Department of Defense Education Activity

Renewal Agreement Travel (RAT)

Clarification of Exemption (k)

Transition to Conditions-based Phased Approach to Coronavirus Disease 2019 Personnel Movement and Travel Restrictions

There is an exemption to the current travel restrictions for our employees executing Renewal Agreement Travel (RAT).

The Clarification Memorandum has revised the DoD's approach to travel restrictions for all DoD personnel, and provided a new exemption category to the travel restrictions for civilians.

Under this Exemption, civilian travel is permitted under the following circumstances:
  1. Employees currently stationed at an overseas duty station who are required to return back to the United States in accordance with tour rotation agreements, and
  2. Employees executing Renewal Agreement Travel (RAT).

This exemption does not permit travel for civilian employees who have not commenced travel to the overseas permanent duty station, including placement under the Priority Placement Program. However, DoD Components may pursue waivers to allow for travel under these circumstances as established under the DoD Restricted Travel memorandum.

In practical terms, this means that RAT-eligible employees may travel at any time following completion of the school year from any overseas permanent duty station (PDS) to their United States RAT location without regard to the "red" or "green" status of the state, territory, country or installation.

All DoDEA employees remain subject to host nation, federal, state, and local travel restrictions and are strongly encouraged to observe COVID-19 protective measure recommendations during personal travel. Furthermore, regardless of an employee's duty status, local military installation/community and host nation COVID-19 guidance/directives will continue to apply to all DoDEA employees until such guidance/restrictions are canceled by the issuing authorities.

Upon return, all employees will be required to observe the mandatory 14-day quarantine, as established per the DoD direction, as well as any additional host nation requirements. It is extremely important that school-level employees traveling during the summer recess period return to their permanent duty station early enough to observe these requirements and account for travel delays they may encounter in order to be able to physically report for duty at the start of the school year.

All DoDEA employees departing their PDS must provide their supervisor with their personal contact information (email and/or telephone) to facilitate receiving information, updates or changes that may occur during the summer recess period before school resumes.

RAT Sidebar

Travel Orders

RAT Travel If You Have Funded DTS Travel Orders

The employee is authorized to make travel arrangements in accordance with RAT travel orders. SATO is aware travel may be adjusted from the published order dates.

suitcase pulledRAT Travel If You Do Not Have Funded DTS Travel Orders

  • RAT orders have not been requested/approved in TOPS:
    1. The employee requests RAT orders via TOPS. Include a personal email address for return communication.
    2. Once requested, CHRA will validate the request and establish orders if the employee is eligible.
    3. The HQ RAT team will establish funded DTS travel orders and email the orders to the employee.
  • RAT orders are established in TOPS, and require funded DTS travel orders:
    1. The HQ RAT team will establish funded DTS travel orders and email the orders o the employee.
    2. The employee is authorized to make travel arrangements in accordance with RAT travel orders.

If An Employee Does Not Have Access To TOPS

  1. RAT orders must be requested via email to CHRA at usarmy.ria.chra-nc.mbx.dodea-overseas-entitlements@mail.mil.
  2. CHRA will validate the request and establish orders if the employee is eligible.
  3. If eligible, the HQ RAT team will establish funded DTS travel orders and email the orders to the employee.
  4. The employee is authorized to make travel arrangements in accordance with RAT travel orders.

RAT travel must be scheduled and reimbursed in accordance with the Joint Travel Regulation (JTR). Employees with questions about RAT orders may contact HQDTS_DoDEA@DoDEA.edu.