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Vicenza HS MissionEducate, Engage, and Empower military connected students to succeed in a dynamic world. Vicenza HS VisionExcellence in Education for Every Student, Every Day, Everywhere Vicenza HS School Hours
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School HandbookDirector's Message: Mr. Thomas M. BradyDear Parents, Students, Staff, and Members of Our Community, As we begin School Year 2022 / 2023, I feel a tremendous sense of optimism. Since the beginning of the COVID-19 pandemic, DoDEA experienced disruptions and obstacles unlike anything in our organization’s history. While the past few years have been difficult, they also highlighted the remarkable way that our DoDEA community can rally together to create novel solutions to unique challenges, demonstrate flexibility and compassion, and work collaboratively to support our students and families. The health and safety of our students is always our top priority. The pandemic is not over yet, and we as a school system must continue to remain prepared and agile. We have learned a great deal since COVID-19 first appeared, and we are prepared to respond quickly and dynamically to whatever may come our way. Please take a moment to review our DoDEA COVID-19 Operational Guidelines and Protocols, Version X. These operational guidelines are a key part of DoDEA’s role in total force and the warfighter’s mission readiness. DoDEAs goal is to protect the health and safety of our military communities and to maximize students in school learning. We will continue to use an integrated package of prevention and control measures to avoid COVID-19 transmission in our schools. School Year 2022 / 2023 will also be the first year in which the full suite of College and Career Readiness Standards are fully implemented. This is the product of countless hours of innovative and collaborative work from dedicated professionals throughout DoDEA. The investment of time and resources into our College and Career Readiness Standards has positioned us to further and more fully embody our mission to Educate, Engage, and Empower military-connected students to succeed in a dynamic world. School Operations in COVID-19This policy applies to DoDEA EuropeContinuity of education is a critical quality of life component for military families and communities. We recognize that school operations impact on the readiness of our military partners to complete their mission. Our teachers and the routines of school provide an important element of stability for our students which adds significantly to their success. In-classroom Instruction is the optimal learning environment for our military-connected students. We will seek to provide as much in-school instruction as possible for all students every day to the best of our ability, and in accordance with official health guidelines. more... School Bell Schedule 2022-23This policy applies to Vicenza HS
Principal's CornerWelcome to Cougar Country!It is my pleasure to welcome new and returning students to Vicenza High School. Our school is here for our students and community, and we at the school are here to serve you. Student achievement is at the center of our focus and the Department of Defense Education Activity (DoDEA) is working diligently to ensure we use the most current research and techniques to provide the best education possible as we serve the children of those who serve our nation. Our school is capably staffed with resource personnel to assist students and parents with any of the challenges related to the needs and stressors of being a military child. We have a full-time School Psychologist, two guidance counselors, and a nurse. We also have support personnel who are an ASACS counselor and a Military Family Life Counselor (MFLC). Additionally we offer special education assessment and services for students and families who need support in this venue. Vicenza High School has a fine tradition of excellence in all the things for which students attend school. Our academics offer rigorously solid, standards-based curricula. We also offer a variety of fine arts options in the art classroom, video communications, and our broad music program with instrumental and vocal opportunities. Many of our students have accepted the challenges of Advanced Placement classes and are earning college credit while they are attending high school. Clear and frequent communication make for a great school to home relationship. Please do not hesitate to call me or stop by to see me in person. I encourage our teachers to reach out to parents and our parents to communicate with our teachers. We all want the same thing and that is what is best for “our” children. My email is kristen.warner@dodea.edu. Go Cougars!
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School Calendars
DoDEA Europe : School Year 2022 - 2023 CalendarNon-Standard DoDEA Europe School CalendarsStandard DoDEA Europe School CalendarNote: Calendar based on 190 day teacher workdays including: 5 Teacher Orientation/Pre-service/Professional Learning Days 4 Professional Learning Days 4 Teacher Work Days 2 District Continuous School Improvement Days (+1 for districts going through accreditation) Reporting date for non-administrative educator personnel
School Year 2022-2023 (175 Instructional Days and 190 Teacher Work Days)
Admin BiosParents are encouraged to follow the chain of command when issues/concerns arise: please speak with your child’s teacher first, then administration. School HandbookSchool HandbookGeneral InformationInterstate Compact on Educational Opportunity for Military ChildrenThe Department of Defense (DoD), in collaboration with the National Center for Interstate Compacts and the Council of State Governments, has developed an interstate compact that addresses the educational transition issues of children of active duty military-connected families. Currently, all 50 states, DoDEA and the District of Columbia participate in this interstate compact, which provides uniform policy for resolving the educational challenges experienced by military-connected children as they transition between school systems. We encourage all of our families preparing to transition, to, from or within a DoDEA and/or stateside school system to engage with the School Liaison (SLO) from the sending and receiving locations. The SLO is the local contact for schools and has valuable information about school calendars, hybrid learning, early enrollment, student services, how to manage quarantine requirements and more. “Call your SLO before you go” A directory of School Liaisons is updated annually and can be found at: https://www.dodea.edu/Partnership/index.cfm The Compact ensures that mobile children of military families are afforded the same opportunities for educational success as other children. States participating in the Compact work to coordinate graduation requirements, transfer of records, course placement, unique learning needs, assessments and other administrative policies. For additional information or transition support, please contact hq.partnership@hq.dodea.edu or call the Partnership office at 571-372-6026. Related DoDEA Policies & Regulations1325.01: DoD Impact Aid Program for Local Educational Agencies, Change 21342.29: Interstate Compact on Educational Opportunity for Military Children Access to School FacilitiesIf the principal permits a school to operate a limited open forum by maintaining a practice of allowing any single non-curriculum-related student group access to school facilities, the principal shall ensure that all of such student groups (including activities of religious nature) are permitted equal access to meet on school premises and use school facilities during non-instructional time. Access to groups may be denied if the principal determines that a student or student group has or is likely to substantially interfere with good order or discipline or violate any Federal, state, or local law, or DoD or DoDEA regulation/policy. VisitorsFor the protection of students and staff, all visitors must report to the school’s front office immediately upon arriving at the school. A visitor is any person (to include parents, sponsors, and legal guardians) not enrolled or assigned to the school requesting entry to the building. Visitors must provide authorized identification to gain access to the DoDEA school. The visitor will be issued a visitor badge that must be displayed above the waist while on DoDEA school property. The school administrator has the final determination on visitors authorized to be at the school. While on DoDEA school property, visitors may go only to the approved area indicated as their destination when signing in at the school’s front office. Any change to the designated location must be approved by the school’s front office before the visitor can access a different location within the school. When leaving the school, visitors must sign out and return the visitor's badge to the school’s front office. Classroom ObservationsParents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by the school administrator is required for this type of visitation. Learn more about volunteering at your school's Get Involved page. School Advisory CommitteesDoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees. Learn more about SAC's at your school's Get Involved page. Related DoDEA Policies & Regulations1342.15: Educational Advisory Committees and Councils1358.01: School Boards, Advisory Committees, and Dependents Education Council EnrollmentRegistration ProcessProof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. The following documents are necessary to complete the registration process:
Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. Related DoDEA Policies & Regulations1342.13: Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas, Change 31342.26: Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS) Immunization Requirements
It is the responsibility of the sponsor/parent/guardian to provide their child’s most current immunization record at the time of enrollment and when immunizations are updated. Parents of incoming students are allowed up to 30 days from the date of enrollment to obtain documentation of any missing required immunization(s). If the missing required immunization is a series, then the first dose of the series must be administered, and documentation must be provided to the school within the required 30 days. Students who have immunization(s) due during the school year will have 10 calendar days from the due date to receive their vaccine(s) and to submit documentation to the school. The due date of a vaccine is on the date the student reaches the minimum recommended age for vaccine administration. STUDENTS IN NON-COMPLIANCE AFTER 10 DAYS MAY BE DISENROLLED UNTIL PROOF OF COMPLIANCE OR APPROVED EXEMPTION IS PROVIDED. Related DoDEA Policies & Regulations2942.01: School Health ServicesImmunization ExemptionsA waiver for immunization exemption may be granted for medical or religious reasons. Philosophical exemptions are not permitted. The applicable DoD Command must provide guidance on the waiver process. A statement from the child’s health care provider is required if an immunization cannot be administered because of a chronic medical condition wherein the vaccine is permanently contraindicated or because of natural immunity. The statement must document the reason why the child is exempt. This request for immunization exemption from specific vaccines due to vaccine contraindications or natural immunity must be completed and submitted to the school at the beginning of the child’s enrollment or when a vaccine is due. Request for exemption only needs to be completed one time for the duration of the child’s enrollment at the school. If an immunization is not administered because of a parent’s religious beliefs, the parent must submit an exemption request in writing, stating that he or she objects to the vaccination based upon religious beliefs. The immunization waiver request must be completed and submitted to the school at the beginning of every school year. For students arriving after the school year has started, this request/written statement must be submitted at the initial enrollment and at the beginning of every school year. During a documented outbreak of a vaccine-preventable disease (as determined by local DoD medical authorities), a student who is attending a DoDEA school program under an immunization waiver for that vaccine will be excluded from attending. This is for his or her protection and the safety of the other children and staff. The exclusion will remain in place until such time that the DoD Command determines that the outbreak is over and that it is safe for the student to return to school. DoDEA Immunization Requirements Grade-level PlacementKindergarten and grade 1 placements are determined by minimum age requirements, in accordance with Enclosure 2 of DoDEA Regulation 2000.03, “Student Grade Level Placement,” March 2, 2010. A student who will reach his or her fifth birthday on or before September 1 of the school year is eligible to be enrolled in kindergarten in DoDEA. In addition, a student who will reach his or her sixth birthday on or before September 1 of the school year is eligible to enroll in grade 1 in DoDEA. Placement in grades 2–8 is predicated upon completion of the preceding year. Students entering a DoDEA school (kindergarten through grade 8) from a non-American or host nation school will be placed in the grade level corresponding to their ages, assuming yearly progression from grades 1–8. Grade-level status (grades 9, 10, 11, and 12) will be determined by the number of course credit units earned by the student, in accordance with Section 2 of DoDEA Regulation 2000.3, “Student Grade Level Placement,” March 2, 2010. Students entering grade 9 must have successfully completed grade 8 and/or been previously enrolled in grade 9 and earned less than 6 credits. Students entering grade 10 must have successfully completed grade 9 and earned a minimum of 6 course credits. Students entering grade 11 must have successfully completed grade 10 and earned a minimum of 12 course credits. Students entering grade 12 must have successfully completed grade 11 and earned a minimum of 19 course credits. In accordance with DoDI 1342.29, “Interstate Compact on Educational Opportunity for Military Children,” January 31, 2019, for students transitioning from a sending school system to a DoDEA school, at the time of transition and regardless of the age of the student, the DoDEA school shall enroll the transitioning student in the same grade level as the student’s grade level (i.e. in kindergarten through grade 12) in the sending state’s local educational agency. For kindergarten, the student must have been enrolled in and attended kindergarten class in order to assure continued attendance in kindergarten in a DoDEA school. Students who have satisfactorily completed the prerequisite grade level in the sending school system will be eligible for enrollment in the next higher grade level in the DoDEA school, regardless of the student’s age. All DoDEA students, including students with disabilities, English language learners (ELLs), and students with accommodation plans, should be afforded the opportunity to participate in the standard DoDEA secondary curriculum, as appropriate, based upon their individual circumstances. Related DoDEA Policies & Regulations1342.29: Interstate Compact on Educational Opportunity for Military Children2000.03: Student Grade Level Placement Transcripts/Records Policy/Access to Student RecordsStudent records and transcripts may be requested from several different sources, depending upon the student’s last date of attendance or graduation date. Parents/sponsors of current and prospective elementary/middle/high school students should contact the school’s registrar directly for assistance. For further information, please visit the DoDEA Student Records Center (dodea.edu/StudentServices/transcripts.cfm). You may also consult with the counseling department at your child’s school for issues regarding student records. English for Speakers of Other Languages (ESOL)/Language ServicesThis policy is currently under reviewAn English language learner (ELL) is a student whose first language is not English and is in the process of acquiring English as an additional language. In accordance with DoDEA Regulation 2440.1, DoDEA’s English Speakers of Other Languages (ESOL) Program is designed to teach ELLs to acquire English language and literacy proficiency through content. The ESOL Program builds students’ social, cultural, and academic skills so that identified ELLs succeed in an English language academic environment that provides equitable access to college- and career-ready opportunities as their English-speaking peers. The ESOL Program involves teaching listening, speaking, reading, writing, and study skills at the appropriate developmental and English language proficiency levels. This is accomplished by teaching language through a standards-based, high-quality academic content that pursues the student’s orientation within the United States culture. The ESOL Program’s instruction can be delivered in a variety of settings and program configurations. The scope and amount of ESOL instruction provided is determined by the student’s age, grade level, academic needs, and an English language proficiency evaluation. DoDEA’s ELLs may receive instruction both through the ESOL Program and within the main classroom setting. Related DoDEA Policies & Regulations2440.1: English as a Second Language ProgramsAttendance PolicyIn accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives. Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:
DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:
Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day. Too many unexcused absences may trigger the Student Support Team to convene. More about DoDEA Attendance Policy (dodea.edu/StudentServices/Attendance) Related DoDEA Policies & Regulations2095.01: School Attendance, Change 1Accelerated WithdrawalThe Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal. Related DoDEA Policies & Regulations1367.01: High School Graduation Requirements and Policy23-ED-001: Accelerated Withdrawal for Dependents with Permanent Change of Station Orders Home-school StudentsDoDEA recognizes that home schooling is a sponsor’s right and may be a legitimate alternative form of education for the sponsor’s dependent(s). Home-school students who are eligible to enroll in a DoDEA-Europe, DoDEA-Pacific and DoDEA-Americas school are eligible to utilize DoDEA auxiliary services without being required to either enroll in or register for a minimum number of courses offered by the school. Eligible DoD home-school students using or receiving auxiliary services must meet the same eligibility and standards of conduct requirements applicable to students enrolled in the DoDEA school who use or receive the same auxiliary services. Any student, including eligible DoD dependent home-school students, who has not met the graduation requirements to earn a DoDEA diploma may not receive DoDEA commencement regalia, the DoDEA diploma, nor participate (walk) in a DoDEA commencement ceremony. Related DoDEA Policies & Regulations1375.01: Home-School Students, Change 1Accelerated Withdrawal - Europe South SchoolsThis policy applies to EU-SouthThe acceleration request must be initiated at least four weeks before the final school day. The Europe South District Office establishes the dates for acceleration. Students must be in attendance for the entire acceleration day. Orders and a letter indicating the student's last day in school should be brought to the registrar. It is the student’s responsibility to take the acceleration form to teachers and complete the required work and examinations before departure.
High School GraduationTransferring Course Credits to a DoDEA SchoolDoDEA accepts the official courses, grades and earned credits of middle school (grades 7–8) and high school (grades 9–12) students who transfer to a DoDEA school from other DoDEA schools or who earn course credits in an accredited non-DoD system (public or private), correspondence, online, and/or home-school program. The accreditation for the sending school or school system must be from one of the six U.S. regional accrediting associations, one of the U.S. state education agencies, or by a public- or state-supported system of accreditation for public or private education programs in a foreign nation, in accordance with Section 4.7, of DoDEA Administrative Instruction 1367.01. Please contact your child’s school for questions regarding course credit transfer process and approval. Related DoDEA Policies & Regulations1342.29: Interstate Compact on Educational Opportunity for Military Children1367.01: High School Graduation Requirements and Policy Graduation RequirementsThis information identifies DoDEA's high school graduation requirements. Students who plan to pursue college athletics should also visit the NCAA Eligibility site to ensure their course taking aligns with NCAA eligibility requirements. The Interstate Compact on Educational Opportunity for Military Children is now formally recognized as part of DoDEA's secondary education policy. Please consult with the school counselor for further guidance or questions regarding graduation requirements. RequirementsDoDEA graduation requirements differ depending on the year a student enters 9th grade. The requirements are identified below on three separate color-coded documents dated to correspond to the year of initial entry into 9th grade. These documents are intended to help students and parents to determine the number of credits and the distribution of credits by subject area required to receive a DoDEA standard diploma or an honors diploma. Please consult with your school counselor for further guidance or questions. In which year did your student enter the 9th grade for the first time?
Related DoDEA Policies & Regulations1367.01: High School Graduation Requirements and PolicyReport Card and Testing InformationGrading InformationAt the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course. If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period. Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit the DoDEA SIS Gradebook for instructions. Related DoDEA Policies & Regulations1377.01: Student Progress ReportsGrading System (4-12)A traditional letter grading system will be used for grades 4–12 report marks.
For purposes of calculating a student’s high school GPA, the following scales shall be used:
Related DoDEA Policies & Regulations1377.01: Student Progress ReportsProgress Reports/Report CardsIn accordance with the policies and procedures in DoDEA Regulation 1377.01, “Student Progress Reports,” September 4, 2018, it is DoDEA policy to issue a progress report every 9 weeks for any student present or enrolled for at least 20 instructional days or more in a marking period. Any written comments by teachers on progress reports should be stated objectively. The comments should be based on evidence about the student and should not represent opinions that cannot be supported by evidence Achievement codes will be given at the end of the second, third and fourth marking periods for students in grades K–1. Grades will be given at the end of each of the four marking periods for students in grades 2–12. Achievement codes or grades on report cards will be determined by the degree to which students are achieving established program objectives or standards. For students in grades K–12, unsatisfactory achievement of program objectives or standards will be reported to parents during each marking period as soon as evident, but no later than the midpoint of the nine-week grading period to allow sufficient time for a student to correct the problem. Related DoDEA Policies & Regulations1377.01: Student Progress ReportsParent-Teacher ConferencesAll DoDEA schools should encourage parents to meet with their child’s teacher for parent-teacher conferences. Parent-Teacher Conferences (dodea.edu/parents/conferences.cfm) allow parents the opportunity to ask questions about their child’s classes or progress in school. Parent-teacher conferences are also a great way to discuss how parents and teachers can work together to help students perform at their best in school. Parents/sponsors who plan to attend a parent-teacher conference scheduled by the teacher or school should inquire on the amount of time allowed before attending. If more time is required or the parent/sponsor wants to meet with the teacher again, the parent/sponsor should notify the teacher at the end of the conference. Please contact your child’s school for details regarding scheduling of parent-teacher conferences. DoDEA encourages all communication to take place through official school email accounts. System-wide Assessment ProgramAll DoDEA students in grades or programs identified for system-wide assessments shall be included in the DoDEA Comprehensive Assessment System (DoDEA-CAS), in accordance with DoDEA Regulation 1301.01, “Comprehensive Assessment System,” October 4, 2018. Students who have been identified as having disabilities or are ELLs shall participate using either the standard DoDEA assessments, with or without reasonable and appropriate accommodations, or through the use of the appropriate DoDEA alternate assessment, as per their Individual Education Plan (IEP), 504 Accommodation Plan, or English Learner Plan. All assessments selected for use within DoDEA shall:
The results of each assessment shall be used as one component of the DoDEA-CAS for major decisions concerning a student’s future learning activities within the classroom setting. For more information about the DoDEA-CAS, including the testing administration matrix, test descriptions, and testing calendar, please refer to: dodea.edu/assessments. Related DoDEA Policies & Regulations1301.01: DoDEA Comprehensive Assessment SystemSpecial EducationSpecial Education ServicesThe purpose of special education is to enable students to successfully develop to their fullest potential by providing a free appropriate public education (FAPE) in compliance with the Individuals with Disabilities Education Act (IDEA).Special education is specially designed instruction, support and services provided to students with an identified disability who require an instructional program that meets their unique learning needs. The purpose of special education is to enable these students to successfully develop to their fullest potential by providing FAPE in compliance with the Individuals with Disabilities Education Act (IDEA), as implemented by DoD Manual (DoDM) 1342.12, “Implementation of Early Intervention and Special Education Services to Eligible DoD Dependents,” June 17, 2015. In DoDEA, special education and related services are available to eligible students, ages 3 through 21 years of age. To be eligible for special education:
If found eligible for special education and related services, DoDEA students are provided FAPE in accordance with an IEP, with services delivered in the least restrictive environment and with procedural safeguards, in accordance with the requirements of DoDM 1342.12. Please contact your child’s school to discuss your concerns if you suspect your child may have a disability and be in need of special education services. The Case Study Committee chairperson will provide you with specific details relating to the evaluation process and can explain eligibility requirements further. Related DoDEA Policies & Regulations1342.12: Provision of Early Intervention and Special Education Services to Eligible DoD DependentsDisability Accommodations and NondiscriminationApart from special education, a student with a disability, or who has a record of a disability, or is regarded as having a disability, shall not be excluded from participating in, or be denied the benefits of, any DoDEA education program or activity or be subjected to discrimination based solely on a disability. In accordance with DoDEA Administrative instruction 2500.14, “Nondiscrimination and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities,” April 29, 2009, as amended, students with disabilities shall be provided a FAPE and shall participate with students without disabilities to the maximum extent appropriate to ensure equal access to educational opportunities. This means that a student with a disability that does not require specialized instruction may be eligible for accommodations to ensure participation in school programs and activities. Please contact your child’s school for specific details. Related DoDEA Policies & Regulations2500.14: Nondiscriminiation and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities, Change 2Reporting Abuse Neglect Suicide Risk and ThreatsChild Abuse and NeglectIn accordance with the policy in DoDEA Administrative Instruction 1356.01, “Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect,” November 5, 2018, all DoDEA personnel will participate in the identification and reporting of incidents of child abuse and neglect. School personnel shall report all suspected or alleged child abuse to the local Family and Advocacy Program (FAP) office, child welfare service agency (if available) and their immediate supervisor within 24 hours. All employees shall cooperate with the FAP process. The DoD FAP provides for the identification, treatment and prevention of child abuse and neglect. Related DoDEA Policies & Regulations1356.01: DoDEA Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and NeglectSuicide Risk and Threats Towards OthersIn order to prevent violence, suicide and other harmful acts among children and adults in schools, the need for reliable ways to identify persons who may require assistance is a critical step. All DoDEA employees must notify the DoDEA school administrator when a DoDEA student has made any statement or engaged in actions that may indicate threat of harm towards self or others. Suicide RiskAny indication of student suicidality must be immediately reported to the DoDEA school administrator. The DoDEA student who exhibits suicidal ideation or behavior, or who makes a statement or engages in actions that may indicate self-harm or suicidal thoughts, shall be immediately assessed to obtain specific information to determine the risk level. The results of that assessment shall be communicated to the DoDEA school administrator and documented. Regardless of the level of risk reported, in all cases, a DoDEA school administrator or designated member of the Case Management Team must directly notify parents or legal guardians of the concern. For additional assistance in this process, please contact the district school psychology instructional systems specialist. If a parent or legal guardian disagrees with school recommendations for evaluation of a student’s dangerousness to self, or refuses to take parental or legal guardian responsibility for the safety of their child, the DoDEA school administrator must inform the parent or legal guardian that DoDEA policy requires that school personnel protect the safety and health of the students. Parent or legal guardian refusal to address identified medical needs may necessitate a report to the local FAP office and local Child Protective services if neglect is suspected, as outlined in DoDEA Administrative Instruction 1356.01. Related DoDEA Policies & Regulations1356.01: DoDEA Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and NeglectThreats Towards OthersWhen a DoDEA student makes an explicit or implicit threat, or if the student’s behavior indicates that a threat is serious and reasonably likely to be acted upon, the DoDEA school administrator shall take action based on the level of the threat. Certain types of serious threats require immediate notification to local law enforcement entities without regard to the level of threat yielded. The DoDEA school administrator shall immediately report the following student behaviors to the local law enforcement entity:
The DoDEA school administrator shall also immediately report any act that may constitute a criminal offense to the parents or legal guardians of minor students involved in the act and shall report that the incident has been reported to local law enforcement, as required by Federal, state, or local law. The DoDEA school administrator may report other threats to the local law enforcement entity, as necessary and appropriate. The DoDEA school administrator shall inform the parents or legal guardians that they may contact local law enforcement for further information, as necessary and appropriate. School Counseling ServicesSchool Counseling ServicesDoDEA school counselors provide comprehensive counseling programs to all students in grades K–12, in accordance with DoDEA Regulation 2946.1, “School Counseling Services,” July 13, 2009, and DoDEA Manual 2946.2, “Department of Defense Education Activity School Counseling Services,” January 1, 2006. Counseling programs are designed to foster a foundation for lifelong learning by removing barriers to students’ academic success. Early identification and intervention of students’ academic and social/emotional needs is essential in removing barriers to learning and promoting academic growth. School counselors provide direct and indirect student services and curricular activities to increase the knowledge, skills, and attitudes required for students to achieve their potential academically, socially, emotionally, and physically for life, college, and career readiness. Elementary school counseling programs are crucial in supporting students’ attitudes and personal views toward school, self, peers, and social groups. In elementary grades, school counseling programs support and provide education on prevention and intervention services, promoting positive academic skills, career awareness, and social-emotional development — skills students need to be competent and confident learners. Secondary school counseling programs are designed to meet the rapidly changing needs of students in grades 6–12, while preparing them for high school and beyond. College and career exploration and planning are emphasized at the secondary level. As middle school students learn to manage more independence and responsibilities, school counseling programs are designed to connect learning to practical application in life and work, support personal/social skills, and foster effective learning/study skills. High school counseling programs are designed to foster student preparation and readiness for successful college and career pathways after high school. All secondary students create and manage a four- to six-year plan with their counselor. The four- to six-year plan is managed in SchooLinks and is designed to teach students how to create and attain their graduation, college, and career goals, while taking into account their interests, aptitudes, and graduation requirements. Please contact your school counselor for additional information regarding the school counseling program. Related DoDEA Policies & Regulations2946.1: School Counseling Services2946.2: DoDEA School Counseling Services School Psychology ServicesDoDEA school psychologists provide a range of services designed to support students’ learning, growth, and development. They are experts in student mental health and learning/behavior, and they partner with various stakeholders throughout the school and community to support students’ academic and emotional needs. School psychology programs are designed to foster safe, healthy and supportive learning environments that strengthen connections between the school, home, and community. School psychologists aim to improve academic achievement, support diverse learners, promote positive behaviors and safe school climates, and strengthen school-family partnerships. Core functions of school psychologists include mental health interventions, behavior management, crisis intervention and response, assessment, and consultation and collaboration. Please contact your school psychologist for additional information regarding the DoDEA School Psychology Program. Related DoDEA Policies & Regulations2946.03: School Psychological ServicesSchool Health ServicesSchool Health Services
The school nurse’s responsibilities include:
Related DoDEA Policies & Regulations2942.01: School Health ServicesStudent Illness
If your child becomes ill during the school day, the school nurse will contact you to pick up your child. To return to school, your child must be without symptoms for 24 hours and fever-free without fever-reducing medications for at least 24 hours. Parent NotificationAs a general rule, the parent or sponsor will be notified by the school administrator or school nurse if a child has:
Allergies and Chronic-Acute Conditions
Food allergies (including peanut/nut allergies) are a significant health concern within the school environment. Allergic reactions can range from mild symptoms to life-threatening reactions. Ensuring a safe environment for all students and visitors is a primary focus for the school administration and staff. In an attempt to raise awareness and limit unnecessary exposure during school hours, the following steps have been implemented to address food allergies:
Related DoDEA Policies & Regulations2500.14: Nondiscriminiation and 504 Accommodation on the Basis of Disability in DoDEA Conducted Education Programs and Activities, Change 22720.1: First Aid and Emergency Care Medication at School
In some rare situations, students are allowed to keep their rescue or emergency medicine with them while in school or at school-related activities. The prescribing primary care manager must provide a written statement that the student must be in control of his or her medication due to a life-threatening medical condition. The parent must provide written consent for the medication to stay with the student. See the school nurse to obtain the appropriate form for medications to be administered during school hours or for a student to self-carry emergency medication. First Aid and Emergency Care
The EMT, health care facility, or attending health care provider(s) may be non-U.S. or non-military facilities or providers, especially if the dependent student is located overseas. Treatment decisions will be made exclusively by the health care provider(s) if the nature of the dependent student’s injury or illness requires immediate health care, in accordance with their standard operating procedures regarding the delivery of emergency care for the dependent student. It is very important for the school to have a current address, home phone number, mobile phone numbers, duty phone number, and the phone number of another adult to act as emergency contact in case parents cannot be contacted. Contact your school nurse for additional information regarding the DoDEA School Health Services Program. Related DoDEA Policies & Regulations2720.1: First Aid and Emergency CareSchool Meals ProgramThe DoDEA School Meals Program (SMP) supports academic achievement by providing nutritious meals to your students through the National School Lunch Program and School Breakfast Program.
Visit your school's School Meals Program page for more information and the latest school menus. Related DoDEA Policies & Regulations1015.5: DoD Student Meal ProgramStudent Rights and ResponsibilitiesStudent Rights and ResponsibilitiesStudents are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others. Students shall:
Related DoDEA Policies & Regulations1353.01: Student Rights and Responsibilities, Change 1Discrimination-Free Education Programs and ActivitiesNo DoDEA student shall be excluded from participation in, be denied the benefits of, be subjected to, or be permitted to subject others to discrimination in any DoDEA-conducted education and training programs and activities on the basis of their race, sex, color, national origin, disability, religion, age, sexual orientation, or status as a parent, which is commonly known as their protected class, in accordance with DoDEA Administrative Instruction 1443.01, Volume 1, “Executive Order 13160 Administration: Compliance Requirements and Appeals,” February 22, 2019. Although DoDEA cannot guarantee every student a learning and activities environment free from annoyances, petty slights, or minor offenses, DoDEA is committed to creating and maintaining an environment free from unlawful discrimination and will not tolerate incidents of discriminatory unequal treatment, hostile environments (including those created by sexual assault and sexual harassment [discussed in greater detail below under “Student Conduct and Discipline”]), or impermissible disparate impact based on a student’s protected class, or retaliation against anyone because they have made a complaint, testified, assisted, or participated in any manner in an investigation related to an allegation of discrimination. Related DoDEA Policies & RegulationsScholastic IntegrityStudents are responsible for their own scholastic integrity by neither giving nor receiving assistance (written, oral, or otherwise) on tests, examinations, final evaluations, or class assignments that are to be graded as the work of an individual. Any suspicion or evidence of forging, cheating, or plagiarizing the work of others will be investigated. Any student who is in violation will receive no credit. There will be an appropriate consequence for the particular assignment, and a letter will be sent home to be signed by the parents and returned to the teacher. A copy of the letter will be filed in the student’s discipline folder for the period of the school year. Freedom of Religious ExpressionAccording to Section 3.6 of DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021, students may observe religious practice in school, such as celebration of religious holidays, engaging in private prayer, saying grace before meals, and wearing yarmulkes and head scarves, as long as the practice does not violate student standards or cause substantial disruption. Students may engage in independent religious discussion to the same degree that they may engage in other types of permissible speech. The freedom to engage in religious expression in school does not include the right to compel other students to participate in religious practices or discussion. Students may express their beliefs about religion in the form of homework, artwork, presentations, and other written and oral assignments, free from discrimination by school faculty or other students based on the religious content of their submissions. Such assignments and submissions shall be assessed by curricular standards or other relevant instructional criteria in accordance with Section 4 of DoDEA Administrative Instruction 1353.01. Related DoDEA Policies & Regulations1353.01: Student Rights and Responsibilities, Change 1Interscholastic AthleticsThis policy is currently under reviewIn accordance with DoDEA Administrative Instruction 1443.01, Volume 1, “Executive Order 13160 Administration: Compliance Requirements and Appeals,” February 22, 2019, all high school students, and middle school students in some cases, are provided the opportunity to participate in the Interscholastic Athletic Program without unlawful discrimination based on their race, sex, color, national origin, disability, religion, age, sexual orientation, status as a parent, or other factors unrelated to that participation. There are equitable uniform eligibility policies for participants in all athletic programs. Please refer to your regional Interscholastic Athletics Program policy for details relating to your school. For DoDEA-Americas schools, please consult your state of residence athletic policies and the school athletic director for specifics regarding state regulations and requirements. Related DoDEA Policies & RegulationsStudent Dress CodeStudents are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy. Related DoDEA Policies & Regulations1353.01: Student Rights and Responsibilities, Change 1School SecuritySearch and SeizureGeneral, non-individualized searches of school property (e.g., desks, lockers, storage spaces, and school computers, including data and internet access records), may be conducted by the principal on a periodic or random basis. The school affords students and parents adequate prior notice of its general search policy through the issuance referenced above and this handbook. The search shall be conducted by the principal in the presence of another school employee who will serve as a witness. General searches of school spaces and property may be conducted in cooperation with the appropriate installation authorities or military police, including dogs trained to detect the presence of contraband. Evidence found during a general search, or a dog sniff, that alerts authorities to potential contraband may provide reasonable suspicion sufficient to conduct an individualized search. Individualized, reasonable suspicion or targeted searches may be conducted by a principal of a student’s personal belongings (including bags, personalized electronic mobile devices (PEMD) and the interior of student vehicles on school property) and in a student’s desk, locker, storage space, school computer, or other property of the school when there is reasonable suspicion to believe the student possesses a prohibited item. Targeted searches may be conducted whenever the student is involved in a school-sponsored or school-supervised activity or event so long as there is reasonable suspicion to conduct the search. A targeted search of a student’s person shall only be conducted under exigent circumstances. When possible, a targeted search of the student’s person shall be conducted in a private room, or non-public area, and by a school official of the same sex as the student. Reasonable efforts to locate the student and to notify the parent shall be made prior to a targeted search or as soon as is practicable under the circumstances. Related DoDEA Policies & Regulations1353.01: Student Rights and Responsibilities, Change 1Standard Response ProtocolsDoDEA has implemented action-based standard response protocols (i.e., lockout, lockdown, evacuate, and shelter) that can be performed during any emergency incident.
The Standard Response Protocols are incorporated into the school’s Force Protection Plan. For more information on the Standard Response Protocols and how they apply within DoDEA, refer to DoDEA Administrative Instruction 5205.02, Volume 6, “DoDEA Force Protection Program: Standard Response Protocols,” July 24, 2018. Student Conduct and DisciplineDisciplineManagement of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members. In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01. Related DoDEA Policies & Regulations1347.01: Student Disciplinary Rules and Procedures, Change 11353.01: Student Rights and Responsibilities, Change 1 School Bus BehaviorRiding school buses is a privilege that may be suspended or revoked if a student does not behave in a safe and proper manner in accordance with DoDEA behavior expectations, which is in accordance with Section 7 of DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021. Related DoDEA Policies & Regulations1347.01: Student Disciplinary Rules and Procedures, Change 1Prohibited Sexual, Sex-Based, and Other Related Abusive MisconductDoDEA does not allow any form of sexual harassment, sexual assault, problematic sexual behavior in children and youth (PSB-CY) and other related abusive misconduct of, or by, employees, students, or anyone participating in DoDEA-conducted/sponsored education, training programs, and activities, committed both on and off DoDEA premises. All DoDEA students are responsible for not committing acts of sexual harassment, sexual assault, PSB-CY, and other related abusive misconduct, in accordance with DoDEA Administrative Instruction 1443.02, “Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response,” February 21, 2019 (DoDEA AI 1443.02, and for cooperating with any investigations and resolution of complaints made in accordance with this Issuance. Students who violate this policy are subject to discipline in accordance with DoDEA Administrative Instruction, “Student Disciplinary Rules and Procedures,” April 7, 2021. The right to be free from other related abusive misconduct includes physical and/or emotional misconduct that does not qualify as sexual assault or sexual harassment, but that is still intended to make a student feel pressured, uncomfortable, physically threatened, in pain, embarrassed, or offended. It also includes the right to be free from an adult, or another student, trying to exploit their position of authority or influence over a student to force or manipulate them into an inappropriate personal and/or sexual relationship, even if the student does not think it is harmful. DoDEA does not recognize sexual or romantic interactions between any student and a DoDEA employee or volunteer to ever be consensual, even if the student is of the lawful age of consent. Students who are experiencing sexual assault, sexual harassment, PSB-CY, or other related abusive misconduct should report it, in accordance with Sections 4 and 5 of DoDEA Administrative Instruction 1443.02, “Prohibited Sexual, Sex-Based, and Other Related Abusive Misconduct Reporting and Response,” February 21, 2019. It is extremely important that a student not suffer in silence or be allowed to be exploited or manipulated into an inappropriate relationship. If such is happening to a student personally, or to someone they know, the student should let an adult know about it right away. The student may tell someone he/she feels comfortable with and trusts, such as their parent, teacher, nurse, or coach, or go directly to the school principal or program director, at any time. When a DoDEA employee or volunteer becomes aware of a violation of this DoDEA Administrative Instruction 1443.02, they are required to report it to their school principal or program director, with the possible exception of certain disclosures made during confidential communications not otherwise subject to mandatory reporting requirements in accordance with Issuance. Students may visit DoDEA’s Sexual Harassment Awareness and Prevention Web page (dodea.edu/sexualharassment) to learn more. Related DoDEA Policies & Regulations1347.01: Student Disciplinary Rules and Procedures, Change 11443.02: Protecting Against Sexual Harassment Based on Conduct of a Sexual Nature Student Rights and ResponsibilitiesThis policy applies to DoDEA EuropeDODEA students have the Right to a discrimination-free learning environment in which no individual, on the basis of race, sex, color, national origin, disability, religion, age, sexual orientation, or status as a parent, shall be excluded from participation in, be denied the benefits of, or be subjected to, discrimination in a DoDEA-conducted or -sponsored education or training program or activity, pursuant to Executive Order 13160, DoD and DoDEA policy, and Federal law. Students shall treat teachers, administrators, and other school staff as expected within the code of conduct, to include courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students as expected within the code of conduct in this Issuance, to include courtesy, fairness, and respect. Related DoDEA Policies & Regulations1353.01: Student Rights and Responsibilities, Change 1Bully PreventionIn the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program. Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies. In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all. TechnologyComputer Access/Internet Policy/Electronic DevicesEach student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:
The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian. Related DoDEA Policies & Regulations6600.01: Computer Access and Internet PolicyRole of Social MediaUse of personal social media between parents/teachers/students is discouraged. The only acceptable form of social media communication between parents/teachers/students is through official school social media. Student TransportationStudent Transportation ServicesStudent transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day. DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline. A school bus or any device operating to provide student transportation will function as an extension of the school. The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop. Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop. These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods. In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12. Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal. No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines. “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP. DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students. Related DoDEA Policies & Regulations4500.02: Student Transportation ServicesIntroduction to Vicenza Complex School Bus ServicesThis policy applies to Vicenza Community SchoolsOur student transportation program's vital and overriding objective is the safety of all our student riders. This program is an extension of the school ground to your residence. Student transportation, unlike almost all other education mission activities, carries with it not only a direct responsibility for the well-being of those who receive its services, but it is also the one activity in which a failure can have immediate life and death consequences. The program's safety task is carried out by proactively identifying and then taking any action that controls and reduces the risk to students. Much of our policies cover this critical aspect to ensure the safety, security, well-being, and comfort of our student riders. For these reasons, the safe operation of school buses is also directly proportional to the proper conduct by the students that ride on those buses. Parents and school officials are partners in providing guidance and instruction to students who will be using the school bus transportation privileges provided by DODEA-Europe. It is vital to share with students the responsibility of student behavior on the bus. Parents must ensure that their students understand the rules for riding the school bus and that they follow those rules. When children disobey the rules, they make the bus unsafe for every other student on that bus. Bus drivers must not be distracted from safe driving by children’s misbehavior. Students must show respect for bus personnel and follow their instructions. Additionally, parents must ensure the safety of their student to and from the bus stops and while waiting at the bus stop. Additional information regarding bus stops and operations are covered in a chapter below. As you can imagine, we heavily rely on parents and sponsors to teach their children proper behavior and bus rules. Accordingly, bus rules will be strictly enforced. All violations of expected student behavior or school bus safety outlined in this handbook will be investigated and reported to the school’s administration, Principal or designated representative, for possible disciplinary action. Students not complying with school bus rules may have their bus riding privileges suspended or revoked. School administration will notify the sponsors by telephone and/or in writing of any action taken. If a student gets suspended from bus riding privileges parents and sponsors are required to make their own arrangements for the children to get to and from school. COVID 19 Information: DODEA has put in place numerous safety requirements and precautionary measures that follow CDC and DODEA guidance to ensure students are protected against and reduce the risk of COVID-19. We also follow Garrison and host nation recommendations and policies complementing DoDEA COVID-19 Operational Guidelines and Protocols for Schools. Health Protection Conditions (HPCONS) determine school environment, protection postures, and level of school activities allowed; conditions dictate measures. Social distancing, face coverings, hand sanitizing, and other health protection mitigation actions such as: bus seating assignments, seating-by-siblings or maximum allowable bus capacities are important tools that we use to protect our students against the virus and facilitate possible contact tracing actions by Public Health. For more information on our Transportation Guidelines and our Bus Registration Form, please visit your School's Transportation Page. Vicenza ES Related DoDEA Policies & Regulations4500.02: Student Transportation ServicesSchool ProceduresStudent DisciplineThis policy applies to DoDEA EuropeManagement of DoDEA student behavior is a responsibility shared by DoDEA students, sponsors/parents/legal guardians, teachers, and the military and school communities and consists of teaching and reinforcing positive DoDEA student attitudes and behaviors. Discipline should be progressively, equitably and fairly administered, is sequential and preplanned, and normally occurs in a hierarchy of consequences for repeated offenses of the same behavior. Related DoDEA Policies & Regulations1353.01: Student Rights and Responsibilities, Change 1Appearance/Dress CodeThis policy applies to Vicenza Community SchoolsAt Vicenza Community Schools, we expect students to dress in weather appropriate, modest, clean clothing that is not provocative, revealing, or offensive to anyone. Students should dress in a manner that is not distracting to themselves or to others. Both boys and girls must wear clothing that covers the torso and thighs. Shirts with straps should be 2 inches in width as per the student handbook. Students must wear footwear. The final determination of whether the dress is appropriate for school rests with the principal. Emergency ProceduresThis policy applies to Vicenza HSContinuous ringing of the fire alarm signals a fire drill. Students must follow the directions of teachers and other adults. When the fire bell is heard, students under the direction of the teacher are to proceed in an orderly manner, without unnecessary noise, to the designated area. All students must wait quietly in their designated area until they are released to go back to class. If the fire alarm sounds between classes, or when a student is not in the classroom, students are to proceed outside and join their last period class/teacher. They will return to class upon the direction of the teacher. It is each student's responsibility to know the direction of exit for each room in which he or she has a class. Appropriate instructions are posted in all locations. Drills are held regularly throughout the school year. During other emergencies, like lock-down, lock-out, earthquake, or bomb threat, teachers will be notified on the school intercom. Students must follow all teacher instructions. Lock-outs, lockdowns, evacuations, and shelter-in-place drills are conducted regularly throughout the school year. School ClosuresThis policy applies to Vicenza HSIf an emergency closing of school is required, it is usually due to the weather. Cancellation of classes because of inclement weather is extremely rare in Vicenza. However, conditions will be announced on AFN radio/TV. The USAG Vicenza Commander will contact the DoDEA school principals to formulate a joint recommendation for the school closure or delay. The decision for a delayed start will be made no later than 0500 of the day the delay is to occur. Other factors that may bring about the closing of school are lack of water or heat, a health epidemic, military alerts that affect the civilian community and other emergencies that allow the community commander to close the school. Student MealsThis policy applies to Vicenza HSThe AAFES school lunch program is the sole provider for all school meals for our students. The meals are located in the school cafeteria. Students may earn the privilege of off campus lunch with a valid lunch pass. Off-campus lunch locations are as follows: food court, Shoppette, Commissary, Burger King, Mensa and movie theater food vendor area. Any student found in an unauthorized location will have their lunch pass revoked. Students are not allowed to leave Post during lunch. Lunch passes are issued to all students in good standing, except first-semester 9th grade students. Lunch passes may be revoked for a variety of disciplinary reasons, or at the request of a parent. See the Attendance section above for more details. Students should avoid eating during class or in the hallways, and should eat before school, during lunch, or after school. Water is generally permitted. Teachers may make rules regarding eating and drinking for their individual classrooms. Medical exceptions can be made by working with the school nurse. Related DoDEA Policies & Regulations1015.5: DoD Student Meal ProgramSchool Property and FacilitiesThis policy applies to Vicenza HSBefore school, students should enter the building through the cafeteria door. Students are not allowed to enter the cafeteria earlier than 0730. If a student rides the bus, the student will enter through the doors designated for bus riders and then report to the cafeteria. All students will remain in the cafeteria until the first bell at 0805. Students are not permitted to leave the cafeteria for any reason without administrator approval. Administration will release seniors from the cafeteria first. Loitering after school is not permitted. Students are to report to their buses immediately, depart school grounds, or report to their after school activity. Lockers: Each student will be assigned a locker and a combination. Students should make sure the locker is locked at all times. The school cannot be held responsible for loss or theft from lockers. Failure to comply with the guidelines below may result in suspension of locker privileges.
Information Center (IC): The IC is a school resource, with mixed use between individual
Flyers and Posters: All notices for bulletin boards, posters, daily bulletins, flyers or handbills, or any type of advertisement distributed on school premises (other than faculty sponsored) must have prior administrative approval and must be removed as soon as they are no longer in effect. Lost and Found: The school cannot accept legal responsibility for items that are lost or found at school. Found items are to be turned in to the high school office. The school make a good faith attempt to return lost items. The school is not responsible for stolen items – students are responsible for keeping their property safe at all times. Valuable items should not be brought to or stored in the school. Books and Other School Property: Classroom teachers issue books and other school property to students. The student and his or her sponsor are legally responsible for returning the books and other school property in good condition at the end of the course. Allowances will be made for normal wear and tear. Graffiti in textbooks is beyond normal wear and tear. Students are strongly recommended to cover each of their textbooks. Lost and damaged books, calculators, etc. can be paid for through the supply office of the high school or ordered on-line and sent to the school. School Trips, Activities, and SportsThis policy applies to Vicenza HSStudy trips are an important aspect of the school program. The school provides transportation, but students are responsible for admission fees and lunch expenses. All study trips are chaperoned with at least one adult for every ten students. Parents must give written permission for students to participate in study trips on and off post. School activities are an integral part of the total educational program at Vicenza High School. Each student is encouraged to benefit from the wide selection of activities available. You can request a current list of extracurricular activities from the main office, or by emailing the secretary. All students who wish to participate in extracurricular activities must maintain a grade point average of 2.0 and no more than one “F” on weekly grade check (Tuesday). All activities sponsored by the school must be under the direction of a DoDEA sponsor. Requests for all school activities and fund-raisers must be submitted to school administration at least seven days in advance. School rules apply to students when they are engaged in the various activities sponsored by the school such as field trips, athletic events, and dances. Parent/Guardian AdvocacyThis policy applies to Vicenza HSCommunication between parents, students, and teacher is very important. DoDEA encourages face-to-face or telephonic communication when possible. Teachers should avoid using personal email accounts; communication should take place through official school email accounts. Teacher email address list is available in the front office. With respect to the educational setting, please provide at least one day's notice to the teacher for an appointment to visit the classroom. DoDEA, like the military, utilizes a chain of command. Issues are best resolved at the lowest possible level. Parents must follow the chain of command, starting with the teacher. If an issue cannot be resolved directly with teachers, sponsors have access to the assistant principal or principal. If there is no resolution at the principal level, sponsors then have access to the District Superintendent. To request a meeting with administration, please call the main office (637-8600 or DSN 0444- 61-8600) and ask the secretary to put you on an administrator’s calendar. The principal and assistant principal are typically not available for walk-in meetings. School Supplies: The following list is provided as a guideline. Sponsors are expected to provide, as needed: Pens and pencils, rubber erasers, book bag or backpack, notebook and 3-ring binder, spiral notebooks, paints, colored pencils, plastic supply box, colored markers, glue, notebook dividers, tissues, paper (loose leaf and graph paper), pocket folders, highlighters, gym shoes, clipboards, scissors, protractor, compass, and rulers. Daily Bulletins and Weekly Updates: The school will keep parents informed of school activities though daily and weekly newsletters. Student Daily Bulletins are posted to Schoology and are read over the school intercom each morning. Weekly Updates are posted to Schoology and emailed directly to the sponsor email on file. Changes of Address/Unit/Email/Phone: Please notify the school immediately of any change in address, home or duty telephone number, unit, email address, or person to contact in case of an emergency. It is extremely important that up-to-date information be on file in the school office. If parents are on a trip and the children are being cared for by another adult, the school must have a copy of the appropriate power of attorney, as well as contact numbers for parents and those adults responsible for the children during the parents’ absence. Noncustodial Parent Rights: Parents and/or guardians must supply the school with a copy of any type of court order that may affect the student (e.g., who is allowed to visit the child, who has legal custody, etc.). These orders will be maintained in the student’s cumulative file. If any changes take place during the school year with the court order, the school must be notified immediately. Teachers will be notified of any restrictions that affect students in their classes. PTSA: Parent Teacher Student AssociationThis policy applies to Vicenza HSThe PTSA Executive Board has elected representatives of parents, teachers, students, and administrators. The PTSA is a positive and vital force in bringing about a closer cooperative relationship between parents, teachers, students, and administrators so that their united efforts will secure for all youth the best possible mental, physical, and social education. The PTSA seeks to keep parents, teachers and students informed about school issues and to provide support for school and student endeavors. The PTSA is a nonprofit organization that depends upon volunteers to help with projects that provide monetary assistance for supplies and activities to support school and student needs. The VHS PTSA is a member of European Congress of American Parents, Teachers and Students (ECAPTS) and thus, of the National PTA. School Sponsored Event Dress CodeThis policy applies to Vicenza HS
The following dress code applies to Prom activities:
Exceptions to the dress code may be made by the administration in relation to special school events, such as pajama day during Homecoming Week. In addition, all students are expected to be mindful of school representation when away from school on school sponsored events. Parents may be called to bring clothes to the student. Repeated violations of the dress code or refusal to change clothes will result in disciplinary action. SurveillanceThis policy applies to Vicenza HSReport: Suspected surveillance or other suspicious activity constituting a threat or potential threat to students, staff, or operations; or any incident that has the potential to compromise existing security measures and procedures. Be alert to signs of intelligence gathering, surveillance, collecting materials for attack, and rehearsals:
Surveillance may be conducted over a long period of time and employ various methods:
Description of personnel: Gender, Race, Height, Weight, Clothing, Accent/dialect, Tattoos, Scars, Disabilities, Peculiarities Description of Vehicle: Make, model, style, color, license plate Immediately report suspected or confirmed surveillance of DODEA facilities, Buses, Bus Routes or activities (on or off installation) to either the Caserma Ederle MP Desk at 634-7626 (VMC) or Camp Darby MP Desk at 633-7510 (DMC), and the USAG Italy 24/7 Operations Center at COM 0444-71-8035/ DSN 637-8035 or email usarmy.usag-italy.id-europe.mbx.installationoperations@mail.mil. Other reporting sources that may be available are iREPORT at DSN 634-7626/ 0444-61-7626 and iSALUTE from the USAG Italy homepage located at https://home.army.mil/italy, if available. Other Emergency Phone Numbers:
SurveillanceThis policy applies to EU-SouthDoDEA AI 5205.02, Volume 1, DODEA FORCE PROTECTION PROGRAM: ANTITERRORISM, February 11, 2019 3.2.c. (2) (FOUO). DoDEA does not have an organic capability for surveillance detection or counter surveillance as identified in Volume 1 of DoD Instruction O-2000.16 and DoD Instruction 2000.26. DoDEA relies upon the installation commanders to provide this function. As such, it is not practical to integrate counter-surveillance, surveillance detection, or counterintelligence (CI) in accordance with DoD Instruction 5240.26, and other intelligence capabilities at any DoDEA operating locations. 3.15.c. DoDEA Bus Security Attendants Program. Bus Security Attendants are specially- selected, task trained adults who are assigned to ride on designated buses that transport DoDEA students on daily commutes (home-to-school and return runs). Bus Security Attendants perform four (4) tasks: pre-run bus security inspections, en-route surveillance detection, pre-attack recognition, and en-route security emergency response and management. DoDEA PROCEDURAL GUIDE 5760.01-01 SERIOUS INCIDENT REPORTING PROCEDURES, August 24, 2016, Section 4: Serious Incident Report Matrix, Table 6. Security Incidents, Force Protection Issues: Requires reporting of Force Protection Issues such as suspected surveillance which constitutes a threat or potential threat to students, staff or operations – if in doubt – report it! See table below: Report: Suspected surveillance or other suspicious activity constituting a threat or potential threat to students, staff, or operations; or any incident that has the potential to compromise existing security measures and procedures. Be alert to signs of intelligence gathering, surveillance, collecting materials for attack, and rehearsals:
Surveillance may be conducted over a long period of time and employ various methods:
Description of personnel:
Description of Vehicle:
Related DoDEA Policies & Regulations5205.02 - Vol 1: DoDEA Force Protection Program: AntiterrorismSchool Advisory CommitteeThis policy applies to Vicenza HSThe purpose of the Vicenza High School SAC is to advise school administrators on program matters that impact on the quality of education in the local high school. It is mandated by law and consists of five voting members: three parents, three teachers and one student. Committee members are elected on an annual basis, with elections being held in the spring. Meeting times and dates will be posted on the school calendar. Meetings are open to the public, and the public is welcome to attend. The SAC may make recommendations and advise the principal on all matters within its purview. Specifically, this includes: school policies toward students and parents, student activities and administrative procedures affecting students; instructional programs and educational resources within the school; allocation of resources within the school to achieve educational goals; pupil services (health, special education, testing, evaluation, and extra-curricular activities); and student standards of conduct and discipline. Vicenza HS Dress CodeThis policy applies to Vicenza HSThe following student guidelines for attire must be followed:
Use of Cellular Devices and Smart Phones in SchoolThis policy applies to Vicenza HSCellular telephones and smart phones may not be used during school hours without specific permission from school officials. If a phone is not concealed during class, it will be confiscated by a school employee and returned at the end of the school day, or only with the consent of a sponsor or parent, at the discretion of the school. Only during lunch, before school, and after school are students allowed to use their phones. The school office is available to assist with any emergency that may arise during the school day and to help you contact your children. School office telephones are for official school business. |