Department of Defense Education Activity

First Day What to Bring and Meeting your Escort

Items to Bring When Reporting

Birth Certificate or U.S. Passport

You must bring your certified birth certificate or an acceptable alternate as proof of citizenship (see below). DO NOT BRING YOUR HOSPITAL BIRTH RECORD; IT IS NOT ACCEPTABLE. Information will only be taken from your birth certificate (or alternate document); it will not be kept.

Social Security Card

You must bring your social security card with you when you report for duty. If you do not have a social security card, apply for one at the nearest Social Security Office for your permanent number.

Documents Acceptable For Proof of U.S. Citizenship

You must prove your U.S. Citizenship using one of the following documents:

1. BIRTH CERTIFICATE: To be acceptable, the certificate must show the birth record was filed shortly after birth and must be certified with the registrar’s signature and a raised, impressed or multi-colored seal of the office. UNCERTIFIED COPIES OF BIRTH CERTIFICATES AND HOSPITAL RECORDS ARE NOT ACCEPTABLE.

a. A DELAYED BIRTH CERTIFICATE (a record filed more than one year after the date of birth) is acceptable, provided it shows the report of birth was supported by acceptable secondary evidence of birth as described in 1.b. below.

b. If such primary evidence is not obtainable, a notice from the registrar stating no birth record exists should be submitted. The notice shall be accompanied by the best combination of secondary evidence obtainable. Such evidence may include a baptismal certificate, a certificate of circumcision, a hospital birth record, affidavits of persons having personal knowledge of the facts of the birth, or other documentary evidence such as early census, school or family bible records, newspaper files or insurance papers. Secondary evidence should be dated as close to the time of birth as possible.

2. A CERTIFICATE OF NATURALIZATION should be submitted if you claim citizenship by naturalization.

3. A CERTIFICATE OF CITIZENSHIP issued by the Immigration and Naturalization Service shall be submitted if citizenship was acquired by birth abroad to a U.S. citizen parent or parents. A REPORT OF BIRTH ABROAD OF A CITIZEN OF THE UNITED STATES OF AMERICA (Form FS-240), a CERTIFICATION OF BIRTH (Form FS-545 or DS-1350), or a CERTIFICATE OF CITIZENSHIP is acceptable if citizenship was acquired by birth abroad to a U.S. citizen parent or parents.

4. A U.S. PASSPORT, or one in which you were included, will be acceptable as proof of citizenship.

Associated HR Forms

You will receive a Welcome Message e-mail from a Human Resource Specialist congratulating you on your new position at DoDEA HQ. In this Welcome Message, you will receive a link to the USA Staffing onboarding website. On this website you will find forms which you will need to complete, sign electronically, and submit back to the website. If you have any questions about the required forms, please contact your HR specialist at CHRA.

When You Arrive: Meeting Your Escort

When you arrive, you will meet your escort at the Visitor’s Control Center and proceed through security. Your escort will be someone from your team, or an assigned Sponsor/Ambassador. Your escort will take you to HR for in-processing, swearing in, and orientation. From there, you will be escorted to your supervisor, who will walk you through the rest of your first day. Your assigned Ambassador will come to your desk and give you a short presentation on what you will need to know to navigate the Mark Center and will be generally available to you if you have any questions.

Common Access Card (CAC)

The Department-wide Common Access Card (CAC), a smartcard technology, serves as the standard ID card for active-duty members of the Uniformed Services, Selected Reserve, Department of Defense civilian employees, and eligible contractor personnel. The CAC will also be the principal card used to enable physical access to buildings and controlled spaces and for logistical access to the Department's computer networks and systems. The CAC platform will contain the mandatory identification, physical and logical access capabilities, public key infrastructure authentication, encryption, digital signing certificates, and may also contain Department-wide and/or component-specific applications, such as manifesting, deployment readiness, food service, and medical/dental. Your escort or assigned Ambassador will assist you with the CAC process at the Mark Center.