Starting a new job can be a stressful time, but there are some things that you can do or prepare before your start date to make this transition as easy as possible. Each DoDEA office and school has its own set of procedures to welcome new employees and to help them get started. The checklist below is a general list of things to keep in mind as you get started.
Most positions at DoDEA require a background investigation or clearance. If it is a requirement for your new position, you will be notified by your HR Specialist when you are given your tentative offer. You will then be asked to enter your information into the Electronic Questionnaire for Investigative Processing System (E-QIP). It is important to enter this information as soon as possible so that you will receive a final offer and a start date at your new duty station.
Most current employees will have current background investigation or clearances already in place. If you have any questions, please contact your HR Specialist or local Security Specialist.
All DoDEA employees must complete the Information Assurance (IA) Awareness Training and the Computer User Agreement (Form 6600.1-F1) as prerequisites to accessing the IT systems at their new work location. If you have a current IA training certificate, you are not required to re-take the training. E-mail copies of the Completion Certificate and the Computer User Form to your supervisor at least 2 weeks before your start date at your new duty station.
Before you begin, your HR Specialist may send you a number of forms that you will need to complete and send back before your first day. Below is a list of forms you may be asked to complete. However, it is important to note, not all employees may be asked to complete these forms and some employees may be asked to complete additional forms related to benefits and other matters. If you have any questions, please contact your HR Specialist.
Although you have a period of time to make decisions about your benefits after your start date, it is a good idea to review your options before your first day so that you can be ready to ask questions during your in-processing or orientation. If you have questions before hand, please see the benefits page or contact your local HR Specialist.
You must bring your certified birth certificate or an acceptable alternate as proof of citizenship (see below). Please note that your hospital birth record Is not an acceptable proof of citizenship. Information will be recorded from your birth certificate (or alternate document) and the original physical document returned to you.
You must bring your social security card with you when you report for duty. If you do not have a social security card, apply for one at the nearest Social Security Office for your permanent identification number.
Birth Certificate: To be acceptable, the certificate must show the birth record was filed shortly after birth and must be certified with the registrar’s signature and a raised, impressed or multi-colored seal of the office. UNCERTIFIED COPIES OF BIRTH CERTIFICATES AND HOSPITAL RECORDS ARE NOT ACCEPTABLE.
A Certificate of Naturalization should be submitted if you claim citizenship by naturalization.
A Certificate of Citizenship an official copy shall be submitted if citizenship was acquired by birth abroad to a U.S. citizen parent or parents. A REPORT OF BIRTH ABROAD OF A CITIZEN OF THE UNITED STATES OF AMERICA (Form FS-240), a CERTIFICATION OF BIRTH (Form FS-545 or DS-1350), or a CERTIFICATE OF CITIZENSHIP is acceptable if citizenship was acquired by birth abroad to a U.S. citizen parent or parents.
A U.S. Passport, or one in which you were included, will be acceptable as proof of citizenship.
Be sure to bring any additional HR forms that you were not required to submit on your first day, but were included or listed in your offer letter.
During your first days, you will be asked to meet with your supervisor to discuss the duties related to your new position, your work schedule, and other matters.
You will likely be given an in-processing checklist that includes a number of duties you must perform during your first weeks in your new position. These include mandatory trainings, and completing additional forms, to name a few. You will need to begin working on this list as soon as possible. If you have any questions, please ask your supervisor, local sponsor, or employee ambassador.
Transportation and parking can be challenging at some DoDEA offices. If you work at such a location, it is advisable to find transportation solutions as soon as possible. Please contact your supervisor, local sponsor, or employee advisor with any questions.
During your first or second day, you will need to aquire or validate a Common Access Card (CAC) and local security badges, as necessary. Employees who already hold a current card may need to update their cards. Please contact your local CAC or Security Office with any questions.
If you PCS’d to your new duty station, it is important to submit your documents as soon as possible. Please contant your local HR Specialist, local sponsor, or employee ambassador with any questions.
You will be asked to verify your timecard every two weeks. Please contact your local HR, supervisor, local sponsor, or employee ambassador with any questions.
It is prudent for employes starting a new position to review their LES statement upon receipt through the MyPay electronic system. If you have any questions or concerns, please contact your local HR Specialist.
You will need to develop, review, and sign your Performance Appraisal with your supervisor no less than 30 days after your Appointment Effective Date.
As you receive your household goods and unaccompanied baggage shipments, it is important to submit any finalized documents. For questions regarding the PCS process please see your HR Specialist or refer to website link here please.