Department of Defense Education Activity

Vilseck HS: Policies and Procedures

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GRADUATION

The school's official celebration honoring our graduates is held in June. Students must maintain 2.0 GPA or better in order to graduate. The school reserves the right, with consultation from seniors and their parents, to determine the site, program and the official dress for the graduation ceremony. Requests for exceptions or changes to any of our requirements or program will not be made without the approval of the principal.No requests for changes will be considered after 1 May.


SEMINAR POLICY

As required by DoDEA regulation, the Seminar periods are instructional time. Curricular and co-curricular activities must focus upon the pursuit of increased student learning. Some valid uses of this time include, but are not limited to, developing study skills, independent study, research, make-up work, enrichment activities, and academic reading. Seminar gives students the opportunity to work more closely with teachers and peer tutors on subjects where students are experiencing difficulty as well as to explore aspects of coursework they would not normally cover in class. Sport and extracurricular activities cannot be conducted during Seminar without prior approval of the principal or vice-principal.

Seminar and Tutorial Procedures and Expectations

  • Students must obtain a  Seminar pass, stamped in the student agenda book, from an instructor and fill in the Seminar Sign-In Log. The stamp in the agenda must be obtained prior to seminar.
  • All students must report to their Seminar teacher at the start of the period.The Seminar instructor will release only students having a  Seminar pass stamp in their agenda book for that day. Prior to leaving the Seminar class, students must sign the sign-out log.
  • If the student has another  Seminar pass, he/she may sign-out at the passing bell and then proceed to his/her next Seminar class.The first tutorial instructor will place his/her stamp in the agenda book prior to the student passing to the second tutorial.
  • The issuing instructor must verify all Seminar passes the day of the Seminar.
  • Students may sign-up for no more than two tutorial classes per Seminar period.
  • Students late for Seminar will be marked tardy.
  • Students remaining in Seminar must use this time for academic study.
  • Students in the halls during Seminar without a pass will receive a detention.

 

ATTENDANCE POLICY

The DoDDS educational program is organized on the basic assumption that all students will attend school/class regularly and punctually. Adherence to the DoDEA Regulation 2095.01, "School Attendance," August 26, 2011, is the responsibility of the parents and student. Student attendance for grades Sure Start through 5 th grade will be identified using a quarter of the school day formula as identified in Enclosure 2 of the School Attendance Regulation. The guidelines for grades 9-12 attendance will also be based on a 25% formula as outlined on pages 17 and 18 of the Regulation. Parents will be periodically informed of student absences (excessive and/or unexcused) in order for them to exercise parental control and responsibility. Students who do not attend school a full day will not be allowed to participate in or attend any school-sponsored event scheduled on that same day.

The principal must approve exceptions to the above policy. An example of such an exception would be submission of an authentic appointment slip.

Note: It is the responsibility of the parent/guardian to call the school every morning the student is absent.

A note will be required from the student's parent or sponsor following an absence from school. The note must include the student's name, date of absence, sponsor's name, address, and telephone number (home or office), the reason for the absence, and the parent's signature.Students should turn the note into the Main Office immediately upon return to school. He or she will be given a re-admit slip. Parents of absent students will be contacted by phone or mail. Absences will be classified "unexcused" or "excused."

Excused Absences

The following guidelines for Excused and Unexcused Absences are taken directly from DoDEA REGULATION2095.01:

The parent or sponsor should attempt to schedule appointments before or after the school day to minimize disruption of the educational environment.

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school related activities. The principal has final authority to identify an absence as excused from school and institute a Student Educational Monitoring Plan to be completed during absences when appropriate.

  1. Personal illness.
  2. Medical, dental, or mental health appointment.
  3. Serious illness in the student's immediate family.
  4. A death in the student's immediate family or of a relative.
  5. Religious holidays.
  6. Emergency conditions such as fire, flood, or storm.
  7. Unique family circumstances warranting absence and coordinated with school administration.
  8. College visits that cannot be scheduled on non-school days.
  9. Pandemic event.
  10. Students are responsible for completing and submitting all assignments identified in the course syllabus or class outline provided by their teacher(s) within a reasonable time period. The Student Educational Monitoring Plan shall be completed for excused absences. (See Appendix to Enclosure 2)

Unexcused Absences

Absence from school or a class without written, email or phone call verification from a parent or sponsor will be unexcused.

The parent or sponsor will be notified by the administration, or designee, each time a student is "absent unexcused" from school.

School personnel will work collaboratively with the student's parent or sponsor to identify the reason(s) for the truancy and in assisting parents or sponsors whenever possible.

Unexcused absences may result in disciplinary action (ie. detention, suspension, and expulsion), along with loss of credit, if the student does not comply with the intervention plan, pursuant to Reference (a).

Passes to the Office

Only with an official student planner or class note may a student be released from class and then only if an emergency exists.

Tardiness

Late arrivals will be considered "tardy unexcused" unless the school receives written verification from the parent or sponsor consistent with the reasons for excused absences.

Students are expected to report to school each day on time and to report to all classes on time. Failure to do so constitutes tardiness.

Students are responsible for making up all missed work when arriving late to class.

Students missing less than half the school day will be counted present, but will be marked "tardy excused", or "tardy unexcused."

Excused Tardy

Conditions that constitute an excused absence also constitute excused tardy.

Unexcused Tardy

Tardy from school or a class without written, email and phone call verification from a parent or sponsor will be unexcused.

Students leaving school grounds without prior written parent or sponsor permission will be unexcused.

Excessive Tardy

School administration shall monitor daily attendance data to identify students who frequently arrive late to school. Appropriate interventions may be developed to improve on-time arrival to school, taking into consideration the student's unique circumstances to include illness, extensive medical appointments or procedures, or family circumstances.

After 5 cumulative tardies (excused or unexcused) to school in a semester, the administration shall meet with the student and their parent or sponsor to discuss the excessive tardiness and identify the extent to which the tardiness has impacted the student's academic and social-emotional progress. Consideration shall be made for the student's unique circumstances to include illness, extensive medical appointments or procedures, or family circumstances.

As appropriate, the Student Support Team is responsible for developing an intervention plan to support the student's successful completion and advancement for the current school-year.


SCHOOL ACTIVITIES AND EXCUSED ABSENCES

STUDY TRIPS. Students participating in class study trips must have a permission form completed by sponsors and returned to the teacher sponsor at least two days prior to the scheduled trip. It is the student's responsibility to make arrangements for make-up work PRIOR to taking the study trip. Parents with questions about the nature of a study trip should contact the sponsoring teacher directly.Parents are encouraged to participate as chaperones!

?TEACHERS ARE RESPONSIBLE FOR STUDENTS ON AUTHORIZED SCHOOL STUDY TRIPS.?

CLASS TRIPS. So-called "Senior Trips" or other "Class Trips" are neither sponsored, authorized, sanctioned nor excused by the school. Parents and students must be aware that the school cannot be involved in any way, including fund raising.Senior "skip days" will be dealt with as unexcused absences and may lead to not participating in graduation ceremonies.

LEAVING SCHOOL DURING THE SCHOOL DAY

Students, regardless of age, who need to leave the school during the day, must report to the Main Office with an appropriate written excuse or appointment slip to receive approval to leave the school and to sign out.Failure to do so will result in a designation of truancy. When possible medical appointment should be scheduled so as not to conflict with classes.

Students who return to school or who arrive after 0815 must be signed in by a parent or guardian in the Main Office before reporting to class, even if they return between classes or during lunch. Students who become ill must report to the school nurse before going home. Students are not authorized to leave school without the sponsor's permission.

LUNCH

Vilseck High School has a closed campus during lunch . All students in grades 9-11 are required to eat lunch in the cafeteria. Students may bring a sack lunch with them. It is understood that underclassmen eating at home are supervised by their parents/sponsor/guardian while at home. Reduced price lunch tickets are available for students who qualify. Seniors may have off campus lunch privileges if the following guidelines are met:

2.0 GPA, and satisfactory attendance . Seniors are to pick up an application in the office and it must be signed by administration. Seniors are not allowed to drive other non-seniors off campus for lunch. Senior passes will be reviewed each quarter. Excessive tardies, truancy or suspensions will jeopardize senior off campus pass. Honor roll students may request an off campus pass for lunch. Following lunch, students are expected to report to their 4 th or 5th period or Seminar classes on time.

?STUDENTS 18 YEARS OR OLDER MUST COMPLY WITH SCHOOL PROCEDURES!STUDENTS MAY NOT SIGN OUT WITHOUT PARENTAL PERMISSION REGARDLESS OF AGE! ?


DISCIPLINE POLICY

Vilseck High School's DISCIPLINE POLICY is intended to define and interpret key points within the scope of DoDDS Regulation 2051.1, but is not intended to supersede it in content or intent. In order to promote and maintain good order and discipline in this community, administrate actions in accordance with Army Europe 27-9(Misconduct by Civilians)para 7b will be considered when this command is informed of the follow school misconduct: DODDS/other school reports of five days or more of out of school suspension. These suspensions may be cumulative. Students are to be in attendance at school and on time;students are expected to treat our staff, school property and their peers with respect;students should observe the accepted forms of good behavior. These rules of conduct apply from "door to door", that is, from the student's home, to school and back.

Student Rights and Responsibilities:

http://www.dodea.edu/Offices/Regulations/loader.cfm?csModule=security/getfile&pageid=93269


APPLICABILITY OF SCHOOL RULES

Rules apply to the entire school day, including lunchtime.Rules apply twenty-four hours during multi-day events on or off campus, study trips or when the school is hosting other students.

The penalty for any serious offense may include suspension or expulsion for 1-10 days . Serious offenses may include, but are not limited to, the following:

Category Examples of Infractions First Referral Second Referral Third Referral Fourth Referral
A  
  • Hall Pass Violation
  • Nuisance Item Violation
  • Public Display of Affection
  • Dress Code Violation
  • Unexcused Tardies
  • Bus behaviors:lost pass, being loud and unruly on the bus

Counselor referral

Parent notification

Detention

Bus passes may be replaced by the bus office

Counselor referral

Parent notification

Detention

Counselor referral

Parent notification

Detention

Suspension

Possible Suspension 1 Day

***

B  
  • Disruptive Behavior
  • Insubordination
  • Unsafe Behavior/ Horseplay
  • Cheating/ Forgery
  • Inappropriate/Profane Language
  • Truancy/No show for Detention
  • Other
  • Bus: horseplay, repeated referral from the bus, and profanity

Counselor referral

Parent notification

Detention

Suspension

2 week suspension from the bus

Counselor referral

Parent notification

Detention

Suspension

2 week suspension

from the bus

Suspension

1 Day**

2 week suspension from the bus

 

Suspension

 

2 Days***

 

2 week suspension from the bus

C  
  • Fighting
  • Bullying/ Cyber Bullying
  • Tobacco Use
  • Minor Vandalism
  • Insubordination w/ Disrespect Profanity
  • Sexually Offensive Behavior
  • Other
  • Bus: fighting, insubordination, disrespect, profanity, and vandalism.
  • Theft
 

Suspension

 

1-3 Days

 

Month suspension from the bus

 

Suspension

 

3-5 Days

 

Month suspension from the bus

 

Suspension

 

5-6 Days

 

Month suspension from the bus

 

Suspension

 

7-10 Days

D  
  • Dangerous Behavior To Self or others
  • Illegal Substance
  • Possession/Use. Distribution
  • Sexual harassment and      Sexualassault
  • Larceny
  • Arson, Bomb Threats, Extortion
  • Major Vandalism
  • False Fire/ Bomb Alerts
  • Weapon Possession /Use
  • Communicating Serious threats
  • Alcohol Possession/Use
  • All behaviors above are included in the bus policy.
 

Suspension

 

Or Expulsion

 

Bus privileges revoked

 

Suspension

 

Or Expulsion

 

Bus privileges revoked

 

Suspension

 

Or Expulsion

 

Bus privileges revoked

 

Suspension

 

Or Expulsion

** Administrative Action may include, but is not limited to the following: Counseling Session, Detention, Parent Notification. School liaison, Civilian Misconduct Board, and Command will be notified at day 5 suspension. CMS will make recommendation to Commander. Administration will make the final decision on incidents.

  • A PARENT/GUARDIAN MAY BE REQUIRED TO ACCOMPANY HIS OR HER CHILD ON ANY DAY INVOLVING SUSPENSION.     
    • Shadowing-Parent accompanies student to all classes and remains throughout the day, including lunch.
    • Out of school: Parent accompanies, and remains with student at Community Work Detail if assigned.Counseling may be required as part of return from suspension.

  ***For Categories A and B all steps of progressive discipline process shall be completed prior to the submission of a discipline referral: 1. Warning 2.Conference w/student 3. Parent notification


DISCIPLINE, CONSEQUENCES AND PARTICIPATION IN EXTRA-CURRICULAR ACTIVITIES

  • A student who is suspended is ineligible to participate in extra-curricular and co-curricular events, trips, competitions, etc., for the remainder of the week in which the suspension begins. A "week" is defined as the period from Monday through Sunday.
  • A student who is suspended will NOT participate in extra-curricular practices, events, trips, or competitions, on any day in which the suspension is still in effect.
  • Attendance at teacher or administrative detentions or work details supersedes attendance at ANY extra-curricular practices and events.
  • If inappropriate behavior occur on the bus, suspension from the bus will be considered.

MAKE-UP WORK AND DISCIPLINARY MATTERS

Students who are suspended have the opportunity to make up all work missed.Students are granted one day for make-up work completion for each day of suspension.


DRESS POLICY

APPEARANCE AND DRESS

Appropriate dress and appearance not only make a good impression for our school and community, but also have a positive influence on overall school climate.A student is expected to dress in a manner that is not offensive to others, is not revealing, and does not cause a distraction within the academic environment.The dress code for Vilseck High School applies to all functions on campus property and during all school activities in other locations.The school principal and assistant principal reserve the right to make judgments concerning the appropriateness of items of clothing not addressed in this policy.The school administration, the teachers, the military chain of command, and the parents will enforce this policy. Students are expected to dress and be groomed in support of the educational program and orderly operation of the school.The following standards are designed to promote health, safety, contribute to the teaching and learning climate, and to promote a positive image in the community.

OUR EXPECTATION:DRESS FOR SUCCESS Clothing will be clean, neat, serviceable (no holes, tears, slits deliberately cut, frayed, or ragged), and worn appropriately.Clothing will not create a distraction in the school or classroom.Students will exercise mature judgment in determining appropriate school attire.


VHS DRESS STANDARDS

Vilseck High School students are expected to dress and be groomed in support of the educational program

and orderly operation of the school.The following standards are designed to promote health, safety,

contribute to the teaching and learning climate, and to promote a positive image in the community.

TOPS

  • Students may wear long or short-sleeved shirts, jackets, sweaters, and sweatshirts. Shirts must extend below the natural waistline. They may extend no lower than the end of the skirt or pant zipper (from the waist downward -see below).
  • T-shirts, undershirts and wife beaters (for males and females) may be worn only as undergarments and may not show below outer tops. Undergarments may not be visible.

SLACKS, SHORTS, CAPRIS, SKIRTS, AND SKORTS

  • All must be secured at the natural waistline, belts are to be worn, no sagging.Oversized pants are not allowed.
  • Shorts, dresses, and skirts must meet the finger tip test with natural posture.
  • Pajama pants or other sleepwear may not be worn.
  • Jeans with holes in the knees or below may be worn with discretion.

SHOES

  • Students are expected to wear shoes with supportive soles and sides. Flip-flops and sliders are acceptable.
  • In lab classes, closed toe shoes must be worn.
  • Shoes manufactured with buckles, Velcro clasps or shoestrings will be buckled, attached, clasped or tied securely on both feet at all times.Sandals with back straps may be worn. There may be NO spikes on shoes.
  • Bedroom slippers are not permitted.

SPIRIT DAYS, DRESS FOR SUCCESS DAYS, OTHER SPECIAL DAYS

  • Coaches frequently request team members to dress up the day of a game or the day of a departure for a game.
  • In support of teams, students and faculty may wear, on the game days, jeans (at natural waistline and without sag) and tops similar to those sold by school organizations for spirit.

ACCESSORIES

  • Clothing and accessories with school related monograms and logos are permitted. All other logos must be appropriate to the educational atmosphere (without gang affiliation, violence, racial prejudice, sexual innuendo, printed obscenities in graphics or words, promoting no drug culture, alcohol, or nicotine based products).
  • Small moderate and safe jewelry is acceptable excluding chains, spikes, or gothic jewelry, hoops in the nose or metal chains attached to any article or clothing, or belt loops or wallets where the chain

Hangs loose from the body, pins and buttons If in question, please ask administration for clarification.

   

HATS AND HEAD COVERINGS

  •  
  • Hats or any head covering (including stocking caps, do-rags, nylons, hairnets, caps, sun visors, head bands), gloves, and sunglasses will not be worn in the school building at any time and are to be stored in the student's locker during the day. This applies to both males and females.Hats are to remain in lockers from 0820-1500 or in book bags.Confiscated head coverings will be turned in to the assistant principal. The student will be required to pick up the head covering from the assistant principal at the end of the school day for the first offense.From the second offense on, parents must come to the school to pick up the head covering.
  • Hair bands (not sweat bands) serving the purpose of holding hair in place is appropriate.

DRESS STANDARD GUIDELINES

  • Strapless tops and spaghetti straps are not acceptable at Vilseck High School.
  • Bra straps are not to show.
  • Clothing items may not be see-through or laced.
  • Spandex type items are prohibited.
  • Cleavage and midriffs may not show.
  • No bagging or sagging.
  • No undergarments will be showing at any time (no thongs showing out of pants, at sides, or below pant waistband.
  • VHS sweatpants may be worn on spirit days.
  • Leggings are considered stockings and may not be worn alone and treated as an undergarment. You must wear a shirt which reaches your thighs.
  • No sexual, alcohol, or drug references will be allowed on any articles of clothing or accessories (hats, key chains, earrings, etc.)
  • VHS Athletic training wear may be worn but must fit properly.
  • They are no sweatpants to be worn unless they are athletic wear.

GANG AFFILIATION

  • Clothing items, accessories and color combinations identified (such as red and blue t-shirts, shoe laces, etc.) with gangs will not be tolerated at Vilseck High School.
  • Clothing, hats, bandanas or other paraphernalia that is worn in such a manner as to represent or indicate gang affiliation is not allowed, and includes the following:   
    • A right or left shoe untied with laces hanging loose.
    • A right or left pants leg rolled up.
    • A glove worn on a right or left hand.
    • A right or left sock pushed down into the shoe/boot
    • All handkerchiefs/bandanas displayed (tied to a belt loop, wrapped &tied around a leg or arm, or hanging out of a pocket) to reflect gang affiliation.
    • Extra long belts or material used as a belt, where the length hangs on either the right or left side of the body.
    • "Paraphernalia" may include tattoos (should be covered), jewelry (including body pierced jewelry), hairdos, eyebrow shaving, etc..
    • Towels or T-shirts worn around the neck
    • Gang related items will be confiscated by the school administration, reported to the Military Police, and returned only to the parents.
    • Any items associated with potentially illegal activities will be turned over to the Military Police.
    • AT NO TIME FOR ANY REASON SHOULD A STUDENT HAVE A BANDANA IN THEIR POSSESSION ON SCHOOL GROUNDS

School officials will ensure students conform to this Dress Code and follow Disciplinary Rules and Procedure

as outlined in DODEA Regulations 2051.1 ( dated April 4, 2008).This Dress Policy is not intended to

inhibit student's self-expression, but to ensure a safe, appropriate academic environment free from "fashion distractions".

All staff members are responsible for monitoring dress standard compliance. Final decision and consequences rests with administrators. NOTE:For special events, the administration, union representatives and student council may agree upon alternate dress.

General Information

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

This policy is currently being updated. Notification will be provided when the approved policy has been released.

Learn more about SAC's at your school's Get Involved page.

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school. A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.

Error in element (see logs)

High School Graduation

A standard diploma is awarded upon completion of the following requirements, as stated in Sections 3.3, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]:

  1. Minimum 2.0 GPA;
  2. Completion of 26.0 units of credit; and
  3. Completion of specific course requirements.

An honors diploma is awarded upon completion of the following additional requirements:

  1. Completion of all requirements for a standard diploma and 0.5 credit in economic history
  2. Minimum 3.8 GPA at the end of the second semester of the graduating year
  3. Earning a passing grade and taking the requisite exams in a minimum of four Advanced Placement (AP) exams and/or International Baccalaureate diploma (IB) in advanced-level courses.

Minimum Requirements

Content Area Course Requirements Standard Diploma Honors Diploma

English Language Arts

  • 1.0 credit (ELA 9)
  • 1.0 credit (ELA 10)
  • 1.0 credit (ELA 11)
  • 1.0 credit (ELA 12)

 

*High school ELLs in ESOL for ELA courses (Levels I-V) may receive up to 2 ELA credits towards graduation requirements.

4.0 credits

4.0 credits

Social Studies

  • 1.0 credit (World History 9 or 10; Honors Integrated

World History 9 or 10; or AP World History-Modern)

  • 1.0 credit (U. S. History)
  •  0.5 credit (U. S. Government)
  •  0.5 credit (Social Studies elective)

3.0 credits

3.0 credits

Mathematics

  • 1.0 credit (Algebra)
  • 1.0 (Geometry)
  • 1.0 credit (Math course code 400 or above)
  • 1.0 credit (Algebra II

4.0 credits

4.0 credits

Science

  • 1.0 credit (Biology)
  • 1.0 credit (Chemistry
  • 1.0 credit (Physics)

3.0 credits

3.0 credits

World Language

  • 2.0 credits (World Language [WL] course)

Note: Sequential courses in the same language.

2.0 credits

2.0 credits

Career Technical Education (CTE)

  • 1.5 credits (CTE course offering)
  • 0.5 credit (Computer Technology CTE course)

2.0 credits

2.0 credits

Physical Education

  • 0.5 credit (Lifetime Sports)
  • 0.5 credit (Personal Fitness)
  • 0.5 credit (Activity & Nutrition or equivalent PE)

Note: Two years of JROTC taken in a DoDEA school fulfills the 0.5 credit requirement for Lifetime Sports.

1.5 credits

1.5 credits

Fine Arts

  • 1.0 credit (course in visual arts, music, theater, and/or humanities)

1.0 credit

1.0 credit

Health Education

  • 0.5 credit (Health Education course offering)

0.5 credit

0.5 credit

Honors Diploma

  • 0.5 credit in Economic Literacy in CTE, Social Studies, Science & Mathematics

        –

0.5 credit

Economic Literacy: Courses that meet this requirement

Business and Personal Finances, Management Foundations, Marketing Entrepreneurship, Financial Literacy, Financial Algebra, Business and Personal Finances, Management and International Business, Environmental Science (including AP), AP Human Geography, Economics (including AP), IB Economics, AP Macroeconomics and Microeconomics, AP Comparative Government and Politics

Summary

Minimum Total Credits

26.0 credits

26.0 credits

Required Courses

21.0 credits

21.5 credits

Elective Courses

5.0 credits

4.5 credits

AP and/or IB Courses and Requisite Exams

         –

4 courses

Minimum GPA

2.0 GPA

3.8 GPA

*AP and/or IB courses may be used to meet DoDEA requirements.

In Bahrain only, an IB diploma is awarded upon completion of the established requirements for the IB diploma. Students unable to successfully meet requirements for receipt of the IB diploma must meet all requirements for the standard or honors diploma to receive a DoDEA diploma.

DoDEA accepts the official courses, grades and earned credits of middle school (grades 7–8) and high school (grades 9–12) students who transfer to a DoDEA school from other DoDEA schools or who earn course credits in an accredited non-DoD system (public or private), correspondence, online, and/or home-school program. The accreditation for the sending school or school system must be from one of the six U.S. regional accrediting associations, one of the U.S. state education agencies, or by a public- or state-supported system of accreditation for public or private education programs in a foreign nation, in accordance with Section 4.7, of DoDEA Administrative Instruction 1367.01. Please contact your child’s school for questions regarding course credit transfer process and approval.

Policy Reference:  DoDI 1342.29, “Interstate Compact on Educational Opportunity for Military Children,” January 31, 2017

Policy Reference:  DoDEA Procedural Guide 15-PGED-002, Graduation Requirements and Policy – Interstate Compact on Educational Opportunities for Military Children,” February 4, 2016

Report Card and Grading Information

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit Gradespeed (https://dodea.gradespeed.net/gs/Default.aspx) for instructions.

A traditional letter grading system will be used for grades 4–12 report marks.

Grade Numerical Range Description

A

90 – 100

Excellent: Outstanding level of performance

B

80 – 89

Good: High level of performance

C

70 – 79

Average: Acceptable level of performance

D

60 – 69

Poor: Minimal level of performance

F (failing)

0 – 59

Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale Weighted Advanced Placement (with AP exam)

4.0

5.0

3.0

4.0

2.0

3.0

1.0

2.0

0

0

Student Rights and Responsibilities

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 2051.02, “Students Rights and Responsibilities,” April 17, 2012.  Please refer to your school’s Web site or school handbook for specific dress code policy.

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate.  Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

  1. Comply with policies, procedures and standards for student behavior; 
  2. Refrain from conduct or behavior that is disruptive; 
  3. Respect the rights and human dignity of other students and all school employees;
  4. Attend school and classes regularly, and punctually and make a conscious effort in all classes; 
  5. Participate in and take advantage of educational opportunities provided by DoDEA schools; and
  6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures.

Student Conduct and Discipline

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implements a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Stop Bullying now

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to insure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.

DoDEA's Bullying Awareness and Prevention Program

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with Enclosure 2 of DoDEA Administrative Instruction 2051.02, “Student Rights and Responsibilities,” April 17, 2012.  Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors.  Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect.  All students will be disciplined in a fair and appropriate manner.  School administrators shall operate and maintain a safe school environment that is conducive to learning.  School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members. 

In accordance with the policy stated in DoDEA Regulation 2051.1, “Disciplinary Rules and Procedures,” March 23, 2012, as amended, discipline shall be progressively and fairly administered.  Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs.  Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term).  Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs).  Additional rules and procedures can be reviewed in DoDEA Regulation 2051.1.

It is DoDEA policy that discipline be maintained consistently and appropriately. We encourage students to grow in self-control, develop a sense of regard for fellow students, and have pride in their school community. Students have the responsibility for conducting themselves in a manner that does not violate the rights of other people. Along with staff, students share the responsibility of developing a caring climate within the school that is conducive to productive learning.

  • Show respect for the learning of others by not displaying disruptive behavior.
  • Protect others and self from danger and injury.
  • Demonstrate respect for school property.
  • Obey all school adults promptly.Use appropriate language.
  • Wear appropriate attire to school.Take responsibility for own actions.
  • Bring no items that could cause physical harm to oneself or others.
  • Toys and other entertainment items (electronic or otherwise) brought from home are prohibited in classrooms,common areas or on the bus or playground.

Parents having disciplinary concerns about a student other than their own at school may speak to the administration, the teacher, or counselor. Parents may NEVER question other students at the school regarding disciplinary actions.

The Four School-Wide Rules are:

S afety

T ry my best

A ct responsibly

R espect myself, others, and the environment

When suspension from school is the consequence for any offenses of the above, the suspension will be for one half or more days, depending on the seriousness and frequency of the offense. When a suspension has previously occurred, the consequences will be increased if additional offenses occur. Students who are suspended over ten days - even if cumulative over the school year - will be sent before the disciplinary committee. The student will be expected to make up any work missed during the suspension.

The sponsor is responsible for his/her dependents' actions. When serious incidents occur, sponsors will be notified. Additionally, we have the obligation to keep the military authorities, including the Garrison Commander, informed of serious misbehavior. When children are suspended from school for any amount of time, the Office of the Bavaria Superintendent, Base Commander, Unit Commander, and School's Officer will be notified.

Administrative actions that may be taken by the Army Civilian Misconduct Action Authorities in cases of misconduct are identified in USAREUR Regulation 27-9, Misconduct by Civilians, dated September 1990. Administrative actions range from counseling to the suspension of logistic support privileges and/or removal from the host country, depending on the gravity of the misconduct. Civilian employees and their family members as well as military family members are subject to these actions.

For disciplinary infractions involving DoDEA students occurring on school grounds during the school day or while participating in DoDEA-sponsored activities, suspension or expulsion may result. Your attention in this matter is appreciated. If you have additional concerns, please contact the school principal or your Military/Security Police.

Technology

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account.  In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

  1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
  2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
  3. Students shall be polite in all electronic communication;
  4. Students shall use courteous and respectful language and/or images in their messages to others;
  5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
  6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
  7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment.  A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.

Student Transportation

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

Office of DoDEA Policy

The Policy Team of OPLP administers and operates the DoDEA Issuance Program, the Issuance Focal Point Working Group, and facilitates DoD-level issuance coordination for DoDEA.

Policy and Legislation