Federal employees are to be remunerated for all time in a duty status, including travel outside of normal working hours.
The following guidance applies to all DoDEA employees employed under the General Schedule, Federal Wage System, and Administratively Determined pay systems that have regular tours of duty for leave purposes and are not specifically excluded in Title 5 of United States Code. This guidance does not apply to employees in Department of Defense Dependents Schools teaching positions, or in Senior Executive Service pay systems, or other employees specifically excluded by 5 USC 5541(2).
Travel Compensatory Time
- Compensatory time off for travel will be administered uniformly and equitably in accordance with DoDEA Regulation 5200.01, “Compensatory Time Off for Travel” dated April 18, 2011.
- Official travel should be consistent with mission requirements and scheduled during an employee's regular work hours. Travel outside of normal duty hours should be carefully reviewed by supervisors and only approved when travel during regular work hours is not practical.
- Travel must be officially authorized for work purposes and approved by an authorized agency official in order to be creditable under this Regulation.
- Employee work schedules (regular or alternate) will be adjusted, subject to supervisory discretion, as required to accomplish the temporary duty (TDY) assignment.
- Implement the policy outlined in DoDEA Regulation 5200.01, “Compensatory Time Off for Travel” dated April 18, 2011.
- Approve the scheduling, use, and crediting of compensatory time off for travel.
- Notify employee that regular working hours while on (TDY) will be adjusted as required to accomplish the TDY assignment.
- Request prior approval from their supervisor before scheduling travel outside regular work hours that will result in entitlement to compensatory time off for travel.
- File requests for compensatory time off for travel within 5 workdays after returning to the official duty station (or in accordance with DoDEA Regulation 5200.01).
Crediting Compensatory Time off for Travel
- Supervisors who are authorized to direct travel and approve time and attendance must approve the crediting and usage of compensatory time off for travel in accordance with DoDEA Regulation 5200.01 “Compensatory Time Off for Travel” dated April 18, 2011.
- Approved travel forms must be submitted in accordance with DoDEA Time and Attendance procedures. Compensatory time off for travel is earned and credited in increments of one-quarter of an hour (15 minutes).
- Approved compensatory time off for travel will be tracked and managed separately from other forms of compensatory time off and recorded in accordance with time and attendance procedures.
- There is no limitation on the amount of compensatory time for travel that an employee can earn.
Usage of Accrued Compensatory Time off for Travel
- An employee must request approval from his or her supervisor to schedule the use of accrued compensatory time off for travel, in accordance with DoDEA’s policies and procedures on requesting and using annual leave.
- Compensatory time off for travel may be used in conjunction with approved leave.
- An employee must use earned compensatory time off for travel in increments of one-quarter of an hour (15 minutes).
- If an employee fails to use his or her compensatory time by the end of the 26th pay period from when it was earned, it is forfeited. However, if this is due to good cause or an exigency beyond the employee’s control, the Director, DoDEA, or designee, may extend the time limit for using such compensatory time off for travel for up to an additional 26 pay periods. An employee must submit the request for approval to extend the time limit, prior to it being forfeited. It must be sent along with written justification through his or her supervisor to the DoDEA Human Resources Directorate.