Access your sponsor portal and upload the repayment agreement which can be found at: https://webapps.dodea.edu/NDSP/WW/ndsp/parent/login.cfm Send a copy of the school’s invoice to the NDSP regional invoices mailbox.
No, the provision for homeschooling will only be available once the dependent arrives at the duty station. If the dependent arrives at the duty station before the end of the school year, then reimbursements for eligible homeschooling expenses will be honored.
Unfortunately, since the Non DoD Schools Program only has the legal authority to pay for private schooling when the dependent is in an overseas location that is not within the commuting distance of a DoDEA-operated school, this provision could only be extended to continue the educational programing for those students who were required to leave the foreign location (and unable to travel back) to an authorized/ordered departure. This provision does not extend to families who have delayed PCS due to COVID-19.
Yes, you should apply to obtain your formal eligibility letter as soon as the sponsor has PCS orders. Access the online portal at: https://registration.dodea.edu/NDSP/
We always recommend extreme caution with regard to making out-of-pocket expenditures. However, as long as the dependent and sponsor arrive to the Duty Station by the end of the school year, eligible expenses can be reimbursed. However, if the sponsor is re-directed or the PCS orders are otherwise changed, the NDSP cannot reimburse out-of-pocket expenditures.
When the PCS orders have been received and the NDSP validates that the dependent is at the Duty Station, eligibility will be promptly reinstated.
No, you must be in country before NDSP can fund any school fees. If you have to pay an application fee or any other start-up fees prior to arriving at your new location, save your receipts. NDSP can refund you those costs once you arrive in location.
Review the Initial Registration Procedure on our website.
No, you are not required to select a school. If you are not sure which school option is best for your child, it is best to leave this field blank. After eligibility is established, you may email NDSP.Management@hq.dodea.edu once you have selected a school. A new Registration Notification email will be sent to you.
No, NDSP pays for school tuition and other associated fees for students in kindergarten through 12th grade unless the student receives special education services. Your child can attend preschool in location but NDSP will not be able to fund it.
The Non DoD Schools Program (NDSP) provides academic support and funding for the education of authorized command sponsored dependents of the U.S. Department of Defense military members and civilian employees assigned to overseas areas where no U.S. Department of Defense Education Activity School (DoDEA) is available. The program currently serves approximately 3800 students in 131 countries.
Yes, you have to option of choosing a local public or private school that provides the curriculum in another language. However, there are a number of factors to consider before doing this. Review the Non-English School Guidance document for further information. You may also be eligible for Supplemental Support instruction in that foreign language. Contact your NDSP Education Specialist for further information.
Yes, AP test fees are reimbursable by NDSP.
No, if the school provides a bus, you cannot get reimbursed for mileage.
Study trips/field trips or athletic trips are not an allowable expense whether they are voluntary or mandatory.
Uniforms are not an allowable expense with NDSP. These costs are the responsibility of the sponsor.
No, NDSP cannot purchase a musical instrument for your child. However, NDSP can fund rental of a musical instrument for your child if the school does not provide the instrument.
No, the student must attend the boarding school as a boarder and the boarding school must be outside the commuting distance of the duty location.
No, when there is a school available at post or within commuting distance, boarding is not an option.
When a boarding school is chosen as your child’s education option, supplemental funding, which includes online vendors for additional coursework, is not an allowable expense.
Weekly boarding is an option for students in grades 6-12. NDSP may fund the cost of transportation home and back to boarding school each week up to the limits of the DSSR away from post allowance for your duty location.
NDSP may only fund one trip at the beginning of the school year to school and one trip at the end of the school year to your duty location. No other trips may be funded by NDSP.
Yes, these are considered educational and may be included as part of your education plan.
Visit the Home School Legal Defense Association (HSLDA) to find out more about homeschool laws by state. Consider selecting a state that your family may return to after your overseas tour, or you may select another state.
If the maps and posters provide an educational benefit and are tied to your curriculum, then yes.
Online programs can be used and you may purchase a yearly subscription when they support or provide direct instruction for academic content areas.
During the annual reregistration process, you must submit the education plan in the NDSP Sponsor Portal. If the child’s plan changes during the school year, you must submit the revised plan in the Sponsor Portal.
Yearly, each child is required to have an education plan submitted upon initial registration and subsequently during the annual reregistration process. You must submit a revised plan whenever the child’s program is changed.
Please review our website on the Change of School Procedure.
Our website outlines allowable/non-allowable expenses. After reviewing this information, contact NDSP.Management if you have further questions.
No, this is not allowed. Group lessons as outlined by DoDEA Administrative Instruction 5035.01 are “group lessons already established in the community.” This would include classes such as music or swim lessons at a community pool or recreation center or a person within the community that advertises group instruction.
On the reimbursement form, indicate in the description of the class “Karate 2 hrs/wk- ½ of total cost of $XX.XX for reimbursement”. The paid invoice will indicate the total cost. Include an English translation of any brochures which provide the schedule and description of the course.
No, this is not allowed by NDSP. A child can attend a school at post OR be homeschooled but cannot access both education options. Review Home Study for more details.
Training for parents in homeschool instruction is not an allowable expense. You may purchase teacher curriculum guides associated with the program you have ordered.
Yes, you may file multiple requests throughout the year for the reimbursement of allowable expenses for home schooling.
Yes, you can buy art supplies to support your art program.
Transportation is not an allowable expense when homeschooling.
Yes, that type of magazine is considered educationally beneficial both for its content and for reading comprehension if tied to your curriculum and education plan.
Supplemental instructional funds are not available when homeschooling. You may purchase materials/curriculum that are appropriate for your child’s skill level.
Yes, you may purchase curriculum that matches your child’s reading level. Include on your Home Study Education Plan the level of the curriculum that you are purchasing.
You may not purchase multiple grade levels of materials at the same time.
Purchase of instruments is not allowed, but rental of an instrument is an allowable expense.
No, gym membership is not an allowable expense. A group fitness class already established in the community is an allowable expense.
Yes, you must submit a home study education plan at the time of reregistration.
The sponsor is responsible for contacting the school, obtaining their child’s invoice, and forwarding it to the NDSP for payment.
Yes, the NDSP will notify you. The NDSP will send you a Funding Detail Sheet whenever a transaction occurred for your child.
Yes, the priority of options that must be followed are: 1) School Transportation or Embassy or US Government Transportation 2) Commercial or Privately Owned Vehicle (P.O.V.).
If the school provides a bus, you cannot be reimbursed for mileage. Your children can either take the bus or you can transport yourself at your own expense, but NDSP cannot reimburse for mileage when a bus is offered.
The Sponsor Portal is used for viewing the sponsor information (name, country, email address rank and End of Overseas Tour), viewing dependent information, completing the annual reregistration requirement, submitting documents (Extension Orders, PCS Orders, Invoices, Fee Schedules, School Calendars, Home Study Education Plans, Invoices, Family Budget Planning Tool, etc.)
After you have received the initial NDSP Registration Notification email confirming NDSP eligibility, you may then access the Sponsor Portal. You must use the email address that NDSP has on file.
There are steps to take. Access your Sponsor Portal and follow the instructions for informing the NDSP that you are departing. Also follow the school’s procedures for withdrawing your child so that you are not assessed a withdrawal penalty. If you are leaving before the end of the school year, contact the school to request a refund if the full school year tuition has been paid.
No, these are two processes. You must re-register your child in the NDSP in addition to following the school’s procedures for re-registering.
Yes, you must re-register your child in the NDSP Sponsor Portal every school year. Re-registering your child allows the NDSP to fund their tuition for the next school year.
Yes, you are responsible for requesting a refund. Any refund will be applied to your child’s new tuition.
The Non DoD Schools Program is a reimbursable program, but for tuition and school-provided transportation, the Program works with you and the school to establish direct payment. This means that you will not be required to pay allowable expenses out of pocket.
All necessary documents can be found on the Service Provider Payment page. The sponsor can pay the service provider and then seek reimbursement from NDSP OR the service provider can set up direct billing with NDSP. If direct billing is set up, you must contact the NDSP Administration to coordinate banking information.
The education allowance is intended to assist but not necessarily fully cover the education expenses encountered in an overseas location. This allowance is intended to cover costs of educational services normally free of charge in U.S. public schools. When the school of choice is more expensive than the maximum allowance established for the duty location, considerable out-of-pocket expenses may occur. Review Allowable and Non-Allowable Expenses.
While a dependent’s eligibility can be determined in advance, they are not eligible for the program until the DoDEA school closes. Thus, payment for tuition and/or other reimbursements cannot occur until after the DoDEA school has closed. It is advised that the sponsor request that the school delay payments or include in the first tuition invoice. However, we cannot force a school to alter their processes.
Yes, the NDSP will notify you. The NDSP will send you a Funding Detail Sheet whenever a transaction occurred for your child.
The maximum amount allowed is established by the Department of State and known as the education allowance. The education allowance for Seoul as of November 2018 is K-5 $28250 | 6 -8 $30400 | 9-12 $34700. If the school that you choose charges above this amount for tuition and transportation, then the excess is the sponsor’s responsibility. If the school includes meals, overnight field trips, sport fees, extracurricular fees, or other non-allowable expenses. More info...
NDSP will pay for the required fees associated with an AP or IB. Transportation costs to a testing site are not an allowable expense.
The ACT and SAT are college admission examinations and are not an authorized expense.
The NDSP Education Specialist can help you access Supplemental Support funding for your child to take a course (typically online) to earn this credit. Any U.S.-specific course, e.g., U.S. History, U.S. Government, American literature, can be funded using Supplemental Support money.
If your child was eligible in the prior U.S. public school and the current school does not provide a gifted program, you may be eligible for additional materials/courses. All gifted education services require pre-approval by the NDSP Area Educational Specialist.
Contact the NDSP Education Specialist for your region to discuss ways to support your child. Some informal interventions could be put in place, and this might be enough to help your child catch up. Or the situation might warrant a referral for testing to look at more formal supports and services. The Education Specialist can provide guidance.
NDSP may provide funding for direct academic support to students who are failing or who are at risk of failing as demonstrated by report card, progress report, or scores on a standardized or school-wide assessment. Academic support typically equals one hour per week per subject. This support must be pre-authorized by the Education Specialist to be eligible for reimbursement.
If the school curriculum is considerably different from a U.S. curriculum, try to keep a record of all grade reports, progress reports, course titles and amount of seat hours. This information will help the receiving school determine credits.
Contact your NDSP Education Specialist to discuss your options. As your child starts the new program, he/she may be eligible for some transition funding assistance to support the change in curriculum. Your Education Specialist can help.
If the student is in a school at post, then there is a possibility that the student can complete the school year in location. Contact NDSP Management to request consideration for your student to remain and for NDSP will fund it. Provide documentation from your command/agency that the student and adult staying behind are both authorized to remain in the country.