Department of Defense Education Activity

Vilseck HS: Policies and Procedures


The school's official celebration honoring our graduates is held in June. Students must maintain 2.0 GPA or better in order to graduate. The school reserves the right, with consultation from seniors and their parents, to determine the site, program and the official dress for the graduation ceremony. Requests for exceptions or changes to any of our requirements or program will not be made without the approval of the principal.No requests for changes will be considered after 1 May.


As required by DoDEA regulation, the Seminar periods are instructional time. Curricular and co-curricular activities must focus upon the pursuit of increased student learning. Some valid uses of this time include, but are not limited to, developing study skills, independent study, research, make-up work, enrichment activities, and academic reading. Seminar gives students the opportunity to work more closely with teachers and peer tutors on subjects where students are experiencing difficulty as well as to explore aspects of coursework they would not normally cover in class. Sport and extracurricular activities cannot be conducted during Seminar without prior approval of the principal or vice-principal.

Seminar and Tutorial Procedures and Expectations

  • Students must obtain a  Seminar pass, stamped in the student agenda book, from an instructor and fill in the Seminar Sign-In Log. The stamp in the agenda must be obtained prior to seminar.
  • All students must report to their Seminar teacher at the start of the period.The Seminar instructor will release only students having a  Seminar pass stamp in their agenda book for that day. Prior to leaving the Seminar class, students must sign the sign-out log.
  • If the student has another  Seminar pass, he/she may sign-out at the passing bell and then proceed to his/her next Seminar class.The first tutorial instructor will place his/her stamp in the agenda book prior to the student passing to the second tutorial.
  • The issuing instructor must verify all Seminar passes the day of the Seminar.
  • Students may sign-up for no more than two tutorial classes per Seminar period.
  • Students late for Seminar will be marked tardy.
  • Students remaining in Seminar must use this time for academic study.
  • Students in the halls during Seminar without a pass will receive a detention.



The DoDDS educational program is organized on the basic assumption that all students will attend school/class regularly and punctually. Adherence to the DoDEA Regulation 2095.01, "School Attendance," August 26, 2011, is the responsibility of the parents and student. Student attendance for grades Sure Start through 5 th grade will be identified using a quarter of the school day formula as identified in Enclosure 2 of the School Attendance Regulation. The guidelines for grades 9-12 attendance will also be based on a 25% formula as outlined on pages 17 and 18 of the Regulation. Parents will be periodically informed of student absences (excessive and/or unexcused) in order for them to exercise parental control and responsibility. Students who do not attend school a full day will not be allowed to participate in or attend any school-sponsored event scheduled on that same day.

The principal must approve exceptions to the above policy. An example of such an exception would be submission of an authentic appointment slip.

Note: It is the responsibility of the parent/guardian to call the school every morning the student is absent.

A note will be required from the student's parent or sponsor following an absence from school. The note must include the student's name, date of absence, sponsor's name, address, and telephone number (home or office), the reason for the absence, and the parent's signature.Students should turn the note into the Main Office immediately upon return to school. He or she will be given a re-admit slip. Parents of absent students will be contacted by phone or mail. Absences will be classified "unexcused" or "excused."

Excused Absences

The following guidelines for Excused and Unexcused Absences are taken directly from DoDEA REGULATION2095.01:

The parent or sponsor should attempt to schedule appointments before or after the school day to minimize disruption of the educational environment.

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school related activities. The principal has final authority to identify an absence as excused from school and institute a Student Educational Monitoring Plan to be completed during absences when appropriate.

  1. Personal illness.
  2. Medical, dental, or mental health appointment.
  3. Serious illness in the student's immediate family.
  4. A death in the student's immediate family or of a relative.
  5. Religious holidays.
  6. Emergency conditions such as fire, flood, or storm.
  7. Unique family circumstances warranting absence and coordinated with school administration.
  8. College visits that cannot be scheduled on non-school days.
  9. Pandemic event.
  10. Students are responsible for completing and submitting all assignments identified in the course syllabus or class outline provided by their teacher(s) within a reasonable time period. The Student Educational Monitoring Plan shall be completed for excused absences. (See Appendix to Enclosure 2)

Unexcused Absences

Absence from school or a class without written, email or phone call verification from a parent or sponsor will be unexcused.

The parent or sponsor will be notified by the administration, or designee, each time a student is "absent unexcused" from school.

School personnel will work collaboratively with the student's parent or sponsor to identify the reason(s) for the truancy and in assisting parents or sponsors whenever possible.

Unexcused absences may result in disciplinary action (ie. detention, suspension, and expulsion), along with loss of credit, if the student does not comply with the intervention plan, pursuant to Reference (a).

Passes to the Office

Only with an official student planner or class note may a student be released from class and then only if an emergency exists.


Late arrivals will be considered "tardy unexcused" unless the school receives written verification from the parent or sponsor consistent with the reasons for excused absences.

Students are expected to report to school each day on time and to report to all classes on time. Failure to do so constitutes tardiness.

Students are responsible for making up all missed work when arriving late to class.

Students missing less than half the school day will be counted present, but will be marked "tardy excused", or "tardy unexcused."

Excused Tardy

Conditions that constitute an excused absence also constitute excused tardy.

Unexcused Tardy

Tardy from school or a class without written, email and phone call verification from a parent or sponsor will be unexcused.

Students leaving school grounds without prior written parent or sponsor permission will be unexcused.

Excessive Tardy

School administration shall monitor daily attendance data to identify students who frequently arrive late to school. Appropriate interventions may be developed to improve on-time arrival to school, taking into consideration the student's unique circumstances to include illness, extensive medical appointments or procedures, or family circumstances.

After 5 cumulative tardies (excused or unexcused) to school in a semester, the administration shall meet with the student and their parent or sponsor to discuss the excessive tardiness and identify the extent to which the tardiness has impacted the student's academic and social-emotional progress. Consideration shall be made for the student's unique circumstances to include illness, extensive medical appointments or procedures, or family circumstances.

As appropriate, the Student Support Team is responsible for developing an intervention plan to support the student's successful completion and advancement for the current school-year.


STUDY TRIPS. Students participating in class study trips must have a permission form completed by sponsors and returned to the teacher sponsor at least two days prior to the scheduled trip. It is the student's responsibility to make arrangements for make-up work PRIOR to taking the study trip. Parents with questions about the nature of a study trip should contact the sponsoring teacher directly.Parents are encouraged to participate as chaperones!


CLASS TRIPS. So-called "Senior Trips" or other "Class Trips" are neither sponsored, authorized, sanctioned nor excused by the school. Parents and students must be aware that the school cannot be involved in any way, including fund raising.Senior "skip days" will be dealt with as unexcused absences and may lead to not participating in graduation ceremonies.


Students, regardless of age, who need to leave the school during the day, must report to the Main Office with an appropriate written excuse or appointment slip to receive approval to leave the school and to sign out.Failure to do so will result in a designation of truancy. When possible medical appointment should be scheduled so as not to conflict with classes.

Students who return to school or who arrive after 0815 must be signed in by a parent or guardian in the Main Office before reporting to class, even if they return between classes or during lunch. Students who become ill must report to the school nurse before going home. Students are not authorized to leave school without the sponsor's permission.


Vilseck High School has a closed campus during lunch . All students in grades 9-11 are required to eat lunch in the cafeteria. Students may bring a sack lunch with them. It is understood that underclassmen eating at home are supervised by their parents/sponsor/guardian while at home. Reduced price lunch tickets are available for students who qualify. Seniors may have off campus lunch privileges if the following guidelines are met:

2.0 GPA, and satisfactory attendance . Seniors are to pick up an application in the office and it must be signed by administration. Seniors are not allowed to drive other non-seniors off campus for lunch. Senior passes will be reviewed each quarter. Excessive tardies, truancy or suspensions will jeopardize senior off campus pass. Honor roll students may request an off campus pass for lunch. Following lunch, students are expected to report to their 4 th or 5th period or Seminar classes on time.



Vilseck High School's DISCIPLINE POLICY is intended to define and interpret key points within the scope of DoDDS Regulation 2051.1, but is not intended to supersede it in content or intent. In order to promote and maintain good order and discipline in this community, administrate actions in accordance with Army Europe 27-9(Misconduct by Civilians)para 7b will be considered when this command is informed of the follow school misconduct: DODDS/other school reports of five days or more of out of school suspension. These suspensions may be cumulative. Students are to be in attendance at school and on time;students are expected to treat our staff, school property and their peers with respect;students should observe the accepted forms of good behavior. These rules of conduct apply from "door to door", that is, from the student's home, to school and back.

Student Rights and Responsibilities:


Rules apply to the entire school day, including lunchtime.Rules apply twenty-four hours during multi-day events on or off campus, study trips or when the school is hosting other students.

The penalty for any serious offense may include suspension or expulsion for 1-10 days . Serious offenses may include, but are not limited to, the following:

Category Examples of Infractions First Referral Second Referral Third Referral Fourth Referral
  • Hall Pass Violation
  • Nuisance Item Violation
  • Public Display of Affection
  • Dress Code Violation
  • Unexcused Tardies
  • Bus behaviors:lost pass, being loud and unruly on the bus

Counselor referral

Parent notification


Bus passes may be replaced by the bus office

Counselor referral

Parent notification


Counselor referral

Parent notification



Possible Suspension 1 Day


  • Disruptive Behavior
  • Insubordination
  • Unsafe Behavior/ Horseplay
  • Cheating/ Forgery
  • Inappropriate/Profane Language
  • Truancy/No show for Detention
  • Other
  • Bus: horseplay, repeated referral from the bus, and profanity

Counselor referral

Parent notification



2 week suspension from the bus

Counselor referral

Parent notification



2 week suspension

from the bus


1 Day**

2 week suspension from the bus




2 Days***


2 week suspension from the bus

  • Fighting
  • Bullying/ Cyber Bullying
  • Tobacco Use
  • Minor Vandalism
  • Insubordination w/ Disrespect Profanity
  • Sexually Offensive Behavior
  • Other
  • Bus: fighting, insubordination, disrespect, profanity, and vandalism.
  • Theft



1-3 Days


Month suspension from the bus




3-5 Days


Month suspension from the bus




5-6 Days


Month suspension from the bus




7-10 Days

  • Dangerous Behavior To Self or others
  • Illegal Substance
  • Possession/Use. Distribution
  • Sexual harassment and      Sexualassault
  • Larceny
  • Arson, Bomb Threats, Extortion
  • Major Vandalism
  • False Fire/ Bomb Alerts
  • Weapon Possession /Use
  • Communicating Serious threats
  • Alcohol Possession/Use
  • All behaviors above are included in the bus policy.



Or Expulsion


Bus privileges revoked




Or Expulsion


Bus privileges revoked




Or Expulsion


Bus privileges revoked




Or Expulsion

** Administrative Action may include, but is not limited to the following: Counseling Session, Detention, Parent Notification. School liaison, Civilian Misconduct Board, and Command will be notified at day 5 suspension. CMS will make recommendation to Commander. Administration will make the final decision on incidents.

    • Shadowing-Parent accompanies student to all classes and remains throughout the day, including lunch.
    • Out of school: Parent accompanies, and remains with student at Community Work Detail if assigned.Counseling may be required as part of return from suspension.

  ***For Categories A and B all steps of progressive discipline process shall be completed prior to the submission of a discipline referral: 1. Warning 2.Conference w/student 3. Parent notification


  • A student who is suspended is ineligible to participate in extra-curricular and co-curricular events, trips, competitions, etc., for the remainder of the week in which the suspension begins. A "week" is defined as the period from Monday through Sunday.
  • A student who is suspended will NOT participate in extra-curricular practices, events, trips, or competitions, on any day in which the suspension is still in effect.
  • Attendance at teacher or administrative detentions or work details supersedes attendance at ANY extra-curricular practices and events.
  • If inappropriate behavior occur on the bus, suspension from the bus will be considered.


Students who are suspended have the opportunity to make up all work missed.Students are granted one day for make-up work completion for each day of suspension.



Appropriate dress and appearance not only make a good impression for our school and community, but also have a positive influence on overall school climate.A student is expected to dress in a manner that is not offensive to others, is not revealing, and does not cause a distraction within the academic environment.The dress code for Vilseck High School applies to all functions on campus property and during all school activities in other locations.The school principal and assistant principal reserve the right to make judgments concerning the appropriateness of items of clothing not addressed in this policy.The school administration, the teachers, the military chain of command, and the parents will enforce this policy. Students are expected to dress and be groomed in support of the educational program and orderly operation of the school.The following standards are designed to promote health, safety, contribute to the teaching and learning climate, and to promote a positive image in the community.

OUR EXPECTATION:DRESS FOR SUCCESS Clothing will be clean, neat, serviceable (no holes, tears, slits deliberately cut, frayed, or ragged), and worn appropriately.Clothing will not create a distraction in the school or classroom.Students will exercise mature judgment in determining appropriate school attire.


Vilseck High School students are expected to dress and be groomed in support of the educational program

and orderly operation of the school.The following standards are designed to promote health, safety,

contribute to the teaching and learning climate, and to promote a positive image in the community.


  • Students may wear long or short-sleeved shirts, jackets, sweaters, and sweatshirts. Shirts must extend below the natural waistline. They may extend no lower than the end of the skirt or pant zipper (from the waist downward -see below).
  • T-shirts, undershirts and wife beaters (for males and females) may be worn only as undergarments and may not show below outer tops. Undergarments may not be visible.


  • All must be secured at the natural waistline, belts are to be worn, no sagging.Oversized pants are not allowed.
  • Shorts, dresses, and skirts must meet the finger tip test with natural posture.
  • Pajama pants or other sleepwear may not be worn.
  • Jeans with holes in the knees or below may be worn with discretion.


  • Students are expected to wear shoes with supportive soles and sides. Flip-flops and sliders are acceptable.
  • In lab classes, closed toe shoes must be worn.
  • Shoes manufactured with buckles, Velcro clasps or shoestrings will be buckled, attached, clasped or tied securely on both feet at all times.Sandals with back straps may be worn. There may be NO spikes on shoes.
  • Bedroom slippers are not permitted.


  • Coaches frequently request team members to dress up the day of a game or the day of a departure for a game.
  • In support of teams, students and faculty may wear, on the game days, jeans (at natural waistline and without sag) and tops similar to those sold by school organizations for spirit.


  • Clothing and accessories with school related monograms and logos are permitted. All other logos must be appropriate to the educational atmosphere (without gang affiliation, violence, racial prejudice, sexual innuendo, printed obscenities in graphics or words, promoting no drug culture, alcohol, or nicotine based products).
  • Small moderate and safe jewelry is acceptable excluding chains, spikes, or gothic jewelry, hoops in the nose or metal chains attached to any article or clothing, or belt loops or wallets where the chain

Hangs loose from the body, pins and buttons If in question, please ask administration for clarification.



  • Hats or any head covering (including stocking caps, do-rags, nylons, hairnets, caps, sun visors, head bands), gloves, and sunglasses will not be worn in the school building at any time and are to be stored in the student's locker during the day. This applies to both males and females.Hats are to remain in lockers from 0820-1500 or in book bags.Confiscated head coverings will be turned in to the assistant principal. The student will be required to pick up the head covering from the assistant principal at the end of the school day for the first offense.From the second offense on, parents must come to the school to pick up the head covering.
  • Hair bands (not sweat bands) serving the purpose of holding hair in place is appropriate.


  • Strapless tops and spaghetti straps are not acceptable at Vilseck High School.
  • Bra straps are not to show.
  • Clothing items may not be see-through or laced.
  • Spandex type items are prohibited.
  • Cleavage and midriffs may not show.
  • No bagging or sagging.
  • No undergarments will be showing at any time (no thongs showing out of pants, at sides, or below pant waistband.
  • VHS sweatpants may be worn on spirit days.
  • Leggings are considered stockings and may not be worn alone and treated as an undergarment. You must wear a shirt which reaches your thighs.
  • No sexual, alcohol, or drug references will be allowed on any articles of clothing or accessories (hats, key chains, earrings, etc.)
  • VHS Athletic training wear may be worn but must fit properly.
  • They are no sweatpants to be worn unless they are athletic wear.


  • Clothing items, accessories and color combinations identified (such as red and blue t-shirts, shoe laces, etc.) with gangs will not be tolerated at Vilseck High School.
  • Clothing, hats, bandanas or other paraphernalia that is worn in such a manner as to represent or indicate gang affiliation is not allowed, and includes the following:   
    • A right or left shoe untied with laces hanging loose.
    • A right or left pants leg rolled up.
    • A glove worn on a right or left hand.
    • A right or left sock pushed down into the shoe/boot
    • All handkerchiefs/bandanas displayed (tied to a belt loop, wrapped &tied around a leg or arm, or hanging out of a pocket) to reflect gang affiliation.
    • Extra long belts or material used as a belt, where the length hangs on either the right or left side of the body.
    • "Paraphernalia" may include tattoos (should be covered), jewelry (including body pierced jewelry), hairdos, eyebrow shaving, etc..
    • Towels or T-shirts worn around the neck
    • Gang related items will be confiscated by the school administration, reported to the Military Police, and returned only to the parents.
    • Any items associated with potentially illegal activities will be turned over to the Military Police.

School officials will ensure students conform to this Dress Code and follow Disciplinary Rules and Procedure

as outlined in DODEA Regulations 2051.1 ( dated April 4, 2008).This Dress Policy is not intended to

inhibit student's self-expression, but to ensure a safe, appropriate academic environment free from "fashion distractions".

All staff members are responsible for monitoring dress standard compliance. Final decision and consequences rests with administrators. NOTE:For special events, the administration, union representatives and student council may agree upon alternate dress.

School Handbook

Office of DoDEA Policy

The Policy Team of OPLP administers and operates the DoDEA Issuance Program, the Issuance Focal Point Working Group, and facilitates DoD-level issuance coordination for DoDEA.

Policy and Legislation