Yokota HS: Policies and Procedures

For the protection of students and staff, all visitors must report to the school’s front office immediately upon arriving at the school.  A visitor is any person (to include parents, sponsors, and legal guardians) not enrolled or assigned to the school requesting entry to the building.

Visitors must provide authorized identification to gain access to the DoDEA school.  The visitor will be issued a visitor badge that must be displayed above the waist while on DoDEA school property.  The school administrator has the final determination on visitors authorized to be at the school.  While on DoDEA school property, visitors may go only to the approved area indicated as their destination when signing in at the school’s front office. Any change to the designated location must be approved by the school’s front office before the visitor can access a different location within the school.  When leaving the school, visitors must sign out and return the visitor's badge to the school’s front office. 

Classroom Observations

Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by the school administrator is required for this type of visitation.

Learn more about volunteering at your school's Get Involved page.

DoDEA school administrators, in partnership with sponsors/family members, students, and military leaders, promote communication through the establishment of advisory committees to address issues (school initiatives, procedures and policies) locally. This is a system-wide way for parents to get involved in their child’s local school. Consult your child’s school to learn more about school advisory committees.

Learn more about SAC's at your school's Get Involved page.

Proof of Eligibility: The sponsor does not need to be present at registration, as long as the parent or other adult registering the child has all the necessary paperwork, in accordance with DoDEA Regulation 1342.13, “Eligibility Requirements for Education of Elementary and Secondary School-Age Dependents in Overseas Areas,” September 20, 2006, as amended, and DoD Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS),” March 4, 1997. 

The following documents are necessary to complete the registration process:

1. Proof of age;
2. Medical records, including information on medical conditions, medications, and all dates and types of immunizations;
3. Official documents to support eligibility (e.g., letter of employment, contract, permanent change of station [PCS] orders, etc.); and
4. Proof of on-base residence (applies to students enrolling in DoD domestic schools).

Contact the registrar at your child’s school to update your child’s information or visit your school's registration page for more information on enrollment. 

In accordance with the policy stated in DoDEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

1. Absent up to 25% of the school day = absent one-quarter of the school day
2. Absent between 26%–50% of the school day = absent one-half of the school day
3. Absent 51%–75% of the school day = absent three-quarters of the school day
4. Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

1. Personal illness;
2. Medical, dental, or mental health appointment;
3. Serious illness in the student’s immediate family;
4. A death in the student’s immediate family or of a relative;
5. Religious holiday;
6. Emergency conditions such as fire, flood, or storm;
7. Unique family circumstances warranting absence and coordinated with school administration;
8. College visits that cannot be scheduled on non-school days; and
9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day.  Too many unexcused absences may trigger the Student Support Team to convene.

More about DoDEA Attendance Policy (dodea.edu/StudentServices/Attendance)

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

DoDEA accepts the official courses, grades and earned credits of middle school (grades 7–8) and high school (grades 9–12) students who transfer to a DoDEA school from other DoDEA schools or who earn course credits in an accredited non-DoD system (public or private), correspondence, online, and/or home-school program. The accreditation for the sending school or school system must be from one of the six U.S. regional accrediting associations, one of the U.S. state education agencies, or by a public- or state-supported system of accreditation for public or private education programs in a foreign nation, in accordance with Section 4.7, of DoDEA Administrative Instruction 1367.01. Please contact your child’s school for questions regarding course credit transfer process and approval.

This information identifies DoDEA's high school graduation requirements. Students who plan to pursue college athletics should also visit the NCAA Eligibility site to ensure their course taking aligns with NCAA eligibility requirements. The Interstate Compact on Educational Opportunity for Military Children is now formally recognized as part of DoDEA's secondary education policy. Please consult with the school counselor for further guidance or questions regarding graduation requirements.

Requirements

DoDEA graduation requirements differ depending on the year a student enters 9th grade. The requirements are identified below on three separate color-coded documents dated to correspond to the year of initial entry into 9th grade. These documents are intended to help students and parents to determine the number of credits and the distribution of credits by subject area required to receive a DoDEA standard diploma or an honors diploma. Please consult with your school counselor for further guidance or questions.

In which year did your student enter the 9th grade for the first time?

	School Year 2020-21, Class of 2024 Entering 9th grade in school year 2020-21
	School Year 2021-22, Class of 2025 Entering 9th grade in school year 2021-22
	School Year 2022-23, Class of 2026 Entering 9th grade in school year 2022-23
	School Year 2023-24, Class of 2027 Entering 9th grade in school year 2023-24

At the beginning of each course or grade level, every DoDEA teacher shall make available information regarding grading policy and course requirements to parents and students. This information will be provided to parents and students by the end of the first month of the school year or by the end of the first month of the semester in the case of a semester course.

If any student demonstrates unsatisfactory progress or achievement, teachers must notify parents with enough time to correct the deficiency. Notification must occur as soon as unsatisfactory achievement is evident, and not later than the midpoint of the nine-week grading period.

Timely and accurate reporting of student progress shall be accomplished for students in grades 4–12, using the approved DoDEA Electronic Gradebook (EGB) System. All assignments (e.g., quizzes, tests, examinations, homework, speeches, etc.) that are used to assess and report student progress shall be promptly evaluated and/or graded, posted in the EGB, and returned to the student. The normal period of evaluation and posting should be no longer than ten calendar days from the day the assignment is collected, with reasonable exceptions for large projects. At a minimum, one assignment or grade should be recorded per week in the EGB System. To create an account and access the EGB System, please visit the DoDEA SIS Gradebook for instructions.

A traditional letter grading system will be used for grades 4–12 report marks.

Grade	Numerical Range	Description
A	90 – 100	Excellent: Outstanding level of performance
B	80 – 89	Good: High level of performance
C	70 – 79	Average: Acceptable level of performance
D	60 – 69	Poor: Minimal level of performance
F (failing)	0 – 59	Failing (No credit awarded)

For purposes of calculating a student’s high school GPA, the following scales shall be used:

Unweighted Standard Scale	Weighted Advanced Placement (with AP exam)
4.0	5.0
3.0	4.0
2.0	3.0
1.0	2.0
0	0

Homework is one means of developing the necessary skills of independent study and learning for present and future use. Homework promotes organizational skills and a sense of responsibility. It is also an opportunity for parents to become actively involved in their child's learning and for each child to reach his/her full potential. Through homework, students are given the opportunity to complete additional practice and application to strengthen skills; to expand and/or enrich regular class work; to complete work started in class; to make up work due to absence.

Teachers may assign homework as determined necessary to enhance student learning that is taking place in the classroom. Each child works at his/her own pace, so the amount of time needed to complete specific assignments may vary. The types of homework may vary to enable the student to have experience/practice in reading, writing, computational skills, and other subject areas during a given week. Frequency and length of assignments will be grade appropriate. At a very minimum, a child should read or be read to 15-20 minutes nightly

Students are responsible for ensuring that they:

• Understand the homework assignment.
• Take home all books and materials needed to do the assignment.
• Complete the homework in the assigned format and turn it in when it is due.
• Participate actively and cooperatively in the evaluation of their homework when appropriate.

Parents are encouraged to provide an environment which fosters the development of life-long learning skills.

This includes:

• A quiet place to work.
• Necessary materials.
• A regular study time.
• Review the student planner.
• Encouragement and praise.

The DoDEA School Meals Program (SMP) supports academic achievement by providing nutritious meals to your students through the National School Lunch Program and School Breakfast Program.  

• The School Meals Program is a budget friendly and convenient program for parents that can save time, energy, money and reduce stress.  
• Households must reapply every school year for free and reduced-price meals, beginning no earlier than July 1st.
• All meals must be paid for in advance or at the point of sale.
• A best practice is to fund your child’s account every pay day through the next pay day.

Visit your school's School Meals Program page for more information and the latest school menus.

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

1. Comply with policies, procedures and standards for student behavior;
2. Refrain from conduct or behavior that is disruptive;
3. Respect the rights and human dignity of other students and all school employees;
4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
5. Participate in and take advantage of educational opportunities provided by DoDEA schools;
6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoDEA policies, regulations, and procedures;
7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
8. Promptly bring to the attention of a DoDEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
9. Promptly report to the DoDEA School Principal, or another DoDEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Students are expected to dress in a manner that complies with the school’s dress code policy as directed in DoDEA Administrative Instruction 1353.01, “Students Rights and Responsibilities,” April 6, 2021. Please refer to your school’s Web site or school handbook for specific dress code policy.

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoDEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoDEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoDEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

1. Students shall use DoDEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoDEA; 
2. Students shall respect and adhere to all of the rules governing access to, and use of, DoDEA’s IT resources; 
3. Students shall be polite in all electronic communication;
4. Students shall use courteous and respectful language and/or images in their messages to others;
5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
6. Students who misuse DoDEA IT resources are subject to disciplinary measures; and
7. Students’ accounts will be deactivated upon transition out of a DoDEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Use of personal social media between parents/teachers/students is discouraged.  The only acceptable form of social media communication between parents/teachers/students is through official school social media.

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day.  DoDEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline.  A school bus or any device operating to provide student transportation will function as an extension of the school.  The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop.  Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop.  These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods.  In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.  

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal.  No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines.  “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP.  DoDEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

Eligibility Rules for Interscholastic Athletic Competitions

School administrators, athletic directors, and coaches shall ensure that the eligibility rules are observed in all DoDEA interscholastic athletic competitions in accordance with in DoDEA Manual 2740.1 and the Far East Programs Procedural Guide (FEPPG) - 15 May 2023

Student Travel Eligibility

DoDEA Manual 2740.1 and the Pacific Area Interscholastic Athletics Program Manual provide a uniform interscholastic athletic program and guidance on student travel eligibility. This policy extends to both academic and athletic events.

Athletic Contests: Students must participate in ten days of practice prior to competing in any athletic contest. Athletes participating in consecutive athletic seasons are exempt from the 10-practice rule as long as 10 days have not passed between active participation in the preceding sports season. Students transferring from another school may begin participating in contests immediately if the 10-day practice requirement has been met.

Far East Tournaments: Students may participate in the Far East Tournament if they have been a member of the team/activity for at least one-half of the season. Before departure for any Far East event another parent/player meeting will occur to review the Code-of- Conduct and to discuss expectations while attending the event. Players whose parents do not attend this meeting will not travel to the Far East event and/or participate in any games at the event.

Attendance Prior to Events: Students who do not attend school will not be permitted to participate in or attend any school- sponsored event that same school day, which includes a practice or game. Principals are authorized to make exceptions to this policy. (DoDEA Administrators’ Manual – 1005.1).

Arriving and Departing YAB Schools

Student safety is the primary concern and as such we strive for full compliance with DODEA and installation best practices and regulations. At YAB the supervision of minors is governed by Yokota Air Base Instruction 31-118 (copies are available at the school office). In summary: any students enrolled in Kindergarten or Sure Start must be escorted to and from school by: parents, guardians, designated adults, authorized babysitters (age 12+), or authorized school age care.

Regular arrival
In general, students are welcome to be on campus during school hours, or to attend a school sponsored afternoon or evening functions. To avoid being late for the start of the school day, parents should plan for their students to arrive at school between 0750 and 0800. Students up to 5-years old must be accompanied to school by an adult or older child when walking. Students 6-years old and up may walk to school unaccompanied as long as the child is at least in first grade.

• Students will always listen to the directions of and be respectful to school staff before and after school.
• Use sidewalks and crosswalks at all times; never in the middle of the block or between parked cars.
• Helmets must be worn at all times on military installations and both adults and students need to follow the directions of the Safety Patrol at all times
• Dismount and walk bicycles across the crosswalks and do not delay in crossing or play in the street.
• Bicycling, roller-blading, riding scooters, and skateboarding on school grounds are not allowed at any time.
• Students are not to play on the playground before school.
• Students will remain outside in the courtyards until the first bell rings. Individual teachers may allow students to enter their rooms earlier.
• Once the first bell rings, students will go directly to their classrooms and follow the directions of their teacher, substitute instructor and/or aide.

Late/tardy arrival
If a child is late for school (after 0800) the parent must sign the child in at the office. A late slip will be issued to the child to give to the teacher. Please do not escort your child directly to the classroom without signing them in at the office when they arrive late (please also refer to school Attendance).

Regular dismissal
Students are expected to go home at the conclusion of the school day. All students should be picked up within 10 minutes after dismissal.

• Students are not to play on the playground after school without parent/sponsor supervision.

Early dismissal
Parents who wish to remove their child from school before the end of the day (for appointment, etc.) should send a note to the teacher and the office as soon as this need is known. Also, if there is a change in a student's regular transportation routine for a particular day, parents are asked to send a note to the classroom teacher or notify the office prior to 1330. Due to the busy office routine at the end of the day, we cannot ensure a student will receive a message if the call is received after 1330. For safety purposes, no child will be released for any kind of appointment without the parent or other authorized adult coming to the school in person to check the student out at the main office by completing an early dismissal slip. Students cannot be released to non-family members without written verification from the sponsor and please note that a Government issued photo ID is required. The student will be called down to the office; parents or authorized adults are welcome to wait in the office lobby. We make every effort not to disrupt classes so please do not go to a classroom without checking with the office first.

Safety and Security (DoDEA Administrative Instruction 6055.01, “DoDEA Safety Program,” November 17, 2017).

At times a natural disaster such as an earthquake, typhoon, or some other emergency may occur. It is good practice to frequently review disaster preparedness and emergency procedures so that this information is familiar in the event of an emergency. The closing of school can occur only by direction of the Base Commander. Parents should listen to 810 (AM radio station) and await instructions. AM 810 will be notified immediately if the decision to close school has been reached.

IN ALL CASES OF EMERGENCIES, parents are encouraged to call the school at 225-7018. To dial from off-base, this number is 042-552-2510 (ext.7018). Additional phone lines at the Yokota Front Office will be needed to coordinate instructions and communicate needs with base authorities. Information can also be obtained from AFN radio and TV channels (Base Commander Channel).

GENERAL PROCEDURE DURING EMERGENCIES

For emergencies, the alarm will sound continuously until the buildings are cleared. Students should move in an orderly manner to the prescribed area. Evacuation charts are posted in all rooms and will be explained to the students by the teachers. Efforts should be made to close all windows and doors prior to departure from the rooms. No effort should be made to remove books and other supplies. “All-clear” will be sounded by the emergency broadcast system.

ACCIDENT PROCEDURE

Every accident in the school building, on the school grounds, at practice sessions, or at any athletic event sponsored by the school must be reported immediately to the person in charge and to the school nurse or, in her absence, to the Front Office.

BOMB THREAT PROCEDURE

If we have a bomb threat, please note the points listed below:

• Students should be in possession of their ID, cell phone, keys, and jacket.
• Everyone should exit the building following the evacuation route for his or her particular classroom. The students and teacher should stay together.
• Do not use elevators!
• Do not shut down computers!
• Once the building has been checked by base security, classes will resume.

EARTHQUAKE PROCEDURE

IF AN EARTHQUAKE SHOULD OCCUR, DO NOT PANIC. REMAIN CALM AND DO THE FOLLOWING:

• Do not run outside under any circumstances! Because of the danger of falling debris, you are safer inside a building.
• Take cover under desks, heavy tables, or stand in the doorway located in an inner wall of the building.
• Avoid such objects as falling plaster, ornaments, and light fixtures.
• If possible, open an outside door to provide an unblocked exit after the tremor stops.
• Be alert for such things as broken electrical wires and gas lines.
• Be ready for aftershocks following the earthquake.

AFTER THE TREMOR HAS STOPPED, DO THE FOLLOWING:

• Try to extinguish fires and report them ASAP.
• Apply first aid to the injured.
• Listen to AFN/FEN radio for additional information.
• Evacuate when ordered.

IN CASE OF A TSUNAMI WARNING, DO THE FOLLOWING:

Classrooms on the lower floors should proceed to their corresponding classroom on the second floor.

FIRE DRILL PROCEDURE

Routine fire drills are required by law and are an important safety precaution. It is essential that when the first signal is given, everyone obeys orders promptly and clears the building by the prescribed route as quickly as possible. The teachers in each classroom will give the students instructions. Fire alarm boxes are not to be touched except in a case of fire. Anyone tampering with or ringing the fire bell is subject to expulsion and may face federal criminal charges. It is essential that when the first signal is given, students follow these evacuation procedures:

1. Quickly clear the buildings by the prescribed route.
2. Stand 300 feet away from all buildings.
3. Stay off the asphalt fire lanes, driveways, and parking lots.
4. Stay away from fire hydrants.
5. Be orderly and quiet; teachers should take roll after their class has met at the designated area.
6. Re-enter the buildings when the All-Clear signal is given.

NOTE: When fire alarms are activated between classes, students should report to the evacuation area for the class they just left.

INCLEMENT WEATHER PROCEDURE

In the event that inclement weather should occur, parents should listen to AM 810 and await instructions. The closing of school can only occur by direction of the Base Commander, and AM 810 will be notified immediately when this decision is reached. Also check the AFN Base Commander Channel.

TROPICAL CYCLONE PROCEDURE

If Tropical Cyclone Condition One is announced during the school day, the school busses will be called. When the busses have arrived at school, the classes will be dismissed. All scheduled activities during or after school will be canceled automatically unless “all-clear” is announced. If students are dismissed in Tropical Cyclone Condition One, they are urged to board the busses immediately.

Tropical Cyclone Conditions of Readiness (TCCOR)
TCCOR Level	WIND SPEED
Condition 4	Destructive winds of 50 knots or more within 72 hours
Condition 3	Destructive winds of 50 knots or more within 48 hours
Condition 2	Destructive winds of 50 knots or more within 24 hours
Condition 1	Destructive winds of 50 knots or more within 12 hours

TYPHOON PROCEDURE

In the event of a typhoon, the Yokota Base Command and the School Liaison will coordinate with the principal and the Transportation Officer to decide if and when school will be closed. The Commanding Duty Officer will coordinate announcing school closure with the AFN and local commands to inform working parents. Administration will dismiss teachers at an appropriate time. Listen to AFN radio and television for typhoon conditions and additional.

Standard Response Protocol

The Standard Response Protocol (SRP) is a synthesis of common practices in use at a number of districts, departments and agencies.  Standard Response Protocol is not a replacement for any school safety plan or program. It is simply a classroom response enhancement for critical incidents, designed to provide consistent, clear, shared language and actions among all students, staff and first responders.

 

Please click the following link for more information:

Standard Response Protocol: School Training

 

APPENDIX A

Yokota High School 

Student Expectations and Guidelines

 

The following information is a supplement to the YHS Student Handbook.  The handbook has detailed information about DoDEA specific students and their rights and responsibilities.  Each school has slightly different guidelines and the Appendix A document helps clarify those.  Please read through carefully and sign the final page.

Building Occupancy.  Students are permitted to enter the school building at 0750 each morning.  Students cannot enter the building any earlier without a signed permission slip from a teacher specifically for a conference or meeting.  On Tuesdays, students must leave the premises at 1330.  Students are not permitted to wait around campus for clubs or practices.  Practices and club activities cannot commence until 1500 on Tuesdays due to after school staff meetings and obligations.  On any given day, students should not be lingering around campus unattended.  If you are staying at school, it should be for a practice, meeting, or detention.

Bullying vs Disrespectful Behavior.

• Bullying is physical or emotional aggression characterized by repeated occurrences, an intention to harm, and an imbalance of power between the aggressor (one (1) or more) and the victim (one (1) or more). Bullying is sufficiently severe, persistent, or pervasive in that it creates an intimidating, threatening, or abusive educational environment for a DoDEA student in the DoDEA school, on DoDEA school grounds, in DoDEA school-provided transportation, and/or DoDEA school sponsored activities or events (regardless of the location). It has the effect of substantially disrupting or interfering with the orderly operation of the DoDEA school and/or educational performance or opportunities of a DoDEA student.  A major danger with bullying that is often overlooked is when a comment or post is made online, it will become bullying automatically.  Even though the post is one time, it can be shared or viewed on numerous occasions which makes the action repeated or persistent.  

• Disrespect might seem like bullying but is not repeated or persistent.  It can be a mean or rude comment.  Often disrespect occurs in the heat of the moment as a reaction.  Although still harmful and negative, disrespectful behavior can often be sorted out through a mediation between two parties.  Either way, mean-spirited behavior is not acceptable at YHS and consequences may follow.

Cell Phones.  Cell phone usage is not permitted in classrooms unless the teacher specifically grants permission for educational purposes.  Students are expected to silence cell phones and have them put away in backpacks or cell phone caddies.  Students can use cell phones during passing periods or lunchtime at their own discretion.  Yokota High School is not responsible for lost or damaged electronics.  Parents and guardians are expected to contact the front office if they need to relay urgent messages to students.

Check-in/Out Process.  In order to sign out a student, parents must physically check the student out of the main office.  Students may be allowed to check back into school if parents notify the front office about expected arrival time to ensure students are accounted for.  However, it is still best practice for parents to sign students back into school.

Counseling Services.  Yokota High School has many counseling services available as needed to serve our students.  We have two guidance counselors on staff and a school psychologist always available.  We also have the following supports as continued partners within our schools:

 

Guidance counselors

Ms. Marienell Narciso  (A-M)

marienell.narciso@dodea.edu

 

Ms. Rene Kelley (N-Z)

wytiker.kelley@dodea.edu 

 

School Psychologist

Mr. Jeff Robinson

jeffrey.robinson@dodea.edu

 

ASACS – Adolescent Support and Counseling Services  (Solution-focused counseling for military/civilian dependents)

Ms. Maria Carbajal

maria.carbajal@dodea.edu

225-7018/7019

 

MFLC – Military & Family Life Counseling Program (Solution-focused counseling for military dependents)

Mr. Thomas Eaton

thomas.r.eaton17.ctr@mail.mil

225-7018/7019

 

School Resource Officer (Student mentorship)

Officer Austin Grimmer

austin.grimmer@dodea.edu

Cell: 080 8958 9571

Work: 225-1656 or 225-0086

Discipline.  Yokota High School offers after school detention on Monday, Wednesday, Thursday, and Fridays from 1445-1545.  Detention sessions may be canceled and rescheduled by the detention coordinator.  Failure to attend detention will result in additional detentions assigned by the detention coordinator.  All teachers and staff members are able to assign detention as warranted for level one and two offenses.  Repeated offenses on the level one and two variety may lead to administrative referrals.  Any discipline violations that rise to level three or four will be an automatic referral to administration.  Level three and four behaviors may lead to automatic suspension or expulsion. Depending on the nature of the accusations, security forces or OSI may be involved. 

Dress Code.  Students are expected to be in dress code at all times, including at all school events.  Failure to follow dress code will lead to a parental phone call and require a change of clothes be provided.  See below for a visual of the dress code for all students.

Driving Privileges.  Students who have an official license (4EJ) recognized by Yokota Air Base are permitted to drive to campus.  In order to park at Yokota High School, students must register with the front office and receive a parking pass.  This pass must be displayed at all times while on campus, and students must park in their designated parking lot.  Any student who fails to follow these guidelines will have their driving privileges revoked.  Please see the map below about designated parking zones.

 

Hall Passes.  Students that leave the classroom for any reason are required to have a signed hall pass.  The hall passes are found within the student planners that are provided by the school.  You are only allowed to go where you have a pass.  For example, you cannot get permission to go to the restroom and visit other classrooms or go to the front office.  Loitering in empty classrooms, stairwells, gymnasium, or any unsupervised area is strictly prohibited.  If you are found wandering the hallways without a signed planner, you will be assumed to be truant.  Truancy is an automatic after school detention.

Lunch Rules. 

1. Use sanitizer as appropriate when entering and exiting the Commons.

2. Do not cut in line.

3. No horseplay is allowed.  Be respectful.

4. No public displays of affection.  

5. Sit in a chair and not on tables or the floor.

6. You have access to the microwaves, so please be mindful of others and wait in line.

7. Juniors and Seniors have the ability to leave campus during lunch.

   1. You must wear your Junior/Senior lunch pass at all times.

   2. This is a privilege and not a right.

8. No Freshmen or Sophomores are allowed to leave campus during lunch even if you have a license.

9. Students can eat in the Commons, outside picnic tables, or around the football field.  Neighborhoods or teacher classrooms are off-limits.  The only exception is with a pass from a teacher.

10. When lunch is over, please clean up after yourself.  Do not leave trash on the tables or floor.

*Failure to follow the above guidelines will result in disciplinary action.  

Off-campus Lunch.  Students currently classified as juniors and seniors are permitted to leave campus for lunch.  The expectation is that those students who leave for lunch are not late for third period.  Juniors and Seniors are not permitted to give rides to underclassmen at any point.  Students who violate these guidelines will have the privilege of leaving campus for lunch revoked.

Pathfinder

This is a document that serves as a one pager for all things Yokota High School.  You can find links to the school website, bell schedule, grades, and more.  This document is shared with our stakeholders as a way to truly introduce our school and be a convenient placeholder.  Besides a copy of the general DoDEA handbook, you can also find a convenient bullying QR code to report possible bullying anonymously to administration.

 

 

Scheduling Concerns.  Schedule changes are available during the first ten days of the school year.  Students had multiple opportunities to work with counselors on courses of need, a course fair, and review of the course selection contracts.  Counselors worked diligently to honor student requests, taking into consideration graduation needs as well.  Students had the opportunity to request alternate courses as well.  Students do not get to change schedules because you want to be with your friends or you do not like a particular teacher.  In order to request a change in schedule, please fill out the following form.  You will leave the completed form in the appropriate basket outside of the counseling office suite.  Students will receive notification of approval/disapproval from the counselors.  The following are the priority reasons for possible schedule changes.  

 

Possible Schedule Change Reasons

• A change to reduce class size

• Any open period in the schedule

• A senior requiring a course to meet graduation requirements

• Two of the same classes were scheduled (e.g., two Algebra I classes)

• A change required because of SPED and/or 504 needs.

 

Seminar Expectations.  Seminar is a course that allows students to make up work, get additional academic support, and be a positive learning environment.  In the student planner, various goal templates are available and should be used to help students create a plan towards overall academic growth.  Students can be requested by teachers for specific sessions, and students are expected to go to the teacher’s classroom who requested them.  Students must stay for the entire session and cannot be wandering throughout the school.  Failure to attend a session will be considered truancy and will result in detention after school.  See below for the Seminar Session Schedule.

 

Seminar Schedule: “B” Days Only
Regular Bell Schedule	Early Release Tuesday
Session 1: 1305-1330  (25 min.)             Passing (5 min.) Session 2: 13:35-1400 (25 min.)             Passing (5 min) Session 3: 1405-14:30  (25 min.)	Session 1: 1220-1255  (35 min.)             Passing (5 min.) Session 2: 1300-1330 (30 min.)

 

Goal Templates Available to Copy and Utilize

• Progress Check Grade Reflection

• Student Grade Reflection Template

• SMART Goal Planning Sheet

 

Sexual Harassment, Assault, and Contact.

Sexual Assault. Physical contact of a clearly sexual nature acted on against a person’s will or when the person is incapable of giving voluntary or lawful consent due to the person’s age, intellectual or developmental disability, or being under the influence of mind-altering substance(s).

Sexual Harassment. A form of discriminatory harassment that involves conduct that is sexual in nature, unwelcome, and sufficiently serious that it denies or limits the ability of a DoDEA student, employee, or other beneficiary to participate in or benefit from DoDEA conducted or sponsored educational or training programs and activities.

Abusive Misconduct, Other Related. Any behavior or conduct by a DoDEA student, employee, or volunteer that consists of sexual or sex-based physical and/or emotional mistreatment expected to make a DoDEA student feel pressured, uncomfortable, physically threatened, in pain, embarrassed, or offended, but that does not rise to the level of sexual harassment or sexual assault, as those terms are defined in DoDEA Administrative Instruction 1443.02. It also includes when a DoDEA student, employee or volunteer tries to exploit their position of authority or undue influence over a DoDEA student to manipulate that DoDEA student into an inappropriate, coerced, or unlawful romantic or sexual relationship, regardless of whether or not the victim objects or the behavior is overtly sexual.

Prohibited Sexual Behavior. Any willingly engaged in behaviors of a sexual nature, either alone or with others, including sexting, sharing of youth-produced nude images, sexual activity, or any other inappropriate behaviors of a sexual nature (unrelated to approved legitimate DoDEA school instruction or curriculum) while at DoDEA school, on DoDEA school buses or other transport, or when participating in any DoDEA-conducted or sponsored programs, activities, or events.

*Any sexual allegations will be reported to Family Advocacy, OSI, and Security Forces as required by law.  See Discipline Matrix above in relation to any of the offenses as to what category each falls into.  Level 3 and 4 offenses can lead to immediate suspension and/or expulsion.

Unexcused Absences and Tardies.  Students are expected to arrive on time each day.  If a student is late to school, students must check into the front office to receive a pass to class.  Attendance is important for receiving a high-quality education at Yokota High School.  If a student will be absent, it is important that parents contact the school and let the front office know.  Parents can email pac_yokotahs_attendance@dodea.edu.  If the school is not notified about absences, it will be assumed to be unexcused.  See below for consequences associated with tardies and unexcused absences per quarter.