are not limited to the following:

  • Notify parents/guardian of the incident and consequences
  • Assisting the perpetrator(s) to find more appropriate ways to relate to peers
  • Conference with teacher, principal, and/or parent
  • Referral to school counselor
  • Corrective instruction
  • Behavior management plan
  • Temporary removal from the classroom
  • Loss of school privileges
  • Classroom or administration detention
  • In-school suspension
  • Out of school suspension
  • Legal action
  • Expulsion

Note: If the school can handle the behavior problem internally, it is within their right to do so. Should the behavior escalate, or present a danger to the order, discipline, and safety of the Garrison, the individual should be referred to the Assistant Civilian Misconduct Action Authority (ACMAA). Any behavior that constitutes a criminal act or breaks the law must be reported to the military Police with a notification to the ACMAA.

Discipline Procedure for Bullying in CYS Services

Consequences for bullying will always include a procedure for holding accountable for their actions the perpetrator(s) and any bystanders who played an active supporting role in the bullying. Other procedures can range from positive behavioral interventions to removal from the program. These consequences are dependent on the nature and severity of the behavior, the age of the youth and the youth’s past behavior. The purpose of these procedures is for holding perpetrator(s) accountable for the bullying, preventing another occurrence, and protecting the targeted youth.

Consequences for bullying may include, but are not limited to the following:

  • Notify parents/guardian of the incident and consequences
  • Assisting the perpetrator(s) to find more appropriate ways to relate to peers.
  • Conference with youth and/or parent
  • Referral to Social Work Services, such as Social Work Services, Garrison Chaplain and Military Family Life Counselors
  • Corrective instruction
  • Behavior management plan
  • Community Service—as determined by the CMAA
  • Temporary loss of CYS Services program privileges as determined by Program Director and CYS Services Coordinator
  • Loss of logistical support as determined by the CMAA
  • Legal action
  • Removal from all CYS Services programs

Note: If CYS Services can handle the behavior problem internally, it is within their right to do so. Should the behavior escalate, or present a danger to the order, discipline, and safety of the Garrison, the individual should be referred to the ACMAA. Any behavior that constitutes a criminal act or breaks the law must be reported to the Military Police with a notification to the ACMAA.

Support for a Target of Bullying

The effects of bullying on the targeted youth cannot be over emphasized. Isolation, lack of friends and/or support, and a feeling of helplessness that targets of bullying experience can be devastating. The Garrison and School will ensure that targeted youth receive all support necessary. Actions may include but are not limited to:

  • Notify parents/guardians immediately of the incident. Give them the method to use to report any further targeting of their child.
  • Take effective measures to keep the targeted youth safe at school and at CYS Services; give him/her tools to stand up to the perpetrator(s), and support to keep the targeted youth from succumbing to the bullying.
  • Identify a person or persons to whom the targeted youth can safely report any further bullying incidents.
  • Should the targeted youth appear to be in immediate danger of hurting himself/herself; parents will be notified without delay. If parents are not available, the Military Police will be contacted and asked for an immediate and emergency referral to Social Work Services.
  • Should the behavior be a concern to the well-being and safety of the community, the ACMAA will be contacted.
  • Provide referrals to counseling services, such as Social Work Services, Garrison Chaplain and Military Family Life Counselors.
  • Maintain open communication between CYSS staff and school staff for optimal support of the targeted youth.

Important note on Discipline vs. Punishment:

Punishment is adult oriented, imposes power from without, arouses anger and resentment, invites more conflict, exacerbates wounds rather than heals them; is preoccupied with blame and pain; does not consider reasons or look for solutions; does something to a student; involves a strong element of judgment; and demonstrates a teacher’s ability to control a student.

Discipline is not judgmental, arbitrary, confusing, or coercive. It is not something we do to students. It is working with them. It is a process that gives life to a student’s learning. It is restorative, and invites reconciliation. Its goal is to instruct, guide, and help students develop self-discipline—an ordering of the self from the inside, not an imposition from the outside.

The process of discipline does four things the act of punishment cannot do:

  1. Shows students what they have done.
  2. Gives them as much ownership of the problem that they can handle.
  3. Gives them options for solving the problem.
  4. Leaves their dignity intact.

For mistakes, mischief, and mayhem that unintentionally or intentionally create serious problems of great consequence, the Three R’s—restitution, resolution, and reconciliation—are incorporated into the four steps of discipline.

R.S.V.P.--Consequences need to be Reasonable, Simple, Valuable, and Practical.

Matt Ziglar Suzanne V. King
COL, LG CYS Services Coordinator
Commanding USAG Stuttgart

Sonja Rodriguez
Principal
Patch Elementary School

Lisa Bell
Principal
Robinson Barracks Elementary School

Tessa Moss-Beaman
Principal
Stuttgart Elementary School

Shawn Knudsen
Principal
Patch Middle School

Rick Renninger
Principal
Stuttgart High School

Note of explanation:
Civilian Misconduct Action Authority = Garrison Commander
Assistant Civilian Misconduct Action Advisor = staff member that serves as action advisor to the Garrison

Office of DoDEA Policy

The Policy Team of OPLP administers and operates the DoDEA Issuance Program, the Issuance Focal Point Working Group, and facilitates DoD-level issuance coordination for DoDEA.

Policy and Legislation