All student 504 Accommodation plans are to be completed using the 504 Accommodation Module in the SIS. This module is aligned with DoDEA policy for the provision of Section 504 accommodations for students with disabilities as prescribed in DoDEA Administrative Instruction (AI) 2500.14, Nondiscrimination and 504 Accommodations on the Basis of Disability in DoDEA Conducted Education Programs and Activities, April 23, 2012. Each building administrator should assign a 504 team as well as a team leader to develop 504 Accommodation plans. The person designated as this team leader will need to be assigned the 504-School view rights in Aspen.
Section 504 of the Rehabilitation Act of 1973 is a civil rights statute that prohibits discrimination against students with disabilities.The Section 504 law requires school districts with students with disabilities to be provided reasonable accommodations to allow access to educational programs and associated activities to the same extent as students without disabilities.
A student is considered disabled and may be eligible to be considered for 504 Accommodations if he/she:
DoDEA schools provide a free appropriate public education (FAPE) to students with disabilities by implementing reasonable 504 Accommodations upon establishing that a student has a disability requiring such 504 Accommodations.
Entering 504 Accommodation Plans into Aspen is a 3-step process:
To Add a 504 Accommodation Plan
To Add a 504 Accommodation Plan Meeting
To Reject a 504 Accommodation Plan during Initial Meeting
If it is determined during the initial meeting that the student does not have an impairment that necessitates a 504 Accommodation Plan, from within the Ed Plan side tab, follow these steps:
To Complete a 504 Accommodation Plan during Initial Meeting
To Add a Major Life Activity
|Neurological||Normal Cell Growth||Reproductive|
To Delete a Major Life Activity
To Enter the Basis for determining the Disability
- Enter the basis for determining the disability in the textbox.
(Max. 200 characters – Use succinct language that is understood by all.
While a medical diagnosis is appropriate for the section 504 Accommodation Team to consider during eligibility and plan review, a medical diagnosis is not a necessary condition for being found eligible under section 504. The 504 Accommodation Plan being created is for use by all school staff who service a student. The 504 Accommodation Plan template, once printed and signed will be given to all staff on a “need to know” basis. Therefore, the inclusion of a medical diagnosis is not appropriate on this form. A student’s medical diagnosis can be recorded in the Details section of the Accommodation Meetings template. Any medical diagnoses or other medical information used to determine 504 Accommodation should be stored in the student’s health record file and is accessible to the 504 Accommodation Team as needed.
A medical diagnosis (I.e. Asthma, Diabetes, ADD/ADHD, and Anxiety Disorder) is considered private medical information and should not be documented on a public document.
To Add Evaluations used to Determine Eligibility
Evaluation type, “Other” is to capture additional documentation provided to include – but not limited to – Student Support Team, or Functional Behavior Analysis, etc.
To Delete Evaluations used to Determine Eligibility
To Enter Student History
Enter in the Student history and any evaluative data considered at meeting textbox, any additional or supplemental information – not previously included in the 504 Accommodation Module – regarding the student’s prior educational needs. (Max. 200 characters – Use succinct language that is understood by all.)
To Add Accommodations Provided to the Student
Select only the most appropriate accommodations based on an educationally-sound upper limit of accommodations, in order to assure fidelity and accountability. As this list is not an exhaustive list, additional accommodations may be included in the “Other accommodation(s) (not listed above)” text box.
Max. 200 characters – Use succinct language that is understood by all
To Delete Accommodations Provided to the Student
To Enter a Summary of Meetings or Comments that are not already noted
Enter any additional information in the Summary of meeting and comments not noted above text box.
To Save the 504 Accommodation Plan
You MUST click the Save button any time you add data or navigate away from the 504 Accommodation Plan.
To Print the 504 Accommodation Plan
Once the report is printed everyone at the meeting must sign their approval to make a 504 Accommodation Plan Active. If a plan is reviewed and changes are necessary, this plan will become Previous and a new Active plan must be created. This includes an annual review, where the current Active plan becomes a Previous plan and a new plan is created.
To Complete a 504 Accommodation Plan after Initial Meeting Date