For the protection of students and staff, all visitors must report to the school’s front office immediately upon arriving at the school. A visitor is any person (to include parents, sponsors, and legal guardians) not enrolled or assigned to the school requesting entry to the building.
Visitors must provide authorized identification to gain access to the DoDEA school. The visitor will be issued a visitor badge that must be displayed above the waist while on DoDEA school property. The school administrator has the final determination on visitors authorized to be at the school. While on DoDEA school property, visitors may go only to the approved area indicated as their destination when signing in at the school’s front office. Any change to the designated location must be approved by the school’s front office before the visitor can access a different location within the school. When leaving the school, visitors must sign out and return the visitor's badge to the school’s front office.
Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by the school administrator is required for this type of visitation.
Learn more about volunteering at your school's Get Involved page.
DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.
Learn more about SAC's at your school's Get Involved page.
Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997.
The following documents are necessary to complete the registration process:
Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment.
In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.
Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:
DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:
Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day. Too many unexcused absences may trigger the Student Support Team to convene.
More about DoDEA Attendance Policy (dodea.edu/StudentServices/Attendance)
The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.
DoDEA accepts the official courses, grades and earned credits of middle school (grades 7–8) and high school (grades 9–12) students who transfer to a DoDEA school from other DoDEA schools or who earn course credits in an accredited non-DoD system (public or private), correspondence, online, and/or home-school program. The accreditation for the sending school or school system must be from one of the six U.S. regional accrediting associations, one of the U.S. state education agencies, or by a public- or state-supported system of accreditation for public or private education programs in a foreign nation, in accordance with Section 4.7, of DoDEA Administrative Instruction 1367.01. Please contact your child’s school for questions regarding course credit transfer process and approval.
This information identifies DoDEA's high school graduation requirements. Students who plan to pursue college athletics should also visit the NCAA Eligibility site to ensure their course taking aligns with NCAA eligibility requirements. The Interstate Compact on Educational Opportunity for Military Children is now formally recognized as part of DoDEA's secondary education policy. Please consult with the school counselor for further guidance or questions regarding graduation requirements.
DoDEA graduation requirements differ depending on the year a student enters 9th grade. The requirements are identified below on three separate color-coded documents dated to correspond to the year of initial entry into 9th grade. These documents are intended to help students and parents to determine the number of credits and the distribution of credits by subject area required to receive a DoDEA standard diploma or an honors diploma. Please consult with your school counselor for further guidance or questions.
School Year 2020-21, Class of 2024Entering 9th grade in school year 2020-21
School Year 2021-22, Class of 2025
School Year 2022-23, Class of 2026
School Year 2023-24, Class of 2027
At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.
If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.
Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit the DoDEA SIS Gradebook for instructions.
A traditional letter grading system will be used for grades 4–12 report marks.
90 – 100
Excellent: Outstanding level of performance
80 – 89
Good: High level of performance
70 – 79
Average: Acceptable level of performance
60 – 69
Poor: Minimal level of performance
0 – 59
Failing (No credit awarded)
For purposes of calculating a student’s high school GPA, the following scales shall be used:
|Unweighted Standard Scale||Weighted Advanced Placement (with AP exam)|
The DoDEA School Meals Program (SMP) supports academic achievement by providing nutritious meals to your students through the National School Lunch Program and School Breakfast Program.
Visit your school's School Meals Program page for more information and the latest school menus.
Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.
Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.
Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.
In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.
DODEA students have the Right to a discrimination-free learning environment in which no individual, on the basis of race, sex, color, national origin, disability, religion, age, sexual orientation, or status as a parent, shall be excluded from participation in, be denied the benefits of, or be subjected to, discrimination in a DoDEA-conducted or -sponsored education or training program or activity, pursuant to Executive Order 13160, DoD and DoDEA policy, and Federal law.
Students shall treat teachers, administrators, and other school staff as expected within the code of conduct, to include courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students as expected within the code of conduct in this Issuance, to include courtesy, fairness, and respect.
In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.
Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.
In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.
Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:
The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.
Use of personal social media between parents/teachers/students is discouraged. The only acceptable form of social media communication between parents/teachers/students is through official school social media.
Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day. DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline. A school bus or any device operating to provide student transportation will function as an extension of the school. The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop. Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop. These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods. In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.
Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal. No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines. “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP. DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.
Management of DoDEA student behavior is a responsibility shared by DoDEA students, sponsors/parents/legal guardians, teachers, and the military and school communities and consists of teaching and reinforcing positive DoDEA student attitudes and behaviors. Discipline should be progressively, equitably and fairly administered, is sequential and preplanned, and normally occurs in a hierarchy of consequences for repeated offenses of the same behavior.
Riding school buses is a PRIVILEGE that may be suspended or revoked if a student does not behave in a safe and proper manner. The time students spend going to and from school is an extension of their school day. School buses are an extension of the school campus. As such, principals are equally as responsible for discipline on school buses as they are on school campuses. Principals may take disciplinary action for school bus misconduct consistent with Attachment 2 or may process them in accordance with procedures available for other school discipline. Nothing in this handbook precludes the principal from exercising appropriate discipline, including suspending the student from school or from school related activities, for misconduct on school buses.
All students are expected to adhere to the bus rider rules outlined below and throughout this Student Transportation Handbook.
Exemptions to dress code may be requested by a parent for religious or medical reason. Although not all-inclusive, the following are examples of unacceptable dress for Stuttgart High School:
|Head||Shorts, Skirts and Pants||Shirts|
Stuttgart High School provides a rigorous, student-centered, world class education by empowering all stakeholders through open communication, collaboration and a safe and respectful environment.
DoDEA Priority 1: Strengthening DoDEA's standards-based educational system by transitioning to:
DoDEA Priority 2: Establishing the organizational capacity to uniformly improve student achievement
and school operations.
DoDEA Europe East Strategic Goals:
The SHS Music Booster Club is a volunteer organization dedicated to supporting students involved with the music program. The support provides supplementary assistance to activities for which other fund sources are insufficient or non-existent.
The SHS PTO is dedicated to improving the school environment for parents, teachers, and students by providing various kinds of support and activities.
The decision to close or delay the opening of school is made by the Stuttgart military commander and based on road safety conditions. Announcements will be made over the Armed Forces Radio Station (Stuttgart AFN-AM/FM) beginning about 0630 hours on days when the opening of school is affected. Should conditions warrant closing school early, announcements will be made over AFN. Parents are urged to listen to AFN for announcements about school closings, delayed openings, or early dismissals. Alternatively, parents and students can also watch the Stuttgart High School Facebook page and the USAG Stuttgart website for closings.
Graduates and former students of DoDEA high schools must request transcripts by contacting the DoDEA Records Center which currently maintains high school transcripts and master class lists dependent upon the student's graduation date or last date of attendance. Please read DoDEA Transcript and Records Request Procedures for details.
To request an official or unofficial transcript, current students may e-mail their guidance counselor with the U.S. mailing address where the transcript is to be sent. It will be sent via Official Mail. Delivery will take between 7-14 days. If a transcript is needed sooner, current students may e-mail their guidance counselor and choose to pick up the transcript in the Guidance Office. The transcript holder can then put it in a new envelope and send it via Priority or Express U.S. Mail.
DoDEA HQ has approved the use of Parchment Send [Parchment.com] for distribution of official transcripts for current students only. Transcripts requested through Parchment Send will be sent digitally to the requested college or university, usually within 48 hours. Parchment Send provides electronic confirmation that the transcript was received and opened at the destination. For institutions not in the Parchment Send network, transcripts will be sent via U.S. Mail. Parchment charges $3.50 to use their service.
SENDedu [sendedu.org] is also an approved transcript delivery service. Current students should e-mail their guidance counselor with the necessary information to have a transcript sent via SENDedu.
For colleges and universities accepting the CommonApp, please contact a guidance counselor.
DoDEA requires written authorization to release transcripts by official mail and digital services. Please complete the SHS Transcript Request Form and contact Stuttgart High School Guidance Office at +49 (0) 7031-15-4000 ext. 431-5592 or DSN be (314) 431-4000 ext. 431-5592.
If a student withdraws from a course on or before the 10th school day (or its equivalent), no notation is made on the transcript. The following notations on the transcript will be made for withdrawals made between the 11th and 19th school day of the semester: Grade of "WP" (Withdrew Passing) or "WF" (Withdrew Failing), respective to the grade earned at the time of withdrawal. Courses may not be dropped after 20 days into the school semester. Grades of "WP" or "WF" are not used in GPA calculation and credit is not awarded.
Incomplete grades are granted only in the case of a medical emergency or emergency leave. Incomplete grades must be approved by the administrators. Incomplete work must be made up within ten (10) instructional days following the marking period, provided that the student absence is not extended beyond 10 days. Students will be given a reasonable amount of time to make-up work if the absence is extended into the next quarter. It is the student's responsibility to initiate the action to complete the course requirements within the specified time frame. If work is not completed, all incomplete grades may automatically be changed to an "F" grade within two weeks. It is the student’s responsibility to ensure their grade has been changed.
Honor roll is based on semester grades and quarter grades. To be considered for the honor roll, you must be a full time SHS student and earn only A's, B's and C's on your report card. Honor roll is posted at the beginning of each new quarter or semester for the previous quarter or semester.
Principal’s Honor Roll: 4.0 or higher GPA
High Honor Roll: 3.5 - 3.99
Honor Roll: 3.0 - 3.49
• Missing the bus or ride
• Seeing friends or relatives off at the terminal
• Non-school sponsored functions
• Family trips not tied do deployment
• Not attending school on EUCOM training days
• Leaving school to attend tournaments when the student is not part of the team
• Moving/Packing out
• Class “Skip Day”
NOTE: The above list is not all-inclusive.
• Adhere to the school attendance policies and procedures identified in this handbook and in DoDEA Regulation 2095.01, August 26, 2011.
• Inform the Main Office in the event of an absence, arriving late, or departing early from school.
• Identify and make up all classroom activities, or assignments which were missed as a result of an absence.
• Understand the differences between excused and unexcused absences, to include possible consequences for excessive unexcused absences or tardies.
When a student has a scheduled appointment, parents must check their student out of school in the office. If parents are unable to come to school, the student must have a valid note from a parent, or alternatively, parents may call the office before the student will be permitted to leave. Students sign in/out at the office before departing or upon return. Leaving school grounds without such permission is considered truancy.
There will be no early dismissals within the last thirty minutes of school, unless you have previously notified the front office of a scheduled appointment and arranged the early dismissal.
Students with Partial Schedules
Students with partial schedules due to home schooling or other reasons may only be on campus during their scheduled classes. A student may make prior arrangements to meet with a teacher if they require assistance.
For accountability, safety and security, and good order and discipline, part-time students are only to be in the school during the times they are enrolled in a class. For special occasions such as testing, meeting with a teacher, or using the library, students must be signed in as a visitor and wear a visitor badge.
On a day that a student misses school, it is the parents’ responsibility to either call commercial 07031 15 4000 option 1 or DSN 431 4000 option 1, or email the Stuttgart High School Attendance Clerk (StuttgartHS.Attendance@dodea.edu) between 0730 and 0900 to inform the school of the student's absence and the reason for the absence.
When the student returns to school, he/she should bring a medical note, a note signed by the sponsor or a parent, to verify the reason for the absence. This note should be given to the attendance clerk within three days of return.
Within one week of travel, students must submit the Prearranged Absence Form with teacher signatures to the office for final approval. Students MUST contact teachers PRIOR to their absence to collect work. All work is due the first class meeting after students return to school. Teachers have the right to request that the work is turned in ahead of time or that tests are taken prior to departure. Students must take scheduled tests upon their return. Examples of travel that can be pre-approved and excused:
Students will not be excused for travel with their families on family trips that do not coincide with DoDEA recesses, except for travel that precedes or follows periods of deployment. If your child will be absent for an extended period of time, please fill out the Prearranged Absence Form. This form informs teachers of the absence and allows for students to get assignments prior to the absence. Work is due the day students return to class. These unexcused days will count toward the total unexcused absences for your child. Please plan accordingly. Teachers have the right to request that the work is turned in ahead of time or that tests are taken prior to departure. .
Procedures for all periods of absence:
Students involved in sports and other activities, MUST contact teachers PRIOR to their absence to collect work. All work is due the first class meeting after students return to school. Teachers have the right to request that the work is turned in ahead of time or that tests are taken prior to departure. Students must take scheduled tests upon their return.
When students return to school after an unplanned absence, they must bring in a note if the parents have not called the school. The student has three school days to bring in verification from the parents. In the case of unplanned excused absences, students are allowed to make up the class work. It is the student’s responsibility to obtain the required assignments. Upon student’s return to school they will have the opportunity to make up tests, quizzes, or class work and get clarification from teachers. The teacher has the right to refuse to grant credit for make-up work if it is not completed within the time limit established. Students have one class color day for each absence to do make up work. For example, a student misses school on gold Monday; they return to school on black Tuesday, they request work from the teacher on gold Wednesday and are expected to return completed work on gold Friday. An exception to this policy is when a teacher has a published syllabus of assignments and due dates that the student is in possession of, then students are expected to turn the work in upon their return. Additionally, students must take scheduled tests upon their return.
All students must be in attendance through the end of the semester (January 13, 2022) or school year (June 7, 2022) to receive credit. Attendance will not be excused for students taken out of school at the end of the school year for family travel, visits or other discretionary reasons.
Students who are quarantined due to positive test result or are quarantined for family contact will still be required to participate in classwork and assignments remotely. As soon as a quarantine is required, as outlined by Garrison policy, the student must contact the attendance line to inform the school of their quarantine start date. They should then reach out to their teachers to secure assignments while they are at home. Assignments are due the same day as the rest of the class. If the student is suffering symptoms of the pandemic and is unable to work, please communicate this with their teachers and request extra time as necessary.
Being absent more than 10% of school days during a semester (9 days or more) is considered excessive, unless there is a documented medical reason. In this case, the school needs to be informed in order to assist in continuing the student’s education. If there is not a documented medical reason for excessive absences, then administrative action will be taken to include possible referral to Civilian Misconduct and/or Family Advocacy (FAP) for educational neglect.
Students cannot learn effectively if they do not attend class. Students who skip school, fail to bring a note, or fail to have parents contact the school after three days beyond an absence will be considered truant. Incidents of truancy are considered for the entire year. For each truancy incident, a one and one-half hour (1.5) detention will be assigned. Students who habitually skip class may also be suspended. The command will be notified if disciplinary consequences do not correct behavior. Students who are truant may not participate in extra-curricular, athletic or special events scheduled for the same day or the following day. Truancies will be cumulative for the year.
Passing time between classes during the school day is four minutes. Students must be in the classroom ready to work when the starting bell chimes or they will be counted tardy. Students who are detained by school officials and consequently late to class will be given a hall pass. Students who arrive late to school for the day will report to the office where they will sign in and be given an admit slip to class. It is the teacher’s responsibility to establish and enforce classroom procedures to ensure their students are in class on time. Effective classroom management is dependent upon a teacher’s ability to set and enforce learning norms. The integrity of this system lies in consistency and the strength of discipline in the classroom. If, after contacting parents and instituting strong classroom discipline procedures, tardiness persists, administration should be contacted.
Arriving to school on time is very important. To be considered on time, your student must be in class prior to the tardy bell. If they are late to class, they will need to sign in with the front office and get a pass. Unexcused Tardies count as follows:
On a case-by-case basis, continued tardies beyond the parent meeting can result in further action to include suspension and a report to Civilian Misconduct and/or Family Advocacy (FAP).
Students have the option to purchase their lunch from the numerous lunch options on base. This requires a high degree of personal responsibility. Students must be able to get to the food court, bowling alley, commissary, express or food trucks and return on time for class. To be considered on time, your student must be in class prior to the tardy bell. If they are late to class, they will be sent to the office to get a late pass. Tardies count as follows:
If a student is found to be off campus when privileges are suspended or revoked, they risk a more severe punishment, to include the possibility of out-of-school suspension. Students have many options on campus for lunch, not to include the option to pack a lunch. The ability to go off campus is a privilege.
System-wide tests include the Scholastic Reading Inventory (SRI) for 9-12 grade students, PSAT 8/9, PSAT/NMSQT, PARCC End of Course Assessments in Algebra 1, Geometry, and Algebra 2, PARCC Summative Assessment for Literacy in grade 10, SAT, ACT, World Language Assessments for Levels II and IV foreign language courses, and Advanced Placement (AP) tests for students enrolled in AP courses. (See calendar for CCRS testing dates)
The SAT is given four times during the school year at SHS. Students must register at CollegeBoard.com and must have a U.S. Military ID to access the testing location.
SAT Test Dates
The ACT is given three times per year at SHS. Students must register at ACTstudent.com and must have a U.S. Military ID to access the testing location.
ACT Test Dates
Students may come to the Guidance Office for the ACT International Surcharge Waiver Code.
An athletic and extra-curricular code has been established for the members of all athletic teams, organizations, and clubs at SHS. This code will be explained to every candidate and his/her parent(s) will be required to sign a verification statement. In addition, students and parents must sign the DoDEA Europe, Student Behavior Expectations memorandum. Anyone having any questions concerning athletics and extra-curricular at our school, should contact the Athletic Director or Principal prior to signing these important documents.
Staff, administration, and parent representatives established the SHS Athletic and Extra-Curricular Code. It consists of rules all participants in interscholastic athletics and extra-curricular activities are expected to adhere to during the season and/or school year. The season begins with the first day of practice or first meeting and ends with the sports banquet or final meeting. Each coach or sponsor may establish additional requirements for group membership.
SHS offers a wide range of curricular and extra-curricular activities for students. Some of these are Chorus, Drama, German Honor Society, National Honor Society, Poet’s Corner, Model United Nations, Yearbook, Journalism, JROTC Drill Team, and various other clubs depending on student interest and sponsor availability. The policies, eligibility criteria, and code of conduct developed for the interscholastic athletic program apply to any regularly occurring school activity. Involved students must meet the same academic eligibility as athletes. The final determination of eligibility for students in all curricular or extra-curricular trips rests with the principal.
All students shall abide by a code of ethics. Any conduct that results in dishonor to the student, team, or school will not be tolerated. Acts of unacceptable conduct, such as, but not limited to theft, vandalism, disrespect, and/or violations of the law, tarnish the reputation of everyone associated with the athletic and extra-curricular programs and will result in immediate dismissal from the team and/or suspension from school. Negative behavior reports may be grounds for suspension from practice and/or competition.
A student who wishes to have the Athletic/Extra-Curricular Council review an action taken against him/her by the coach or sponsor may request a review of the actions when extenuating circumstances appear to have occurred. The student must submit the request, in writing, to the Athletic Director within 24 hours of the action. The council will usually be comprised of the following individuals: Athletic Director, Assistant Principal, Additional Coach or Sponsor, Faculty Representatives, and Parent Representatives. The council will make its recommendation to the Principal, whose decision is final.
To be eligible to participate in SHS athletics, a student must not have reached or passed his/her 19th birthday as of September 1 of the current school year. Students beyond the eighth semester of high school are ineligible to participate in interscholastic athletics.
The athletic program at Stuttgart High School includes interscholastic competition for men and women during three seasons. All athletes must abide by the SHS Athletic Code. A physical examination each year is required to try out, practice, or play. Sports available to our students include:
Requirement: Students must maintain a 2.0 GPA and no more than one F
Those meeting the requirements are eligible, and those not meeting the requirement are ineligible. A student declared ineligible can practice but is not authorized to participate, be in school uniform at a scheduled event, or travel with the team to any away event until regaining eligibility. Principals do not have the right to waive academic eligibility requirements except in the case of students on an individual educational plan (IEP).
Incoming 9th Grade students (and MS students as applicable)
Eligible 10th, 11th, 12th Grade Students
Ineligible 10th, 11th, 12th Grade Students (These are the only students whose GPAs need to be checked after the initial semester checks)
Transfer Students (No Transcript)
National Federation Rules & DoDEA Regulations: National Federation Rules govern all athletic play. All participants at an athletic event are expected to fully adhere to these expectations. Sanctions by the coach will result for violations. Students must meet the requirements and expectations of the coaches or sponsors during the season. DoDEA Regulations and Maual 2740.3 will govern all interscholastic competition and participation (Athletic Policies and Guidelines, available at: www.dodea.edu). SHS policies compliment or extend these requirements.
Injury: If a student is injured in a game or practice where more than minor medical attention is required, medical personnel must give written notice that the student can participate in further practices and/or games. This is not up to discretion of parents or coaches.
Dropping or Transferring Sports: Athletes may not change team membership following the opening contest of each sports season. A student does not have to participate in a contest for this to be in effect, only be listed as a member on the team roster.
Physical Examination: Athletes must submit a completed physical examination, parent consent, and Power of Attorney for the current year prior to the first practice. Students may not attend practice until the physical is complete. A physical is valid for one school year. Whenever possible, exams should be scheduled during the summer for returning athletes. It is the athlete’s responsibility to plan ahead for this requirement.
Uniforms and Equipment: All uniforms and equipment must be returned at the end of the season or departure from the team or the athletic letter or certificate of participation will not be awarded. No athlete will be eligible for another sport if they have not cleared a previous sport.
Financial Obligations & Insurance: Students are financially responsible for all equipment issued to them. All equipment is to be returned within five days of the last contest or meeting, clean and in good condition. School furnished equipment/uniforms are to be worn only for contests and practice. All equipment not returned in good condition at the end of the season will be subject to a financial penalty.
Students who are not I.D. card holders must show proof of private insurance. Medical care resulting from student’s participation in any aspect of interscholastic or extra-curricular activities is the sole responsibility of the parents.
Participation on Non-DoDEA Europe Teams: Students participating on Non-DoDEA Europe teams and SHS teams must participate in all DoDEA Europe practices and scheduled games to maintain eligibility for a SHS team.
School Attendance and Participation: Students may not participate in an athletic contest or extra-curricular event if they are absent from school on the day of that activity due to illness. If a student is absent from school or practice on Friday due to illness, he/she may not play on Friday, but could play on Saturday with a doctor’s clearance.
Release from Class and Travel: It is the responsibility of all students to see their teacher the day before the classes they will miss because of an athletic contest or away event. All work will be made up promptly. All students are encouraged to travel with schoolwork of some kind. All students must travel to and from all out of town events in transportation provided by the school unless prior written permission has been granted by the coach/sponsor and parent.
Lettering: An athlete must complete the season in good standing and have met all requirements set forth by the coach at the beginning of the season. A season begins with the first practice and ends at the awards ceremony. Coaches will set lettering criteria after approval from the principal.
Parental Acknowledgement of Athletic and Extra-Curricular Policies: Each parent or guardian shall read these policies and verify they have received a copy of the athletic eligibility rules and extra-curricular policies of SHS. The signed document will be kept on file. Parents are expected to adhere to appropriate spectator behavior to include no harassment of officials, coaches, or players. Any parent who has a concern during a competition should bring it to the attention of an administrator or athletic director.
It is the policy of DoDEA that graduation ceremonies and school-sponsored celebrations at each high school be an occasion which will be conducted with dignity and decorum. Our school will adhere to the following guidelines:
The Library Information Center (IC) provides assistance and resources for everyone at SHS. Resources include class-related and recreational books, DVDs, nationally recognized research databases, magazines and newspapers.
The center is open from 0730 until 1600 daily. A limited number of IC passes are available for seminar. These passes must be requested the day prior to seminar. Checkout policies vary according to the type of material being circulated. Most books are checked out for three weeks, while DVDs are loaned for only three days. All items must be returned, paid for, or replaced before PCSing or leaving for the summer months.
Students receive a school network account and a DoDEA e-mail account when they register. School-wide policies and procedures for computer use also apply in the IC (see computer use policy under discipline). The e-mail account makes it possible to send messages to parents at all times, to access documents from home and school, and to communicate with colleges and fellow students when necessary.
Stuttgart High School seminar period uses a combination of appointment sheets and eSeminar in order for students to make appointments with teachers. eSeminar is a computer-based program that monitors the progress of students and helps to more efficiently manage student and teacher time. It eliminates the need for much of the paperwork done for student movement during the seminar period and allows for more teacher contact time. The benefits of using eSeminar are:
Students will be able to sign up for teachers each seminar period in the seminar room. The seminar teacher will check student appointment sheets for teacher signatures, check and respond to eSeminar requests, monitor and keep track of where students are supposed to be during seminar, enter the locations for the student and announce before the beginning of the sessions to which students should report, actively monitor seminar students’ grades and progress in classes, and monitor computers being used in the classroom. Those students not traveling will remain in their assigned seminar. Students will be able to move between two sessions during each seminar period with a 3 min passing period. Those students that simply need to drop off something with a teacher will be able to do so during these passing periods. There will be continued improvement in grades across the school as a whole with this more structured seminar time.
The U.S. Army Garrison and DoDEA Schools are committed to making our community and school safe, caring, and welcoming places for all our children and youth. We will treat each other with respect, and we will refuse to tolerate bullying in any form in our community or at our school.
Our community and school define respect as follows: Treat others with the dignity and regard with which you would want to be treated.
Our community and school define bullying as follows: Bullying is a mean and one-sided activity intended to harm where those doing the bullying get pleasure from a targeted child’s pain and/or misery. Bullying can be verbal, physical, and/or relational; have as its overlay race, ethnicity, religion, gender (including sexual orientation), physical, or mental ability; includes all forms of hazing and cyberbullying. It can be and often is continuous and repeated over time, however, once is enough to constitute bullying.
Bullying that happens off of school grounds, including all forms of cyberbullying can impact the feeling of safety the targeted child has upon returning to school with the perpetrator(s) and can create an intimidating, hostile or offensive environment for all students. The school and the Civilian Misconduct Action Authority (CMAA) will address these actions when necessary for the well-being and safety of the community and all students involved. All suspension and expulsion documents, if forwarded to the CMAA, may be used as aggravating factors when considering administrative action in juvenile civilian misconduct under Army Europe Regulation 27-9.
Examples of bullying include but are not limited to:
Adults in our community and staff at our school will do the following to prevent bullying and help children feel safe:
Children and Youth in our Community will do the following to prevent bullying:
Discipline Procedures for Bullying in School
Consequences for bullying will always include a procedure for holding accountable for their actions the perpetrator(s) and any bystanders who played an active supporting role in the bullying. Other procedures can range from positive behavioral interventions to expulsion from school. These consequences are dependent on the nature and severity of the behavior, the age of the student and the student’s past behavior. The purpose of these procedures is for holding student(s) accountable for the bullying, preventing another occurrence, and protecting the targeted child.
Consequences for bullying may include, but are not limited to the following:
Note: If the school can handle the behavior problem internally, it is within their right to do so. Should the behavior escalate, or present a danger to the order, discipline, and safety of the Garrison, the individual should be referred to the Assistant Civilian Misconduct Action Authority (ACMAA). Any behavior that constitutes a criminal act or breaks the law must be reported to the military Police with a notification to the ACMAA.
Discipline Procedure for Bullying in CYS Services
Consequences for bullying will always include a procedure for holding accountable for their actions the perpetrator(s) and any bystanders who played an active supporting role in the bullying. Other procedures can range from positive behavioral interventions to removal from the program. These consequences are dependent on the nature and severity of the behavior, the age of the youth and the youth’s past behavior. The purpose of these procedures is for holding perpetrator(s) accountable for the bullying, preventing another occurrence, and protecting the targeted youth.
Consequences for bullying may include, but are not limited to the following:
Note: If CYS Services can handle the behavior problem internally, it is within their right to do so. Should the behavior escalate, or present a danger to the order, discipline, and safety of the Garrison, the individual should be referred to the ACMAA. Any behavior that constitutes a criminal act or breaks the law must be reported to the Military Police with a notification to the ACMAA.
Support for a Target of Bullying
The effects of bullying on the targeted youth cannot be over emphasized. Isolation, lack of friends and/or support, and a feeling of helplessness that targets of bullying experience can be devastating. The Garrison and School will ensure that targeted youth receive all support necessary. Actions may include but are not limited to:
Important note on Discipline vs. Punishment:
Punishment is adult oriented, imposes power from without, arouses anger and resentment, invites more conflict, exacerbates wounds rather than heals them; is preoccupied with blame and pain; does not consider reasons or look for solutions; does something to a student; involves a strong element of judgment; and demonstrates a teacher’s ability to control a student.
Discipline is not judgmental, arbitrary, confusing, or coercive. It is not something we do to students. It is working with them. It is a process that gives life to a student’s learning. It is restorative, and invites reconciliation. Its goal is to instruct, guide, and help students develop self-discipline—an ordering of the self from the inside, not an imposition from the outside.
The process of discipline does four things the act of punishment cannot do:
For mistakes, mischief, and mayhem that unintentionally or intentionally create serious problems of great consequence, the Three R’s—restitution, resolution, and reconciliation—are incorporated into the four steps of discipline.
R.S.V.P.--Consequences need to be Reasonable, Simple, Valuable, and Practical.
Matt Ziglar Suzanne V. King
COL, LG CYS Services Coordinator
Commanding USAG Stuttgart
Patch Elementary School
Robinson Barracks Elementary School
Stuttgart Elementary School
Patch Middle School
Stuttgart High School
Note of explanation:
Civilian Misconduct Action Authority = Garrison Commander
Assistant Civilian Misconduct Action Advisor = staff member that serves as action advisor to the Garrison
The Policy Team of OPLP administers and operates the DoDEA Issuance Program, the Issuance Focal Point Working Group, and facilitates DoD-level issuance coordination for DoDEA.