Department of Defense Education Activity

Wiesbaden ES: Policies and Procedures

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General Information

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.

Due to COVID-19, schools are currently minimizing volunteers/visitors in the classroom.

A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.

Enrollment

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

  1. Proof of age;
  2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
  3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
  4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  1. Absent up to 25% of the school day = absent one-quarter of the school day
  2. Absent between 26%–50% of the school day = absent one-half of the school day
  3. Absent 51%–75% of the school day = absent three-quarters of the school day
  4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

  1. Personal illness;
  2. Medical, dental, or mental health appointment;
  3. Serious illness in the student’s immediate family;
  4. A death in the student’s immediate family or of a relative;
  5. Religious holiday;
  6. Emergency conditions such as fire, flood, or storm;
  7. Unique family circumstances warranting absence and coordinated with school administration;
  8. College visits that cannot be scheduled on non-school days; and
  9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/attendance)

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

Our school day begins at 8:10 AM every day. Please be sure to have your child/children here on time. Students who are consistently tardy are at a clear disadvantage and usually arrive feeling frantic and unprepared. All students who arrive after 8:15 AM must sign in at the office with a parent. If your child is sick please report the absence by 9:30am by calling the student absence number here at 0611-408-0354 or emailing the attendance clerk at:

Daily attendance is taken in the classroom and reported to the attendance clerk. Any student that is marked absent without a note, email or phone call will be marked with an unexcused absence. Parents will be notified via email if the unexcused absence is accurate.

It is our policy to work with parents to promote and encourage regular full time school attendance and to minimize absenteeism. When parents make decisions about attendance, they hopefully do so in a manner that insures that children do not miss class without good cause. Examples of appropriate student absences include illnesses (especially if the reason could be a contagious disease) and doctor's appointments that cannot be scheduled outside of school hours. Family trips should be planned during school recess and vacation periods.

While it is recognized that there may be other legitimate reasons for missing school, all absences must be weighed against the loss of instructional time.

Make-up work

Upon a child's return to class, parents are to provide the classroom teacher with a written note explaining the reason for the absence. The student delivers the note to the teacher and where appropriate, collects required makeup work. All makeup work must be completed and returned by the date established by the teacher. Normally, the number of days allowed for submission of makeup work will not exceed the number of consecutive days of the absences. Field trips are not counted as absences but makeup work expectations apply.

Excessive Absenteeism

Excessive absenteeism (more than 10 absences that are not health related) is considered truancy. This may result in retention consideration and a letter sent to the unit commander and the Hainerberg School Superintendent as determined by the principal.

Report Card and Testing Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit Gradespeed (dodea.gradespeed.net) for instructions.

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description

A

90 – 100

Excellent: Outstanding level of performance

B

80 – 89

Good: High level of performance

C

70 – 79

Average: Acceptable level of performance

D

60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)

4.0

5.0

3.0

4.0

2.0

3.0

1.0

2.0

0

0

For grades K–3, achievement codes rather than letter grades will be used.

Code Description

CD

Consistently Displayed: Student exhibits the skills/behaviors independently with minimal teacher support.

P

Developing/Progressing: Student exhibits the skills/behaviors with teacher guidance and support.

N

Not Yet Evident: Student exhibits the skills/behaviors in isolated or rare instances, or with a great deal of support.  The performance is inconsistent and below the normal range of expectancy for a student at this grade level.

X

Not addressed: The knowledge, skills, and practices embodied in the grade-level standards were neither taught nor evaluated this marking period.

Homework at Wiesbaden Elementary is an essential part of the school program. Homework will vary in accordance with the teacher, to the needs of the student and will relate to neighborhood instruction. Homework assignments are intended to reinforce and extend learning initiated in the neighborhood and serve as a tool for teachers to assess student understanding of neighborhood instruction. Completion of routine homework can motivate students to develop good work habits, while increasing the opportunity for individual initiative and responsibility. Homework can also stimulate creativity, critical thinking and awareness that learning can take place outside of the neighborhood.

Student Rights and Responsibilities

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior;
  2. Refrain from conduct or behavior that is disruptive;
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
  7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
  8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
  9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

Student Conduct and Discipline

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

It is DoDEA policy that discipline be maintained consistently and appropriately. We encourage students to grow in self-control, develop a sense of regard for fellow students, and have pride in their school community. Students have the responsibility for conducting themselves in a manner that does not violate the rights of other people. Along with staff, students share the responsibility of developing a caring climate within the school that is conducive to productive learning.

  • Show respect for the learning of others by not displaying disruptive behavior.
  • Protect others and self from danger and injury.
  • Demonstrate respect for school property.
  • Obey all school adults promptly.
  • Use appropriate language.
  • Wear appropriate attire to school.
  • Take responsibility for own actions.
  • Bring no items that could cause physical harm to oneself or others.
  • Toys and other entertainment items (electronic or otherwise) brought from home are prohibited in classrooms,common areas or on the bus or playground.

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.

DoDEA enforces a no weapons policy. Students and parents are hereby notified that possession of weapons (see 'Weapons' section below) or replicas of weapons can result in expulsion from school.

In addition to weapons, students are not allowed to bring knives, matches, lighters or other dangerous objects to school. Toys, electronic devices, trading cards, chains, (even on wallets or keys) CD's and water guns should not be brought, as they tend to distract children from their learning tasks. Possession of tobacco in any form and alcohol will not be tolerated. Gum is not allowed in school. This list is not all-inclusive. If you have any doubt about bringing an article to school, consult the school office. Nuisance items, which are dangerous to the safety of others or have the potential to cause damage to personal or school property such as fireworks, smoke & stink bombs, eggs and shaving cream will be confiscated and not returned. When appropriate these items will be given to the Security Police. Prohibited items will be confiscated and released only to the sponsor.

It should be noted that possession or use of a weapon or prohibited items on DoD property is a crime and will be reported to security officials. Disciplinary action may include suspension or expulsion. DoDEA supports a no tolerance policy for weapon possession.

Technology

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.

Student Transportation

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

School Policies

Arrival:

  • Students should not arrive on campus before 0745, there is no adult supervision until this time. Students who walk to school should not arrive to campus before 0800. Morning routines and procedures will allow students the opportunity to play outside on the play area until 0805. Please ensure students are dressed appropriately for the weather.
  • A student is considered tardy if they are not in class by 0810. The sponsor or parent is required to sign a student in at the Main Office and receive a tardy slip after 0810.

Dismissal: 

  • On Monday, Tuesday, Wednesday, and Friday, school dismisses at 1430. On Thursday school dismisses at 1330.

  • Any changes to your child’s dismissal procedures need to be communicated with the neighborhood teacher or Main Office no later than 1400 (Monday, Tuesday, Wednesday, Friday) or 1300 (Thursday). Please know that neighborhood teachers are oftentimes unable to check their email outside of their lunch and planning periods. It is highly encouraged that any transportation changes be coordinated through the Main Office.

  • Walking or Parent Pick-Up: There are designated dismissal areas around the school for students who walk or drive home with their parents. Please pick up your student in those waiting areas.

  • CDC or SAS: Students who attend the Wiesbaden SAS will wait for the SAS instructor at the designated location to be determined in collaboration with SAS and school administration. The students will be accounted for by SAS and then walk with the SAS Instructor to the SAS building. Clay Kaserne SAS will board the bus at the front of the school and ride to the SAS facility.

  • Bus: All students who bus home will be walked by the teacher to the front of the building to board their bus. All Kindergarten students will be individually placed on the bus by their neighborhood teacher or neighborhood aide.

  • Individuals Authorized to Pick-Up Students: Any adult other than the sponsor or spouse who is authorized to pick up your student from school must be listed as an emergency contact with the school. These authorized adults will be asked for a Photo ID at pick-up.
     

The US Army Garrison Wiesbaden and Wiesbaden Complex schools are committed to making our community and school a safe, caring and welcoming place for all our children and youth. We treat each other with respect, and we refuse to tolerate bullying in any form in our community or at our school.

Our community and school define bullying as follows: Bullying is a mean one-sided activity intended to harm where those doing the bullying get pleasure from a targeted child’s pain and/or misery. Bullying can be verbal, physical, and/or relational; have as its overlay race, ethnicity, religion, gender (including sexual orientation), physical, or mental ability; includes all forms of hazing and cyber bullying. It can be and often is continuous and repeated over time, however, once is enough to constitute bullying. 

Bullying that happens off of school grounds, including all forms of cyber bullying can impact the feeling of safety the targeted child has upon returning to school with the perpetrator(s) and can create an intimidating, hostile or offensive environment for all students. The school and the Civilian Misconduct Action Authority (CMAA) will address these actions when necessary for the wellbeing and safety of the community and all students involved. All suspension and expulsion documents, if forwarded to the CMAA, may be used as aggravating factors when considering administrative action in juvenile civilian misconduct under Army Europe Regulation 27-9. 

Examples of bullying include but are not limited to: 

  • Taunting
  • Insulting
  • Threatening or ganging up on someone
  • Stealing or damaging another person’s things
  • Spreading rumors
  • Physically hurting a targeted student
  • Unwanted touching, patting, grabbing, hugging, kissing, cornering
  • Shunning or purposefully excluding a targeted student
  • Using a cell phone or the internet to threaten, stalk, ridicule, humiliate 

Adults in our community and staff at our school will do the following to prevent bullying and help children feel safe: 

  • Closely supervise students 
  • Watch for signs of bullying behavior and stop it when it happens
  • Provide training opportunities for students and families regarding awareness and prevention of bullying
  • Take seriously families’ concerns about bullying and create a procedure for reporting
  • Look into all reported bulling incidents and respond quickly and appropriately
  • Assign consequences for bullying based on the school discipline code
  • Maintain open communication between garrison agencies to address bullying
  • Provide immediate consequences for those who retaliate against students who report bullying 

At WES we enjoy celebrations. If you would like to provide a small snack for a neighborhood celebration or your child’s birthday, please contact the neighborhood teacher more than three days before the celebration for permission and to make arrangements. Please note students in the neighborhood may have an allergy alert and some snacks will not be permitted in the neighborhood. 

Please keep all contact information up to date with the school registrar. This is how we will contact you in case of emergency involving your student. If we do not have accurate cell, duty, or home phone numbers we will rely on your emergency contact and chain of command to reach you or tend to your student. The Change of Contact Form is in the main office or you can call the registrar and share your new contact information.

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in the DoDEA Administrative Instruction 2051.02, “Students Rights and Responsibilities,” Enclosure 2 (3,c,1) and Enclosure 2 (5,l). Please refer to your school’s Web site for specific dress code policy.  Standards for elementary school dress code address our students’ comfort, safety, cleanliness and sense of modesty. To help create the best learning environment for elementary students, the following standards for student dress must be observed at Wiesbaden Elementary School.

  • Students dress and grooming should be in good taste and clean. 
  • The main torso of the body and undergarments should not be visible. 
  • All tank top straps and shoulder straps should be three finger widths wide or more. 
  • Hem lengths on dresses, skirts, and shorts must be at or below fingertips when arms are at sides. 
  • Waistband of shorts, slacks, skirts, and similar garments must be worn above the hips. 
  • Shoes must be worn at all times. Shoes with laces should be laced and tied at all times. 

Not allowed to be worn: 

  • Halter tops, see through tops and t-shirts or pants designed as underclothing or pajamas are not appropriate in the school setting. 
  • Flip flops are not safe for the school environment. 
  • Any article of clothing that is excessively torn or filthy may not be worn. 
  • Clothing that displays advertisements for any alcohol, tobacco, or drug product is not to be worn at school or school functions. 
  • Clothing and accessories that display profanity, violence, discriminatory messages or sexually suggestive phrases are not to be worn at school or school functions 
  • No hats or bandannas are to be worn during the school day. 
  • Any article of clothing or accessories, such as jewelry with spikes or ammunition or are similar to dog collars are not permitted. 
  • Wallet chains, chains worn as belts, that may cause injury to another student may not be worn at school or school functions. 

If a student is in violation of the dress code, administration will be notified. The administration will call the sponsor and/or parent. The parents can bring, in a timely fashion, a change of clothes that is within the dress code policy or the school administration will have the nurse provide a garment that is within dress code that the student can wear for the school day.
 

When your child will be on a prearranged extended absence (5 or more school days), please follow the procedure below:

  1. Sponsor contacts the teacher informing them of the extended absence.
  2. Sponsor completes and sends to school the Prearranged Absence Form, which is in the WES main office, for administrator’s signature.
  3. Teacher prepares assignments for missed class lessons and gives to student/sponsor.
  4. Student hands in completed assignments to receive a grade. If a student is in violation of the dress code, administration will be notified. The administration will call the sponsor and/or parent

WES offers students a choice of clubs and activities. Please help your children select the ones in which they are most interested. Students must accept the responsibility associated with being in a club and must still find time for quality academic work. The list of extracurricular activities will be published in October.  Extracurricular activities usually begin in late October and generally run for one hour after school. Participation in school clubs is a privilege. Students who are suspended on the day of the activity will not be permitted to attend. Parents are responsible to promptly pick up their students after the club ends. There is no supervision for students after school clubs in or outside the building.

 

Students who enter the Gifted Education Program are sponsor, student, and/or teacher-recommended. Activities in the Gifted Education Program are specifically designed to encourage higher level critical thinking skills.

Safety and Security: At Wiesbaden Elementary, we take the safety of our students and adults seriously. Therefore, we practice a variety of safety during the school year. 

Fire Drill

  • When the alarm goes off, all students, teachers, staff and visitors will evacuate the building to their designated areas. Visitors are to remain with your student’s class or follow school personnel to a designated area outside of the building. 

Evacuation Drill:

  • All students, teachers, staff and visitors will evacuate the school building to the Wiesbaden Chapel in the event that the school needs to be evacuated. Students must be signed out at the Chapel from the teacher or administration by the sponsor, parent or listed emergency contact. 

Lockdown:

  • All students, teachers, staff and visitors will remain in a closed area until. No entry or exit to/from the school will occur given an all clear by proper authority.

Lockout:

  • All students, teachers, staff and visitors will remain inside the school location. Movement throughout hallways and between neighborhoods will be limited. No entry or exit to/from the school will occur until given an all clear by proper authority.

Shelter in Place:

  • All students, teachers, staff and visitors will remain in the building until given an all clear by proper authority.

If you are a visitor at WES during one of these procedures, please follow the directives given by school personnel and emergency responders.
 

Students are encouraged to bring in money for the exact amount of the items being paid for; i.e. lunch, study trip fees, yearbooks, etc. The student is responsible for making these payments. Any lost or stolen money is not the responsibility of the school or agency. Sponsors and parents are always welcome in the school to deliver m

Parents and/or guardians must supply the school with a copy of any type of court order that may affect the student (e.g., who is allowed to visit the child, who has legal custody, etc.). These orders will be maintained in the students’ cumulative file. If any changes take place during the school year with the court order, the school must be notified immediately. Teachers will be notified of any restrictions that affect students in their classes.

Each neighborhood has a 20-minute recess each day. Recess is supervised by school personnel. Some neighborhoods may have additional recess at the discretion of the teacher. We value our students’ need to get outside and be active during the school day. Therefore, please adhere to the WES Dress Code and ensure your student is dressed appropriately and safely for outdoor recess year round. In the winter, your student should be wearing a winter coat that protects them from the winter elements. A sweatshirt or hoodie is not a safe winter clothing choice in Germany. Your student should also have on waterproof shoes and socks to keep them safe from winter weather elements. Please encourage your child to wear appropriate gloves/mittens and a hat when outside in winter months. If your student is not dressed appropriately or safely for the conditions, we will contact the sponsor. In the warmer months, please ensure your child’s skin is appropriately covered to protect from sun exposure

There are times when weather situations could result in school being closed.  Please contact your child’s school for details regarding notification procedures.  

All weather notifications will be pushed out via the atHoc mass notification system, the garrison Facebook page, and AFN Wiesbaden 103.7FM. Upon receipt of this information, school administration will initiate notification to families via email (when possible) and posting pertinent information on our school Facebook page.
 

AAFES operates the cafeteria kitchens under the guidelines of the Department of Agriculture. Monthly menus are available on the school and AAFES websites. Students may bring a lunch from home (please ensure that no sodas/energy drinks are packed in a home lunch). Or a student may purchase a hot lunch from the cafeteria. On the occasion that a student forgets his/her lunch or does not have enough money to pay for it, he/she may either call home or charge the meal. It is the sponsor’s responsibility to repay for this lunch charge through AAFES or at the school cafeteria. 

Children with food allergies must have a doctor’s certification stating what the food allergy is and provide a copy of that statement to the school cafeteria manager and school nurse to ensure the cafeteria is able to provide an appropriate meal/food substitution. 

Methods of payment include:


AAFES School Meal Auto-Payment System 

  • Through the School Meal Auto-Payment System, parents can deposit money into a meal account for their students. These accounts are set up at the PX on Wiesbaden.
  • When PSCing, the parent/sponsor must close their student's account at AAFES in The Exchange. They will receive cash for the account balance. 

Send Lunch Money Daily 

  • Sponsors or parents who decide not to open a school meal account can pay cash for their student's meals. This option does not apply to those who qualify for the Free/Reduced Lunch Program. 

Free/Reduced Lunch Program 

  • Students from families whose income meet eligibility criteria will receive free or reduced lunches at the school cafeteria. You may apply for this program at any time during the school year. Applications are available at WES. 

If you have any questions, please contact your local school for information and an application for the Free and Reduced Lunch Program.
 

Schools shall allow equal access to school facilities being used for student sponsored non-curriculum related activities, if a school allows any such group access to its facilities. Anyone seeking usage of the facility outside of school hours must complete and submit a facility usage form, which can be found in the Main Office. The facility request requirements ensure that all organizations and individuals must obtain permission from the school administration and garrison officials to utilize these facilities. Upon completion of the facility request, please submit the completed copy to the school Main Office. Facilities Management will communicate the approval/disapproval of the facilities request. 

The purpose of a study trip is to meet specific learning objectives, promote the integration of curricula into a real-world setting and extend the neighborhood instructional program.

The purpose of school sponsored study trips is to enhance the educational experience provided to students beyond the general education neighborhood experience. For safety and security reasons, students are expected to be in the presence of either the neighborhood teacher or an authorized school chaperone for the duration of the trip. The expectation is that all students travel with their class from the school to the designated destination and return from the designated destination to the school via the arranged transportation coordinated between the school and the transportation office. It is not common practice for parents to check students out of school during a study trip or from the study trip. It is the expectation that all parents follow appropriate check out procedures set forth by the school to ensure the safety of all of our students.
A sponsor/parent must sign permission for each study trip their student is able to participate in. The entrance fee, food and personal purchases are paid by the sponsor/parent. Students are encouraged to participate in Study Trips. A higher degree of independence, self-control and responsibility is expected of students while on study trips. If a sponsor/parent would like to be a chaperone there are a few keys points to note. A Military Police Background Check must be completed and an approved response shared with the school. This background check paperwork should be submitted to WES at least 6 weeks prior to any scheduled study trip a parent wishes to chaperone. A completed DD2793 Volunteer Agreement Form must also be submitted to the main office. The purpose of chaperoning is to ensure safety and student engagement while on the study trip. In order to ensure this safety and engagement, while chaperoning you cannot bring younger siblings or other family members on the study trip. Chaperones cannot consume alcoholic beverages while on study trips. Smoking is not permitted while in the presence of students. Before chaperoning your child’s study trip you will need to read the Study Trip Chaperone’s Responsibilities, sign it and return it to your neighborhood teacher prior to the day of the study trip. Please obtain this form from the main office or the neighborhood teacher.
 

All sponsors, parents and volunteers visiting or volunteering in WES will have on a yellow name tag issued from the Main Office. This is a safety measure to ensure that our students are safe at all times and that all adults in the building are accounted for. Please be respectful and understanding when asked to verify your photo ID. We do this as a safety measure for our students.

PTO (Parent Teacher Organization)
The WES PTO is a volunteer organization dedicated to supporting students, teachers and educational programs. The support provides supplementary assistance to activities for which other fund sources are insufficient or non-existent. 

School Advisory Committee (SAC)
(DoDEA Europe & DoDEA Pacific) and School Boards (DoDEA Americas)
This is one way for parents to get involved in their child’s education.  Please consult your child’s school to find the schedule for School Advisory Committee (DoDEA-Europe and DoDEA-Pacific) or School Board meetings (DoDEA-Americas).

The WES SAC is a group composed of three parents and three teachers, elected for two-year terms. Elections for the open positions are held each spring. SAC officers are elected during the first school-year meeting, typically in September. SAC serves to advise the Principal and provides an important avenue for official recommendations.

Parent/Student/Teacher Communication
DoDEA encourages all communication take place through official school email accounts.

Parent-Teacher Conferences
All DoDEA schools should encourage parents to meet with their child's teacher for parent-teacher conferences.  Parent-teacher conferences allow parents the opportunity to ask questions about their child's classes or progress in school.  Parent-teacher conferences are a great way to discuss how parents and teachers can work together to help students perform at their best in school.  If you are going to a meeting that was scheduled by the teacher or school, ask beforehand how much time you will have.  If you will need more time or want to meet with the teacher again, let the teacher know at the end of the meeting.  Please consult your child’s school for details regarding scheduling.

Protection of Curricular Time
Neighborhoods are not to be interrupted to deliver personal messages (except in emergency situations approved by administration), lunch money or school supplies/assignments. Forgotten items (such as books, assignments or money) from home may be left with the front office and will be delivered to the student. 

Public Relations
Electronic displays will be utilized to advertise events and to showcase student work. Administrators must approve advertisements prior to submission for display. Announcements for the Student Announcements are to be submitted from the activity sponsor to the Main Office by 1200 the day prior to the announcement being published. Announcements will not run for more than three consecutive days.
 

Students should not bring toys to school. WES will not be responsible for any lost or exchanged toys. Students should also not bring any items that represent a weapon, i.e. toy swords, guns, ammunition, etc. Students may not bring any items that may cause harm to themselves or others, i.e. laser pointers, blades of any sort.

The Wiesbaden Elementary School Student and Parent Handbook is a valuable resource for parents and students. 

Please read this handbook to familiarize yourself with how to best prepare your student to be successful at WES and to better understand your student’s day-to-day here at WES. 
 

WES Placement Changes & Procedures:

The Student Placement Committee will discuss and consider proposals by teachers and/or parents for a student to be grade accelerated, retained or have a same grade homeroom class change. The Student Placement Committee consists of, at minimum, the current neighborhood teacher, Assistant Principal and school counselor. Other members that may participate given the unique circumstances of the case are the School Psychologist, School Nurse, Special Education Teacher or others.
 

Grade Acceleration (Double Promotion):

  • The Student Placement Committee considers the intellectual, social, emotional, and physical development of the child referred.
  • Recommendation made by the Student Placement Committee should indicate placement in a learning situation that best meets the needs of the child being considered.
  • Follow-up reassessment of placement is to be made quarterly during the school year based on pertinent facts presented.
  • The committee should include a member of the potential receiving school, if applicable.
  • The school principal is the approving authority and the final decision on each student’s grade and program placement.
     

Same Grade Placement (Retention or Non-Promotion):

  • The repetition of an entire school year is strongly discouraged. Teachers are to consult with an administrator by January or the end of the first semester if their concerns about a student are significant enough to consider a proposal for retention, or if that discussion has been introduced by the parent(s).
  • Recommendations for same grade placement should be referred to the Student
  • Placement Committee for study and evaluation at the earliest time in the school year if there is an indication that such action might be recommended (not later than the beginning of the second semester).
  • The Student Placement Committee has the responsibility of designing modifications and keeping a written record of the child’s program during the remainder of the year, as well as prescribing one to meet the child’s needs, if repetition of the whole year’s work is the final recommendation.
  • Any repetition recommended must depend upon satisfactory adjustment of the child.
  • The school principal is the approving authority, ensures the Student Placement Committee fulfills its functions and is the final decision on each student’s grade and program placement.

WES Specific:
Proactive Measures: At the beginning of the year, teachers and administrators work diligently to establish procedures and routines that help the students learn the rules and feel safe. These procedures also help the neighborhood and school run smoothly and effectively. All students have the right to a safe school environment that is conducive to learning. School rules and student behavior expectations help ensure that the learning process is not disrupted.

Wiesbaden Elementary School Rules:
• I behave in safe ways.
• I am responsible for my own choices.
• I take care of my school and my own things.
• I make good choices to allow myself and others to learn.
• I treat everyone with kindness and respect.
(Neighborhood teachers may focus on additional rules in their neighborhood based on the neighborhoods’ needs.)
 

High Five Hero:
The Wiesbaden High Five Hero program recognizes positive behavior displayed by all students at WES. Students may earn a High Five Hero coupon from any staff member at the school who recognizes exemplary behavior by the student. The students take the coupon to the main office and puts it in a box for a daily drawing. The students will receive a stamp on their hand for their personal reward and a sticker for their neighborhood chart which shows their contribution to their neighborhood community.

If a student’s name is drawn from the box, their name, their name is announced during the morning announcements and they can select a prize at the main office.
*This procedure may be modified due to COVID 19 mitigation strategies.

Positive Office Referrals
The Wiesbaden Positive Office Referral system is another program to recognize positive behavior and acts of kindness displayed by all students at WES. Students may earn a positive office referral from any staff member, student, parent, or community member in the areas of respect, attitude, responsibility, hard work, honesty, self-control. When students are nominated for a Positive Office Referral, an administrator reviews the referral, writes a response to the student and delivers the referral to the student in his/her neighborhood. Each student will have their photo taken and placed in the Weekly Newsletter.

Reactive Measures:
Each child comes to our school with unique talents, needs, and challenges. Learning and opportunities to practice appropriate school behavior is critical to the learning process for all students. Inappropriate behaviors are addressed through a variety of interventions such as the teacher having conversation with the student, re-teaching the behavioral expectation, praising students making good choices, and counseling.

The Wiesbaden Elementary School discipline program is based on:
• Solving problems at the lowest level.
• Treating all students fairly and consistently.

Frequent conduct issues or more severe behaviors merit more severe consequences which could include temporary removal from the neighborhood setting, loss of privileges, being sent to the school administrator’s office, conference or phone call to the sponsor, in-school suspension, out-of-school suspension, expulsion, or other appropriate actions. Official suspensions are erased from a student’s file at the end of that school year. When it is necessary for students to face disciplinary action, they will be treated with dignity, respect, and in a fair and appropriate manner.


Administration will make every effort to inform parents of infractions as soon as possible. Looking into the incident with all parties involved does take time, so your patience is appreciated. When there is reasonable suspicion that a student is in possession of prohibited and/or dangerous items, the school has the authority to conduct a search and to seize the items belonging to students. Sponsors will be notified of such action.

WES Cell Phone & Electronic Devices Policy:
We realize that many parents want their children to carry a cell phone for security purposes. Cell phones and electronic devices are to remain turned off at all times when on school grounds, the bus or involved in school activities. The only exception would be when a student asks to make a call and is given permission by school personnel. Students are responsible for keeping their cell phone and devices secure and out of sight during the school day. We strongly encourage students to power their cell phones/devices off and store them in their backpack before entering the building. It is suggested that you use a security engraver to mark personal identification on the phone. The school, school personnel or DoDEA will not take responsibility for missing or damaged cell phones.

The right to bring a cell phone to school implies responsible use. Any misuse or mishandling could result in the loss of this privilege and/or confiscation by school personnel, the phone will be secured in the Main Office. The sponsor or parent will be required to pick the phone/device up from the school.

Students are not permitted to take photos or videos of other minors while on school property or riding the school bus. Students must adhere to the school and DoDEA policies on appropriate content for personal devices. This includes, but is not limited to music, photos, video, email and text messages.

School Procedures

The lost and found box is in the hallway near the MPR. Quarterly, unclaimed clothing items will be removed from the school and donated.

Office of DoDEA Policy

The Policy Team of OPLP administers and operates the DoDEA Issuance Program, the Issuance Focal Point Working Group, and facilitates DoD-level issuance coordination for DoDEA.

Policy and Legislation