The information on these pages are intended for employees who have received a transfer for SY 2011/2012. We are providing several very important attachments to help make your move a smooth one and to reduce the stress that often occurs when you don't receive the appropriate information. These links to the right will provide information for both Transferring In and Transferring Out. A general Transfer Checklist is available as well as specific details and documents you will need to fill out and have approved if you are transferring to Italy.
Please take the time to become familiar with the information provided through these pages.
We hope that your move is a good one and we are here to help you in any way that we can.
This information is intended for employees who are transferring "in".
It is our pleasure to welcome you to your new district. The Supervisory Human Resources Specialist for your new Human Resource (HR) Team knows that providing outstanding personnel services to you is a priority.
Where to get Help: For information or assistance about processing into your new district, contact your new school. A wealth of information can also be found on our website or you may contact your HR Team via email. We will be happy to assist you in any way that we can.
The effective date of your reassignment will be your departure date from your old duty location, or the departure date from the U.S. if on RAT, whichever is later.
Please notify my office of your confirmed travel start date as soon as possible so that your pay may be continued without interruption.
Please take care of the following items as soon as you arrive at your new location.
This information is intended for DoDEA Europe employees who are transferring "out".
It is our pleasure to congratulate you on your new assignment! To ensure a smooth transition to your new duty location we have provided the information below:
If you have questions or need assistance before leaving, contact your school secretary or your current HR Team via email. After arrival at your new duty location, your point of contact is the school secretary or the HR Team for your new district.
The effective date of the reassignment will be your departure date from your old duty location, or the departure date from the U.S. if on RAT in Conjunction with PCS, whichever is later. In order to prevent pay problems, please contact HR Team who handles your new district of your departure (travel start) date as soon as possible so that your pay may be continued without interruption.
Have a great trip and we are pleased to have served you!
The DoD agency in the Washington DC area, that processes passports and visas nationwide, has been tasked with all applications for Italian visas. Our employees can no longer utilize any of the regional Italian consulates. Every DoDDS application for an Italian visa must be processed through the DoDEA Passport Office, unless the employee is currently residing at an overseas installation. Then the Italian Consulate in the overseas area may be utilized. The Italian Consulate will only allow the DoD agency to present a certain number of applications to be processed at any one time and they are required to process according to travel date, not any sooner, so an accurate travel date back to Italy is imperative.
Please have all applicants fill in only the form from the Embassy of Italy in Washington website.
Below is the direct quote from the Foreign Clearance Guide:
(b) Visa or Sojourner's Permit required to remain in Italy more than 90 days. A valid visa is required to obtain a Sojourner's Permit, which can only be obtained after arrival in Italy. Individuals who enter without a visa, or who allow their visa to expire after arrival, cannot obtain a Sojourner's Permit until they exit Italy, obtain a visa, and reenter lawfully.
(c) Personnel stationed in Italy and returning from TDY or TAD must present passports with Sojourner's Permits or, if they have applied for but not received the permits, provide proof of application for Sojourner's Permits - Visit DoD Foreign Clearance Guide (FCG).
Employees need to submit the documentation listed below in order to complete the visa process. If anything is missing from the visa application package, the request may be rejected by the Italian Consulate's Office and returned without processing.
The application package should be sent to:
Department of Defense Education Activity (DoDEA)
Human Resources Directorate
DoDEA Passport Office (Suite 04F09-02)
4800 Mark Center Drive; Alexandria, VA 22350-1401
If you are currently living in Germany and wish to obtain your Italian Visa through the Italian Consulate in Frankfurt, you must follow these procedures (you must first have a valid official passport before you can begin this process):
1) Before you can apply for your Italian Visa, you must directly contact the U.S. Embassy in Berlin to obtain from them a Verbal/Diplomatic Note for you and any dependents who require an Italian Visa. Their contact information is included on the last page of this document. This requirement covers any civilian employee and their dependents working for the Department of Defense, Department of the Army or Department of the Air Force.
2) After you receive the Verbal/Diplomatic Note from the U.S. Embassy in Berlin, you must make an appointment with the Italian Consulate in Frankfurt to apply for your Italian Visa. Failure to have the Verbal/Diplomatic Note from Berlin will cause a delay in your Italian Visa application process. Their contact information is also located on the last page of this document.