Devers ES: Registration Information

What you need to know about school registration

The DoDEA Online Registration for Students (DORS) is now operational. Please visit the DORS web page to register a new students or update information for an existing student.

DoDEA Online Registration for Students (DORS)

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To register to attend a DoDEA School the following age requirements must be met.

A child must be:

• four years old by September 1 to attend pre-kindergarten or Sure Start.
• five years old by September 1 to enroll in kindergarten.
• six years old by September 1 to attend first grade.

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Overseas and Domestic School Eligibility

DoDEA eligibility & enrollment policies differ for DoDEA's two types of schools: Domestic Schools and Overseas.

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Requirements to Attend a DoDEA School - Americas

DoDEA Americas

Eligibility within the Contigous United States (CONUS)

Eligibility to attend DoDEA Americas schools is outlined in Section 2164 of title 10, United States Code and Department of Defense Instruction (DoDI) 1342.26,"Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools." The following information summarizes the eligibility criteria.

Students are eligible to attend on a tuition-free basis if they are dependents of:

Tuition-Free

1. DoDEA Schools in the Contiguous United States (CONUS).
   1. Active duty military members, including military reservists and National Guard members activated under Title 10, U.S.C., for 365 days or more residing in permanent living quarters on the military installation.
   2. Full-time DoD civilian employees residing in permanent living quarters on the military installation.
   3. Deceased member of the Armed Forces who died in the line of duty in a combat-related operation.
   4. Dependent students of foreign armed forces residing in permanent living quarters on a military installation served by a DoDEA Americas school.
2. DoDEA Schools in Guam and Puerto Rico.
   1. Active duty military members stationed or home-ported in Guam and Puerto Rico, residing in permanent living quarters on or off the military installation, are eligible to attend DoDEA dependents schools in those U.S. territories.
   2. Full-time DoD civilians residing on or off in permanent living quarters on a military installation.
   3. Full-time, professional, excepted service employees stationed in Guam and Puerto Rico and residing in permanent living quarters on or off the military installation.
   4. Deceased member of the Armed Forces who died in the line of duty in a combat-related operation.
   5. Member of foreign armed forces residing in permanent living quarters for any part of the school year.

Tuition-paying

1. Dependent children of full-time civilian employees of non-DoD Federal agencies (who are residing in government quarters), If the employing agency certifies that they occupy a position that is subject by policy and practice to transfer AND THE EMPLOYING AGENCY AGREES to reimburse the DoD for the educational services provided.
2. Dependent students of the West Point Athletic Association (WPAA) contract employees.
3. Dependent students of full-time civilian employees of the United States Immigration and Customs Enforcement and the United States Customs and Border Protection residing in Puerto Rico.
4. Dependent students of full-time employees of the American Red Cross residing in Puerto Rico and performing emergency services on behalf of active duty military members.

• Note: DoDEA Americas schools are not authorized to accept tuition payments from individuals.
• Note: Residence in permanent living quarters on a military installation served by a DoDEA Americas school program does NOT guarantee eligibility to attend the DoDEA Americas schools. Sponsors are required to meet the criteria listed above, regardless of residence. DoDEA Americas is not authorized to enroll students whose sponsor does not meet the eligibility criteria.
• Note: DoD Contractors are not eligible to attend DoDEA Americas Schools

Transfer and Withdrawal

Parents or legal guardians must fill out a Withdrawal/Records Request form at least two weeks prior to the student's last day of attendance. If the student is leaving within twenty days of the semester, PCS orders must be submitted to the school. If the student is withdrawing due to Early Return of Dependents, a letter from the sponsor's command must be submitted.

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Documentation of Proof of Eligibility - Americas

Once Eligibility has been established you will need to submit the necessary documentation for proof of Eligibility.

New Students

New students registering for enrollment in DoDEA Americas schools in CONUS are required to provide verification of the following:

• Date of Birth
• Dependent Status
• Active Duty Status of Military Sponsor or Employment Status of Civilian Sponsor
• On-base Housing Assignment

New students registering for enrollment in DoDEA Americas schools in the territories, possessions or commonwealths are required to provide verification of the following:

• Date of Birth
• Dependent Status
• Active Duty Status of Military Sponsor or Employment Status of Civilian Sponsor
• On-Base Housing Assignment (if used as basis for eligibility)
• Non-DoD Agency Certification (for non-DoD civilians, only)

Returning Students

Returning students in CONUS must provide verification of the following each school year:

• Active Duty Status of Military Sponsor or Employment Status of Civilian Sponsor
• On-Base Housing Assignment

Returning students in the territories, possessions or commonwealths must provide verification of the following each school year:

• Active Duty Status of Military Sponsor or Employment Status of Civilian Sponsor
• On-Base Housing Assignment (if used for eligibility purposes)
• Employment Status and Certification of Non-DoD Civilian Sponsors and Dependents

Note: This list is not all inclusive and is subject to modification without notice based on regulatory changes. It is always advisable to check with the registrar at the school or district office prior to registration for the most current, as well as local, requirements. Local districts and schools may require additional documents be submitted during the registration process. Most DoDEA schools list the additional required documents on their websites.

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Early Withdrawal (Americas)

Moving to Another Location?

While we hate to see you go, we would like to help make your transition as easy as possible.

1. Please complete the Student Withdrawal / Records Release Form and return to the Student Services Department.
2. Be sure to speak with your counselor so they can coordinate with the new school if necessary (especially with Juniors and Seniors).  Give as much advance notice as possible.

When Sponsors Move Out of Eligible Quarters

• Rising seniors (current Juniors) may request continued enrollment by submitting a Good Cause Waiver.
• Other DoDEA students occasionally may be able to continue their education through the end of a school year even when military sponsors move out of eligible quarters. This is decided on a case-by-case basis and is requested by submitting a Continued Enrollment Request Form.

Withdrawals and Transfers

Upon receiving final notification of your departure from the community, please inform us at least two weeks prior to your actual departure. This notification is needed to prepare your child's report card, transcript (if applicable), attendance records, and other documents. No progress marks are given in any quarter unless the child has attended school for 20 days during that quarter. In the final quarter, no recommendation for grade placement can be given unless the child attends school for 20 days in that quarter.

Elementary school withdrawal is different than higher grades regarding requirements and is based on the 20-day rule. With ten days prior notification, parents are welcome to pick up student records from the office on the last day of student attendance, after 2:30 p.m. The sponsor/spouse must sign for records, provide a copy of orders, and present an I.D. to receive the child's school records.

It is DoDEA policy that copies of student records are sealed and given to parents to be hand carried to their next school. Official (original) records will be sealed and mailed upon request by the receiving school. Parents who would like a copy of their child's records for their personal files must personally request an extra set of records to be made when filling out the withdrawal form. We cannot make personal copies without advance notice. It is a requirement to clear all debts (replacement or payment for lost or damaged books, library fines, cafeteria debts, etc.) BEFORE the last day of attendance.

Early Departure of Students

If a student is departing school with less than 20 school days in attendance, prior to the end of the school year and due to official military orders, the following statement will be written on their report card:

"Although (student's name) was unable to complete the school year due to the military transfer of his/her family, had he/she continued their current progress through (the date for 20 days of attendance) he/she would have been promoted to grade __ next school year."

If a child is departing school on or after the date of 20 days of attendance in the 4th quarter his/her report card will be completed as usual, to include all grades, comments, and promotion to the next grade level.

DoDEA Accelerated Withdrawal Policy

Excerpt from policy: The policy therefore requires that students present verification of the date of their sponsor's departure, i.e., Permanent Change of Station (PCS) or other official orders, to school officials in order to receive consideration for full academic credit. Students who withdraw prior to the 20-day limit receive a "withdrawal" grade rather than a final grade. At the elementary school level, administrators may annotate the child's progress report to indicate the student's status.

Speak with a school counselor to request Accelerated withdrawal.