The registration office's hours of operation are: Monday to Friday from 0800 to 1530
Phone: 0611-143-545-2016 Ext. 2325
The DoDEA Online Registration for Students (DORS) is now operational. Please visit the DORS web page to register a new students or update information for an existing student.
To register to attend a DoDEA School the following age requirements must be met.
A child must be:
DoDEA eligibility & enrollment policies differ for DoDEA's two types of schools: Domestic Schools and Overseas.
Overseas Department of Defense Schools, DoDEA Europe and DoDEA Pacific and Cuba
Eligibility to attend DoDEA Europe or DoDEA Pacific schools is outlined in Section 921-932 title 20 U.S.C. and DoDEA regulation 1342.13, Eligibility Requirements for Education of Elementary and Secondary School-age Dependents in Overseas Areas.
The Department of Defense Dependents Schools (Pacific and Europe) and Cuba was established to provide high quality education for authorized dependents of DoD personnel assigned overseas, and to provide enrollment on a space-available, tuition-paying basis for others identified and prioritized by the Secretary of Defense
Qualified dependents are authorized to enroll in one of four enrollment categories based on the request of the sponsor. Dependents in enrollment category 1 receive first priority, all others are enrolled on a space-available basis in priority of category of enrollment.
Revalidation of the student's registration for the next school year starts in the spring.
Parents or legal guardians must fill out a Withdrawal/Records Request form at least two weeks prior to the student's last day of attendance. If the student is leaving within twenty days of the semester, PCS orders must be submitted to the school. If the student is withdrawing due to Early Return of Dependents, a letter from the sponsor's command must be submitted.
Once Eligibility has been established you will need to submit the necessary documentation for proof of Eligibility.
New students registering for enrollment in DoDEA Europe, DoDEA Pacific, and Guantanamo Bay, Cuba schools overseas are required to provide verification of the following:
Returning students in DoDEA Europe, DoDEA Pacific, and Guantanamo Bay, Cuba schools overseas must provide verification of the following each school year:
Note: This list is not all inclusive and is subject to modification without notice based on regulatory changes. It is always advisable to check with the registrar at the school or district office prior to registration for the most current, as well as local, requirements. Local districts and schools may require additional documents be submitted during the registration process. Most DoDEA schools list the additional required documents on their websites.
While we hate to see you go, we would like to help make your transition as easy as possible.
Upon receiving final notification of your departure from the community, please inform us at least two weeks prior to your actual departure. This notification is needed to prepare your child's report card, transcript (if applicable), attendance records, and other documents. No progress marks are given in any quarter unless the child has attended school for 20 days during that quarter. In the final quarter, no recommendation for grade placement can be given unless the child attends school for 20 days in that quarter.
Elementary school withdrawal is different than higher grades regarding requirements and is based on the 20-day rule. With ten days prior notification, parents are welcome to pick up student records from the office on the last day of student attendance, after 2:30 p.m. The sponsor/spouse must sign for records, provide a copy of orders, and present an I.D. to receive the child's school records.
It is DoDEA policy that copies of student records are sealed and given to parents to be hand carried to their next school. Official (original) records will be sealed and mailed upon request by the receiving school. Parents who would like a copy of their child's records for their personal files must personally request an extra set of records to be made when filling out the withdrawal form. We cannot make personal copies without advance notice. It is a requirement to clear all debts (replacement or payment for lost or damaged books, library fines, cafeteria debts, etc.) BEFORE the last day of attendance.
If a student is departing school with less than 20 school days in attendance, prior to the end of the school year and due to official military orders, the following statement will be written on their report card:
"Although (student's name) was unable to complete the school year due to the military transfer of his/her family, had he/she continued their current progress through (the date for 20 days of attendance) he/she would have been promoted to grade __ next school year."
If a child is departing school on or after the date of 20 days of attendance in the 4th quarter his/her report card will be completed as usual, to include all grades, comments, and promotion to the next grade level.
Excerpt from policy: The policy therefore requires that students present verification of the date of their sponsor's departure, i.e., Permanent Change of Station (PCS) or other official orders, to school officials in order to receive consideration for full academic credit. Students who withdraw prior to the 20-day limit receive a "withdrawal" grade rather than a final grade. At the elementary school level, administrators may annotate the child's progress report to indicate the student's status.
Speak with a school counselor to request Accelerated withdrawal.
Regardless of registration type (new or returning) you will have to physically visit your corresponding's registrar's office (generally located at your child's school) to complete the process.
To maximize your time, we highly recommend you fill out the required and recommended registration documents, and bring the required documentation prior to your visit.
The following forms are required:
The following documents are recommended:
If you have additional questions regarding eligibility and/or registration for the DoDEA schools please contact either:
DoDEA Europe - East District:
Local: (049) 611-143-5451774
From U.S.: 011 (049) 611-143-5451774
DSN: (314) 545-1774
DoDEA Europe - South District:
Local: (+39) 0444-61-8512
From U.S.: 011 (39) 0444-61-8512
DSN: (314) 637-8512
DoDEA Europe - West District:
From U.S.: 32 (0) 2717-9925
DSN: (314) 368-9925
The DoDEA Regional Office Eligibility Coordinator
DoDEA Europe Coordinator: From U.S.: 011 (49) 611-143-545-1590 - DSN: (314) 545-1590
In order for students to make the grade level deadline they must be:
In order to ensure proper registration, a completed form 600 must be filled out. This form ensured that all parent sponsor, and emergency contact information is up to date in the event of an emergency, etc.
The process of registration is very straightforward. We have a Nurse's office, as well as the Registrar's office. The nurse will verify all immunization records to make sure that they are up to date prior to starting school. You may also need to stop by the School Bus Station/Office (if your child intends to ride the bus).
A form 600 is also needed for bus transportation. Upon registration completion, you will be provided with a copy of your form 600 to take to the Bus Transportation Office. For more information on bus transportation for your child, please call DSN 335-5382 or Civilian 0611-408-0382.
If the registration process for your child is completed by 10:30 am, then they may start school the following day. If the registration process is completed after 11:00 am, then they will not be able to begin classes until the second day post registration. (Example: If you register your child at 11:45 am on a Monday morning, then they will begin class on Wednesday at the start of the school day.)
The following items will be required of sponsors to complete the registration process:
If you do not have a current set of orders: Refer to the attachments for the form that you may need.
The Hainerberg Elementary School will continue to register newly arrived students at the Hainerberg Registrar's Office.
Sure Start registration for possible enrollment will begin for the upcoming school year during the month of April. Please note that applications are accepted on a continual basis until as late as the following April for consideration.
The Sure Start Program is based on the successful Head Start program implemented for those needing more time and attention to achieve school readiness.
All Sure Start students must be command sponsored. In order to keep the program consistent with the DoDDS Kindergarten enrollment dates, 4 year-olds considered for Sure Start must have a birth date on or before September 1st, of that school year. Four year olds whose sponsor is equivalent of E-9 and below may apply for enrollment in Sure Start. Priority will be given to students whose sponsors' rank is E-1 to E-4 or GS 1 to GS 4. Considerations for enrollment include one or more of the following conditions:
Students enrolled in the Sure Start Program are selected by the Sure Start Advisory Committee, which includes school and base services personnel. Once the child is selected for enrollment into the program, the detailed registration process will begin.
The following items will be required of sponsors to complete the registration process:
When the parent has completed all necessary paperwork and the school’s nurse and registrar have cleared the required paperwork, the Sure Start Teacher will then be notified by the Hainerberg School Nurse.
Once notified by the school nurse, the teacher will contact the parent(s) for a required Home Visit.
Once the Home Visit is complete, the child is will be ready to begin with the Sure Start Program.