Department of Defense Education Activity

Yokota West Elementary School Get Involved


Parent Involvement

Research demonstrates that parent involvement is essential for student success. Although you may not become involved in all committees and support organizations in the school, we encourage the following activities for your parental support:

  • Join the school parent/teacher association (PTA) and participate in meetings and activities.
  • Have lunch at school with your child regularly.
  • Volunteer in your child's classroom.
  • Establish a daily study time at home (even when there's no homework).
  • Participate in the Continuous School Improvement (CSI) efforts at your child's school.
  • Keep informed of school events and activities by reading school newsletters and your child's classroom newsletter.
  • Communicate frequently with your child's teacher.
  • Prepare for and participate in parent-teacher conferences.
  • Ensure your child has a well-balanced breakfast and comes to school with completed homework, lunch money and school supplies.

Visiting the School

Parents and other responsible adults are always welcome at school. If you know in advance that you will be visiting your child's classroom, we encourage you to notify your child's teacher ahead of time so they are prepared for your visit. We do not allow students to bring friends or other non-registered students to school due to liability and space restrictions. In addition, parents may not bring younger siblings, other children, or babies with them when they visit or volunteer in a classroom. This can be a serious distraction from the learning environment for all students.

Visitor Badges

DoDEA policy mandates use of visitor badges and positive identification of all visitors and contractors. In compliance with this policy, upon arrival, ALL visitors are required to come to the school office, sign in, show identification, and receive a visitor's badge. All visitors MUST sign out and return the visitor's badge upon leaving the building.

Be a Volunteer!

Volunteers are always needed and are a part of the total school program. They assist in the classrooms, office, special subject and resource rooms, and educational support areas. If a parent is volunteering in a classroom, we ask that you please make alternative arrangements for siblings. They are not allowed in the room during the instructional day. We encourage active participation by parents in their child's education and while, younger children are precious, they may be distracting to students in the classroom. We appreciate your understanding and thank you for your support. Check with you child's teacher for specific opportunities and to complete any necessary forms in addition to the ones below.

DoDEA Policy requires that prospective and current school volunteers shall be subject to a standardized application process that includes completion of an application form and standardized background checks. Volunteer applications are available in the school office or linked below. Please allow 5 business days for processing of all volunteer request forms. Once a background check is completed, a volunteer approval is valid for 3 years.  There are many volunteer opportunities for parents eager to get involved with their students education or for other interested community members. 

Thank You for Volunteering!

Before you do, please fill out these forms and turn them in to your local volunteer office.

Background Check DD2981
To require each employee, DoD contractor, family child care provider, adult family member of a family child care provider, and specified volunteers of a DoD C&Y program to undergo a background check and to annually self-report changes to his or her criminal history.
 
DD2793 Volunteer Agreement Form - Blank
Volunteer agreement fillable form and agreement.
 
DD2793 Volunteer Packet Instructions
How to fill out DD2793 Volunteer Packet. The acceptance of volunteer services shall be acknowledged on this document before an individual is allowed to provide volunteer services.
 
DoDEA Records Check Consent Form
Criminal history background check release/consent statement - to disclose this information precludes consideration of an applicant for employment in the Department of Defense Education Activity.
 
Volunteer Share Point Quick Guide
Screen Shots of the Share Point Quick Guide
 
Volunteers DoDEA Operational Guidance 03-19
DoDEA Operational Guidance for Volunteers - There are many volunteer opportunities for interested community members and/or parents to get involved with their students education through DoD sanctioned programs.

DoDEA School Advisory Committees (SAC)

Being a DoDEA school advisory committee member is a serious responsibility but one that offers significant rewards - the primary reward being the opportunity to actively participate in the process of educating our children.

However, unlike the school advisory committees in the Local Education Authority (LEA), DoDEA school advisory committee act purely in an advisory capacity, providing input to the Superintendent and administrators in the areas of: school policies affecting students and parents, administrative procedures affecting students, and instructional and educational resources within the school. The DoDEA school district superintendent makes final decisions on matters affecting the school district.

School Advisory Committees

Meetings are open to the public. For specific information on School Advisory Committee agendas, please contact any member of your School Advisory Committee. Please contact your local school or the District Superintendents Office to get contact information.

 


Frequently Asked Questions about DoDEA School Advisory Committees

Do DoDEA school advisory committee members ever participate in deciding matters affecting employees or students?

Employee relations and student conduct are almost always matters handled by the Superintendent, principals, and administrative staff. If, for some reason, school advisory committee member participation is required, the Superintendent will explain the applicable rules.

Do DoDEA school advisory committees have the same authority as school boards for local education agencies?

No, generally the school board for a local education agency (LEA) makes the policy and rules for schools in that particular school district; the Superintendent and staff implement the school board's policy. DoDEA overseas school advisory committees act in an advisory capacity, providing input to the Superintendent and administrators in the areas of fiscal, personnel and educational policies, procedures and programs. The DoDEA school district superintendent makes final decisions on matters affecting the school district.

Why can't DoDEA school advisory committees make the rules which govern a particular DoDEA school district?

The statute which authorizes DoDEA and the implementing DoD guidance define the roles of the DoDEA school advisory committees. Also, because DoDEA school advisory committee members are not officers or employees of the United States as defined in the "appointments clause" of the Constitution, they may not exercise discretionary governmental authority such as: taking personnel actions, expending appropriated funds, or establishing governmental policies.

What happens if the school advisory committee disagrees with how the Superintendent wants to handle a particular issue?

The Superintendent and the school advisory committees should always attempt to find common ground on all issues. However, DoDEA Superintendents are ultimately responsible for operation of the school district. In rare instances, a Superintendent may find it necessary to take an action with which the school advisory committees might not agree. The Superintendent should then provide the school advisory committee members with the rationale for that action. If necessary, either the Superintendent or the school advisory committee members may ask for the assistance of the DoDEA Pacific Director.

Is training available for new school advisory committee members?

Yes, all school advisory committee members receive training so that they may better understand the rules which govern the operation of the school advisory committee

The school advisory committee is encouraged to:

  • Foster participation in school affairs.
  • Provide a coordinated process to address and resolve issues at the lowest level.
  • Promote communication and problem solving among school administrators, military leaders and local advisory committees.

Parent Teacher Organization / Parent Teacher Association

The PTO/PTA is a group of parents and teachers working for a better school environment by providing both financial and volunteer support for our school programs. The PTO/PTA sponsors a variety of activities such as book fairs, school pictures, monthly birthday celebrations for all children, the sale of school t-shirts and many other events. The PTO/PTA consists of the following positions: President, Vice President, Secretary, and Treasurer. In addition, there are several committee coordinator positions such as volunteer, spirit week, membership and box tops. If you are interested in volunteering, serving on the executive board, or being a committee coordinator, please contact the PTO/PTA.

PTO/PTA Objectives

The PTO/PTA is a non-profit, non-partisan, and non-sectarian organization. It cooperates with the school to support the improvement of education in ways that will not interfere with the education of students or the mission of the school and does not seek to control school policies. Specific objectives include:

  • Providing a medium for exchange of information among parents, teachers, and other interested groups.
  • Encouraging and developing programs and activities, which serve to enhance the quality of student education.
  • Identifying and promoting opportunities for students to secure the highest advantage in their academic, physical, and social growth.
  • Encouraging and maintaining a working dialogue between members, the local educational school system, the local government, and the community at-large on matters affecting the general welfare and education of students.

Membership is open to all parents and legal guardians of students attending the school as well as school staff. Contact the school for membership information.